HomeMy Public PortalAboutPRR 14-1017l 017
From: rec file [mailto:buffyhowell @gmail.coml
Sent: Tuesday, May 06, 2014 12:37 PM
To: Freda Defosse
Subject: PUBLIC RECORDS REQUEST - oso work
PUBLIC RECORDS REQUEST
To whom it may concern,
Please forward this public record request to the Custodian of Records for your agency. I make a
public records request of the Town of Gulf Stream for public records. I do this pursuant to
Florida Constitution Article 1, Section 24 and Florida Statutes Chapter 119.07. Please provide
following records:
All records including notes, invoices, charts, maps, payments, phone logs, phone statements,
emails, field notes, sketches, reports, or any record in any way related to any work requested by
the Town of, or performed for the Town by, Obrien, Suiter, Obrien, surveyor company in 2013.
All records including notes, invoices, charts, maps, payments, phone logs, phone statements,
emails, field notes, sketches, reports, or any record in any way related to any work requested by
the Town of, or performed for the Town by, Obrien, Suiter, Obrien, surveyor company in 2014.
Please include records from all email accounts in the control of all town officials, appointees,
agents and employees and include all records that are responsive to this request. If you contend
that any of the records I am seeking, or any portion thereof, are exempt from inspection or
disclosure please cite the specific exemption as required by Florida Statute § 119.07(1)(e) and
state in writing and with particularity the basis for your conclusions as required by Florida
Statute § 119.07(1)(f). Please provide the portion of any exempt record that is not exempt from
disclosure. Please take note of Florida Statute §119.07(c) and your affirmative obligation to (1)
promptly acknowledge receipt of this public records request and (2) make a good faith effort
which "includes making reasonable efforts to determine from other officers or employees within
the agency whether such a record exists and, if so, the location at which the record can be
accessed." I am, therefore, requesting that you notify every individual in possession of records
that may be responsive to this public records request to preserve all such records on an
immediate basis.
If some records that are responsive to my request are obtainable sooner than other responsive
records, I want to receive those records first as soon as they are available and I want to receive
the other records as soon as they become available. No delay in producing responsive records
should occur while waiting for other responsive records to be found.
If the records are not available as digital records then please email me with instructions for me to
pick the records up from you. I would prefer the records in electronic or digital form. If the
public records being sought are maintained by your agency in an electronic format please
produce the records in the original electronic format in which they were created or received. See
Florida Statute § I 19.01(2)(f).
If you anticipate the production of some of these public records will require a search of sufficient
duration as to require any deposit payment from me, please notify me of any such required
1017
payment prior to conducting any portion of that search which would require such payment.
Please first produce any responsive records that are readily available and do not require any
deposit payment prior to producing.
If you anticipate the production of these public records to exceed $1.00 please notify me in
advance of their production with a written estimate of the total cost. Please be sure to itemize any
estimates so as to indicate the total number of pages and/or records, as well as to distinguish the
cost of labor and materials prior to you expending any resources that would require payment
from me.
All responses to this public records request should be made in writing to the following email
address: buffyhowellammail.com
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
October 3, 2014
Rec file [mail to: buffyhowell @gmail.com]
Re: GS #1017 (oso work)
(1) All records including notes, invoices, charts, maps, payments, phone logs, phone statements,
emails, field notes, sketches, reports, or any record in any way related to any work requested by
the Town of or performed for the Town by, Obrien, Suiter, Obrien, surveyor company in 2013.
(2) All records including notes, invoices, charts, maps, payments, phone logs, phone statements,
emails, field notes, sketches, reports, or any record in any way related to any work requested by
the Town of or performed for the Town by, Obrien, Suiter, Obrien, surveyor company in 2014.
Dear Rec file [mail to: buffyhowellna gmail.coml,
This letter is in response to the public records you have requested in your emails received May 6,
2014. Your original requests can be found at the following links: h!W://www2.aulf-
stream.ore/WebLink8 /0 /doc/ 19204/Paeel . asox.
Be advised that no such records exist.
We consider this matter closed.
Sincerely,
Town Clerk
Custodian of the Records