HomeMy Public PortalAboutPRR 14-0909Yo p.
From: review.content.apply [mailto: review .content.aoolvagmail.com
Sent: Wednesday, May 14, 2014 9:41 PM
To: Rita Taylor
Subject: PUBLIC RECORDS REQUEST Jones+Foster - O'Boyle
PUBLIC RECORDS REQUEST Jones+Foster - O'Boyle
Dear Custodian of Records, I wish to make a public records request of the Town of Gulf Stream for public records
I do this pursuant to Florida Constitution Article 1, Section 24 and Florida Statutes Chanter 1.1.9.07.
All records in any way related to any correspondence of Jones - Foster on behalf of the Town to or from Martin
O'Boyle or any record created by Jones - Foster and forwarded to Martin O'Boyle, which was created or received
during the period of time from March 1, 2014 through to the moment you receive this request. Records requested
include but are not limited to notes, memos, letters, emails, phone logs, phone messages, photos, files, folders,
labels, sketches, drawings, layouts, plans, invoices, statements, reports, correspondence, reference material, minutes,
audio, video, manuals, drafts and any other record in any way responsive to this request.
Please include records from all email accounts in the control of all town officials, appointees and employees and
include all records that are responsive to this request. If you contend that any of the records 1 am seeking, or any
portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by Florida
Statute & 119.07(1)(e) and state in writing and with particularity the basis for your conclusions as required by Florida
Statute &119.07(1)(f).
Please take note of Florida Statue &119.07(c) and your affirmative obligation to (1) promptly acknowledge receipt
of this public records request and (2) make a good faith effort which "includes making reasonable efforts to
determine from other oJTcers or employees within the agency whether such a record exists and, ifso, the location at
which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of
records that may be responsive to this public records request to preserve all such records on an immediate basis.
If some records that are responsive to my request are obtainable sooner than other responsive records, 1 wish to
receive those records as soon as they are available and 1 wish to receive the other records as soon as they become
available. I request that no responsive records be withheld from me while waiting for other responsive records to be
found.
If the records are not available as digital records then please email me with instructions for me to pick the records up
from you. I would prefer the records in electronic or digital form. If the public records being sought are maintained
by your agency in an electronic format please produce the records in the original electronic format in which they
were created or received. See Florida Statute §119.01(2)(1).
If you anticipate the production of some of these public records will require a search of sufficient duration as to
require any deposit payment from me, please notify me of any such required payment prior to conducting any
portion of that search which would require such payment. Please first produce any responsive records that are
readily available and do not require any deposit payment prior to producing.
If you anticipate the production of these public records to exceed $1.00 please notify me in advance of their
production with a written estimate of the total cost. Please be sure to itemize any estimates so as to indicate the total
number of pages and/or records, as well as to distinguish the cost of labor and materials prior to you expending any
resources that would require payment from me.
All responses to this public records request should be made in writing to the following email address:
review.content.aool v(a, amai I.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
May 16, 2014
review.content.apply [mailto: review.content.apply@gmail.com]
Re: PUBLIC RECORDS REQUEST Jones+Foster - O'Boyle
All records in any way related to any correspondence ofJones-Foster on behalf of the Town to or
from Martin O'Boyle or any record created by Jones -Faster and forwarded to Martin O'Boyle,
which was created or received during the period of time from March 1, 2014 through to the
moment you receive this request. Records requested include but are not limited to notes, memos,
letters, emails, phone logs, phone messages, photos, files, folders, labels, sketches, drawings,
layouts, plans, invoices, statements, reports, correspondence, reference material, minutes, audio,
video, manuals, drafts and any other record in any way responsive to this request. Please
include records from all email accounts in the control of all town officials, appointees and
employees and include all records that are responsive to this request. If you contend that any of
the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please
cite the specific exemption as required by Florida Statute §119.07(1)(e) and state in writing and
with particularity the basis for your conclusions as required by Florida Statute §119.07(1)0.
Dear review.content.apply [mailto: review.content.apply@gmail.com],
The Town of Gulf Stream has received your public records request dated May 14, 2014. If your
request was received in writing, then the first page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
space below.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 7, 2014
review.content.apply@gmail.com
Re: Public Records Request — Jones+Foster — O'Boyle
All records in any way related to any correspondence ofJones-Foster on behalf of the Town to
or from Martin O'Boyle or any record created by Jones -Foster and forwarded to Martin
O'Boyle, which was created or received during the period of time from March 1, 2014 through
to the moment you receive this request. Records requested include but are not limited to notes,
memos, letters, entails, phone logs, phone messages, photos, files, folders, labels, sketches,
drawings, layouts, plans, invoices, statements, reports, correspondence, reference material,
minutes, audio, video, manuals, drafts and any other record in any way responsive to this
request. Please include records from all email accounts in the control of all town
officials, appointees and employees and include all records that are responsive to this request.
Dear review.content.apply@gmail.com,
This letter provides the estimated costs for the production of public records that the Town of
Gulf Stream (the "Town") understands you to have requested in your email dated May 14, 2014,
that we acknowledged on May 16, 2014. Because you have failed to sufficiently identify all of
the public records that you seek, this letter also requests clarification of several items referenced
in your request and identifies certain assumptions made by the Town of Gulf Stream about your
request that have affected its estimate.
First, you seek records "received" during a specified time period but fail to identify the
individual or entity receiving the records. For purposes of this estimate, the Town assumes that
you seek records "received" by Mr. O'Boyle. The Town further notes that there is no way to
know the exact date something is "received" by Mr. O'Boyle. Accordingly, the Town assumes
that you seek records which were "sent" to Mr. O'Boyle within the date range you have
specified.
Second, your request asks for records "forwarded to Martin O'Boyle," but does not specify by
whom. The Town understands your request to seek records forwarded to Mr. O'Boyle by Town
officials, appointees and employees or the law firm of Jones, Foster, Johnston, & Stubbs ("Jones
Foster").
Third, the Town assumes that when you refer to Martin O'Boyle, you are referring to Martin
O'Boyle individually and not to any attorneys, agents or others acting on Mr. O'Boyle's behalf
or at his direction.
Fourth, the Town requests clarification of your request for "[a]ll records in any way related to"
"correspondence of Jones -Foster" "or any record created by Jones Foster." The estimate
currently provided by the Town is for the production of public records that are (1)
correspondence sent by Jones Foster on behalf of the Town to or from Martin O'Boyle from
March 1, 2014 to May 14, 2014 and (2) any record created by Jones -Foster and forwarded to
Martin O'Boyle from March 1, 2014 to May 14, 2014. The Town cannot identify with any
specificity what additional records you may seek and therefore has not provided an estimate as to
any such records.
The foregoing requests for clarification are made as a courtesy to you to ensure the Town is able
to accurately and promptly provide you with either an estimate, if necessary, or production of all
of the public records you seek. Depending on the nature of any response received from you, the
Town will determine whether to provide you with a further estimate for the extensive use of
information technology resources or extensive clerical or supervisory assistance as described in
Fla. Stat. § 119.07(4)(d).
Absent clarification from you and subject to the foregoing assumptions, to produce the
documents that the Town understands you have requested, the Town estimates the need for 48
minutes of administrative support at $27.50, the labor cost of the personnel providing the service,
per Fla. Stat. § 119.07(4)(d).
Please be advised that this is only an estimate and the actual cost of production may be higher or
lower. The Town respectfully requests a deposit of $22.00 for the production of the documents
that were sent by the Town or Jones Foster to Mr. O'Boyle during the date range specified.
Once the Town has received your deposit, staff will act promptly to produce the requested
records and will apply your full deposit to the total production costs. If the costs are less than the
deposit, the Town will provide you with a refund of the difference. If the actual production costs
exceed the deposit, the Town will send you a letter with an estimate for the additional cost of
production and require an additional deposit.
Sincerely,
Town Clerk
Custodian of the Records