HomeMy Public PortalAbout10) 7H Petty CashAGE.NDA
ITEM ?.H.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: October 1, 2013
TO:
FROM:
The Honorable City Council
Jose E. Pulido, City Manage (}
Via: Tracey L. Hause, Administrative Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash Report.
BACKGROUND:
On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on
a regular basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from August 27, 2013 to September 19, 2013. The total of petty cash
expenditures were $506.11 (Attachment "A"). The petty cash fund will be reimbursed
after the City Council approves the October 1, 2013 Warrant Register.
CONCLUSION:
As has been our past practice, the attached Petty Cash Report is being presented for
Council review and for staff to answer any questions that they may have with regards to
these expenditures. This practice seeks to avoid any potential misuse of public funds.
City Council
October 1, 2013
Page 2 of 2
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget.
ATTACHMENT:
A. Petty Cash Details $506.11
Attachment "A"
Account No. Description
01-910-41-4410 $ 20.54 Food for meeting
$ 20.54 TOTAL
01-910-41-4640 $ 43.41 Ice Cream for Council and Commissioner Party
$ 40.14 Sodas for Council
$ 30.14 Drinks for Council and Commissioner Party
$ 113.69 TOTAL
01-910-42-4465 $ 17.94 City Council City Logo Presentation
$ 17.94 TOTAL
01-920-48-4410 $ 50.00 Food for Priority Based Meeting
$ 30.00 Food for Priority Based Meeting
$ 20.05 Food for Priority Based Meeting
$ 23.00 Reimbursement for difference needed for Food for Priority Based Meeting
$ 18.45 Pastries for Priority Based Meeting
$ 141.50 TOTAL
01-930-53-4465 $ 4.70 Water for Planning Commission
$ 4.70 TOTAL
01-940-57-4630 $ 17.63 Senior Supplies
R#14-06 $ 17.63 TOTAL
01-940-57-4690 $ 50.55 Senior bingo prizes
R#14-06 $ 30.00 Senior Bingo
$ 80.55 TOTAL
01-940-59-4465 $ 10.13 Keyrings and Tag
$ 10.13 TOTAL
01-950-61-4640 $ 15.00 McDonalds Gift Cards for Neighborhood Watch
$ 15.00 TOTAL
01-950-67-4465 $ 12.24 Batteries for Tape Recorders and Bicycle Lights
$ 12.24 TOTAL
01-970-82-4550 $ 27.34 Paint Sprayer
$ 27.34 TOTAL
47-970-83-4510 $ 4.34 Aersol Spray (Hornet Killers)
$ 4.34 TOTAL
60-980-81-4810 $ 40.51 Plywood for Jerry's Dedication Chair
CIP#10-05 $ 40.51 TOTAL
Grand Total $ 506.11 Receipt# 14-5246 to 14-5264
VOID Receipt# 14~5249