HomeMy Public PortalAboutMinutes - MURA - 2009-07-29CITY OF MCCALL
URBAN RENEWAL AGENCY
July 29, 2009
Minutes
1. CALL TO ORDER AND ROLL CALL
Chairman Rick Fereday called the meeting to order at 8:00 am. Members present were: Don
Bailey, Rick Fereday, Tony Nash, John Watkins, and Bob Youde. Claudia Delaney and Rick
Winkeller were absent.
City staff present were: Lindley Kirkpatrick, City Manager; Tim Swanson, Interim Public Works
Director; Michelle Groenevelt, Planning Manager; and Lorraine Brush, Administrative Assistant
Public Works. Nathan Cleaver of Keller Associates participated by telephone during agenda
item #2.
2. KELLER ASSOCIATES TASK ORDER #OEM
The revised Task Order #001 was discussed with Nathan Cleaver of Keller Associates, who
participated by telephone. A few minor changes were made: adding easement mapping in Task
lb, and including Fir St all the way to Roosevelt in Task 2. Nathan confirmed that these
changes could be accomplished within the existing scope of work and rates.
Mr. Nash moved to approve Keller Associates Task Order #001 as amended. Mr. Bailey
seconded the motion. In a voice vote, all members voted in favor. MOTION CARRIED.
Nathan will make the changes on the Task Order #001 document, and send the documents for
signature.
3. APPROVAL OF INVOICES
a. Hillside Landscape Construction - Pay App #9
There was a discussion about the amount of retainage being held. $7,215 of retainage is still
being held because of items remaining on the punch list. It was noted that $5,000 of this amount
is for the sundial (1/3 of the total cost to fix the sundial). There was a discussion about the
"balance to completion" $60,889.63 item listed on the payment application. Tim explained that
this represents the items taken out of the scope of work of the contract. Due to the software
used by Hillside for the pay app, these items show as "balance to completion". There was
discussion that the Board would like to either see it indicated on the pay app as deleted from
contract, or see an addendum to the contract clarifying this. Tim noted that there is a document
that changed the scope of work. There was also a discussion about the remaining items on the
punch list, and that the Board would like to see a 30 day time limit for completion of these items.
Mr. Watkins moved to approve the Hillside Landscape Construction payment application #9 for
the period through 6/29/09 in the amount of $70,000. Mr. Bailey seconded the motion. In a voice
vote, all members voted in favor. MOTION CARRIED.
City of McCall Urban Renewal Agency page 1 of 2
Minutes of July 29, 2009
Mr. Youde moved to direct Tim Swanson to secure documentation from Hillside relieving the city
of the $60,889.63 "balance to completion", which includes $7,215.18 of retainage that includes
$5,000 toward sundial replacement and $2,215.18 for punch list items. Mr. Watkins seconded
the motion. In a voice vote, all members voted in favor. MOTION CARRIED.
b. Holland & Hart invoice
Mr. Watkins moved to approve the Holland & Hart invoice #942873 in the amount of $892. Mr.
Nash seconded the motion. Mr. Youde abstained from the vote. In a voice vote, all members
voted in favor. MOTION CARRIED.
4. OTHER BUSINESS — ETCHED PAVERS
There was a brief discussion about the etched pavers. Mr. Bailey will contact Mandi at Otak
regarding the software files with the font/template for the paver etching. it was discussed that
the contractor used by Hillside for the etchings already done would probably also have that
data.
5. ADJOURNMENT
Mr. Watkins moved to adjourn the meeting. Mr. Nash seconded the motion. In a voice vote, all
members voted in favor. The meeting was adjourned at 9:50 am.
Rick Fereday
Chairman
City of McCall Urban Renewal Agency page 2 of 2
Minutes of July 29, 2009