Loading...
HomeMy Public PortalAbout01) CC Agenda - 2013-10-15CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING OCTOBER 15, 2013 – 7:30 P.M. FIRST UNITED METHODIST CHURCH – 5957 GOLDEN WEST AVENUE AGEND A 1. CALL TO ORDER – Mayor Sternquist 2. ROLL CALL – Councilmember Chavez, Vizcarra, Yu, Blum, Sternquist 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS – PRESENTATIONS A. CERTIFICATE OF RECOGNITION – LIEUTENANT PAULA TOKAR B. TEMPLE CITY CHAMBER MONTHLY UPDATE 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 5-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda October 15, 2013 Page 2 of 10 The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 7. CONSENT CALEND AR All Consent Calendar items may be approved in a single motion as recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through K per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Special Meeting of September 26, 2013; and 2) Minutes of the City Council Regular Meeting of October 1, 2013. Recommendation: Approve. B. PLANNING COMMISSION ACTIONS – MEETING OF SEPTEMBER 23, 2013 The City Council is requested to review the Planning Commission actions of their meeting of September 23, 2013. Recommendation: Receive and file. C. PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF SEPTEMBER 25, 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of September 25, 2013. Recommendation: Receive and file. D. PUBLIC ARTS COMMISSION ACTIONS – MEETING OF OCTOBER 2, 2013 The City Council is requested to review the Public Arts Commission actions of their meeting of October 2, 2013. City Council Agenda October 15, 2013 Page 3 of 10 Recommendation: Receive and file. E. RELEASE OF SECURITY FOR TRACT NO. 54302 FOR SANITARY SEWER IMPROVEMENTS AT 5132 A-E SERENO DRIVE When a developer is proposing a sub-division in the City, a security deposit must be submitted to ensure that required improvements (e.g., sanitary sewer, water system, street tree, and/or road improvements) are completed in accordance with approved plans. After the improvements are completed by the developer, the City is notified by Los Angeles County Department of Public Works that the improvements have been completed, inspected, and found to be in compliance with the approved plans. Once notified by Public Works, the City Council must approve the work that has been completed, accept the improvements for public use and maintenance, and approve the release of the deposited securities. The Los Angeles County Department of Public Works notified the City that the sewer improvements were completed, inspected and found to be in compliance with the approved plans. Recommendation: Approve the work that has been completed and accept the sewer improvements for public use; and authorize the release of the security in the amount of $33,000 for Tract No. 54302 F. REJECTION OF ALL BIDS AND AUTHORIZATION TO RE-BID FOR ELECTRONIC CONTENT MANAGEMENT SYSTEM (DOCUMENT IMAGING SOFTWARE) The City received six RFPs from: Advance Processing and Imaging (API- OptiView), American MicroImaging, Inc. (AMI-Laserfiche Avante), Complete Paperless Solution (CPS-Laserfiche Avante), ECS Imaging, Inc. (ECS- Laserfiche Avante), LSSP Corp. (LSSP-PinPoint), and Webiplex (DocuPeak). The City’s selection committee (i.e., Administrative Services Director Hause, Community Development Director Persico, Assistant to the City Manager / Economic Development Manager Haworth, City’s contracted IT staff MacCuil, Deputy City Clerk Bonus, and City Clerk Kuo) reviewed the proposals, met to receive demonstrations / presentation and contacted the technical support line to test responsiveness and ease of access for all companies who submitted an RFP (API, AMI, CPS, ECS, and LSSP). After the evaluation and demonstrations of the ECMS, staff realized that there is no requirement in the RFP, giving the City the flexibility to customize the City Council Agenda October 15, 2013 Page 4 of 10 look of the ECMS in order to match the feel and functionality of the City’s upcoming new improved website. This flexibility is important in order to keep the City’s information interface consistent. Recommendation: Reject all bids for the Electronic Content Management System (ECMS) (Document Imaging Software); and authorize staff to re- advertise for the ECMS. G. REQUEST FROM THE TEMPLE CITY CAMELLIA FESTIVAL FOR SUPPORT AND AUTHORIZATION FOR USE OF STREET AND FACILITIES FOR THE 2014 CAMELLIA FESTIVAL The Festival will be celebrating its 70th anniversary in 2014. For many years, Festival volunteers and City staff have heard requests from residents to incorporate changes to this community event. The requests received most often were: 1) to change, or add, carnival rides; and 2) to serve beer and wine at the Festival as is customary at most church fiestas and other nonprofit events. With the upcoming 70th anniversary in 2014, the Festival’s Board agreed this was an opportune time to implement some of the changes that had been requested over the past several years. Changes approved by the Board include: 1) closure of Las Tunas Drive, between Kauffman Avenue and Golden West Avenue for additional carnival rides and attractions; 2) a beer/wine garden; 3) extension of Festival hours until 11:00 p.m. on Friday, February 21, 2014 and Saturday, February 22, 2014; 4) food trucks on Friday, February 21, 2014; and 5) concerts, featuring bands from the City’s summer concert series, on Saturday evening, February 22, 2014 and Sunday afternoon, February 23, 2014. The City Council is requested to review and approve requests from the Festival as identified in the Camellia Festival’s Request letter for City Support. Recommendation: 1. Use of Temple City Park, the parking lots adjacent to City Hall and the Civic Center, and Las Tunas Drive between Kauffman Avenue and Golden West Avenue for carnival rides and attractions from 12 noon on Wednesday, 2/19/14February 19, 2014 until 6:00 a.m. on Monday, 2/24/14February 24, 2014. This change will allow additional or new rides for the carnival; 2. Approval of three permits for consumption of alcohol in Temple City Park pursuant to section 4400 of the TCMC, from 4:00–10:00 p.m. Friday, February 21, 2014; 4:00–10:00 p.m. Saturday, February 22, 20142/22/14; and 2:00–7:30 p.m. Sunday, February 23, 20142/23/14. The addition of a Comment [B1]: ADDED NUMBERS ABOVE AS GREG DID IN THE PRECEEDING PARAGRAPH. I CAN DELETE IF YOU THINK IT LOOKS MESSY City Council Agenda October 15, 2013 Page 5 of 10 beer/wine garden would provide additional income to the Festival and also provide an area for adults (enclosed with tables and chairs) to socialize while the children were on the rides or playing games; 3. Temporary parking bans and street closures in connection with the parade; 4. City staff to hang a street banner across Las Tunas Drive in front of Temple City Park; Use of poles on Las Tunas Drive for a street banner advertising the event (City staff to install banners); 4. 5. 6.5. Authorization for food truck vendors on Golden West Avenue on Friday, February 21, 20142/21/14. Non-profit organizations operating food booths at the Festival would be compensated either with a reduction in their booth rental fee or a percent of Food Truck sales; and 7.6. Authorization for certain local youth and community organizations to sell food, patches, etc. along the parade route;. H. APPROVAL OF ROSEMEAD BOULEVARD FINAL ART DESIGN CONCEPTS Public artwork planned for the $20.7 million Rosemead Boulevard Safety Enhancement and Beautification Project (Rosemead Project) will establish the City’s first public art collection comprised of art pavers, text art features, sculptures and tile mosaic murals. Through these public art installments, the Rosemead Boulevard art walk will exhibit Temple City’s untold story, inviting pedestrians, cyclists and drivers to experience the community’s origins and shared values through imagery and interactive artwork. The Public Arts Commission (Commission) recommended for City Council approval the final design concepts for artist Stern’s two sculptures and Brailsford’s 24 art pavers with text features. Furthermore, the Commission concurred with staff’s recommendation to temporarily cease the final design conceptualization of artist Queijan’s four tile mosaic murals, as only nine inches of the murals would be visible from underneath their currently proposed seating bench locations. Recommendation: 1) Approve artist Daniel Stern’s final design concept for two sculptures thereby initiating the fabrication process; 2) Approve artist Robin Brailsford’s final design concept for 24 art pavers City Council Agenda October 15, 2013 Page 6 of 10 with text features thereby initiating the fabrication process; and 3) Direct staff to pursue alternate placement options for the installation of artist Carole Queijan’s four tile mosaic murals, and present recommendations for the Council’s consideration at its meeting of November 5, 2013. I. UPDATE ON HISTORIC PRESERVATION IN TEMPLE CITY Over the last three years, the City has been working on establishing a historic preservation program. In order to create an effective historic preservation program there are four elements that need to be established: 1) The City’s General Plan should have goals and policies related to historic preservation; 2) Create a historic preservation ordinance to provide the framework for evaluating and designating properties, and providing a process for potential alterations to those properties; 3) Create a historic context statement which provides the history of development in the City and identifies property types, property characteristics (character-defining features) of the various property types, and eligibility and integrity thresholds; 4) Perform a historic resources survey that identifies and evaluates properties based on the historic context and designation criteria in the historic preservation ordinance (as well as State and National Register criteria). Thus far, the City has completed two of the four elements necessary to establish an effective historic preservation program in the City (i.e., the historic context statement and the survey were completed as one document). The City has hired GPA Consulting, Inc. to engage the community in a discussion regarding historic preservation and is seeking the community’s input to determine “what is historic and what should be preserved?” This input is crucial in determining if a Historic Preservation Ordinance should be created and, if so, ensuring any Historic Preservation Ordinance is tailored to the needs of Temple City. Recommendation: Receive and file. J. PETTY CASH REPORT The City Council is requested to review, receive and file the Petty Cash Report. Recommendation: Receive and file. K. ADOPTION OF RESOLUTION NO. 13-4949 – APPROVAL OF PAYMENT City Council Agenda October 15, 2013 Page 7 of 10 OF BILLS The City Council is requested to adopt Resolution No. 13-4949 authorizing the payment of bills. Recommendation: Adopt Resolution No. 13-4949. 8. UNFINISHED BUSINESS – None 9. NEW BUSINESS A. PUBLIC HEARING: ADOPTION OF RESOLUTION NO. 13-4948 CERTIFYING CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM FOR JUNE 1, 2012 TO MAY 31, 2013. In 1992, the Los Angeles County Metropolitan Transportation Authority (MTA) implemented the Congestion Management Program (CMP). In accordance with this program, every city must make an annual determination of conformance. The City Council is requested to conduct a public hearing and adopt Resolution No. 13-4948 certifying conformance with the Los Angeles County Congestion Manager Program. Presentation: Community Development Director Recommendation: Adopt a resolution certifying the City is in compliance with the Los Angeles County Congestion Management Program. B. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH THE PLANNING CENTER | DC&E TO PREPARE AN UPDATE TO THE CITY’S GENERAL PLAN, ZONING CODE, AND THE ROUTE 19 VILLAGE SPECIFIC PLAN The General Plan is the umbrella document that allows cities to plan for future development. The California State Supreme Court has referred to General Plans as “the Constitution for future development”. The City’s existing General Plan is over 25 years old and is severely outdated. This general plan update is looking to the future of Temple City and will set the direction of the City for the next generation. Updating the general plan at this time will also allow us to build upon the work currently being completed as part of City’s Strategic Plan. Combined with the update to the City’s Zoning Code and the creation of the Specific Plan, this project provides an incredible opportunity to set the City on a City Council Agenda October 15, 2013 Page 8 of 10 path that will provide an improved quality of life and enhance Temple City’s reputation as a great place to live and work. Presentation: Community Development Director Recommendation: 1) Approve a Consultant Services Agreement with The Planning Center | DC&E to prepare an update to the City’s General Plan, Zoning Code, and the Route 19 Village Specific Plan; and 2) Authorize the City Manager to execute the Consultant Services Agreement in an amount not to exceed $1,159,049. 10. COMMUNICATIONS – None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 12. ACTIONS T AKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPDATE FROM CITY MANAGER 14. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 6/3/2011 B. School District/City Standing Committee (Councilmember Chavez and Mayor Pro Tem Blum) – Formed 1/3/2012 C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra) – Formed 11/6/2012 D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 4/2/2013 E. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tem Blum and Mayor Sternquist) – Formed 4/16/2013 City Council Agenda October 15, 2013 Page 9 of 10 F. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tem Blum) – Formed 5/13/2013 G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (Councilmember Vizcarra and Yu) – Formed 8/20/2013 H. Council Chamber Renovation Standing Committee (Councilmember Vizcarra and Mayor Sternquist) – Formed 8/20/2013 15. COUNCIL ITEMS SEPAR ATE FROM THE CITY M AN AGER’S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM BLUM E. MAYOR STERNQUIST 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ – None B. COUNCILMEMBER VIZCARRA – $103.82 Per Diem Rates for meals and mileage reimbursement for the California Contract Cities 33rd Annual Fall Conference: October 4-6, 2013. C. COUNCILMEMBER YU – None D. MAYOR PRO TEM BLUM – None E. MAYOR STERNQUIST – $103.82 Per Diem Rates for meals and mileage reimbursement for the California Contract Cities 33rd Annual Fall Conference: October 4-6, 2013. 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted City Council Agenda October 15, 2013 Page 10 of 10 on the first page of this agenda. 18. CLOSED SESSION – None 19. ADJOURNMENT NEXT REGULAR MEETING OF: CITY COUNCIL 7:30 P.M. NOVEMBER 5, 2013 PLANNING COMMISSION 7:30 P.M. OCTOBER 17, 2013 PARKS & RECREATION COMMISSION 7:30 P.M. OCTOBER 16, 2013 PUBLIC SAFETY COMMISSION 7:30 P.M. OCTOBER 23, 2013 PUBLIC ARTS COMMISSION 7:00 P.M. NOVEMBER 6, 2013 Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Posted: October 10, 2013 (6:00 p.m.) In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.