HomeMy Public PortalAboutMinutes - MURA - 2009-09-15CITY OF MCCALL
URBAN RENEWAL AGENCY
September 15, 2009
Minutes
1. CALL TO ORDER AND ROLL CALL
Chairman Rick Fereday called the meeting to order at 8:04 am. Members present were: Don
Bailey, Claudia Delaney, Rick Fereday, and Bob Youde. Tony Nash, John Watkins, Rick
Winkeller were absent.
City staff present were: Tim Swanson, Interim Public Works Director; Michelle Groenevelt,
Community Development Director; and Lorraine Brush, Administrative Assistant Public Works.
Nathan Cleaver of Keller Associates was also present. Mandi Roberts of Otak and Cliff Yochum
of Hillside Landscape Construction participated via telephone for agenda item 7 regarding the
sundial.
2. APPROVAL OF MINUTES
The minutes of the August 18, 2009 meeting were reviewed. Ms. Delaney moved to approve the
minutes of August 18, 2009. Mr. Bailey seconded the motion. In a voice vote, all members voted
in favor. MOTION CARRIED.
3. APPROVAL OF INVOICES
The Holland & Hart invoice dated 8/21/09 was reviewed. Ms. Delaney moved to approve the
Holland & Hart invoice #950245 dated 8/21/09 in the amount of $1,024.50. Mr. Bailey seconded
the motion. In a voice vote, all members voted in favor. MOTION CARRIED.
4. UPDATED CASH ANALYSIS
The updated cash analysis for the Urban Renewal Agency prepared by Linda Stokes was
reviewed.
5. ENGINEER'S REPORT
Nathan Cleaver of Keller Associates presented the preliminary site survey map he received
from Secesh this morning. He will be verifying the data in the field today, and comparing it with
CH2 data. They are about a week and a half behind schedule. He is also researching county
records regarding ownership of some parcels. The preliminary drawings will now be started.
Nathan recommends having the design charrette in November instead of October.
6. DESIGN CHARRETTE 1 PUBLIC REVIEW
Michelle Groenevelt, Community Development Director, briefly discussed the proposed design
charrette for the Urban Renewal Agencies upcoming projects. She also suggested calling the
process a public review rather than a design charrette. There is another design charrette taking
City of McCall Urban Renewal Agency page 1 of 3
Minutes of September 15, 2009
place for the Krahn Lane business park and it could be confusing. The timeframe for the public
review was discussed. It was agreed that the public review meeting should take place in
November, during evening hours. Michelle and Nathan Cleaver will coordinate to assemble the
information as well as notification. Nathan suggested waiting until the end of October to do the
notification.
7. LEGACY PARK SUNDIAL / OTAK TASKS
At 8:40 am, Mandi Roberts of Otak and Cliff Yochum of Hillside Landscape Construction joined
the meeting by telephone. Mandi went over the proposed redesign for the sundial as detailed in
her memo and graphic. The design was discussed. Moving the sundial out of the path was also
discussed, to address the concrete issue as well as a safety issue of people using the path
running into people standing on the sundial. Mandi is offering a reduced fee of $2,250 to bring
the design up to construction drawings, even if the design expands as per some of the
suggestions today. There is no charge for her work on the sundial redesign so far. Mr. Fereday
noted that he had not had confirmation from CH2M Hill regarding the Board's proposal that the
sundial redesign cost of $15,000 be split three ways between CH2, Hillside and the Urban
Renewal Agency. The Urban Renewal Agency would pay any excess costs over $15,000.
Other items in Mandi's memo were discussed as follows:
Recycling Containers. Mandi advised that Landscape Forms can provide split inserts that can
convert the existing trash receptacles, along with a sign. She recommends converting all the
containers this way. She will get a quote from Landscape Forms, but believes that the $3,585
approved by the Board for recycling containers will be sufficient.
Interpretive & Map panels. Mandi reported that the text was finalized last week, and they are
completing the final layout now. She noted that Otak would need additional budget approved for
this task due to the additional coordination and meetings with the historical committee, as well
as the additional time required to take the furnishings order through the bidding process. She is
seeking approval for an additional $5,070. This would cover the remaining cost of finalizing the
panels and steel stand designs. She noted that we would still be within the overall budget for the
furnishings and interpretive/map panels, due to cost savings in the cost of the furnishings. This
work is part of CH2M Hill Task Order 47A, approved by the Board.
Ms. Delany moved to increase CH2M Hill Task Order 47A by $5,070.00 for additional design
services by Otak for map and interpretive panels. Mr. Youde seconded the motion. In a voice
vote, all members voted in favor. MOTION CARRIED.
Landscape Plantings: Mandi inquired about the status of some aspens and poplars near the
restroom that needed to be removed. Tim said that Monika plans to move the aspens and
poplars this fall.
Restroom Bench: Mandi also inquired about the status of a bench seat that was to be attached
to the restroom exterior wall. Tim reported that the bench seat was not ordered from Landscape
Forms. It was also not part of Hillside's contract. Mandi will get a cost from Landscape Forms
and noted it could be ordered and shipped with the recycling inserts to save on freight.
Cliff briefly discussed the status of the punch list. He also noted that he has been monitoring the
health of the plants, and can meet with Monika to do a walk through as needed.
The telephone conference call with Mandi and Cliff was ended at 9:25.
City of McCall Urban Renewal Agency page 2 of 3
Minutes of September 15, 2009
The Board discussed the sundial problems and solutions. No action was taken at this time,
pending further discussion of designs.
Mr. Nash arrived at 9:45 am.
8. MURA PROPERTY AT PINE ST & McCALL AVE
The MURA property at Pine St & McCall Avenue was discussed, including uses for this property
and sale or swap of the property.
9. ADJOURNMENT
Mr. Nash moved to adjourn the meeting. Ms. Delaney seconded the motion. In a voice vote, all
members voted in favor. The meeting was adjourned at 10:04 am.
Rick Fereda
Chairman
City of McCall Urban Renewal Agency page 3 of 3
Minutes of September 15, 2009