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HomeMy Public PortalAbout15) 9B Award of Contract - General PlanDATE: TO: FROM: SUBJECT: AGENDA ITEM 9.8. COMMUNITY DEVELOPMENT DEPARTMENT October 15, 2013 The Honorable City Council Jose E. Pulido, City Mana ~ MEMORANDUM Via: Mark Persico, AICP, ~mmunity Development Director By: Geoffrey Starns, AICP, Planning Manage ~ APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH THE PLANNING CENTER I DC&E TO PREPARE AN UPDATE TO THE CITY'S GENERAL PLAN, ZONING CODE, AND THE ROUTE 19 VILLAGE SPECIFIC PLAN RECOMMENDATION: The City Council is requested to: a) Approve a Consultant Services Agreement with The Planning Center I DC&E (Attachment "A") to prepare an update to the Cit y's General Plan, Zoning Code, and the Route 19 Village Specific Plan (Specific Plan); and b) Authorize the City Manager to execute the Consultant Services Agreement in an amount not to exceed $1,159,049. BACKGROUND: 1. On May 26, 1960, the City of Temple City was incorporated as an official Los Angeles County municipality. 2. In 1975, the State of California mandated that every City and County in California prepare a Genera l Plan. 3. On April 21, 1987, the City adopted the current Temple City General Plan. 4. On June 4, 2013, the City Council approved the Fiscal Year (FY) 2013-14 and 2014-15 City Budgets which in cluded a $750,000 appropriation to update the City's General Plan as well as $650,000 to prepare the Specific Plan, which includes the area surrounding the intersection of Rosemead Boulevard and Las City Council October 15, 2013 Page 2 of 4 Tunas Drive. 5. On June 24, 2013, the City released a Request for Proposal (RFP) (Attachment "B") to prepare an update to the City's General Plan, which included an optional task of an update to the City's Zoning Code. 6. On July 9, 2013, the City held a pre-proposal meeting on the project that was attended by approximately 20 people. 7. On July 29, 2013, the City received five proposals to prepare an update to the City's General Plan and Zoning Code from: Raimi and Associates for $964,842; MIG for $965,867; RBF for $1 ,354,280; Rincon Consultants for $920,293; and Planning Center I DC&E for $1,040,289. 8. On July 30, 2013, the staff review committee (i.e., Jose Pulido, City Manager; Mark Persico, AICP, Community Development Director; Geoffrey Starns, AICP, Planning Manager; and Giselle Corella, Executive Assistant to the City Manager) reviewed the five proposals. The review committee determined that all five firms should be interviewed. 9. On August 15, 2013, the review committee interviewed all five firms and determined that the Planning Center I DC&E and MIG proposals were the top two proposals. 10. On August 23, 2013, the City asked The Planning Center I DC&E and MIG to revise their proposals to include the preparation of the Specific Plan (Attachment "C"). 11. On September 9, 2013, received revised proposals which merged the General Plan and the Specific Plan from The Planning Center I DC&E for $1,260,986, and MIG for $1,037,467. 12. On September 16, 2013, the review committee interviewed the two firms on their revised proposals and determined that The Planning Center I DC&E had the best proposal. 13. On September 25, 2013, staff met with the Planning Center I DC&E to revise the budget to include the Specific Plan and remove some duplicative efforts which included duplicative public outreach and hearings. Removing these duplicative efforts reduced the project cost from $1,260,986 to $1,159,049, saving the City $101,937. 14. On September 30, 2013, staff received a revised scope of work and budget from The Planning Center I DC&E in the amount of $1,159,049, (i.e., included in Attachment "A") which included the optional Zoning Code update. This amount is $240,951 under budget. City Council October 15, 2013 Page 3 of 4 ANALYSIS: The General Plan is the umbrella document that allows cities to plan for future development. The California State Supreme Court has referred to General Plans as "the Constitution for future development". The General Plan's intent is to provide the City's goals towards development and the built environment, establish land use ground rules, provide the basis for development approvals, and provide the public the opportunity to participate in the City's planning process. Every City document related to the built environment, including the zoning code, specific plans, and various master plans (e.g., Parks and Recreation, Downtown Parking, Traffic Calming, etc.) all have to be consistent with the General Plan, as do all development applications. Attachment "D" gives an overview of General Plans in California. The City's existing General Plan is over 25 years old and is severely outdated. Temple City has seen a dramatic shift in demographics and in the look and feel of the City since the last General Plan update. This general plan update is looking to the future of Temple City and will set the direction of the City for the next generation. Updating the General Plan at this time will also allow us to build upon the work currently being completed as part of City's Strategic Plan. Combined with the update to the City's Zoning Code and the creation of the Specific Plan, this project provides an incredible opportunity to set the City on a path that will provide an improved quality of life and enhance Temple City's reputation as a great place to live and work. In order to embark on this visionary project, the City Council budgeted, as part of the City's Fiscal Year 2013-14 and 2014-15 budgets, a total of $1,400,000 to update the City's General Plan (i.e., $750,000) and prepare the Route 19 Village Specific Plan (i.e., $650,000). The City received five proposals that were evaluated on following six criteria: 1) Experience of the firm; 2) Qualifications of project management personnel; 3) The firm's understanding of the project; 4) Product produced by the firm; 5) The firm's approach and methodology; and 6) Cost. During the interview process, the City Manager asked one of the presenting consultants how much the City would save by combining both the General Plan Update and the Specific Plan. The consultant estimated a savings of 30 percent. The review committee decided that the combination of the two would save the City time and money. The top two firms, The Planning Center I DC&E and MIG, were then asked to revise their proposals to include the Specific Plan. After receiving the proposals, the review committee interviewed both firms again and determined that The Planning Center I DC&E was the best firm to prepare both the Specific Plan and General Plan. The cost savings of combining the two work programs provided the City the opportunity to include the Zoning Code update to the consultant's scope of services without increasing the budget. The Planning Center I DC&E has extensive experience in preparing General Plans, Specific Plans and Zoning Codes for cities with similar issues to Temple City. Their presentation demonstrated to the review committee that their approach is forward thinking and creative which was requested in the City's RFP. The Planning Center I DC&E's proposal also has the consulting firm doing the City's City Council October 15, 2013 Page 4 of 4 Strategic Plan on its team, creating a seamless transition from one project to the other. Their approach to public outreach also fits well with the City, (i.e., building upon work the City has already completed, including Connect magazine and Make TC Happen web site, to engage the community). CONCLUSION: The City Council is requested to approve a Consultant Services Agreement with The Planning Center I DC&E to prepare an update to the City's General Plan, Specific Plan and Zoning Code, in an amount not to exceed $1,159,049. FISCAL IMPACT: On June 4, 2013, the City Council approved the Fiscal Year (FY) 2013-14 and 2014-15 City Budgets which included a $1 ,400,000 total appropriation to update the City's General Plan ($750,000) and prepare the Specific Plan ($650,000). ATTACHMENTS: A. Consultant Services Agreement with The Planning Center I DC&E B. Request for Proposal for the Preparation of an update to the City's General Plan C. Request for proposal revisions to include the Route 19 Village Specific Plan D. Overview of General Plans in California RlV #4822-78304520 v 1 ATTACHMENT A CONSULTANT SERVICES AGREEMENT Planning and Environmental Services By and Between THE CITY OF TEMPLE CITY, a municipal corporation and The Planning Center I DC & E -1- AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF TEMPLE CITY, CALIFORNIA AND The Planning Center I DC&E This Agreement for Consultant Services ("Agreement") is entered into as of this 15th day of October, 2013 by and between the City of TEMPLE CITY, a municipal corporation ("City") and The Planning Center I DC&E, a California corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party" and hereinafter collectively referred to as the "Parties." RECITALS A. City has sought, by a request for proposal, the performance of the Planning and Environmental Services defined and described particularly in Section 2 ofthis Agreement. B. Consultant, following submission of a proposal for the performance of the services defined and described particularly in Section 2 of this Agreement, was selected by the City to perform those services. C. Consultant was selected by the City on the basis of Consultant's demonstrated competence and the professional qualifications necessary for the satisfactoty performance of the services required. D. Pursuant to the City of Temple City's Municipal Code, City has authority to enter into this Consultant Services Agreement and the City Manager has authority to execute this Agreement. E. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Section 2 of this Agreement and desire that the terms of that performance be as particularly defined and described herein. OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained here and other consideration, the value and adequacy of which are hereby aclmowledged, the parties agree as follows: SECTION 1. TERM OF AGREEMENT. Subject to the provisions of Section 20 "Tetmination of Agreement" of this Agreement, the scope of services set forth in Exhibit "A" "Scope of Services" shall be completed putsuant to the schedule specified in Exhibit "A." Should the scope of services not be completed putsuant to that schedule, the Consultant shall be deemed to be in Default of this Agreement pursuant to Section 21 of this Agreement. The City, in its sole discretion, may choose not to enforce the R!V #4822-7830-4520 vl - 1 - Default provisions of this Agreement and may instead allow Consultant to continue performing the scope of services until such services are complete. SECTION2. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit "A" "Scope of Services," which is incorporated herein by this reference, in accordance with the terms and conditions of this Agreement. SECTION3. ADDITIONAL SERVICES. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit "A" "Scope of Services," unless such additional services are authotized in advance and in writing by the City Council or City Manager of City. Consultant shall be compensated for any such additional services in the amounts and in the manner agreed to by the City Council or City Manager. SECTION 4. COMPENSATION AND METHOD OF PAYMENT. (a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit "B" "Compensation," which is incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed One Million, One Hundred Fifty-Nine Thousand, Forty-Nine dollars ($ 1,159,049.00), unless additional compensation is approved in writing by the City Council or City Manager. (b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-consultant contracts. Subcconsultant charges shall be detailed by the following categories: labor, travel, materials, equipment and supplies. If the compensation set forth in subsection (a) and Exhibit "B" include payment oflabor on an hourly basis (as opposed to labor and materials being paid as a lump sum), the labor category in each invoice shall include detailed descriptions of task performed and the amount of time incurred for or allocated to that task. City shall independently review each invoice submitted by the Consultant to determine whether the work perfom1ed and expenses incurred are in compliance with the provisions of this Agreement. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the tetms set forth in subsection (c). In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. (c) Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant's correct and undisputed invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work perfonned by Consultant. RlV #4822-7830-4520 vi -2- SECTIONS. INSPECTION AND FINAL ACCEPTANCE. City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed. City shall reject or finally accept Consultant's work within sixty (60) days after submitted to City. City shall reject work by a timely written explanation, otherwise Consultant's work shall be deemed to have been accepted. City's acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as amount to fraud. Acceptance of any of Consultant's work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, sections 16 and 17, pertaining to indemnification and insurance, respectively. SECTION 6. OWNERSHIP OF DOCUMENTS. All oliginal maps, models, designs, drawings, photographs, studies, surveys, repmts, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any services pursuant to this Agreement shall become the sole propetty of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Upon completion, expiration or termination of this Agreement, Consultant shall turn over to City all such oliginal maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents. If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of providing any services pursuant to this Agreement, Consultant's guarantees and warrants related to Standard of Performance and found in Section 9 of this Agreement shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents. SECTION?. CONSULTANT'S BOOKS AND RECORDS. (a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant's performance of services pursuant to this Agreement. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three years from the date of execution of this Agreement and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, at any time during regular business hours, upon request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and Rrv #4822-7830-4520 vi - 3 - records shall be made available at Consultant's address indicated for receipt of notices in this Agreement. (c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of Consultant's business, City may, by written request, require that custody of such documents or records be given to the City and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives. SECTIONS. STATUS OF CONSULTANT. (a) Consultant is and shall at all times remain a wholly independent contractor and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly confetTed under this Agreement or is otherwise expressly conferr-ed in writing by City. (b) The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees, or agents are in any manner officials, officers, employees or agents of City. (c) Neither Consultant, nor any of Consultant's officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may have to any such rights. SECTION9. STANDARD OF PERFORMANCE. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perfotm the services required under this Agreement in a thorough, competent and professional matmer. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement. In addition to the general standards of perfonnance set forth this Section 9, additional specific standards of performance and perfotmance critetia are set forth in the Scope of Work that shall also be applicable to Consultants work under this Contract. Where there is a conflict between a general and a specific standard of performance or performance criteria, the specific standard or criteria shall prevail over the general. If and to the extent that City utilizes for any purpose not related to this Agreement any maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents prepared, developed or discovered by Consultant in the course of R!V #4822-7830-4520 vi -4- providing any services pursuant to this Agreement, Consultant's guarantees and warranties related to Standard of Performance shall not extend to such use of the maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files or other documents. SECTION 10. COMPLIANCE WITH APPLICABLE LAWS; PERMITS AND LICENSES. Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perfonn the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section. SECTION H. PREVAILING WAGE LAWS It is the understanding of City and Consultant that California prevailing wage laws do not apply to this Agreement because the Agreement does not involve any of the following services subject to prevailing wage rates pursuant to the Califomia Labor Code or regulations promulgated thereunder: Construction, alteration, demolition, installation, or repair work performed on public buildings, facilities, streets or sewers done under contract and paid for in whole or in part out of public funds. In this context, "construction" includes work performed during the design and preconstmction phases of construction including, but not limited to, inspection and land surveying work. SECTION 12. NONDISCRIMINATION. Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, physical handicap, medical condition or marital status in connection with or related to the performance of this Agreement SECTION 13. UNAUTHORIZED ALIENS. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should the any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City. SECTION 14. CONFLICTS OF INTEREST. (a) Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no RN #4822-78304520 vl - 5 - person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the City Manager. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. (b) City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other govermnental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. (c) City understands and acknowledges that Consultant will, perfmm non-related services for other govermnental agencies and private parties following the completion of the scope of work under this Agreement. Any such future service shall not be considered a conflict of interest for purposes of this section. SECTION 15. CONFIDENTIAL INFORMATION; RELEASE OF INFORMATION. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Manager, except as may be required by law. (b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Manager or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attomeys fees, caused by or incurred as a result of Consultant's conduct. (d) Consultant shall promptly notify City should Consultant , its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. RIV#4822·78304520 vl -6- SECTION16. INDEMNIFICATION. (a) Indemnification by Design Professional. As provided under Civil Code Section 2782.8, Consultant shall indemnity, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") fi-om and against any and all claims. actions and proceedings (whether at law or equity, administrative or judicial), demands, orders, judgments, losses, liabilities, damages, costs and expenses, including attorney's fees and costs, (collectively "Claims") to the extent same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, its officers, agents, employees or sub- consultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the perfonnance of professional services under this Agreement, with the understanding that in the event Claims are found by the trier of fact to have been caused by the joint or concurrent negligence of the City and its contractors and consultants, and Consultant, damages and expenses from both indemnity and duty to defend obligations shall be borne by each party in proportion to its negligence. (b) Indemnification from Sub-Consultants. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every sub-consultant I contract or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement naming the Indenmified Parties as additional indemnitees. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the tenns of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnity and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the tetmination of this Agreement or this section. (c) City's Sole Negligence. The provisions of this Section 16 do not apply to Claims occurring as a result of City's sole negligence. The provisions of this section shall not release City from liability arising from gross negligence or willful acts or omissions of City or any and all of its officials, employees and agents. SECTION 17. INSURANCE. Consultant agrees to obtain and maintain in full force and effect during the tenn of this Agreement the insurance policies set forth in Exhibit "C" "Insurance," which is incorporated herein by this reference. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver if so approved in writing by the City Manager. Consultant agrees to provide City with copies of required policies upon request. SECTION18. ASSIGNMENT. The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant's duties or obligations under this RIV #4822-78304520 v 1 -7- Agreement without the prior written consent of the City Council. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize subcontractors. SECTION 19. CONTINUITY OF PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notif'y City of any changes in Consultant's staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance. SECTION20. TERMINATION OF AGREEMENT. (a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement for cause at any time upon thirty (30) days written notice of tennination to City. (c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant, or City may terminate this Agreement immediately upon written notice. (d) Upon tennination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant's possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incun·ed by Consultant, prepared as set forth in Section 4 of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 of this Agreement. SECTION21. DEFAULT. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default. Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under Section 20. Any failure on the part of the City to give notice of the Consultant's default shall not be deemed to result in a waiver of the City's legal tights or any rights arising out of any provision of this Agreement. SECTION22. EXCUSABLE DELAYS. RlV #4822-7830-4520 vl - 8 - Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The tenn and price of this Agreement shall be equitably adjusted for any delays due to such causes. SECTION 23. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for can·ying out the work as outlined in the Exhibit "A" "Scope of Services," shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement. SECTION24. NOTICES. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or certified mail, postage prepaid and return receipt requested, addressed as follows: To City: To Consultant: City of Temple City Attn: City Manager 9701 Las Tunas Dr. Temple City, CA 91780 The Planning Center I DC&E Attn: Shannon Kimball 3 MacArthur Place, Suite 1100 Santa Ana, Ca 92707 Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service. SECTION25. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant represents and warrants that he/she/they has/have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder. SECTION26. ADMINISTRATION AND IMPLEMENTATION This Agreement shall be administered and executed by the City Manager or his or her designated representative, following approval of this Agreement by the City Council. The City Manager shall have the authority to issue interpretations and to make minor amendments to this Agreement on behalf of the City so long as such actions do not materially change the Agreement or make a commitment of additional funds of the City. All other changes, modifications, and amendments shall require the prior approval of the City Council. RIV 1/4822-7830-4520 vl -9- SECTION27. BINDING EFFECT. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. SECTION 28. MODIFICATION OF AGREEMENT. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. SECTION29. WAIVER. Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. SECTION30. LAW TO GOVERN; VENUE. This Agreement shall be interpreted, constmed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles, California. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles. SECTION31. ATTORNEYS FEES, COSTS AND EXPENSES. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled. SECTION32. ENTIRE AGREEMENT. This Agreement, including the attached Exhibits "A" through "C", is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other Agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other Agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives. SECTION33. SEVERABILITY. If any term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of RIV #4822-7830-4520 vi -10- this Agreement shall not be affected thereby and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s). IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first -above written. ATTEST: Mary Flandrick City Clerk APPROVED AS TO FORM By: ~~-=~------------------Eric S. Vail City Attorney By:~~Gz- Keith McCann Its: CEO CITY OF TEMPLE CITY By: ~~~~-=~~---------Jose Pulido, City Manager NOTE: CONSULTANT'S SIGNATURES SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO DEVELOPER'S BUSINESS ENTITY. RIV #4822-7830.4520 vI -II - CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF On l 0 ftf-, 2-d'? before me[.Juhe(q L f:aft')L' , personally appeared (:,-e I ,}1,_/U. c{£1._AA , proved to me 011 the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribe'd to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signaturc(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seaL OPTIONAL Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form D D D D D CAPACITY CLAIMED BY SIGNER INDIVIDUAL CORPORATE OFFICER C k I {!f @XJ"'W-iJ Ve 6 {f[LJQ:V TITLE(S) PARTNER(S) D D ATTORNEY-IN-FACT LIMITED GENERAL TRUSTEE(S) GUARDIAN/CONSERVATOR OTHER~---------------------- SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENT!TY(IES)) R!V #4822-7830-4520 vI /D NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) HER THAN NAMED ABOVE CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA COUNTY OF On I I) (4 , ;2-b /~efore me, fiwel"L J1i.l')l, personally appeared DWt1.<.ji1·t:/li-"tl-<j proved to me on the basis of satisfactory evidence to be the person(s) whose names(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instmment the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certifY under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seaL OPTIONAL &!t~~6 ~l~E~;t~~~~ 6 ~ COMM. #1897329 NOTARY PUBLIC· CALIFORNIA COUNTY OF ORANGE My Comm. Expires July 27, 2014 Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form D D D D D CAPACITY CLAIMED BY SIGNER INDIVIDUAL CORPORATE OFFICER C/vu~fVLA.v-<. off'~ G.Nt.n( TITLE(S) PARTNER(S) D D LIMITED GENERAL ATTORNEY-IN-FACT TRUSTEE(S) GUARDIAN/80NSERVATOR OTHER. ______________________ __ SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITY(IES)) RIV #4822-7830-4520 vi /0 NUMBER OF PAGES DATE OF DOCUMENT SIGNER(S) OTHER THAN NAMED ABOVE 6876 vl RIV #4822-7830-4520 vi EXHIBIT "A" SCOPE OF SERVICES A-1 ~~~fa\!~~ ~~TC ~~ ~\ ~,~m;ug_;11'S'~~1 U;;ULru....:\lli; UU:..ru....: I L.SuJ Revised Scope of Work As requested by the City ofT em pie City. The Planning Center 1 DC&E proposes a scope of work for the concurrent preparation of the Temple City 2050 Mid-Century Plan and the Las Tunas/Rosemead Specific Plan. Both plans, in conjunction with an Environmental Impact Report (EIR), will be prepared and adopted concurrently within a two-year time frame. The City has also requested the preparation of a comprehensive Zoning Code Update (see Phase 9), which timeframe for preparation will also overlap with the General Plan and Specific Plan and be completed shortly thereafter as reflected in the project schedule attached. The Scope of Work is formatted in two columns depicting the work tasks to be conducted concurrently for the General Plan and Specific Plan projects. General Plan tasks are described in the left column, and those specific to the Las Tunas/Rosemead area are described in the right column. In most cases, tasks will be combined where we can progress both work programs concurrently. In some cases, tasks are separated where stand-alone analyses and work products are necessary. While we believe that this scope of work is responsive to the City's needs, we want to emphasize that we are prepared to modify it to ensure that it fully complies and results in the most appropriate tools to achieve Temple City's objectives for transforming statutory policy and regulatory documents into a blueprint that has value, is owned by the community and elected decision-makers, contributes to real change, and is effective in achieving community visions for the future. THE PLANNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET l SEPTEMBER 30, 2013 PAGE I r~-cc~TC~" n==f?Cn ·u·.\'~:!iA\i;<IS" :JiA\;01cv,;!(, 'Jl.i--wu'd.!::: LH.u .• 'l..:L! U l.SUJ TEMPLE CITY 2050 MID-CENTURY PLAN LAS TUNAS/ROSEMEAD SPECIFIC PLAN PHASE 1. ESTABLISHING THE FRAMEWORK This phase sets the stage for the integrated General Plan and Specific Plan work program. Here we kick off the project, set expectations, gather data, and go to work. This phase includes a kick-off meeting, tour of the City's neighborhoods and districts and Las Tunas/Rosemead Plan Area with City staff, initiation of our project management controls, preparation of resource base maps, and collection and analysis of baseline data. TASK 1.1 KICK-OFF MEETING AND CITY TOUR The project kick-off meeting is a critical event in shaping a successful planning effort. The City staff and consultant team must work in a tight collaboration if the work envisioned is to be completed with the desired quality and within the time and budget allowed. The kick-off meeting will allow the consultant team and City staff to: + Introduce key participants + Discuss insights gained from the proposal review process + Share expectations for the project + Refine the scope of work, schedule, and budget + Identify the roles of anticipated key participants such as outside agencies, organizations, and individuals + Identify available resources + Establish communication protocols for the project + Identify potential project pitfalls and establish strategies to address them + Address ongoing implementing projects or programs that could potentially affect the project + Collect data and discuss data needs + Discuss formats for work products Prior to the kick-off meeting, The Planning CenterjDC&E will provide the City with an agenda and list of data needs. It is anticipated at this time that the kick-off meeting would include key members of Planning Department staff, including the Community Development Director and Project Manager, representatives from the City Manager's Office and Communications Office, and other staff members as deemed appropriate by the City. Up to four representatives from The Planning CenterjDC&E will be in attendance at this meeting, including Principal-in-Charge Woodie Tescher, Project Manager Shannon Kimball. Deputy Project Manager Marissa Aho, and Environmental Project Manager Konnie Dobreva. This task also includes a half-day driving tour (held after the kick-off meeting) guided by City representatives to share personal experience and working knowledge ofthe City and the Las Tunas/Rosemead area with the consultant team. The purpose of the task is to quickly understand the issues and opportunities through the eyes of the City staff using examples in the field. Deliverable(s): Kick-off Meeting Agenda and Data Needs List (electronic) Final Scope of Work, Schedule, and Budget TASK 1.2 MANAGEMENT PROGRAM This task accounts for the ongoing operational and coordination activities that are essential for keeping the planning project on schedule and within budget for its duration. Woodie Tescher will serve as Principal-in-Charge (PIC) of the overall project and serve as advisor to the content of the project. Shannon Kimball, AICP, Senior Associate, will serve as the overall Project Manager. She will oversee the project's day-to-day operations, including coordinating internal staff time, managing subconsultants, overseeing THE PLANNINGCENTERjDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 2 ~"" '"~TCiUu ~ ~="'-1' 'u;'v1 1 tc\!:\IS" 1 ;n\i~i~)i?!~i VJu-..JU':..'.t.b Lfi U'"'..lU L! l.::::;J\j preparation and review of all work products, ensuring quality control, and tracking and adhering to the project schedule and budget. Shannon will also provide the daily point of contact for City staff, prepare all meeting agendas and minutes, provide ongoing updates with the City's project manager, and prepare monthly invoices and progress reports. Shannon will attend all meetings, outreach events and public hearings as outlined in the scope of work. In addition to Shannon, Marissa Aha, AICP, Senior Associate, will serve as Deputy Project Manager for the Las Tunas/Rosemead Plan. Marissa will assist in coordinating and managing internal staff and subconsultants and ensuring quality control. Marissa's role on the Las Tunas/Rosemead Plan will provide added support to ensure the project progresses on schedule. Konnie Dobreva, Senior Associate, will serve as Project Manager for the EIR component of the project. Konnie will oversee preparation of the EIR, including coordinating and managing internal staff and subconsultants and ensuring quality control. Konnie will also provide an additional point of contact for City staff during preparation ofthe EIR. Konnie will work closely with Shannon and Marissa to ensure adherence to the project schedule and budget in the completion of the EIR. The Planning CenterjDC&E offers the advantage of having integrated Planning and Environmental teams in house, which will facilitate a streamlined and highly iterative General Plan, Las Tunas/Rosemead Plan, and EIR process. The Planning CenterjDC&E utilizes sophisticated project management tools through Microsoft Project and Deltek Vision to maintain up,to,date schedules, coordinate staff time, and track the project budget. We hold weekly internal company-wide staff meetings to determine project priorities, upcoming product deliverables, and project staffing needs to ensure that our project deliverables are completed on time and within the allotted budget. In addition, we hold weekly project team meetings to walk through project schedules, review work products, address questions and concerns, and confirm the direction of working drafts. We perform three rounds of internal review of work products by the PIC, Project Manager, and Technical Editor to ensure quality control of all work products. Our highly iterative process and coordination both internally and with City staff will ensure that product deliverables meet and exceed City client expectations. Deliverabie(s): Bi-weekly Coordination with the Planning Department (conference calls) Meeting Agendas and Minutes Monthly Progress Reports (progress of work being performed, milestones attained, resources expended, problems encountered, and corrective actions taken) TASK 1.3 DUE DILIGENCE Although we already have several planning documents in our possession, we still will need to gather and review additional available data that could provide key insights to the work program efforts, including information from federal, state, regional, and local agencies; any recent studies not available on the City's website; and recent development applications and environmental reports. We will work with the City to ensure we collect all relevant documents associated with the projects. TASK 1.4A CITYWIDE BASE MAP The General Plan Update provides a prime opportunity to conduct necessary upgrades to its GIS data systems. The Planning CenterjDC&E will provide the City with a series of GIS base maps, aerial photographs, and data layers that can serve as the foundation for the City to expand its GIS database in the future. We will also be able to utilize this information to construct a number of graphics and necessary data layers for modeling place type alternatives in later steps. However, the first step will be to obtain and verify the data that the City does have available. The focus ofthis task will be to: + Obtain relevant map information from the City, such as existing land uses, Zoning and General Plan designations, and assemble various GIS data sources into an integrated GIS platform to support the work program. + Identify data deficiencies and potential inaccuracies. To assist with this TASK 1.4B LAS TUNAS/ROSEMEAD BASE MAP In addition to a citywide base map, The Planning CenterjDC&E will prepare a parcel-level base map ofthe Las Tunas/Rosemead Plan Area that includes Plan Area boundaries, streets and circulation system, and parcel lines over an aerial photograph. Deliverable{s): Las Tunas/Rosemead Plan Area Base Map THE PLANNING CENTER]DC&E-TEMPLE CITY GENERAL P!Jl..N UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET ] SEPTEMBER 30, 2013 PAGE 3 process, we recommend holding a staff/consultant coordination meeting for purposes of reviewing and recommending changes to the map information. + Prepare an accurate, parcel-level base map that includes, among other items, current City boundaries, streets and circulation system, and parcels over an aerial photograph. Deliverab\e(s): Existing Land Use Inventory Citywide Base Map ArcView shapefiles of GIS coverages created for the_project PHASE 2. COMMUNITY OUTREACH PLAN ~~i~\~(~JCruLIIJ, nfi\!0fD119A~T\Jl ~VLJL-u:.;\b 'lf\lU J L:=UIJ The Planning CenteriDC&E team will work with City staff to craft an educational and engaging outreach strategy that achieves targeted participation at critical points in the process. Please see the Community Outreach Plan schedule on the opposite page. Our goal is to achieve broad, meaningful input, and integrate outreach activities with community events where possible. Additionally, our outreach approach includes combined activities for the General Plan and Las Tunas/Rosemead Plan Area, as appropriate, while holding separate events at key milestones in the process, as identified below and in the Outreach Plan schedule. This phase defines our proposed outreach activities. This scope includes the following outreach activities. TASK 2.1A GENERAL PLAN INFORMATION AND MARKETING TASK 2.18 LAS TUNAS/ROSEMEAD INFORMATION AND MARKETING Task 2.1.1 Make TC Happen Website The Planning CenteriDC&E team will utilize the Make TC Happen website to inform, educate, and engage the community about the Temple City General Plan Update and Las Tunas/Rosemead Plan project. We will work with the Communication Office and Public Information Officer to provide information and technical assistance for posting General Plan and Las Tunas/Rosemead Plan Area background information, opportunities for involvement, workshop and meeting dates, news updates as the project progress, and documents and presentations in a PDF format for easy downloading and printing. Deliverable(s): Ongoing Content for Make TC Happen website (electronic) Task 2.1.2 Branding and Logo The team will build on the Make TC Happen logo for the General Plan marketing promotion material. We envision building on the Plan ft. Prioritize it. Make it Happen. slogan to allow continuity and consistency in the message, while uniquely identifying the Temple City 2050 Mid-Century Plan as a tag line. We will develop all marketing materials with the same logo to distinguish the General Plan update as an important project within the Make TC Happen initiative. The logo will be used on all project documents, outreach, and engagement materials, and can be displayed in public places. All outreach materials will include a website address and a Quick Response (QR) code to quickly and easily connect people to the project website and opportunities for online input. We will develop up to two optional logos to brand the General Plan update. Note: In order to streamline the effort and not cause confusion or duplication, the Las Tunas/Rosemead Plan effort will be seamlessly blended into the Make TC Happen/General Plan marketing plan. Marketing materials for meetings, surveys, and outreach events are intended to be built into the planned meetings for the General Plan. THE PLANNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, E!R, AND ZONING CODE-REVISED SCOPE & BUDGET j SEPTEMBER 30, 2013 PAGE 4 Deliverable(s): Two (2) Draft Optional Logos; (electronic) Final General Plan Logo (electronic) Task 2.1.3a General Plan Press Releases Lilley Planning Group will prepare up to four press releases over the duration of the project to be distributed to the local media and posted on the City website and other appropriate outlets, such as the Temple City Tribune, Temple City Ufe, Mid Valley News, Connect magazine, and other publications. This is intended to include the logo, font style, color scheme, and visual image for the materials that will be developed throughout the effort. Deliverable(s): Four (4) Draft and Final Press Releases (electronic) Task 2.1.4a Print Piece and Informational Brochure Lilley Planning Group will prepare a process invitation and an informational brochure in coordination with City staff and the consultant team. Lilley Planning Group will coordinate with our in-house design team to format and prepare the material with branding, layout, and formatting to ensure the community relates the document to the General Plan outreach effort. Lilley Planning Group will also prepare an informational brochure that will include an overview of the process, information on the purpose, scheduled meetings, and opportunities to learn more. This material will be distributed at community meetings by the consultant team, posted in City facilities and provided in a format the City can post on the website. It is assumed that the City will be responsible for all mailing services, printing services, and postage for all materials produced. Deliverable(s): Draft and Final Print Piece and Informational Brochure (electronic) Task 2.1.Sa Community Meeting Notifications Task 2.1.3b Las Tunas/Rosemead Press Release !\V:l[ .,r;\ ft7fSJC flJj H:. i2)!Q)R!1!l UJL!!f:lU~ Lf1JU: . .L U ~U\J Lilley Planning Group will prepare one press release specifically dedicated to the Las Tunas/Rosemead Plan. The General Plan press releases may also contain overlapping topics and content that relate to Las Tunas/Rosemead. Deliverable(s): One (1) Draft and Final Press Release (electronic) Task 2.1.4b Print Piece and Informational Brochure A specific brochure will be created for the Las Tunas/Rosemead Plan to inform on the details of the needs of the area, opportunities for feedback, and steps in the process. Deliverable(s): Draft and Final Print Pieces and Informational Brochures (electronic) Lilley Planning Group will use various forms of print and technology to promote community meetings and encourage participation and attendance. Public meeting notices, display ads, Facebook events, website information, and other appropriate notices will be developed for the review and approval of City staff for up to six events or event series as listed in Task 2.4. Lilley Planning Group will work with City staff to obtain the appropriate format and design of public meeting notices. Advertising space costs are assumed to be through the City. Deliverable(s): Six (6) Community Meeting Notifications (1 electronic per meeting) TASK 2.2 COMMUNITY LEADER AND STAKEHOLDER OUTREACH Task 2.2.1 City Council, City Manager, and Community Development Director Interviews THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PlAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 5 iiV~1~r,;r;?fSTC iLq 11:\ ©©is' fin uVUln.luUI.b lnJL,.,J:~ u LSU\J One of the key ingredients to any successful project is the inclusion of decision makers early in the project. We will conduct individual interviews with each of the Council members, the City Manager and the Community Development Director at the outset of the planning process to help define the issues, opportunities, and constraints for the City and the Las Tunas/Rosemead Plan Area, and to identify other areas ofT em pie City that require special attention in the General Plan. The primary purpose of this task is to capitalize on the interviewees' wealth of information, history, institutional knowledge, and understanding of the issues, opportunities, and constraints facing the community. We also plan to use the interviews to confirm stakeholder groups that should be represented in the public outreach program. For purposes of this scope and budget, we have assumed a total of seven interviews conducted by telephone or in person over a period oftwo days. Deliverabie(s): Seven (7) telephone or in-person interviews (over two days) Task 2.2.2 General Plan Stakeholder Interviews Building off of the Strategic Plan and Priority Based Budgeting process, the team will confirm with City Staff and the City Council to identify key stakeholders and active community leaders to include in the General Plan and Las Tunas/Rosemead Plan engagement process. A list of individuals, contact information and specific groups (Neighborhood Watch, Public Safety Commissioners, Public Arts Commissioners, Parks and Recreation Commissioners, Chamber of Commerce, etc.) will be provided. We understand that the Chinese and Latino communities are important members of the change in demographics in Temple City. We will work with the City to identify faith- based groups, school connections, service clubs, and other trusted community partners that can assist in the effort of informing and encouraging participation by these important members of the community. Lilley Planning Group will draft an invitation letter to engage local leaders and stakeholders in the Temple City General Plan process. The letter will explain what the project will entail, why it is important to the future of Temple City, and how individuals and organizations can get involved. This letter will include information concerning the Temple City interactive web page, as well as a form that interested individuals can complete and return to be included on the project mailing list. As a follow-up to the invitation letter, The Planning CenterjDC&E will facilitate up to two days of interviews with Temple City stakeholders. interviews may occur in person or over the telephone. The Planning CenterjDC&E will be responsible for developing meeting agendas and designing survey questions. The City will assist with coordinating meeting times, meeting logistics, and selecting a meeting location. Deiiverable(s): Invitation Letter to Community Leaders and Stakeholders (electronic) Stakeholder Interviews (2 full days, up to 14 interviews) TASK 2.3 GENERAL PLAN ADVISORY COMMITTEE (GPACJ MEETINGS The City Council will be responsible for appointing a GPAC of approximately five to ten members. The Planning Center j DC&E team will facilitate GPAC meetings to review the progress ofthe planning program and receive input and direction at critical decision points. We anticipate that meetings will be held on week nights and have budgeted for two hour meetings. This will allow potential members to make commitments to the process without concern for lengthy meetings. While the RFP requests monthly GPAC meetings, we have identified specific milestone meetings where it will be important to present draft General Plan and Specific Plan deliverables to the GPAC for review and feedback: + Phase 3: Draft Community Profile/Draft Focused Study + Phase 4: Draft Vision and Guiding Principles + Phase 5: Draft Preservation and Opportunity Areas + Phase 5: Draft Place Making Alternatives + Phase 5: Draft Preferred Alternatives + Phase 6: Draft General Plan/Specific Plan THE PIJ\NNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 6 + Phase 6: Draft Strategic Implementation Plan/Five Year Action Plan + Phase 8: Draft EIR ""'u' :;-,r Y?fSTC rJi ;;-, :o:~";r·? ~~n 'U.\'i!/;.,\'u:\\JL :n!t.=.\!;'"' 1 i~1 :\:1 u ........ ,...__,. uu~...,-i..!:::ll:w Our approach will be to incorporate lively and interactive discussions to allow participants to actively engage in the material and efficiently and effectively provide feedback and consensus where appropriate. We take great pride in developing meeting material; presentations; and discussion topics that are creative, fresh, and free from technical jargon. Our approach lets participants feel included and that their time is valuable. Where possible, we will draw from previous input received through other planning efforts in Temple City and use the information as a starting point for further discussion. Lilley Planning Group will work with City staff to find suitable locations to host the meetings (assuming City facilities will be available). The locations will be determined with approval and coordination of City staff. It would be best, if possible, to host the meeting in comfortable meeting spaces rather than in the Council Chambers. All meeting equipment-chairs, tables, easels, audio visual, and other facilities needs will be provided by the City. The consultant will provide agendas, sign-in sheets, meeting formats, presentations, note taking, and summary reports (if appropriate) for each meeting. The consultant will provide copies of materials and handouts as needed. Deiiverable(s): Milestone GPAC Meetings Summary of GPAC Meetings (electronic) TASK 2.4 COMMUNITY FESTIVALS AND EVENTS We believe that effective community interaction includes going into the community and engaging with residents where they are. Thus, we have scheduled to go out to neighborhood meetings, farmer's market, events, concerts in the park, and festivals and work to gather input in places where people are comfortable, captivated, and it is convenient and familiar to them. Blending traditional meetings, community-focused events, and on-line resources will allow us to achieve successful participation and improve the outcome of the planning process. A community festival format provides creative and energizing opportunities that engage adults and children alike and provides substantive input that the Project team and City can use in development of the Temple City General Plan and Las Tunas/Rosemead Plan project. The City has a number of events throughout the year where we will engage residents and businesses at important milestones in the planning process. At some events, we may combine activities for the General Plan and Las Tunas/Rosemead Plan. At certain milestones we propose focusing the dialogue due to the level of detail we will need to share and vet with the community. We envision designing booths, distributing surveys, displaying plans, incorporating activities, and interacting in creative and productive ways that inform the planning process. Important milestones are identified below, along with a description of events that offer meaningful engagement opportunities, as shown in the Community Outreach Plan: 1) Community Survey Series, Phase 3, Understanding the Context One of the first project milestones is the completion of the Community Profile and Las Tunas/Rosemead Focused Study in Phase 3. Important to completing this milestone will be understanding the issues, opportunities and priorities in Temple City as seen from the perspective of those who live and work here. Rather than hold a traditional workshop to solicit ideas and review technical background documents, we envision reaching out to the community at a series of events. The RFP requests a public survey of at least 400 residents to solicit input from the community, Planning Commission, and City Council. Lilley Planning Group, in collaboration with the consultant team and City staff, will spearhead a survey series that combines fun and captivating opportunities to engage the community in person along with web- based survey tools and print media to attract an online audience. The survey will be full-color and structured to engage and solicit a diverse audience on the wide spectrum of topics addressed in a General Plan, including specific issues and opportunities related to the Las Tunas/Rosemead Plan Area. As Phase 3 will occur in the Fall of 2013, we will attend the Fall Festival and Car Show, Halloween Carnival, and a Sunday Farmer's Market where we will set up a booth to survey passersby. We will also work with the City Communication Office to design the survey to be posted in the Make TC Happen website and in Connect magazine, if possible. In this way, the GPAC, Planning Commission, City Council, and other commissions will have the opportunity to engage and follow the process outside of a formal THE Pl.P.NNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET] SEPTEMBER 30, 2013 PAGE 7 ~rl:"'i"<'rt.7TCrJ'Iti>l§J'I~rse;n UVcJL.:;jLf\:.~ ulJG-Ju u s~·J meeting. The results of the survey will inform the Citywide vision and guiding principles that will set the stage forthe planning and regulatory documents. 2) New Year's Visioning Festival, Phase 4, Envisioning the Future The next project milestone is the Draft Vision and Guiding Principles for the General Plan and Las Tunas/Rosemead Plan Area. Receiving validation from the community on their vision is a critical step in the process, as it lays the planning principle and policy foundation forthe rest of the work program. Since scheduling oft his task aligns with the New Year, we will work with the City to plan a workshop around the Chinese Lunar New Year Festival as an exciting opportunity to make new resolutions for the City of Temple City and the Las Tunas/Rosemead Plan Area. We will present the Visions and Guiding Principles and allow the community an opportunity to refine it and take ownership of their future community. 3 Spring Festival, Phase 5, Areas of Preservation and Opportunity There are several milestones within Phase 5 where it will be important to engage the community. The first will be confirming areas of preservation and areas that provide opportunities for growth and revitalization, both citywide and within the Las Tunas/Rosemead Plan Area. As this task falls in the Spring of 2014, we will work with the City to integrate our outreach efforts with other Spring events in the City, such as the Spring Fling, Food Truck Festival or Arbor Day Celebration (see Community Outreach Plan). Holding this workshop in the Spring presents a nice theme for a focus on opportunity and growth in the City. An important component of this outreach effort will be brainstorming possible future directions for each opportunity area to achieve the community's vision. These ideas will be integrated into the place making alternatives task below. 4 Design Charrettes, Phase 5, Place Making Alternatives A second important milestone in Phase 5 is reviewing conceptual alternative directions for each opportunity area, both citywide and in the Las Tunas/Rosemead Plan Area, and deciding on a preferred alternative. Since this task will occur in the Summer of 2014, a creative way of receiving community input on these "Place Making Alternatives" (described in Phase 5) could be through the Concert in the Park series. Similar to "Rock the Canvas," we could display a pop-up gallery of place making alternatives for the various opportunity areas in the City and facilitate a design charrette to develop a preferred alternative. Place making posters could be displayed over the course of multiple weekends to maximize input and involvement. We anticipate that much of the change in the City would occur along major corridors and in and around downtown, so it will also be important to engage the business community in this outreach effort, including retail owners and tenants, nonretail businesses, entertainment and tourism industries, the Chamber of Commerce, developers, and cultural resources, among others. We will work with City staff and the Chamber of Commerce to identify outreach activities that will best attract and engage the diverse business community. This could include a series of "block parties" that bring place making alternatives to different community gathering places along opportunity corridors for interactive design charrettes. In order to conserve budget in this task, we will design the posters, presentations and activity and attend up to two half-day events, and work with and train City staff, the Chamber of Commerce, or other volunteers to assist in hosting similar events on other occasions. The results of this outreach effort will lead to refined conceptual Place Making Alternatives for each opportunity area, to be used by City staff and the project team and others in developing the Preferred Place Making Plan and goals, policies, or actions that support the vision for Temple City.lf the City desires, this would be another opportunity to use the Make TC Happen website to allow the community to weigh in on their preferred alternative for each opportunity area. Sa) Fall Festivals, Phase 5, Preferred Place Making Plan and Big Picture Strategy The final milestone in Phase 5 is validating the Preferred Citywide and Las Tunas/Rosemead Place Making Plans-confirming that the preferred plans have responded to the community's direction and vision for the City and discussing big picture strategies to make the plans a reality. This will occur in the Fall of 2014 Sb) Developer's Roundtable, Phase 5, Developing the Tools As a separate event, The Planning CenterjDC&E proposes a developer's roundtable to bring the best and brightest minds together to develop tailored development standards and incentives that will facilitate new development in the Las Tunas/Rosemead Plan Area. The roundtable would focus on timely topics and long-term strategies, such as grant opportunities, community benefit programs, THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, I_P..S TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 8 and, to maintain continuity and consistency in the project, we recommend a similar series of events and forums that were held the previous Fall. We will prepare posters of the Preferred Place Making Plans for display at the Fall Festival and Car Show, Halloween Carnival, and Farmer's Market. It will be displayed on the project website and in Temple City Connect as other means for receiving final feedback. As part of the outreach effort, we will seek creative ways for soliciting broad level policy input to guide preparation of the Draft General Plan, as well as specific strategies for the Las Tunas/Rosemead Plan. 6) New Year's Reflection Festival, Phase 6, Reviewing the Draft Plans i-:\0 "' "~rc:Tc r n ;c. ""fDio ~r,, 1~'.:]<[~\ir;\ir ulrlliLll:=-' r j~'ll Uv.JG c.:!.J~ IULn.lL.! l.i L;\J parking reduction cost/benefit, creative open space opportunities, etc. These workshops will be led by The Planning Center!DC&E and will feature developers and other practitioners who are actively and successfully developing and collaborating on innovative projects in the community and throughout the region. A final milestone opportunity for engaging the public before Plan adoption arrives at the completion of the Draft General Plan and Las Tunas/Rosemead Specific Plan. Here is where the community will review the draft goals, policies, and implementation programs that work to collectively achieve the community's vision. Since the scheduling of this task aligns with the New Year in 2015, we will work with the City to plan an engaging New Year's workshop, having come full circle from the visioning outreach the year before. This workshop will be an important opportunity for the community to review the Plans to ensure thatthey reflecttheir Vision and Guiding Principles. Additional opportunities for public involvement will also be given at the joint Planning Commission and City Council study sessions, EIR scoping meeting, and public hearings, described below. Deliverable(s): Six (6) interactive workshop events (or series of events) Draft and Final Community Survey (print and web-based format) TASK 2.5 JOINT PLANNING COMMISSION AND CITY COUNCIL STUDY SESSIONS The Planning Center!DC&E will facilitate three meetings with the Planning Commission and City Council prior to the public hearings. The format and intent of the study sessions will vary from the public hearings to adopt the General Plan and Las Tunas/Rosemead Plan and certify the EIR. Instead of requesting formal action from the Commission or Council, the session is intended to keep decision makers informed, get informal approval at key points, and provide an additional opportunity for community participation. These study sessions are identified in the Community Outreach Plan and will be provided at the following times: + Phase 4: Validation of Vision and Guiding Principles + Phase 5: Review and Feedback of Preferred Place Making Plan + Phase 6: Review and Feedback of Draft General Plan, Las Tunas/Rosemead Plan, Implementation Plans and EIR TASK 2.6 COMMISSION MEETINGS The Planning Center!DC&E will facilitate three (3) meetings with the Public Facilities Commission, Historic Preservation Commission and Arts and Cultural Affairs Commission in Phase 6 prior to the public hearings to review the Draft General Plan, Las Tunas/Rosemead Plan, and EIR. Commissioners will be invited to participate throughout the process; however, a special study session with each commission will allow for more informal discussion of specific topics of concern to ensure the draft plans reflect their needs and vision for Temple City. PHASE 3. TEMPLE CITY TODAY: UNDERSTANDING THE CONTEXT GENERAL PLAN COMMUNITY PROFILE LAS TUNAS/ROSEMEAD FOCUSED STUDY This phase involves the preparation of Temple City's Community Profile. The As a separate document from the General Plan Community Profile, The Planning THE PLANNINGCENTERJDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET J SEPTEMBER 30, 2013 PAGE 9 Community Profile is a critical first step in the process of updating the City's General Plan. The Community Profile describes where Temple City stands today; provides a snapshot of existing conditions in the City; identifies opportunities and constraints facing the City; and provides much of the technical information and graphics necessary to prepare the Environmental Impact Report (EIR) for the General Plan Update. This report will provide a similar level of detail and information as the Community Profile prepared for the City of Sierra Madre, where The Planning Center[DC&E served as the lead consultant. This information is necessary because the purpose ofthe General Plan is both to preserve and build on the unique and important characteristics of Temple City and mitigate any negative features. In this way, the Community Profile focuses the General Plan on important issues and helps to develop a self-mitigating General Plan document. The Community Profile is organized around topics that generally coincide with the topics in the General Plan and EIR, as described below. Chapters relate to land use and community .character, market conditions and forecast, mobility, community services, historic and cultural resources, public safety, and infrastructure. The Community Profile will be concise, visually rich, and clearly written so it can be easily understood by the public, the GPAC, City staff, and other commissions and elected officials. The Community Profile will be compiled into a single document with a table of contents, list of figures and tables, and appendix of technical data for maximum user friendliness. Following completion of the Community Profile, we will meet with City staff and the GPAC to present the results, receive comments and discuss next steps. The following topics will be addressed in the Community Profile: r,~,AJ r.\ ili'f?rcn..n r::~ <[:;':f":::'"\[c ,icr\fl U1J'uL!!Ju\:l; 1 LrJL~J? lflSU\J Center[DC&E team will prepare a brief Specific Plan Profile for the Las Tunas/Rosemead planning area. We will prepare this document concurrently with the General Plan Community Profile, and it will serve to establish more detailed background information and key issues to set the stage for visioning, goal and policy development, land use alternatives, and the setting section for the EIR. Topics to be addressed include site characteristics, existing land uses, built form, infrastructure and utilities, relationship to adjoining uses, and fiscal and market opportunities, as described in the following tasks. Following completion of the Las Tunas/Rosemead Focused Study, we will meet with City staff and the GPAC to present the results, receive comments, and discuss next steps. THE PLANNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, ElR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 10 TASK 3.1A LAND USE AND COMMUNITY CHARACTER This chapter will provide an overview of the City's general development pattern and how it has evolved over time. A description of the City's overall character and identity will be provided as defined by the built environment and major building blocks of urban form (i.e., districts, neighborhoods, corridors, etc.). An assessment of the elements that contribute special quality and identity to the City will be performed, such as the City's historic landmarks and buildings, streetscapes and views, and parks and recreational resources. We will review the City's existing policy and regulatory framework, recent development proposals, and draft plans underway and summarize existing strengths, issues, opportunities, and constraints. We will also identify recent initiatives protecting land use and community character in the City, such as the Focus Area Systematic Enforcement Program, and gather data on citywide property conditions that will provide insight into issues for considerations for the General Plan Update. TASK 3.2A ECONOMIC ANALYSIS AND MARKET FORECAST The Planning CenteriDC&E will conduct an economic analysis and forecast future market conditions as part of preparing the Community Profile. We will build the analysis around analysis and work already conducted for the economic development road map. We intend the analysis and forecast to: + Inform the community profile and public engagement efforts + Support the development of place making alternatives and selection of the preferred alternative + Provide a foundation for the economic development element + Establish economic parameters for the fiscal analysis The understanding of trends and projections provided by the analysis and forecast will help the City assess the direction it is currently heading. If the community seeks a change in that direction, the following questions can be asked and incorporated into a strategic vision: + Can we change directions? + If so, how? + And what will it take to facilitate the desired change? Specifically, the economic analysis and market forecast will: + Describe the local economy in Temple City and its role in the subregional San Gabriel Valley economy and the broader Southern California economy + Identify opportunities to grow the local economy and create more jobs + Provide recommended policy and programs to facilitate an economic development vision G·~~uiiD.!~~TC iur'0l i~.t ~~~~~~ ::.'J L'\jc~ .nLwc..: u :..=::J\..1 TASK 3.18 SITE CHARACTERISTICS This section of the Focused Study will include an inventory and map of existing parcels, ownership, on-the-ground land uses, business types and tenants, building square footage, dwelling units, and general plan and zoned land uses and development standards. We will also study details of the urban form, including the design and development character, existing amenities and assets, propensity for walking and bicycling within the vicinity, recent development proposals and projects and what they tell us, and an indication of how these factors can influence future redevelopment and revitalization opportunities. We will also assess safety, aesthetics, signage, public art, and other amenities that contribute to multi-modal travel, public health, and an overall sense of well-being. Leveraging the Rosemead Boulevard Improvements and planned improvements along Las Tunas will be critical in shaping the built environment in this area. TASK 3.2B MARKET ABSORPTION ANALYSIS AND ECONOMIC DEVELOPMENT FEASIBILITY ANALYSIS Stemming from the City-wide analysis of project demand for industrial, office, retail, and residential development, The Planning CenteriDC&E will distill the market share for the Las Tunas/Rosemead planning area. Developer pro forrna residual land value analysis of prototypical projects will be conducted to illustrate the financial feasibility ofthe types of development envisioned in the Specific Plan. The analysis will include current and expected trends for vacancy rates; costs for land, construction, and capital improvements; and soft costs inherent in construction loans and the City's fee schedule. Overall, the results of the analysis will be used to calibrate land use and building development standards such as density, height, setbacks, and parking requirements to the real estate market so that development demand and regulations are consistent. A planning tool kit of incentives to promote well- designed, compact development will be identified and subsequently evaluated for an optimal mix that may include density bonuses, Business Improvement Districts, infrastructure grants, and floor-area transfer ratios weighted to desired uses. The results will also be useful as a basis for subsequent fiscal analyses, phasing capital improvements, and fulfilling RHNA/Housing Element objectives. THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET] SEPTEMBER 30, 2013 PAGE 11 + Project demand for industrial, office, retail, and residential development + Determine cost and revenue factors that influence development feasibility + Recommend sustainable balance of uses and strategies to achieve balance TASK 3.3 MOBILITY Fehr & Peers will prepare a background report summarizing existing mobility conditions, which will include an inventory of transportation facilities (roadway, parking, transit, pedestrian, bicycle) and a summary of their current operation. The report will include existing functional classification of City streets; an inventory of existing signalized intersections; collision statistics in the City over past five years; pertinent traffic and travel information available from the City, SCAG, the US Census, and other sources; existing transit services and facilities; existing bicycle facilities; and existing pedestrian facilities. This report will provide a similar level of detail and information as the Background Report prepared for the City of Sierra Madre, where Fehr & Peers served as the transportation consultant for the team. Additionally, because mobile source greenhouse gas emissions (GHG) make up a large portion of the City's total GHG output, innovative mobility policies will be a vital component of the General Plan Update. To ensure that the project team and City staff are made aware of the latest developments in transportation planning, Fehr & Peers will conduct a review of best practices to guide the preparation of the Mobility Element. Some potential Transportation Best Practices could include: complete streets; multi-modal level of service (MMLOS); layered networks; and alternative vehicular networks. This review will reflect ongoing work completed by the City previously, such as the streetscape plans for Rosemead Boulevard, which are implementing Complete Streets principles currently. This review of transportation conditions will also leverage the existing work completed previously, including Citywide Traffic Calming, Parking Management, Rosemead Streetscape, Citywide Bicycle Master Plan, the San Gabriel Valley COG Mid-Valley Parkway that summarized existing transit in this area ofthe San Gabriel Valley COG, and other studies. The scope and budget assume that Fehr & Peers will conduct peak period traffic, pedestrian, and bicycle counts at up to 10 signalized intersections. Given the traffic counts collected for the Citywide Traffic Calming study, no additional roadway segment counts will be taken since this scope assumes that those counts are valid for use in our study. ~'lilfl' rv7rcTC ruHc 'D'IO!Pf\1 'I uv~JL~l!\J.£ LnlL~LFlf'lfJ~ Note: Fehr & Peers will coordinate data coJiection between the General Plan and the Las Tunas/Rosemead Plan Area to ensure that all of the data collected for the General Plan include an appropriate level of detail for this area as well. Given that the City has implemented or will be implementing streetscape improvements along Las Tunas and Rosemead, much of the applicable data has already been coJiected or will be updated through the completion of these efforts. THE PLANNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET] SEPTEMBER 30, 2013 PAGE 12 TASK 3.4 COMMUNITY SERVICES AND FACILITIES The Planning CenteriDC&E will work with the City, county, and school districts to summarize the existing conditions and service standards for parks and recreation facilities, schools, and library. This will include identifying the regulatory framework, strengths and weaknesses, and planned improvements for each service provider. The Planning CenteriDC&E will coordinate with other new and recent planning efforts in the City to capture issues, opportunities, and planned programmatic improvements under the new Open Space and Parks Master Plan, Civic Center Master Plan, Bicycle Master Plan, Rosemead Boulevard Enhancement Project, Las Tunas Streetscape Upgrade, joint use facilities, and other related plans that work together to provide opportunities for recreation, improve library services, and address other community service needs in the City. TASK 3.5 HISTORIC AND CULTURAL RESOURCES The Planning CenteriDC&E will summarize existing conditions related to the City's historic and cultural resources as documented in the City's new Historic Context and Historic Resources Survey. We will identify issues, opportunities, and constraints related to the long-term preservation and protection of the City's historic resources and character, and acknowledge the need for consistency between the General Plan and new Historic Ordinance that will be prepared concurrently. Also described will be the City's public art initiatives as part of the new Art in Public Places Program, which will become increasingly more important for celebrating the history and cultural identity of Temple City. This chapter will also highlight annual cultural, civic, and social activities that contribute to a quality of life in Temple City. As required for General Plan projects, Native American intergovernmental consultation under 58 18 will also be conducted. The Planning CenteriDC&E will request a list of applicable tribes from the Native American Heritage Commission and conduct required consultation for the purpose of preserving or mitigating impacts to cultural places. TASK 3.6 PUBLIC SAFETY The Planning CenteriDC&E will work with City staff, including the Public Safety and Community Preservation Divisions, as well as the County Sheriff's Department and Fire Department, to summarize the existing conditions and service standards for law enforcement, fire, and emergency services. This will include identifying the regulatory framework, strengths and weaknesses, and planned improvements for each service provider. This chapter will also address hazards (i.e., seismic, flooding, hazardous waste, windstorms, etc.), noise, and natural disaster prevention and preparedness. The Planning CenteriDC&E will ensure up-to-date information is incorporated related to the City's recently adopted Emergency Operation Plan and Hazard Mitigation Plan, and that new initiatives are recognized, such as the THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL Pl.P..N UPDATE. LAS TUNAS/ROSEMEAD PLAN, E!R, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 i)Vj'.!A\tY( ~ jui!,\\'Q.ii9JiC't 1\ I ---'·-mcnc r -~~rn ~JUL:;Jlfh LnJi.F JU u LSU\J PAGE 13 community-oriented policing program (COPS) and Community Emergency Response Team (CERT), that contribute to enhancing community safety in Temple City. The Planning Center[DC&E will characterize the existing noise environment within the City through a short-term noise monitoring program. Short-term (15-minute) noise monitoring will be conducted at up to 8 locations throughout the City to characterize major sources of noise and noise levels in noise-sensitive areas. The location of noise monitoring sites will be closely coordinated with the City. The noise chapter will document major sources of noise generation within Temple City. As a suburban residential community, the primary source of noise will continue to be traffic on primary and secondary local roadways, including Rosemead Boulevard, Temple City Boulevard, Las Tunas Drive, Baldwin Avenue, El Monte Avenue, and Lower Azusa Road. Secondary noise sources in the City are expected to be minimal and primarily associated with residential uses (e.g., landscaping, HVAC systems, etc.), commercial and industrial uses, parks and schools, trains, and the nearby Los Angeles County-EI Monte Airport near the southern border ofT emple City in the City of El Monte. TASK 3.7A INFRASTRUCTURE AND SUSTAINABILITY Fuscoe Engineering will identify constraints, opportunities and infrastructure issues related to water, wastewater, stormwater drainage, solid waste, recycling, and energy. We will obtain, review, and evaluate existing City Capital Improvement Plans to assess the general availability and service capacity for future growth. Among the agencies that will require coordination are: + City and LACDPW coordination for drainage and flood control + City for MS4/NPDES compliance measures + City and LACSD coordination for sanitary sewer + Five separate water districts for domestic water service + Southern California Edison for energy + The Gas Company for natural gas This chapter will also focus on describing Temple City's air quality and open space resources, including the conservation and management of the City's rich urban forest, which is one of the City's greatest natural assets. We will summarize existing conditions, opportunities, constraints, and issues and the regulatory environment for consideration in the General Plan and EIR preparation. The information for this chapter will be derived from existing local, regional, state, and federal sources, as well as previous EIRs prepared by the City. No rare or endangered plants and animal species exist within Temple City, nor are there any known or designated mineral resources. JJlJfklli~TC ~l~J~~lE~ TASK 3.78 LAS TUNAS/ROSEMEAD INFRASTRUCTURE ANALYSIS For the Las Tunas/Rosemead Plan Area, Fuscoe will do a focused research of agency plan records as they relate to water, sewer, storm drain, electrical, gas, and phone infrastructure improvements. Fuscoe will describe existing infrastructure and planned capital improvement projects for the Plan Area and determine capacity thresholds. Upon review of record plans, Fuscoe will prepare a base map of existing infrastructure and identify areas of opportunity within infrastructure context for storm water sustainability best management practices. THE PlANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 14 TASK 3.8A GENERAL PLAN SUMMARY OF ISSUES, OPPORTUNITIES AND CONSTRAINTS The Planning Center[DC&E will synthesize the Community Profile, community survey and other outreach into a brief summary of opportunities and constraints that will answer the question of "what does it all mean for the future ofT em pie City?" We will summarize the key issues and implications that have emerged by topic into a brief memorandum that will help focus the discussion in the development and preparation of the community vision, guiding principles, placemaking alternatives, and goals and policies ofthe General Plan. Deliverable(s): Admin Draft, Draft, Screencheck, and Final Community Profile (15 hard copies, 1 electronic copy) Draft and Final Issues, Opportunities and Constraints Memorandum (electronic copy) GPAC Milestone Meeting (see Task 2.3) PHASE 4. ENVISIONING THE FUTURE TASK 4.0A GENERAL PLAII \liS ION AND GUIDING PRINCIPLES The purpose of this phase is to define Temple City's long-range vision and guiding principles, which will lay the planning principle and policy foundation for the rest of the General Plan work program and for City activities as a whole. Using the insights gained from the Community Profile, community survey, stakeholder interviews, online forum, and other outreach to date, The Planning Center[DC&E will prepare a draft Vision and Guiding Principles. This will be a statement of how the community envisions their City in 2050, and what important principles and priorities will successfully lead them to accomplishing their vision. The vision and guiding principles should respond to the following questions: + What are our priorities as a community? + What are the most important values generally shared by the citizens of Temple City? + How do we envision Temple City in the next 30 to 40 years? + What desirable characteristics do we want to integrate into our City? The vision and guiding principles will build off of the efforts underway through the City's Strategic Plan by expanding the conversation to the specific topics that will be covered in the General Plan. Examples of guiding principles could include a focus on sustainability and "greening" Temple City, strengthening ~·'II. r:·r"<'reTCru' '~' ~iiDP"n U\~i l~Uci£ utJU. JL u tbU\J TASK 3.88 lAS TUNAS/ROSEMEAD SUMMARY OF ISSUES, OPPORTUNITIES AND CONSTRAINTS The Planning Center[DC&E will synthesize the Focused Study Area Profile and community outreach to date into a brief summary of issues, opportunities, and constraints that will help focus the discussion in the development and preparation of the vision, land use alternatives, and design considerations for the Las Tunas/Rosemead Plan Area. Deiiverable(s): Admin Draft, Draft, Screencheck, and Final Las Tunas/Rosemead Study Area Profile (15 hard copies, 1 electronic copy) Draft and Final Issues, Opportunities, and Constraints Memorandum (electronic copy) GPAC Milestone Meeting (see Task 2.3) TASK 4.08 LAS TUNAS/ROSEMEAD VISION AND GUIDING PRINCIPLES The purpose of this phase is to develop, validate, and refine a long-range vision for the Las Tunas/Rosemead planning area. This phase will use the combination of the Focused Study and outreach efforts to date to inform the draft vision statement and guiding principles. Establishing a clear vision for this important gateway into the City ofTemple City is important for the development of a land use plan, regulatory framework, and implementing actions for the Plan Area, as all of these components ofthe Plan are derived from the community vision. Similar to the General Plan visioning process, the vision statement and guiding principles for the Las Tunas/Rosemead area should define what the community's priorities are for this area; how the community envisions the area developing in the future; what desirable characteristics the community wants to integrate into the Plan Area (community open space, national retailers, more housing, architectural features, etc.) that do not currently exist; and so on. Importantly, the vision statement should also be grounded by economic analysis and benchmarked with developer input to reflect a vision that is both community driven and market supported. The Planning Center[DC&E will prepare a Draft Vision Statement and Guiding Principles for review by the community, GPAC, Planning Commission, and City THF PlANNING CFNTFRlr)C&F-TFMPI F CITY GFNFRAI PI AN UPDATE. LAS TUNAS/ROSEMEAD PLAN. EIR. AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 15 neighborhoods, enhancing mobility, creating a prosperous local economy, promoting healthy lifestyles, fostering an active and informed citizenry, etc. A first review of the Draft Vision and Guiding Principles will be presented to the community for buy-in and feedback (see Task 2.4). Following outreach to the community, we will meet with the GPAC and the Planning Commission and City Council in a joint study session. This joint study session is an important step in the General Plan process for the Planning Commission and City Council to validate or provide final direction on the Vision and Guiding Principles before moving forward. Based upon input received from the Planning Commission and City Council, we will craft the Screencheck and Final Vision and Guiding Principles. We will work with the Communication Office to post the Vision and Guiding Principles onto the project website and Connect magazine, as appropriate, to set the stage for the next phase, Place Making. Although the Vision and Guiding Principles may be revisited from time to time, it will be essential to impress upon decision makers that changes to the Vision and Guiding Principles must be minimized, particularly following the preparation of the Preferred Place Making Plan in Phase 4. After that critical point in the process, significant changes to the Vision and Guiding Principles that would render the Plan inconsistent could have equally significant impacts on the schedule and/or budget. Deliverable(s): Admin Draft, Draft, Screencheck and Final Vision and Guiding Principles (electronic) Community Visioning Festival (see Task 2.4) GPAC Milestone Meeting (see Task 2.3) Planning Commission and City Council Study Session #1 PHASE 5. PLACE MAKING: LAND USE MAP :;\'"II 'A\ ''II:'Tcruw,, D)io)l:'i}ll,· J'(iJL;':U~ Ul.J0Jlf Lr lSU\J Council concurrent with the General Plan Vision and Guiding Principles. Based upon input received, we will create the Screencheck and Final Vision and Guiding Principles for posting on the City's website and in Connect Magazine. Deliverable(s): Admin Draft, Draft, Screencheck and Final Vision and Guiding Principles (electronic) Community Visioning Festival (see Task 2.4) GPAC Milestone Meeting (see Task 2.3) Planning Commission and City Council Study Session #1 Once the community has completed the visioning process, we can begin the process of place making-developing the land use maps that will guide future growth and development citywide and, at a more detailed level, for the Las Tunas/Rosemead planning area consistent with the community's vision. This phase involves determining areas of preservation and change in the City, creating alternative place scenarios for achieving the community's vision, and establishing a preferred Place Making Plan. Unlike other general and specific plans, which focus on land uses, place making alternatives will emphasize places, which move beyond land use to address physical form and character that help establish a sense of place (e.g., how the location of buildings relate to one another and public streets, building height and massing). The purpose for developing place types, as opposed to traditional land use designations, is to provide a strong visual framework and connection with design-based zoning to be developed for the Las Tunas/Rosemead planning area and subsequently citywide. The following tasks are included in this phase: THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE. LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 16 TASK 5.1A AREAS OF PRESERVATION AND OPPORTUNITY The first step in developing a land use plan is distinguishing areas of preservation, growth, and change. Because much of the City consists of stable residential neighborhoods, preservation strategies will likely encompass the majority of the City. Opportunity areas for new growth and/or revitalization will be targeted in certain places where infill potential and the need for policy direction is greatest, such as along major corridors and in and around downtown. The Planning CenterJDC&E will work with the City to prepare diagrams that illustrate preservation and opportunity areas, and present them to the community for confirmation or further refinement. We will then convene with the GPAC for their review and feedback. Deliverable(s): Draft, Screencheck and Final Preservation and Opportunity Areas Map Community Festival: Preservation and Opportunity Areas (see Task 2.4) GPAC Milestone Meeting (see Task 2.3) TASK 5.2A PLACE MAKING ALTERNATIVES The Planning CenterJDC&E will work with the City to prepare up to two conceptual alternatives for each Opportunity Area. The alternatives will visually illustrate the geographic nature of each Opportunity Area (e.g., corridor, center, district, neighborhood, etc.), the various roles of each Opportunity Area (e.g., employment, entertainment residential, mixed-use, etc.), the scale and intensity of development (i.e., low, medium, high), and the unique attributes that contribute to a unique sense of place (i.e., gateway, streetscape, views, etc.). Each alternative will be evaluated at a qualitative level to compare impacts associated with infrastructure, transportation and open space and how they work to achieve the community's vision. The Planning CenterJDC&E will present the alternatives to the community and desired stakeholders. An important part of the General Plan process is reaching agreement on the location, number, extent, form, and character of Opportunity Areas that will be addressed in the General Plan. Deliverable(s): Admin Draft, Screencheck and Final Place Making Alternatives (up to 4 areas, 2 alternatives each) (electronic) GPAC Milestone Meeting (see Task 2.3) Community Outreach,_Piace Making Alternatives (see Task 2.4) TASK 5.1B AREAS OF PRESERVATION AND OPPORTUNITY ~v~1 ;1T,r1reTCn1 n ,!JQ:J@Is'!:-Jl lrjllii.JL\1S l.FJU.Ju u LsU'J Within the Las Tunas/Rosemead Plan Area, The Planning CenterJDC&E will also identify areas of preservation and change. Specifically, we will look at land uses within the Plan Area that contribute to a sense of place and others that are in need of revitalization, intensification, replacement or reuse. We will identify underutilized buildings, large surface parking lots, and other characteristics of the urban form that signal opportunity for change or improvement. We will work with the City to prepare diagrams of the Las Tunas/Rosemead Plan Area that illustrate preservation and opportunity areas, and present them to the community and GPAC for review and comment. Deliverable(s): Draft, Screencheck and Final Preservation and Opportunity Areas Community Festival: Preservation and Opportunity Areas (see Task 2.4) GPAC Milestone Meeting (see Task 2.3) TASK 5.2B PLACE MAKING ALTERNATIVES The Planning CenterJDC&E will work with the City to prepare up to three conceptual alternatives for Las Tunas/Rosemead Plan Area. The alternatives will visually illustrate the various place types within any distinct subarea within the Plan Area (corridor, center, gateway, etc.), range of appropriate land uses by type and density, building locations and footprints, site amenities, roadway plans, streetscape improvements, sustainable landscapes, infrastructure improvements, neighborhood connectivity, etc. Each alternative will be evaluated at a qualitative level to compare impacts associated with infrastructure, transportation and open space and how they work to achieve the community's vision. The Planning CenterJDC&E will present the alternatives to the community and desired stakeholders. Deliverable(s): Admin Draft, Screencheck and Final Place Making Alternatives (up to 3 alternatives) (electronic) GPAC Milestone Meeting (see Task 2.3) Community Outreach, Place Making Alternatives (see Task 2.4) THE PLANNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 17 TASK 5.3A PREFERRED PLACE MAKING PLAN Based on the input received from City staff, the community and GPAC on the place making alternatives, The Planning CenteriDC&E will prepare a Preferred Citywide Place Making Plan that incorporates the preferred alternative for each Opportunity Area. The Planning CenteriDC&E will work closely with City staff to develop and define "place type" designations that are consistent with the community's vision for each area of the City. Each place type will be defined to specify the intended urban form and character and desired mix of land uses, as well as a density and intensity range (i.e., minimum and maximum) for both units per acre and fioor area ratio. Urban form characteristics will define building locations (build-to lines), relationships to street frontages and buildings on adjoining properties, mass and modulation, heights, entries, street fronting design, connectivity to parking, and similar elements. Illustrative photographs, sketches, and up to three-dimensional visual simulations will be prepared to facilitate understanding by the community, developers, and decision-makers for the intended character of development. The Planning CenteriDC&E team will work with the Communication Office to post the Preferred Place Making Plan to the project website and ideally in the Temple City Connect Fall edition. The Planning CenteriDC&E team will convene with the community and stakeholders to confirm that the preferred plan has responded to the community's direction and vision for the City and to discuss big picture strategies for the General Plan. We will also meet with the GPAC as well as the Planning Commission and City Council in a joint study session. This is a critical step in the planning process because it validates or provides final direction for the proposed place making concepts before the environmental analysis begins. Based on the direction provided by the community, GPAC, and the Planning Commission and City Council, The Planning CenteriDC&E will prepare a Final Place Making diagram, accompanied by a buildout analysis and fiscal assessment (as described in subsequent tasks). Fehr & Peers will also forecast future traffic volumes based on the buildout analysis. The Final Place Making Plan will provide the foundation for the EIR project description. Deliverabie(s): Preferred Place Making Plan (electronic) Memorandum Defining Place Type Designations (electronic) Community Outreach (see Task 2.4) GPAC Milestone Meeting (see Task 2.3) Joint Planning Commission and City Council Study Session 112 'u:\\·~,,!~~\!,\\~Crtli'0.~~1oJPI?~nJ 'vUUl..!....:Jbl wUu-Ju IJ ...=U· TASK 5.38 PREFERRED PLACE MAKING PLAN Based on the input received from City staff, the community, and GPAC on the place making alternatives, The Planning CenteriDC&E will prepare a Preferred Las Tunas/Rosemead Place Making Plan that will form the basis for the regulatory zoning map. The Las Tunas/Rosemead Plan will utilize "place type" designations consistent with those created for the General Plan, as described in Task 5.4A. Illustrative photographs, sketches, and up to three 3-D visual simulations will be prepared to facilitate understanding by the community, developers, and decision- makers for the intended character of development. The Planning CenteriDC&E team will work with the Communication Office to post the Preferred Place Making Plan to the project website and ideally in the Temple City Connect Fall edition. The Planning CenteriDC&E team will convene with the community and stakeholders to confirm that the preferred plan has responded to the communitfs direction and vision for the City and to discuss specific strategies to facilitate and incentivize development in the Las Tunas/Rosemead Plan Area. We will also meet with the GPAC as well as the Planning Commission and City Council in a joint study session. This is a critical step in the planning process because it validates or provides final direction for the proposed place making concepts upon which the development code and environmental analysis is based. Based on the direction provided by the community, GPAC, and the Planning Commission and City Council, The Planning CenteriDC&E will prepare a Final Place Making diagram, accompanied by a buildout analysis and future traffic forecast (as described in subsequent tasks). Deliverable(s): Preferred Place Making Plan (electronic) Memorandum Defining Place Type Designations (electronic) Community Outreach (see Task 2.4) GPAC Milestone Meeting (see Task 2.3) Joint Planning Commission and City Council Study Session #2 THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE. LAS TUNAS/ROSEMEAD PLAN, EIR. AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 18 TASK 5.4 BUILDOUT ANALYSIS r;:n,ii:,f"?rEJCjUi;:;\©©I'S'G\11 tJ\JU,_n.::u;JJ; lilJL!-J!J u ~u\J Following finalization of the General Plan Place Making Plan, The Planning Center[DC&E will quantify residential units, nonresidential floor area, population, and employment that will be added through the 2050 planning horizon under the updated General Plan and the Las Tunas/Rosemead Plan area. The results of the analysis will be used to assess the quantitative and qualitative environmental impacts ofthe preferred place types. The California Environmental Quality Act (CEQA) requires a realistic estimate of new development to quantify the impacts of a project. Development to the maximum capacity allowed under the General Plan will likely not occur, and therefore the parcel development scenario will not be modeled to the maximum intensity allowed by the General Plan in order to satisfy the requirements of CEQA. Based on the opportunity (i.e., change) parcels identified in Task 5.1, The Planning Center[DC&E will model the number of residential dwelling units and nonresidential building floor area that could be built on the opportunity parcels following maximum allowable densities and floor area ratios dictated by the General Plan for each place type. The number of new dwelling units and new building square feet will be factored to provide a realistic estimate based on the probability that development will occur, and the likely density. Developers will not always build projects to maximum permitted density because they often want to build a variety of product types, some of which would be at a lower density than the maximum allowed. The Planning Center[DC&E will work with City staff to establish a buildout methodology and set of assumptions that are appropriate for the range of opportunity sites identified in Temple City. TASK 5.5 FISCAL ASSESSMEtH The Planning Center[DC&E will prepare a fiscal assessment of the Place Making Plan. To determine costs, we will analyze the City's current staffing and budgeting. We will also assess the costs to provide services for other similarly sized cities, including both those that directly provide services and those that contractually provide services. Finally, we will incorporate cost estimates from the engineering subconsultants. The fiscal assessment will quantify the long-term capital and operating costs represented by the buildout analysis. To determine revenues, we will project property tax revenues based on the level of investment represented by development in the Place Making Plan. We will also project sales tax revenues based on the level of retail sales represented by the areas planned for retail development. We will estimate other taxes, fees, charges, intergovernmental revenue, and miscellaneous revenues based on the population and level of development represented in the Place Making Plan. We will prepare a basic fiscal impact model early in the General Plan process. We will use this basic model to inform and guide the preparation of the Place Making Plan. We will prepare the full fiscal impact assessment after finalization of the Place Making Plan. The full assessment will analyze the fiscal ramifications of the projected revenues and expenditures. We will recommend strategies to minimize costs and enhance revenues, including recommendations on service provision, alternative financing, and cost recovery programs. As an optional task, The Planning Center can convert the fiscal assessment into a basic fiscal impact model that the City can apply to future development proposals. Because a fiscal impact model is not required for the General Plan, we propose this as an optional task that can be completed later in the planning process. We do, however, recommend completing the fiscal impact model within a year of completing the fiscal assessment, relying on the already compiled data to conserve resources. Scope and budget for the option of a fiscal impact model can be submitted as needed. TASK 5.6 TRAFFIC MODEL DEVELOPMENT Fehr & Peers will use the SCAG 2012 RTP Regional Travel Demand Model to forecast future traffic volumes based on the General Plan buildout analysis. According to data provided by SCAG, the RTP assumed modest growth within the City (approximately 10 percent increase in population and 5 percent increase in employment). Prior to employing the SCAG Model, Fehr & Peers will conduct review to verify the following items: + Accuracy of the Citywide population and employment control totals + Roadway network within the City for major roadways Note: For the Las Tunas/Rosemead Plan Area, this is addressed in Task 7.11.2. We would conduct an impact analysis to cover study locations as part of the EIR for the General Plan and include any study intersections for the Las Tunas/Rosemead area as well. THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 19 + Reviewing any proposed transportation improvements within or adjacent to Temple City Based on the review above, Fehr & Peers will adjust roadway network and land use data within the boundaries of Temple City to ensure that the forecasts represent conditions in the City. Fehr & Peers will not be performing any subarea model development, model validation, or calibration. Deliverable(s): Final Place Making Plan (electronic) General Plan Buildout Memorandum (electronic) Traffic Volume Forecast (electronic) Fiscal Assessment Memorandum (electronic) PHASE 6. DRAFTING THE PLAN TEMPLE CITY 2050 PLAN This phase is the culmination of all prior phases and includes drafting the General Plan and accompanying Strategic Implementation Plan. As part of this phase, The Planning CenterJDC&E will also review the Municipal Code and provide a memorandum summarizing inconsistencies and recommended changes. Each General Plan element will be prepared as an initial (administrative) draft document for review by City staff. The Planning CenterJDC&E team will address staff comments and prepare a draft General Plan for review and comment by the GPAC. Subsequently a screencheck draft of each element will be prepared for review by the community, Planning Commission, City Council and other Commissions. We will incorporate comments received into a Final Draft General Plan and Strategic Implementation Plan for public hearings. The final General Plan document will be revised after adoption to incorporate any Planning Commission/City Council comments. The Planning CenterJDC&E will track major changes starting with the screencheck draft to ensure City staff and key decision makers can easily follow the changes being made at each stage. TASK 6.1A GENERAL PLAN FORMAT AND STRUCTURE Task 6.1.1 A General Plan Format The Planning CenterJDC&E recommends a web-based General Plan format that has features, structure, and wording tailored to the specific needs of Temple City and future users of its General Plan. Sv)l~·JV(~crlf11 ;;ii@@!Sr!il lJVU<.r.JU\Jf I UlJLrUL! u :..=t.rJ LAS TUNAS/ROSEMEAD PLAN As with the General Plan, this phase will integrate the work completed during prior phases into an integrated document for the Las Tunas/Rosemead Specific Plan that includes the vision, goals and policies, regulations, and implementation programs. The Planning CenterJDC&E team will collaborate with City staff in determining the appropriate format for this document. Each chapter ofthe Specific Plan will be prepared in an initial (administrative) draft format for review by City staff. The Planning CenterJDC&E team will address staff comments and prepare draft Plan documents for review and comment by the GPAC. Subsequently, a screencheck draft of the documents will be presented to the community, Planning Commission, City Council, and other commissions as appropriate. The final Plan documents will be revised after adoption to incorporate any Planning Commission/City Council comments. The Planning CenterJDC&E will track major changes starting with the screen check draft to ensure City staff and key decision makers can easily follow the changesbeing made at each stage. TASK 6.18 LAS TUNAS/ROSEMEAD PLAN FORMAT AND STRUCTURE Task 6.1.1 B Las Tunas/Rosemead Plan Format The Planning CenterJDC&E will create a user-friendly Specific Plan for use by City staff, future applicants, and the public, emphasizing brevity and clarity in form and content. The brevity and clarity of the document will be achieved through the use of illustrations, tables, and maps that work to "show" more than "tell" what future THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE. LAS TUNAS/ROSEMEAD PLAN. ElR. AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 20 A web-based plan is not simply a document that is published online. It can be designed to include features such as community outreach tools, state-of-the art maps, short-term strategic plans geared toward implementation, and long-term tracking and monitoring tools. This type of web-based approach has the potential to best serve the City's specific needs and adapt to those needs as they change over time by placing General Plan content alongside other City information. Elements in a web-based plan for Temple City would be structured and formatted consistently in layers, foregrounding the most important types of information for people to access while providing a simple means of "drilling down" to the more in-depth information that underlies the element The wording of such a General Plan would be crafted with the internet user in mind, limiting long paragraphs, putting the message across in a concise and lively manner, and reinforcing it with high quality visual exhibits. A web-based general plan for Temple City could be archived digitally and in hard copy and printed in its entirety or in pieces, according to the needs of users. The General Plan could also be translated automatically into other languages. Alternatively, we can accommodate the City's General Plan format of conventional text and graphics in a loose leaf binder. If a web-based format is selected, coordination with the Communications Office will be required. It is also assumed that the City will manage and maintain the content that will be provided for the website. Task 6.1.2A General Pian Structure The Planning Center[DC&E will meet with City staff to discuss the organization and content of the General Plan and an outline for each element The Planning Center[DC&E will suggest a format and organizational structure based on the City's desired "issues based" approach. In addition to the state-mandated elements, the RFP identifies four important issues to be addressed in the general plan: historic preservation and cultural resources, community design and character, sustainability and sustainable development, and economic development. As a springboard for discussion, we have suggested themes that correspond generally with your new Make TC Happen website, which are: economic development, community planning, recreation and open space, infrastructure and sustainability, public safety, and arts and culture. We have modified these themes slightly to address other General Plan topics; however, the intent is to provide continuity and consistency in the City's policy and implementation framework. The housing element update will be conducted under a separate contract, but The Planning Center[DC&E will work with City staff and their housing element consultant to ensure that the housing element is consistent with other elements in the General Plan. Deliverable(s): fi',\~'~!u\!;?!SJC i~l/~\V2JPu. Si~~~~~ L.0Ui.r~~ U U:.rJ:..; L..'::::..: \.! developments should look like in order to achieve the community's vision and meet the intent ofthe Plan. Due to the nature of our graphic-intensive plans, we recommend the use of Adobe In Design as an appropriate format for the documents. However, we will work with the City to prepare the documents in a format that is well suited for the City. Task 6.1.2B las Tunas/Rosemead Plan Structure The Planning Center[DC&E will meet with City staff to discuss the proposed organization and content of the Specific Plan (see Phase 6B introduction, above). Prior to the meeting, we will prepare a detailed draft outline of the Plan for review by the City. The intent of the meeting will be to receive confirmation on the direction of the Plan and set the stage for an iterative process throughout the preparation. Deliverable(s): Plan Format and Structure (up to 2 options) THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 21 General Plan Format and Structure (up to 2 options) TASK 6.2A PREPARATION OF GENERAL PLAN ELEMENTS This task involves preparation of citywide goals and policies that are at the heart of the General Plan. The goals and policies flow directly from the Vision and Guiding Principles and address a broad range of topics required by state law and addressing unique local concerns. Task 6.2.1 A Genera! Plan Overview The General Plan will be structured in a fashion to provide clarity in purpose and vision and ease in application. The General Plan will contain an introductory chapter that lays out a number of factors that communicate the intent of the General Plan. First and foremost, the General Plan Overview will present the vision and guiding principles developed in Phase 3. The overview will also address the structure of the plan and highlight the purpose and legal framework that drives general planning in California. Importantly, this chapter will review how to use the General Plan and recount how the plan was prepared. This clarity in purpose, vision, and application will help individual departments ensure their programs and activities are consistent with the General Plan. Task 6.2.2A Community Design and Character This element encompasses polices that relate to land use, community design, historic preservation, and the characteristics that give Temple City its unique image, identity, and sense of place. This chapter is one of the central components of the General Plan because it provides policy direction on the characteristics of the built environment-the placement, design, and relationship of buildings and the way we move and interact between them. In recognition of their interdependence and a desire to achieve consistency between the General Plan and design-based Zoning Code, we recommend addressing land use, character, and design together, because this will ensure that the physical forms and patterns of future development advance the City's desire to protect community character, enhance recognizable places, achieve high quality development, and build upon signature features of the City that establish Temple City as a distinctive community and a quality place to live, work, and recreate. This element also contains the City's Place Making Plan. Each parcel in the City will be assigned a place type, such as "neighborhood," "corridor," "center," etc., and a specific role within each place (suburban neighborhood, commercial corridor, employment center, etc.). This chapter will define and describe the desired character of each place type, giving shape and identity to each parcel within the context of the larger development pattern. Allowed land uses and design standards and guidelines will be provided and illustrated for each place type, as well as goals and policy direction to address the unique issues and vision for each area. A place-based element presents an opportunity to shape new infill development to its desired form and character, working toward a more JfUffii~~TCOO~~~~lEU~ TASK 6.28 PREPARATION OF LAS TUNAS/ROSEMEAD PLAN CHAPTERS The following subtasks present a summary ofthe specialized topical areas anticipated to be included in the Specific Plan. Task 6.2.1 B Introduction The Specific Plan will be structured to provide clarity in purpose, brevity in format, and ease in application. The Specific Plan will contain an introductory chapter that will outline the content of the plan, important background information, the purpose and authority of the plan, a summary of the planning process, the relationship to the Temple City General Plan, and a guide to using the Specific Plan for development review. Task 6.2.25 las Tunas/Rosemead Vision Statement, Goals and Policies This chapter presents the consensus vision developed during Phase 4, as well as goals and policies that have emerged from the General Plan process that address this unique opportunity area in the City. Additional policies may be added as determined necessary in the EIR impact analysis in order to provide a self- mitigating Plan document. This chapter will include conceptual plans, maps, drawings, and other graphics to effectively illustrate the community's vision and provide the overarching policies that will shape new development and public improvements within the Plan Area. This chapter will address the intended use, intensity, character, circulation, open space, streetscape and infrastructure outcomes for the Plan Area. It is this chapter that will set the framework for the regulations and guidelines established in subsequent chapters. THE PlJ\NNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE. LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET] SEPTEMBER 30, 2013 PAGE 22 sustainable pattern of development consistent with the City's vision. The Planning Center[DC&E will focus on policies that require and encourage sustainable development. Examples of topics that address sustainability as it relates to land use, design, and character include: + Sustainable Development Patterns + Historic Preservation + Conservation of the Town Center + Redevelopment and Revitalization Strategies + Sustainable Building Practices + Overcoming Barriers to Accessibility + Existing Structure Reuse + Green Building Retrofit + Walkable Blocks + Buildings That Engage the Street + Equitable Distribution of Uses and Amenities + Mixed Use Neighborhoods + Connecting Key Destinations + Connecting to Open Space + Green Neighborhoods + LEED Standards for City-Owned Buildings Task 6.2.3 Economic Development The economic development element, an optional element under state law, can give the City an opportunity to establish goals and pol'lcies to achieve a long-term economic vision for Temple City and ensure the City's fiscal health. For many cities, it is desirable to elaborate long-term goals and policies in the general plan and then have an economic development strategy with short-term objectives and action plans. Because The Planning Center[DC&E provides economic, fiscal, and market analysis in-house, we will weave economic considerations throughout the General Plan. Nevertheless, an economic development element will help elevate economic development as a municipal role and show the importance the community places on its economic and fiscal sustainability. In preparing the economic development element, we will build on the previous visioning efforts, the economic analysis conducted for the Community Profile, and the work done previously to create the City's Economic Development Road map. We will also use information gained from interviews with City staff, key stakeholders, and the City's regional partners in economic development to draft a short paragraph describing the long-term vision of the local economy. We will then formulate goal statements that break the vision down into topic areas, such as employment, private sector investment and reinvestment, and fiscal decision making. The goals will serve as the guiding principles for subsequent updates to the economic development roadmap or other strategies that the City would TH]:: PIANNIN(.:;C:~NTF=RinC:&F-TFMPl Ff'HYr,FNFRAI PI AN llPI'lATF. I AS TlJNASfROSFMFAJ") PI.AN. EIR. AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 100 e rv7rc;TCro1 "' ©I§Jrc:r,,n U~/UL~~lf~ L1JL~~ u ~u\J PAGE 23 adopt and update periodically. Preparation ofthe element will also guide the Place Making Plan to: + Plan appropriate land area to improve the ratio of jobs and housing + Facilitate financially feasible mixed-use development + Establish and strengthen neighborhood and community centers that serve regular consumer needs, thus minimizing vehicle miles traveled and creating sense of place and neighborhood identity + Establish land use patterns to balance fiscal impacts The economic development element will also identify the key economic and fiscal policies for maximizing the City's retail opportunities, strengthening and expanding the employment base, and setting economic policies, such as public infrastructure financing and potential incentive programs to attract desirable development. Task 6.2.4 Education, Arts and Culture While not state-mandated topics, providing quality education, art, and culture sustains the "human infrastructure" that is the life blood of Temple City. Among the topics to be addressed in the General Plan include education and schools, library services, and cultural, civic and art institutions and programming. Policies will provide appropriate direction for the acquisition, protection, development, and access to educational and cultural resources. Improving access and connectivity to regional resources to augment local facilities will also be considered. Task 6.2.5 Recreation and Open Space This element will provide appropriate direction for the acquisition, protection, development, and access to park, recreational, and open space resources, including the conservation and management of the City's rich urban forest. Improving access and connectivity to regional resources to augment local facilities will also be considered. Addressing challenges of limited land, multicultural preferences, an aging population, and shifting needs/preferences of the younger generation in Temple City will be important issues. The goals, policies, and programs of the forthcoming Parks and Open Space Master Plan, Civic Center Master Plan, Bicycle Master Plan, Comprehensive Urban Forestry Plan, and other existing plans and initiatives will be integrated into the General Plan. Task 6.2.6 Infrastructure and Sustainability This element addresses local infrastructure to prioritize and manage upgrades, repairs, and preventative maintenance, while also keeping in line with the City's energy efficiency goals and standards. Topics within this theme include mobility and complete streets, water, solid waste, recycling, energy, and the reduction of ~;;~~A\'1 ~~TC[I[, r0\iWiDl~L,G~1 c;../UL:-u...:~ uuu-.::~ IJ ~w\J Note: Given that the City is already moving forward with improvements to Rosemead and Las Tunas, we do not anticipate the need for new capital improvements in the Plan Area. it is our understanding that the City considers these items to already be addressed within these corridors. The citywide planning THE PLANNING CENTERjDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 24 greenhouse gases (GHGs). The Planning CenteriDC&E will incorporate the City's GHG reduction goals and integrate energy reduction strategies prepared by the San Gabriel Valley Council of Governments along with other measures to reduce both mobile and stationary source emissions in Temple City. The theme of sustainability may be addressed through a number of topics in this element including: Air Quality and GHG Reduction + Air Quality Education + Wood Stove/ Fireplace Replacement + Preference for Reduced-Emission Equipment + Zero-Emission and Low-Emission Vehicle Use + Fleet Operations + Coordination with SCAQMD + Climate Change Assessment and Monitoring + Greenhouse Gas Reduction in New Development + Urban Heat-Island Effects + Shade Tree Planting Program Water Conservation + Watershed Protection + Comprehensive Water Supply Plans + Emergency Water Conservation + Water Conservation Enforcement + Water Conservation Programs + Recycled Water + Zero Waste Solid Waste and Energy Reduction + Residential and Commercial Waste Disposal + Recycling and Reuse + Renewable Energy + Solar Access + Green Business + Energy Rebate Programs + Energy Efficiency Improvements, Audits, and Incentives Mobility and Complete Streets Fehr & Peers will prepare transportation policies for the General Plan that will focus on the following main areas: + Codifying and integrating the Complete Streets approach which the City has already taken through the Bicycle Master Plan, the Citywide Traffic efforts will have already addressed these issues as well. THE PLANNING CENTER[DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET [ SEPTEMBER 30, 2013 'u~~~~~\l~ISLJC rulm'11~: ~~0~ ~11 ' vlli."'"'JuD.l..:::; J:..rJU J t...=:JL.iJ PAGE 25 Calming Plan, the Rosemead Boulevard streetscape and other initiatives. + Furthering implementation ofthe Complete Streets approaches. For example, Fehr & Peers will develop level of service (LOS) policies that are consistent with Complete Streets principles. it is not uncommon for cities preparing General Plans to promote Complete Streets while also recommending the use of vehicular oriented LOS thresholds which impede the implementation of Complete Streets. + Developing policies related to operations, maintenance, and implementation. Given the current and future funding challenges, it is critical that the City identify a financially sustainable transportation system. Policies related to this topic will address approaches which the City can take to ensure that the current and proposed roadways, sidewalks, and bicycle lanes will continue to serve users now and in the future. Task 6.2.7 Public Safety The topic of safety addresses the needs for effective crime prevention, law enforcement, fire services, emergency response, and disaster preparedness. Additionally, this element addresses natural and man-made hazards, including earthquakes, flooding, windstorms, fire, and the documentation, monitoring, clean up, and reuse of hazardous materials and sites. The effects of projected noise levels on the population will also be addressed, recognizing the guidelines adopted by the State Office of Noise Control. The Planning CenterJDC&E will update future noise contour maps based on the updated General Plan place type diagram and its traffic modeling. The Planning CenterJDC&E will prepare goals, policies, and programs that respond to community needs and that can be implemented to continue a safe environment in Temple City. Deliverable(s): Admin Draft, Draft, Screen check and Final Drafts of Each Element (1 electronic screen check, 20 copies of Final Drafts for Public Hearings) GPAC Milestone Meetings (see Task 2.3) Community Workshop: Reviewing the Plan (see Task 2.4) Planning Commission and City Council Study Session #3 (see Task 2.5) One Meeting each With Parks and Recreation Commission, Public Arts Commission, and Public Safety Commission (see Task 2.6) TASK 6.3A GENERAL PLAN STRATEGIC IMPLEMENTATION PLAN The Planning CenterJDC&E proposes to prepare a Strategic Implementation Plan to house the implementation portion of the new General Plan. Strategic planning provides a framework to connect day-to-day and short-term actions to long-term goals. It also provides both a means to evaluate the effectiveness of short-term itil, 1 o.\ 1 v< 1 ~ ~ u th\ i u1 1 Q.J[ cr11 ~n ~ -r[TC"' o =R~-~ U\JUL~lf0f. LflJL~JU u cf:J I.J TASK 6.38 LAS TUNAS/ROSEMEAD FIVE YEAR ACTION PLAN This chapter will focus on ways to attract developer interest and get projects entitled, if not completely built, within the Action Plan Time Frame. Marketing materials will be designed to convey the Las Tunas/Rosemead Plan incentives for economic development and goals to reestablish the area as a vibrant community THE Pl.P.NNING CENTER[DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 26 actions in achieving goals and a mechanism to continuously improve operations. Faced with increasing global competition, businesses have used strategic planning for decades to improve the quality of goods and services and to compete on the world stage. As a community with a global reputation, Temple City has embraced strategic planning as an effective business-management tool. We will collect ideas for implementation throughout the planning process. We will add our own recommendations for implementing activities, projects, and programs based on our experience in community planning and development. We will collaborate with City departments and external agencies as appropriate as well as with civic groups and organizations that the City would like to include as partners in implementation. We will compile all of the potential implementation components into a master list. We will prepare a short description of each potential implementation item. The description will identify the specific General Plan goals the item is intended to implement. The description will also: + Identify the agency, department, or organization best suited to carry out the task + Identify resources required for the item + Identify the time frame needed to complete the task + Establish a measure to indicate successful completion of the task We will then work with City staff to prioritize each implementation item over a five-year time frame, with all items not prioritized into the first five years put into a date-to-be-determined category. The prioritization criteria could include need, value, likely effectiveness in implementing the General Plan, and the likely availability of resources. We will assist staff to establish an annual implementation evaluation program. Each year one responsible entity-the Planning Department, a Council-Planning Commission subcommittee, or some continuation of the GPAC-assesses which tasks were and were not successfully implemented and why, reflects on lessons learned, and selects new implementation tasks from the date-to-be-determined category (or newly thought-of tasks) to prioritize for the subsequent five-year period. This evaluation process can produce a written report that provides a report card on the implementation of the General Plan. The Strategic Implementation Plan approach assures that Temple City's General Plan remains a living document, one that is able to evolve over time and respond to changing conditions. It will provide the institutional framework tied to your strategic planning program to annually revisit the General Plan, gauge its continuing relevance, and recommit activities and investments to the community's long-term vision. The Planning CenteriDC&E will prepare Admin Draft and Draft versions of the i<\/jl 'i.\i17[ITCrLJ11fJ\~IDi!E~~ rt\''U·I"Ii'·\i" 'u~ 11"\i~-,,~,,. 1'\ L;v i.ruJ'I.:I..!::: I Ut.r1J.J _ t=rJ asset. Economic development is by its very nature part and parcel of this process, but new development must be supported by analysis indicating the area will have consistent and lasting high commercial occupancy rates and long-term residential demand. The marketing materials will be created in a format consistent with the community profile, but will also stand alone to reflect the Las Tunas/Rosemead Action Plan. The materials will summarize, in a succinct and eloquent format, key attributes that developers seek in projects, such as the forecast demand and market share, the regulatory framework, the economicfeasibility analysis, and the City's fresh new vision for the area. The fact that projects can be approved efficiently due to the updated plans and programmatic CEQA tiering will instill a sense that the Las Tunas/Rosemead area is shovel ready and open to proposals. THE PLPNNJNG CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET] SEPTEMBER 30, 2013 PAGE 27 Strategic Implementation Plan, incorporating City staff comments. We will then present the Plan to the GPAC for review and comment, following which we will prepare screen check and final draft versions for public review and hearings. Deliverable(s): Admin Draft, Draft, Screencheck and Final Draft Strategic Implementation Plan (1 electronic Screen check, 20 copies of Final Drafts for Public Hearings) GPAC Milestone Meeting (see Task 2.3) TASK 6.4A MUNICIPAL CODE CONSISTENCY ANALYSIS Once a draft of the General Plan elements is complete, The Planning CenterJDC&E will work with City staff to identify inconsistencies between the updated General Plan and the Municipal Code. This will provide a targeted overview of both general and specific issues that must be addressed in order to bring the Municipal Code into compliance with General Plan goals and policies. The issues identified in this analysis will provide an important first step in completing the Zoning Code update (see Phase 9). Deliverabie(s): Municipal Code Consistency Memorandum (1 electronic) ~;~ r;,~. 1 1r;TC fUl r;:\ :Yro-~r?~\n UVU~&\i£ LllJL~.!?ULSU\j TASK 6.48 LAS TUNAS/ROSEMEAD DEVELOPMENT CODE AND DESIGN GUIDELINES Development Code This chapter presents the Land Use Plan that was developed in Phase 5 and which establishes the unique zone or zones that are applicable to the properties within the Las Tunas/Rosemead Plan Area. It will include land use regulations and development standards for the Plan Area and contain sufficient detail to be "project ready." The City will be able to approve projects in this area without waiting for the comprehensive Zoning Code Update to be completed. The Development Code will be prepared as a "hybrid" form-based/conventional code. It will establish mandatory standards for essential building blocks of good urban design. However, the Code will also allow flexibility for project applicants to arrange uses on sites as needed to respond to evolving market conditions. The Code will clearly require development to be consistent with the vision, goals, and policies for the Las Tunas/Rosemead Plan Area, but will provide applicants with options for how to best achieve this vision on individual sites. The Development Code for the Las Tunas/Rosemead area will establish a template that can be utilized as the template for the comprehensive citywide Zoning Code Update. The Development Code and citywide Zoning Code will utilize consistent organization, terminology, and graphic conventions. Permitting and administrative provisions will be identical in both documents. Both documents will utilize the same approach that carefully balances the need for certainty of design outcomes with flexibility to respond to unique conditions on individual sites. The Development Code will implement the vision for development in the Las Tunas/Rosemead planning area in three primary ways: (a) removing barriers; (b) creating incentives; and (c) improving regulations. Strong incentives to encourage redevelopment will be key for Plan success. Incentives can be used to overcome barriers to parcel assembly, such as by allowing greater development intensity for larger parcels on a sliding scale ("graduated density").lncentives can also be used to encourage mixed-use development and to provide community amenities such as public gathering places and transit infrastructure. THE PLANNING CENTERjDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 28 :~,Y~u',~~!J\! ~\I? J•·i gulf.~\:~~~: 2J ~J'' !..:.! '"'"'-it.,;\JS '-'ut-UJU iJ =:Ci We anticipate that the Development Code will address the following topics: + Building function (i.e., permitted land uses). + Building placement standards, including standards for build-to lines, minimum and maximum building setbacks, and parking location. + Building volume standards, including minimum and maximum height standards, upper level stepback requirements, and FAR ranges intended to incentivize desired forms of development. + Building design standards, including building frontage characteristics, architectural style, and neighborhood sensitivity. + Standards for public gathering places, including parks, plazas, and courtyards. + Public thoroughfare standards, including for potential new internal streets, either public or private. The Development Code will contain a Regulating Plan to assign standards to specific sections of the Plan area. We anticipate that the Regulating Plan will utilize a district-based organizing principle. Design Guidelines This chapter will include highly illustrative design guidelines, illustrating the community's design objectives for the Plan Area. Design guidelines will address the private realm and public realm, including streetscape design and amenities to contribute to enhancing the character and pedestrian orientation of the Plan Area, and leveraging improvements being done along Rosemead Boulevard including lighting, signage, art, street furniture, access, pedestrian circulation, and other guidelines to supplement the development standards. Likely topics in this chapter include: + Site organization and access + Building massing + Streetscape and building street wall + Parking facilities + Ground-floor treatment + Architectural approach to design and quality + Lighting + Signage and wayfinding + Landscape + Open space + Public amenities + Public art THE PlANNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET ] SEPTEMBER 30, 2013 PAGE 29 PHASE 7. ENVIRONMENTAL CLEARANCE Deliverable(s): 11,V;ti/Jl\l ~(I s·]-1"1!::! I(;\\) SJ[ W S h~ I LJV'UL:c.lu\l!.S \IUU0J:J u bL:J Admin Draft, Draft, Screencheck and Final Drafts of Plan documents (1 electronic Screencheck, 4 copies of Admin Draft, 20 copies of Final Drafts for Public Hearings) GPAC Milestone Meetings (see Task 2.3) Planning Commission and City Council Study Session #3 (see Task 2.5) One Meeting each with Parks and Recreation Commission, Public Arts Commission, and Public Safety Commission (see Task 2.6) The Planning CenteriDC&E team offers the advantage of having integrated Planning and Environmental Teams in-house. A comprehensive Community Profile will be prepared with the assistance of our environmental and technical staff and is anticipated to serve in large part as the environmental setting (existing conditions) sections of the EIR. This will ensure consistency between the General Plan and Las Tunas/Rosemead Plan project and environmental documents and conserve budget and time. Integrating our environmental specialists at the outset to identify environmental opportunities and constraints will facilitate development of a General Plan that avoids impacts by design-a self-mitigating project, to the extent possible. PROGRAM EIR AND CEQJ\ STREAMLINING We believe that a Program EIR (PEIR) is best suited for a project such as a general plan because it allows the lead agency to consider broad policy alternatives and program- wide mitigation measures. Our approach will be to structure the General Plan PEIR to defensibly streamline future project review and CEQA processing. The PEIR can be structured to include specific requirements for subsequent projects, including required technical reports at the time of individual project applications. Performance standards can also be integrated to effectively minimize unnecessary future CEQA processing. Although individual project detail is unavailable at this stage, the PEIR will be designed to accommodate the impacts of future projects to the extent feasible to limit the scope of or avoid subsequent E!Rs. General Plan Update In accordance with CEQA, The Planning CenteriDC&E will prepare a Program EIR for the Temple City General Plan Update. This scope includes preparation of an Initial Study, Notice of Preparation (NOP), a public scoping meeting, a comprehensive PEIR, preparation of a Final EIR and Mitigation Monitoring Program, Facts and Findings, and a Statement of Overriding Considerations (if necessary for any significant, unavoidable impacts). Our scope of work also includes all required public and agency noticing requirements. All documents will be produced electronically in a PDF format. A web-friendly version of the PEIR and technical appendices will be provided for posting on the City's website, if desired. las Tunas{Rosemead Plan As with the planning effort, the environmental review for the General Plan Update and Las Tunas/Rosemead Plan will proceed on parallel paths. In contrast to the planning documents, however, we propose that one EIR encompass both projects. The PEIR will be prepared at a programmatic level for the General Plan Update but include a greater detail of analysis for the Las Tunas/Rosemead Plan. Thus, it is anticipated to provide an additional level of streamlining for future projects within the Las Tunas/Rosemead project area. Where sufficient project detail is available, the EIR will quantify the impacts for this subarea. The PEIR is anticipated to include the following for the Las Tunas/Rosemead Plan: • Focused circulation and traffic impact analysis • Quantified construction-related impacts, including traffic, air quality, GHG, and noise • Quantified public service analyses • Focused analysis of water, sewer, and storm drain system infrastructure with respect to both capacity and potential condition concerns For clarity, the PEIR will be structured to include subheadings for the General Plan Update and Las Tunas/Rosemead Plan, respectively, to address each impact, as well as THE PLANNING CENTER[DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-RE\IISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 30 : 1v,r11 ,1: ~" ~ 1 •• , ~ ;1,.,, "'U"'';I:.' ill J\n . .:..""\i!J~ \l'lfUL"\.!:J _U'J subheadings to clarify mitigation measures and performance standards outlined individually for the General Plan and for the Las Tunas/Rosemead Plan. To assure both clarity and defensibility, this format will follow throughout the documentation, including significance findings in the EIR, the Mitigation Monitoring and Reporting Program, Final EIR, Facts and Findings, and if necessary, Statement of Overriding Considerations. It is anticipated that subsequent projects within the Las Tunas/Rosemead Plan Area that are consistent with the development density and time frame assumed in the project description can be found to be within the scope of the PEIR. These projects are likely to proceed without requiring further CEQA documentation or processing. Individual projects would, however, be subject to the mitigation measures and performance standards detailed in the PEIR. The PEIR will likely also specify any standard City and/or regulatory agency requirements (storm drainage plan, water quality management plan, geotechnical study, etc.) that are required. If the Las Tunas/Rosemead Plan would entitle more than 500,000 square feet of commercial floor area, employ 1,000 or more employees, or demand an amount of water equivalent to 500 residential units, it is a project pursuant to SB 610 (Water Code§ 10912 (a)), and a Water Supply Assessment (WSA) will be required. At this time, it is assumed that the San Gabriel County Water District will prepare the WSA. The scope of work for Environmental Clearance has been updated to refiect the tasks required to provide clearance for the Las Tunas/Rosemead Plan. Where the scope has not been modified, no additional tasks are required to incorporate the Las Tunas/Rosemead Plan. The cost estimate, however, may reflect an increased fee for the respective tasks due to the additional research, analysis, and documentation. LEGAl DEFENSIBiliTY The proposed PEIR is a comprehensive environmental review process that includes all of the required public noticing for each phase ofthe project. We will conduct the initial scoping process for the Initial Study, prepare the PEIR, oversee the preparation of technical studies in support of the PEIR, and review the completed technical studies to ensure compliance with all CEQA requirements. Furthermore, The Planning CenteriDC&E team stays apprised of CEQA-related court cases and will assure that our documentation and processing is legally defensible. Bill Halligan, Principal of Environmental Services, is a CEQA attorney and currently serves as Chair of the Association of Environmental Professionals Legislative Review Committee. Following is a summary oftasks to achieve legally defensible CEQA compliance for the City's General Plan Update and Las Tunas/Rosemead Plan. Completing the environmental clearance phase of the project will meet the City's project goal of certifying the EIR and enabling the City Council to adopt the General Plan and Las Tunas/Rosemead Plan within 24 months of receipt of a Notice to Proceed. THE PIP.NNINGCENTER\DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 31 TASK 7.1 PROJECT INITIATION AND KICK-OFF MEETING iW,•!f.!.\il(i::: I'"I'U!/!1\i::;JIUH~I'-il UVUf..=.Jl.i~\lS "UUL;uu lf' Lf:J\J To begin the environmental review process, the PEIR project team will review the findings of the Community Outreach Plan (Phase 2) and the Community Profile/Focused Study (Phase 3) to understand the project completely. We will also review available relevant materials, documents, and studies provided by the City, such as: + City's Existing General Plan + Zoning Ordinance + General Plan Land Use and Zoning Maps + Economic Development Roadmap + Traffic Calming Master Plan + Comprehensive Downtown Parking Strategic Plan + Rosemead Boulevard Enhancement Project + Las Tunas Streetscape Upgrade + Bicycle Master Plan + Parks Master Plan + Temple City Historic Context and Historic Resources Survey + Fixed Route Transit Study + Route 19 Village Specific Plan (starting Summer 2013) + 2013-2021 Housing Element (anticipated completion January 2014) We will coordinate with the City to arrange a kick-off meeting with City staff. At the kick-off meeting we will discuss and agree upon the project goals and approaches with City staff. This discussion will include sharing known constraints and opportunities of the project and the project history to ensure both The Planning CenteriDC&E team and City staff understand the project completely. We will solicit direction from staff regarding protocol for communication with the City, schedule objectives, and provisions to provide updated status reports. We will get the input necessary to update our tentative schedule with additional detail for provision of information from the City and consultant team, tentative scoping meeting and hearing dates, and estimated document review schedules for staff. TASK 7.21NITIAL STUDY AND NOTICE OF PREPARATION Initial Study The initial study review will include a comprehensive review of the proposed General Plan Update and Las Tunas/Rosemead Plan and analyze each topical area of the CEQA Appendix G checklist, as follows: + Aesthetics + Agriculture/Forestry Resources + Air Quality + Biological Resources + Cultural Resources + Geology/Soils + Greenhouse Gases + Hazards/Hazardous Materials + Hydrology/Water Quality + Land Use & Planning + Mineral Resources THE PLJ>NN\NG CENTER[DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET j SEPTEMBER 30, 2013 PAGE 32 + Noise + Population & Housing + Public Services + Recreation + Transportation!fraffic + Utilities and Service Systems I ~\illf'·\ I'\ I::: , •• i u !,',\\' :.J 'I :Vi L.., I'll U1~:!.L~U~ u UlJL::J]-' U l£U\J Brief, written responses will be prepared for all items included on the Initial Study checklist Each response will explain the basis for the No Impact, Less than Significant Impact, or Potentially Significant Impact response. Notice of Preparation The Planning CenteriDC&E will prepare the draft Notice of Preparation (NOP) and submit it to the City for review and approval. After approval, the City will copy and distribute the NOP and Initial Study to state and local agencies, and special interest groups or individuals identified by the City and The Planning CenteriDC&E. The NOP will clearly identify the time period, contact person, and address established for submitting responses. Deliverable(s): Screencheck Initial Study/NOP (3 review copies and 1 digital copy) Final initial Study/NOP (15 hard copies for the State Clearinghouse; 1 print-ready hard copy; 50 CD copies for State and Local Agencies; 1 digital copy-ready file for CD copies) TASK 7.3A GENERAL PLAN PUBLIC SCOPING MEETING The Planning CenteriDC&E will assist the City in organizing and conducting one public scoping meeting to present the major features of the General Plan and to solicit comments regarding the scope and content of the environmental issues to be addressed in the PEIR. Using elements of the Community Outreach Plan (Phase 2), we will work with the City to refine an outreach plan that effectively engages the public. We will employ a range of tools-Make TC Happen website, Temple City Connect, translation service for public notices, and questionnaires in Chinese and Spanish if needed, along with other tools-to connect with diverse population of Temple City. We will ensure the community is not confused between planning and seeping process and that they have a meaningful opportunity to participate in the PEIR scoping process. Premeeting assistance will include scheduling the meeting and preparing public notices and agendas for City staff review. This proposal assumes the City will mail and publish the final notices. At the meeting we will be prepared to discuss the environmental review process and to answer questions, as desired by the City staff. It is recommended that the seeping meeting be held as soon as possible after the release of the NOP, so public concerns about environmental issues can be identified. TASK 7.38 LAS TUNAS/ROSEMEAD PLAN PUBLIC SCOPING MEETING A separate public scoping meeting will be held for the Las Tunas/Rosemead Plan. THE PLANNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET j SEPTEMBER 30, 2013 PAGE 33 Deliverable(s): Draft and Final Public Notice of Availability and NOP of Seeping Meeting Draft Newspaper Notice (if desired, to be published by the City) Attendance and Participation in 1 Public Seeping Meeting Seeping Meeting Materials, Including Agenda PowerPoint Presentation Distribution List for Initial Study, NOP, and PEIR TASK 7 .4A SCREEN CHECK DRAFT PEIR-GENERAL PLAN The Planning CenterjDC&E will prepare a Screencheck Draft PEIR to include the following sections in accordance with the CEQA Guidelines: + Executive Summary + Introduction + Project Description + Environmental Setting + Discussion of Existing Conditions, Environmental Impacts, and Mitigation Measures + Cumulative Impacts\ + Project Alternatives + Effects Not Found to Be Significant + Organizations and Persons Consulted + Other CEQA-Mandated Sections Each topical section of the document will: (a) describe existing environmental conditions and pertinent regulatory policies and programs that apply to this project, (b) define the criteria by which impacts will be determined to be significant, (c) determine the environmental changes that would result from implementation of the General Plan Update, (d) evaluate the significance of those changes with respect to the impact significance criteria (thresholds), (e) define mitigation measures to reduce or avoid all potentially significant adverse impacts, and (f) provide a conclusion as to whether significant impacts would remain, even after successful implementation of recommended mitigation measures. A conservative scenario approach will be followed for all analyses included in the PEIR. Based on our preliminary review, at this time we anticipate that all CEQA topical sections will be included in the PEIR with the exception of Agriculture and Forestry Resources and Mineral Resources. Based on our review of Mineral Resource Maps (California Department of Mines and Geology), there are no classified mineral zones within the City. There are no Williamson Act contracts or Unique Farmland, Prime Farmland, or Farmland of Statewide Importance within the City (Californian Division of Land Resource Protection). These topics will be il\.'lii'•':tiiL.II•iUi!,I\~U'IlJIIL.J,~~ U{!UL!;lli~~ vL1J~JJ"iJSU'v TASK 7.48 SCREENCHECK DRAFT PEIR-LAS TUNAS/ROSEMEAD PLAN As described above, the environmental review for the Las Tunas/Rosemead Plan will be incorporated into the General Plan Update EIR. Each section will include subheadings for the General Plan and the Las Tunas/Rosemead Plan. As with the General Plan analysis, all topical CEQA sections, with the exception of Agriculture and Forestry Resources and Mineral Resources are anticipated to be included for the Las Tunas/Rosemead Plan. Alternatives Separate project alternatives will be defined and analyzed for the Las Tunas/Rosemead Plan and will be based on the same CEQA criteria. If any significant infrastructure constraints are discovered during the course of the analysis, a likely alternative would be a downscaled version of the Las Tunas/Rosemead Plan that would have the potential to eliminate or minimize the impact associated with the respective support system. Alternative phasing programs may also be evaluated to address infrastructure improvement and financing challenges. The EIR will evaluate up to three Plan alternatives in addition to the No Project alternative. THE PLANNINGCENTER\DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 34 closed out in the Initial Study. Analysis on the rest of the environmental topics will be included in the Screencheck Draft PEIR. Analysis and findings of technical studies prepared by both The Planning CenterjDC&E and subconsultants will be incorporated into the Draft PEIR. It is anticipated that technical studies and modeling information will be included in the EIR appendices. Alternatives In compliance with Section 15126(d) of the State CEQA Guidelines, the PEIR will evaluate a reasonable range of alternatives. Per CEQA, PEIR alternatives are required to be selected on the basis of their ability to: + Avoid or reduce one or more of the project's significant impacts + Feasibly attain most of the basic objectives of the project Analyses of up to three alternatives in addition to the "No Project" alternative are included in the cost estimate for the PEIR. Impacts associated with each alternative will be compared to proposed project impacts for each of the environmental impact categories. The PEIR team will work side by side with the General Plan Update team to understand the evolution of the preferred plan and land use plans considered but not ultimately selected. If any of the land use variations considered during the planning process have the potential to reduce or eliminate significant environmental impacts, we will draw on this effort to prepare meaningful CEQA alternatives for comparison. The environmentally superior alternative will be identified; if it is the No Project/Existing Conditions Alternative, then one of the development alternatives will be identified as environmentally superior to the others. Other Required Sections In addition to the topical issues discussed above, the following sections will be prepared as required by CEQA Guidelines Section 15126.2: + Environmental effects found not to be significant + Adverse environmental impacts that cannot be avoided if the project is implemented + A discussion of cumulative impacts for each of the impact topics + Any irreversible environmental changes that will occur if the proposed project is implemented + Ways that the project could directly or indirectly impact population or employment growth in the area Deliverable{s): 1st Screen check Draft EIR {3 review copies, 3 digital CD copies) 2nd Screencheck Draft EIR {3 review copies, 3 digital CD copies) THE Pt.P.NNING CENTER)DC&E-TEMPLE CITY GENERAL PLA.N UPDATE, LAS TUNAS/ROSEMEAD PLAN, EJR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 '.1.\i!ii!\: Y/1::.: l"ll.J llil\; ~-~~ u :p ... I'~ I JiJUL !!,jLJ;{; u UULrJ~ U LSU\J PAGE 35 TASK 7.5 DRAFT PEIR i!V,i!I/1\I~(IS 11"!~1!!\!'V!:V!e''~' U\.iUu..,JU\J.l..!::., U u LL,JU Lt L.::::ll\J The Planning CenteriDC&E will incorporate City comments on the two rounds of review of the Screencheck Draft PEIR. We will coordinate with City staff to discuss and resolve any major areas of concern and to clarify areas of misunderstanding. Upon approval of the second set of revisions, we will forward the preprint Draft PEIR for final review before publication. After City approval, The Planning CenteriDC&E will prepare the Notice of Completion (NOC) for City approval and signature. We will also prepare the Notice of Availability (NOA) for City approval. This scope assumes that the City will publish and distribute the PEIR per the mailing list to be developed in consultation with the City. We will prepare a draft NOA for newspaper publication. It is assumed that the City will publish this notice. This scope of work does not include CEQA filing fees pursuant to Fish and Game Code Sections 711.4(b) and 713. Deliverable(s): 1 Draft PEIR (print ready) 20 Hard Copies of the Draft PEIR for Public Hearings 15 Copies ofthe Executive Summary and Digital CD Copies to the State Clearinghouse 100 Digital CD Copies (PEIR and Appendices) Preparation of Notice of Availability TASK 7.6 FINAL PEIR: RESPONSE TO COMMENTS/ERRATA The Final PEIR will be prepared in accordance with CEQA Guidelines Section 15089 and will contain the response to comments received on the Draft PEIR. Following receipt of all comments on the Draft PEIR, written responses will be prepared for each comment. A Response to Comments section will be created for the Final PEIR and will contain an introduction describing the public review process for the Draft PEIR, copies of all comment letters and minutes from public meetings where oral comments were taken, and written responses to all comments. Responses will focus on comments that address the adequacy of the Draft PEIR. Comments that do not address PEIR adequacy will be noted as such, and no further response will be provided unless deemed necessary by the City. Our scope of work and cost estimate assumes that technical consultants will be available to assist to address comments on their respective studies. The number of hours by staff member assumed for preparation of the Final EIR is included in our detailed cost estimate. The estimated budget assumes that no additional research will be required to respond to comments, that the comments will be directed at the substance and technical adequacy of the PEIR, and that the comments will be compiled by the City and transmitted in writing to the consultant. This budget allocates 80 hours of professional staff time for completion of the Final EIR and Response to Comments. Modification to the scope of work, budget, and time frame may be necessary if comments received from agencies or the general public substantially increase the scope of impacts and issues addressed in the PEIR. The Final PEIR will also include any revisions and updates needed to respond to comments or address minor errors in the Draft PEIR. The Planning CenteriDC&E will revise the Responses to Comments based on revisions provided by the City. Responses to Comments from public agencies will be distributed a minimum of 10 days prior to consideration of the Final PEIR by the City Council. Deliverable(s): 1st Screen check Draft Response to Comments (3 review copies, 3 digital CD copies) 2nd Screencheck Draft Response to Comments (3 review copies, 3 digital CD copies) Final PEIR/Response to Comments (20 hard copies for Public Hearings; 40 digital CD copies for Commenters) TASK 7.7 MITIGATION MONITORING AND REPORTING PROGRAM (MMRP) An MMRP will be prepared pursuant to Section 21081.6 ofthe Public Resources Code. It will be presented in standard City format and will identify the significant impacts that would result from the project, proposed mitigation measures for each impact, the times at which the measures will need to be conducted, the entity responsible for implementing the mitigation measure, and the City department or other agency responsible for monitoring the mitigation effort and ensuring its success. THE PLANNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET] SEPTEMBER 30, 2013 PAGE 36 Deliverable(s): 1st Screen check MMRP (3 review copies, 3 digital CD copies) 2nd Screencheck Draft MMRP (3 review copies, 3 digital CD copies) TASK 7.8 FINDINGS OF FACT, STATEMENT OF OVERRIDING CONSIDERATIONS, AND NOD Findings of Fact and Statement of Overriding Considerations ilV 1 1!1A\i 1<1S JI•JUJ1~\l!:)J!:~)~SI0i UthJL~LfUL::::: \IUL!L'""llU J lb\J\J The Planning CenterJDC&E will prepare the Findings of Fact consistent with the requirements of CEQA. The draft Findings of Fact will be distributed to the City for review and comment. If required, The Planning CenterJDC&E team will prepare a Statement of Overriding Considerations for the project, consistent with the requirements of CEQA. Notice of Determination A draft NOD will be prepared for review by the City. After the City takes action certifying the Final PEIR and approving the project, the NOD will be filed with the Office of Planning and Research (OPR) and the Los Angeles County Clerk. This scope of work does not include CEQA filing fees pursuant to Fish and Game Code Sections 711.4(b) and 713. Deliverable(s): 1st Screen check Findings of Fact (3 review copies, 3 digital CD copies) 2nd Screen check Draft Findings of Fact (3 review copies, 3 digital CD copies) Findings of Fact (20 hard copies for public hearings; 3 digital CD copies) Preparation of Notice of Determination (3 hard copies; 3 digital CD copies) TASK 7.9 MEETINGS Our scope of work assumes attendance by our project manager and another team member (assistant project manager or technical expert) at the meetingslisted below. Additional meeting attendance by The Planning CenterJDC&E or attendance by other members of the consultant team will be billed on a time-and-materials basis in accordance with the hourly rates for the personnel involved .• Deliverable(s): Kick-off Meeting (Included in Task 7.1, above) Public Scoping Meetings (Budget Included in Task 7.3a and 7.3b) Eight City Staff Coordination Meetings (12 Staff Hours for Conference Calls) TASK 7.10 PROJECT MANAGEMENT The Planning CenterJDC&E will coordinate closely with the City to ensure that the EIR and associated documents are legally defensible, accurate, and useful to decision makers when considering the approval ofthe project. The Planning CenterJDC&E is allocating 144 hours ofthe Project Manager's and Project Director's time to administer the proposed project (5 hours per month for the Project Manager and 4 hour per month for the Project Director for the 16-month duration of the project). Project management responsibilities include: task scheduling and assignment; management of resources; monitoring of costs and schedule adherence; management and coordination of the subconsultant, including contract administration and accounting; consultation and coordination with local and state entities relative to the environmental review process; and coordination and communications with the City's project team to ensure compliance with policies, procedures, and any applicable codes. TASK 7.11 TECHNICAl STUDIES The following technical studies will be prepared to identify potentially significant environmental impacts of the General Plan Update: THE PlANNING CENTERjDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET j SEPTEMBER 30, 2013 PAGE 37 Task 7.11.1 A Infrastructure Study (Fuscoe Engineering) As part of the planning process, Fuscoe Engineering will obtain, review, and evaluate existing City capital improvement plans to assess the general availability and service capacity for future growth. This effort includes: + City and LACDPW coordination for drainage and flood control + City for MS4/NPDES compliance measures + City and LACSO coordination for sanitary sewer + City for streets, trails, bikeways, and highways (including new "Traffic Calming Initiative") + Five separate water districts for domestic water service Working with City staff and LACDPW/LACSD personnel, Fuscoe Engineering will identify potential changes in runoff, sewer, and water demands based on the proposed land use changes. This includes recommended infrastructure improvements identified by City staff and LACDPW/LACSD personnel and potential funding options plus "sustainable" or "green" infrastructure options. In support of the PEIR, Fuscoe Engineering will prepare a technical report to be included as an appendix, including narratives for infrastructure and sustainability features, and stormwater compliance with mitigation measures that support the General Plan Update. Task 7 .11.2A Traffic Study (Fehr & Peers) Fehr & Peers will prepare a Traffic Study for use in preparing the Transportation section of the PEIR. Fehr & Peers will summarize the previously developed existing conditions analysis for inclusion in the transportation impact study (see Task 3.3, Mobility). They will then determine significance thresholds for transportation based on the CEQA checklist and other documentation, as appropriate. Using the Southern California Association of Governments (SCAG) travel demand forecasting (TDF) model, Fehr & Peers will estimate local and regional growth in transportation demand based on SCAG future land use forecasts and known regional transportation network change (see proposal Task 5.7, Traffic Model Development). Mitigation measures will be identified to address impacts associated with the General Plan. These mitigation measures could include physical improvements, policies, programs, or a combination of the three. Task 7 .11.3A Air Quality and Greenhouse Gas Emissions (The Planning Center!DC&EJ The Planning Center!DC&E will prepare an air quality and greenhouse gas (GHG) emissions analysis for the PEIR. The air quality and GHG analysis will be based on the current methodology of the South Coast Air Quality Management District (SCAQMD) for projects within the South Coast Air Basin (SoCAB), and modeling files will be included as an appendix to the PEIR. ]1:•1'Jd/A\I~\I~ J•·:gi/il\i0i~!?i~ll !.AUi...llJU~ UuU:...nJLl U :..=:uJ Task 7 .11.1 8 Infrastructure Study (Fuscoe Engineering) Fuscoe will perform infrastructure assessment for the Las Tunas/Rosemead Plan Area at a "block" level for services based on existing demand vs. proposed utility demands. The Assessment will be quantitative and qualitative in nature and based upon "existing" utility demands vs. "future" utility demands consistent with proposed Plan Area uses. Where current City infrastructure improvements do not provide Plan Area upgrades to sewer, water, and storm drain facilities, Fuscoe will prepare more detailed modeling for the Plan Area. Where specific design parameter data is available from record plans, a brief quantitative analysis shall be prepared for storm drain and sewer infrastructure capacities. Fuscoe will prepare a summary narrative report, including basis and findings for quantitative and qualitative assessments of existing infrastructure constraints as well as proposed solutions to those infrastructure constraints (i.e., utility modifications and/or utility upsizing). Task 7.11.28 Traffic Study (Fehr & Peers) The General Plan buildout traffic analysis will be supplemented through an analysis of near-term traffic conditions affected by development in the Rosemead/Las Tunas Plan Area. Mitigation will be identified for any impacts associated with the incremental development within the Plan Area. This near-term analysis will evaluate a sub-set of intersections and roadway segments evaluated in the General Plan traffic study for consistency purposes. Task 7.11.38 Air Quality and Greenhouse Gas Emissions (The Planning Center!DC&E) The General Plan air quality and greenhouse gas emission analysis will be supplemented by a focused analysis of the impacts of the Las Tunas/Rosemead Plan Area. Buildout of the Las Tunas/Rosemead Plan would also generate emissions from an anticipated increase in trips, energy use, area sources, and construction activities. The EIR will quantify existing emissions within the Plan area and emissions generated at buildout of the Las Tunas/Rosemead Plan based on the THE PIANNINGCENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET] SEPTEMBER 30, 2013 PAGE 38 Air Quality Criteria Air Pollutant Emissions Inventories (Existing and General Plan Buildout): The air quality analysis will provide an estimate of long-term criteria air pollutant emissions using the latest models (e.g., EMFAC, OFFROAD, CaiEEMod). Buildout of the General Plan Update would generate emissions from an anticipated increase in trips and vehicle miles traveled (VMT) associated with land uses within the City. In addition, use of natural gas and other area sources generate criteria air pollutants. Construction of individual development projects would also generate emissions from vehicles, off-road equipment, off-gas emissions, and fugitive dust. Potential impacts from construction activities associated with implementation of the General Plan Update will be described qualitatively. The EIR will compare criteria air pollutants generated by existing land uses (CEQA Baseline) in Temple City compared to land uses projected at buildout of the City (i.e., not a Plan-to-Plan analysis). An inventory of criteria air pollutants generated by existing land uses and proposed land uses will be based on an existing inventory of land uses on the ground and future buildout statistics generated for the proposed land use plan. Cumulative air quality impacts from buildout of the General Plan Update will be described based on the emissions inventory compared to SCAQMD's regional significance thresholds. Air Quality Land Use Compatibility: The California Air Resources Board (CARB) and the California Air Pollution Control Officer's Association (CAPCOA) have adopted guidelines for siting new sensitive receptors near major sources of pollution, including high-volume roadways and industrial land uses. Recommendations to reduce risk associated with placement of new sensitive land uses associated with the General Plan Update adjacent to major sources of air pollution will be based on the recommended buffer distances in the CARB and the CAPCOA guidance. Air Quality Management Plan Consistency: The SoCAB is designated nonattainment of the National and/or California ambient air quality standards (AAQS) for ozone, nitrogen dioxide, and particulate matter (PM10 and PM 2s). Consistency of the project's regional emissions will also be evaluated against SCAQMD's Air Quality Management Plan. CO Hotspots: The SoCAB has been designated in attainment of the state and federal carbon monoxide (CO) AAQS. Given that no intersection has exceeded the CO standards since redesignation, quantitative evaluation is not warranted. Instead, the potential for the proposed project to generate a CO hotspot will be addressed qualitatively. Nuisance Odors: The air quality impact analysis will also describe land uses within the City that have the potential to generate nuisance odors. Buffer distances and/or control measures for sources listed in the SCAQMD's guidelines will be incorporated. 'u' ,,:·!.li;l1ll\i ~<~ §!Ci u i/£\: sJ! ~: ~~~ 11 ! l)l!L.n . .:L!~ I UlJLr-ul.; U 6:Ju anticipated development schedule and trip generation provided by Fehr and Peers. Regional air quality impacts from buildout of the Las Tunas/Rosemead Plan will be compared to SCAQMD's regional significance thresholds. In addition, The Planning Center!DC&E will perform GHG Emissions Inventories for the Las Tunas/Rosemead Plan. Long-term changes in GHG emissions in the Las Tunas/Rosemead Plan area will be based on the applicable methodology from SCAQMD. The EIR will include a GHG emissions inventory for existing land uses and land uses proposed within the Las Tunas/Rosemead Plan area using CaiEEMod. Impacts will be compared to SCAQMD's draft thresholds. 1HE PlANNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET] SEPTEMBER 30, 2013 PAGE 39 Greenhouse Gas Emissions -CEQA GHG Emissions Inventories for the General Plan E/R (CEQA Baseline and General Plan Buildout): GHG emissions analyses continue to be an evolving area of CEQA. Pursuant to the CEQA Guidelines, all phases of the project must be considered (CEQA Guidelines Section 15126). Because the time horizon of a general plan extends beyond the GHG reduction target year of Assembly Bill 32 (AB 32) (i.e., 2020 compared to General Plan buildout), the GHG impact analysis for the PEIR will identify GHG emissions associated with full buildout of the General Plan Update. To date, there is no comprehensive statewide plan that identifies GHG reduction programs past 2020.1 However, the California Air Resources Board (CARB) is currently in the process of updating the Seeping Plan to address interim targets to reach the 2050 goal of reducing GHG emissions to 80 percent below 1990 levels by 2050 pursuant to Executive Order S-03-05. Long-term changes in GHG emissions in the City will be based on the applicable methodology from SCAQMD. The PEIR will include a GHG emissions inventory for the City for the CEQA baseline year and General Plan Update buildout. The GHG inventory for CEQA baseline and buildout will provide an estimate of long-term GHG emissions for the applicable GHG emissions sectors. Existing GHG emissions inventories prepared for the Energy Action Plan will be incorporated, as applicable. However, the current inventories do not go past 2035 and cover full buildout of the General Plan. Sources of GHG emissions in the City will be based on those within the City's jurisdictional control and will include: + Residential Energy Use (electricity and natural gas) + Nonresidential Energy Use (electricity and natural gas) + Transportation (on-road vehicles based on VMT provided by Fehr & Peers) + Water Use and Wastewater Treatment + Other-Area Sources (e.g., off-road equipment) + Permitted Sources (GHG for this sector will be presented, if available, from SCAQMD) The inventories will be adjusted for reductions associated with statewide programs that have been adopted to reduce GHG emissions. The PEIR will evaluate the impact from the change in GHG emissions in the City compared to CEQA baseline conditions pursuant to SCAQMD's draft thresholds. Consistency with Plans Adopted for the Purpose of Reducing GHG Emissions: The GHG section in the PEIR will discuss the City's commitment to reducing GHG emissions in accordance with the GHG reduction goals of AB 32 and Senate Bill 375. Project consistency within the California Air Resources Board's 2008 Seeping Plan and the Southern California Association of Government's (SCAG) 2012 Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) in accordance with the CEQA requirements will also be reviewed. In addition, the i j;il,!1,1;\i ;q S JPI u! t;\; i!jl !!)! ;, ! ,'II u:.hu...-Ju'J...S \IUULr.lu U ~u'J 1 1 Southern California Association of Government's (SCAG) Sustainable Communities Strategy {SCS) only identifies land use and transportation improvements to achieve regional per capita targets. THE PLANNING CENTERjDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, ElR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 40 San Gabriel Valley Council of Government (SAVCOG), in partnership with Southern California Edison (SCE), implemented an Energy Wise Partnership for cities in the San Gabriel Valley. As part of this program, an Energy Action Plan for the Temple City was prepared and includes measures to reduce energy use and associated GHG emissions. Consistency with the recommended energy action measures will be incorporated to ensure consistency with this regional program for the San Gabriel Valley. 1 Southern California Association of Government's {SCAG) Sustainable Communities Strategy {SCS} only identifies land use and transportation improvements to achieve regional per capita targets. Task 7 .11.4A Noise and Vibration (The Planning CenterJDC&E) The Planning CenterJDC&E will prepare a noise analysis in support of the General Plan Update that will identify the impacts on sensitive land uses from the implementation of the project. The PEIR will discuss relevant standards and criteria for noise exposure, including federal, state, and City ordinances, policies, and standards. As part of the planning process, technical noise staff will review the proposed goals and policies for the proposed General Plan Noise Element; provide input to the process, including technical support and research; and make recommendations to meet the City's long-term goals. In support of the PEIR, technical staff will use aerial photography and will rely on the results of ambient noise level measurements to document the existing noise conditions in the City. Ambient noise monitoring will consist of eight short-term and two long-term noise level measurements to be taken in the City. These locations, selected by The Planning CenterJDC&E in coordination with City staff, will be used to identify and quantify the major noise sources within the City, such as primary arterials, aircraft overflights, and transit. Noise from vehicular traffic will be assessed using a version of the U.S. Federal Highway Administration (FHWA) Traffic Noise Model. Long-term noise impacts will include calculating noise contours along key roadway segments to show the distance/contour relationship and the comparison of expected noise levels to state and City standards. These contour calculations will rely on traffic forecasts provided in the traffic impact analysis for this project. Noise impacts from nontransportation sources, such as commercial and industrial uses, will be discussed in terms of potential impacts to nearby noise-sensitive receptors. Construction impacts with implementation of the project will be evaluated at a programmatic level. Future noise and vibration effects from construction activities will be discussed in terms of accepted standards from the U.S. Federal Transit Administration (FTA). Feasible mitigation measures will be identified to minimize future construction-related within the study area. Task 7 .11.4B Noise and Vibration (The Planning CenterJDC&E) irV<iit\1 ~~~'"TG 1 L! 1 .',\\, Ci19jt q,~ 1 UVllLrUu'\~ ulJL~JU U lf.U\J A focused plan level analysis will be conducted in the vicinity of the Las Tunas/Rosemead Plan area. An additional four short-term noise level measurements will be taken in the vicinity of the Plan Area. Future ambient noise and land use compatibility will be discussed for the proposed uses in the Plan Area: Noise mitigation will be provided to reduce potential impacts to future sensitive land uses, if applicable. In addition, a focused analysis will be prepared for potential temporary impacts to the site's vicinity during construction ofthe Las Tunas/Rosemead Boulevard Plan. THE PlANNING CENTER]DC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, E!R, AND ZONING CODE-REVISED SCOPE & BUDGET] SEPTEMBER 30, 2013 PAGE 41 Potential land use conflicts within the City will be identified based on the results of the noise monitoring and modeling results. The results if this analysis will be summarized in the PEIR noise section, and pertinent calculation details will be provided in an appendix. 2 The Temple City is not an ICLEI member. Therefore, use of !CLEI tools such as SEEC or the CCAP model is note proposed. lf Temple Oty becomes an ICLEI member and authorizes The Planning CenterjDC&E as an "authorized subconsultant" for the City under ICLEI, we can also modeling using the ICLEl tools. PHASE 8. HEARINGS, ADOPTION, AND CERTIFICATION '>\!lii',\1 <tj 'l (;'Uij>,\lO'IU>jC> >~ trt·ll!o\ ,,\ ~ lfiii ..... ~;::.Ju;::.;,,.....ir :...VL!.r..;.;\J....:::; UU"UU I ~Li The Planning CenterjDC&E will attend up to two hearings with the Planning Commission and up to two hearings with the City Council. In these final hearings, the Planning Commission and City Council will review and adopt the Final General Plan and Las Tunas/Rosemead Plan Specific Plan and certify the EIR. Once the General Plan and Las Tunas/Rosemead Plan are adopted and the EIR certified, The Planning CenterjDC&E will create final plans for distribution and archiving. The Planning CenterjDC&E will incorporate comments received during the review period based on direction by the City Council. Meetings: 2 Planning Commission and 2 City Council Hearings Deliverable(s): Final General Plan and Las Tunas/Rosemead Plan: 1 electronic, 1 CD, and 20 hard copies. All maps will be provided in GIS format and will be compatible with the City's GIS system. PHASE 9. ZONING CODE UPDATE As an optional task, Temple City would like to prepare a comprehensive update of its Zoning Code. This updated Zoning Code would implement the new General Plan, with a particular emphasis on ensuring that new development features high-quality design. The updated Zoning Code would feature new form-based provisions that are carefully integrated with the policy foundation established by the General Plan. The updated Zoning Code will help to promote new development that enhances quality of life in Temple City, supports economic vitality, and contributes to the City's long term fiscal sustainability. This optional phase includes the following tasks. TASK 9.1 ZONING CODE INITIATION Task 9.1.1 Staff Kick-off Meeting The Planning CenterjDC&E team will attend a meeting with City staff to review the City's objectives for the Zoning Code Update and discuss a strategy for achieving task goals. We will also discuss an approach to the form-based code, focusing on what types of standards and incentives will be most effective to achieve the form and character of new development envisioned in the General Plan. We will also review integration of the Zoning Code with the Development Code prepared for the Rosemead/Los Tunas planning area. Task 9.1.2 Stakeholder Interviews The Planning CenterjDC&E will meet with key stakeholders associated with the land development process. Stakeholders may include property owners, developers, local architects, neighborhood leaders, environmental advocates, and other interested City residents. Interviews will focus on issues with the existing code and options for implementing the General Plan through zoning regulations. The Planning Center!DC&E assumes that all of these interviews will be conducted in small groups on a single day. THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET] SEPTEMBER 30, 2013 PAGE 42 ;~'i~~u!~\i;.<.JS ~~-~~[/fr\i~'I!:Ui?i~J' :.;;;lfr"c.U~ Uuc.;,.r"\.k: U bJ Task 9.1 .3 Planning Commission/City Council Study Session The Planning CenterJDC&E will attend a special study session with the City Council and Planning Commission to introduce the Zoning Code Update and receive preliminary feedback on key issues for the task. At this study session we will receive direction on a map identifying change areas and areas of stability that will constitute a basic framework for the Zoning Code Update. We will also receive preliminary input on how best to use the Zoning Code to implement the General Plan in these two types of areas. We assume that this study session will occur on the same day as the stakeholder interviews. Task 9.1 .4 Zoning Code Outline Following the City Council/Planning Commission Study Session and the Stakeholder Interviews, The Planning CenterJDC&E will prepare an outline for the updated code. The outline will identify the structure of the code, major revisions to the existing code, and new provisions to be added. The outline will also describe the basic approach to regulating uses and development in change areas and areas of stability in Temple City. Deliverable(s): Draft and Final Zoning Code Outline (electronic Task9.1.5 Zoning Map The Planning CenterJDC&E will prepare a zoning map identifying the location and boundaries of each zoning district. This zoning map will be consistent with and add specificity to the General Plan Place Making Plan. The zoning map will distinguish between change areas and areas of stability. We will also prepare statements describing the purpose of each proposed zoning district. Deliverable(s): Draft and Final Zoning Map (electronic TASK 9.2 CHANGE AREA PROVISIONS In this task The Planning CenterJDC&E will prepare form-based provisions for identified change areas within Temple City, except the Las Tunas/Rosemead Plan Area developed in previous work tasks. Task 9.2. 1 Visual Assessments The Planning CenterJDC&E will prepare a visual assessment of identified change areas. This visual assessment will contain maps and photographs that graphically illustrate existing conditions relative to the development pattern, use, and form/character within these areas. The visual assessment will also identify the new General Plan place type designations and policies that apply to these areas, along with the existing zoning classification. The purpose of the visual assessment is to allow for an informed discussion of how new zoning provisions for change areascan best implement the vision for these areas as described in the General Plan. Task 9.2.2 Design Charrette The Planning CenterJDC&E team will conduct a two-day design charrette to develop form-based standards for change areas in Temple City. This charrette will be conducted in a public and visible location in Temple City, such as a vacant storefront in one ofthe identified change areas. The charrette will be an interactive experience to further explore the desired form and character of new development in the change areas and how these concepts can most effectively be implemented through new form-based provisions. a. Saturday Morning-Public Workshop On Saturday morning we will invite the public to attend a workshop to develop design concepts for the change areas. The workshop will begin with a brief introductory presentation, focusing on information in the visual assessments. We will then divide into small groups to explore design concepts for change areas consistent with the General Plan. Small groups will present their ideas to all workshop participants following the group discussions. We will conclude the morning session with a full group discussion of the concepts and how they might translate into new form-based provisions. THE PLANNINGCENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, E!R, AND ZONING CODE-REVISED SCOPE & BUDGET! SEPTEMBER 30, 2013 PAGE 43 ,h··)il!likir 1nii"1!?' r'i?l~'i 1 ~'.' "•"¥('C II,;IU'Ili'U'IUPI '\jl w~·liLrcJu~ U L:L'"'"li .., l..'::::J..l\) b. Saturday Afternoon-Team Work Session In the afternoon The Planning CenterjDC&E team will further develop and refine concepts for the change areas from the morning workshop. We will explore how new development could realistically occur in the change areas and develop a regulating plan that identifies districts/transects where form-based provisions should uniformly apply. For each district/transect, we will prepare form-based building and site standards as follows: + Building placement standards, including standards for build-to lines, minimum and maximum building setbacks, and parking location. + Building volume standards, including minimum and maximum height standards, upper level stepback requirements, and FAR ranges intended to incentivize desired forms of development. + Building design standards, including building frontage characteristics, architectural style, and neighborhood sensitivity + Other standards, including standards for civic space, public thoroughfares, signs, lighting, landscaping, accessory structures, and other similar issues. We will also prepare illustrations to graphically communicate the intent and requirements of these standards as part of this process. c. Sunday Morning: Team Work Session On Sunday morning the Planning CenterjDC&E team will continue to develop form-based provisions and illustrations for the change area districts/transects. We will also prepare a presentation of these materials to present to the public in the afternoon. d. Sunday Afternoon: Open House The Planning CenterjDC&E will facilitate an open house to present to the public the form-based provisions and illustrations for the change area districts/transects. We will review the design concepts from the Saturday morning workshop and describe how new provisions and illustrations implement these concepts. Participants will have an opportunity to ask questions and suggest revisions to these provisions and illustrations as part ofthis open house. Task 9.2.3 Draft Form-Based Provisions Following the design charrette, The Planning CenterjDC&E team will further develop and refine the form-based provisions and illustrations for the change area districts/transects. As part of this work, we will prepare feasibility tests of the provisions to ensure that the standards are realistic given site and market constraints in Temple City. We will submit an administrative draft ofthese materials for review and comment by City staff, and will revise these materials in response to staff comments. Task 9.2.4 Planning Commission/City Council Study Session The Planning CenterjDC&E team will attend a Planning Commission/City Council study session to present the draft form-based provisions and to receive Planning Commission and City Council feedback on these materials. Meetings: 2-Day Design Charrette Deliverable(s): Draft and Final Visual Assessments (electronic) Charrette Summary (electronic) TASK 9.3 PROVISIONS FOR AREAS OF STABILITY Task 9.3.1 Draft Provisions The Planning CenterjDC&E will prepare draft provisions for areas of stability in Temple City. These provisions will include the following: THE PLANNING CENTER:jDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, ElR, AND ZON!NG CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 44 i ~VA !l~\1 v,·,<.l s 11•1 un ]!U.\l i:VI0i ~ i ~~ U'v'U!.r·wUjlS "uuiiUu U t.SiJJ + Land use regulations that identify permitted, conditionally permitted, and prohibited uses. These land use regulations will employ up-to-date terminology reflecting recent changes in state law. + Development standards for each zoning district that are presented in tables to the maximum extent possible. Diagrams and illustrations will be used to clarify standards. These provisions will be prepared in a style that is consistent with the provisions prepared for the change area districts/transects. We will submit an administrative draft of these materials for review and comment by City staff and will revise these materials in response to staff comments. Deliverable(s): Draft and Final Form-Based Provisions (electronic) Task 9.3.2 Planning Commission/City Council Study Session The Planning CenteriDC&E team will attend a Planning Commission/City Council study session to present the provisions and to receive Planning Commission and City Council feedback on these materials. TASK 9.4 CITYWIDE PROVISIONS Task 9.4.1 Draft Provisions The Planning CenteriDC&E team will prepare provisions that apply to all areas ofT em pie City, including both the change areas and the areas of stability. These provisions will include the following: + Standards and regulation for specific uses and types of development, including signs, parking, landscaping, and other similar topics. + Permit and administrative provisions describing permits required for different projects and uses, decision-making authority, public hearings and noticing requirements, appeals, and other similar topics. We will submit an administrative draft of these materials for review and comment by Citystaff and will revise these materials in response to staff comments. Task 9.4.2 Planning Commission/City Council Study Session The Planning CenteriDC&E team will attend a Planning Commission/City Council study session to present these provisions and to receive Planning Commission and City Council feedback on these materials. Meetings: Planning Commission/City Council Study Session Deliverable(s): Draft and Final Provisions for Areas of Stability (electronic) TASK 9.5 DRAFT ZONING CODE Based on feedback from the City Council/Planning Commission study sessions, we will assemble a complete updated Zoning Code for review by City staff. We anticipate that the Zoning Code will include the following main parts: Part 1: Enactment and Applicability This part will describe the purpose of the Zoning Code, specify procedures for interpreting the Zoning Code and establish the zoning districts/transects and zoning map/regulating plan. Part 2: Zoning District Standards This part ofthe Zoning Code establishes land use regulations and development standards for each zoning district/transect. Land use regulations and development standards will be presented in tables. THE PLANNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 45 Part 3: General Regulations j ~\'·J;ji/~\1 ~\.1 S f1"liJ1u if~\1 :Vi ::VI::, t~'l I UiH.li.ll..iLl'illS \1 Uu-JU U lSU\J This part will contain provisions that apply citywide, addressing topics such as accessory structures, walls and fences, landscaping, signs, parking, telecommunication facilities, and specific land uses requiring supplemental standards. Part 4: Zoning Code Permits and Administration This part of the Zoning Code will identify the requirements for permit application submittal, review, and decision. This part also describes responsibilities and procedures for administering the Zoning Code. Part 5: Definitions This final part will contain definitions of all specialized terms used in the Zoning Code. We will submit an administrative draft of the compiled Zoning Code for review and comment by City staff, and will revise>tb_e]:(lnif1g Code in response to staff comments. Task 9.5.1 Zoning Map and Districts The Planning CenteriDC&E will revise the number, type, and location of zoning districts as necessary for consistency with the updated General Plan Place Making Plan and policy direction established in previous tasks. The Planning CenteriDC&E will prepare a Zoning Map in GIS to bring the map into conformance with the updated General Plan. We will also prepare statements describing the purpose of each proposed zoning district. Deliverable(s): Draft and Final Draft Zoning Code and Map (electronic TASK 9.6 ENVIRONMENTAL REVIEW The Planning CenteriDC&E will prepare an Initial Study/Mitigated Negative Declaration (IS/MND) on the Zoning Code Update. The IS/MND will tier off the General Plan EIR to the greatest extent possible, since the code is based on policy direction from the General Plan, and potentially significant impacts resulting from future development under the updated Zoning Code would be the same as those addressed in the General Plan EIR. The Planning CenteriDC&E will prepare administrative and draft versions of the IS/MND for review and comment by City staff. Subsequent to the 30-day public review period, The Planning CenteriDC&E will prepare a memorandum summarizing comments and responses on the document to be included in the staff report on the project. If necessary, The Planning CenteriDC&E will also prepare a Mitigation Monitoring and Reporting Plan to address any mitigation measures that may be required. Deliverable(s): Administrative Draft and Draft IS/MND (electronic) Response to Comments Memorandum (electronic) Mitigation Monitoring_a11d Reporting Plan (electronic) TASK 9.7 PUBLIC HEARINGS The Planning Center I DC&E will attend up to three meetings with the Planning Commission and/or City Council to present and receive comments on the Draft Zoning Code TASK 9.8 FINAL ZONING CODE Based on the comments received at the public hearings, The Planning Center I DC&E will prepare a Draft Final Zoning Code for review and adoption by the City Council. We have budgeted for two meetings as part of this task, one each with the Planning Commission and City Council. After adoption by City Council, The Planning Center 1 DC&E will deliver to City staff one hard copy and one electronic copy of the Final Zoning Code. THE PL.A,NNING CENTERIDC&E-TEMPLE CITY GENERAL PLAN UPDATE, LAS TUNAS/ROSEMEAD PLAN, EIR, AND ZONING CODE-REVISED SCOPE & BUDGET I SEPTEMBER 30, 2013 PAGE 46 RIV #4822-7830-4520 vi EXHIBIT "B" COMPENSATION B-1 THE PLANNING CENTER[DC&E TEAM Proposed Budget Plan, Las Tunas/Rosemead Zonina Code and EIR Subconsultant John Kaliski Labor Tasks EXHIBIT "C" INSURANCE A. Insurance Requirements. Consultant shall provide and maintain insurance, acceptable to the City Manager or City Counsel, in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to propetty which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII. Consultant shall provide the following scope and limits of insurance: 1. Minimum Scope of Insurance. Consultant shall maintain professional liability insurance appropriate to the Consultant's profession. This coverage may be written on a "claims made" basis, and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 3 consecutive years following the completion of Consultant's services or the termination of this Agreement. During this additional 3-year period, Consultant shall annually and upon request of the City submit written evidence of this continuous coverage. 2. Minimum Limits of Insurance. Consultant shall maintain limits of professional liability insurance no less than $1,000,000 per occurrence. B. Other Provisions. Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, cancelled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days' prior written notice by Certified mail, return receipt requested, has been given to City. C. Other Requirements. Consultant agrees to deposit with City, at or before the effective date of this contract, certificates of insurance necessary to satisfY City that the insurance provisions of this contract have been complied with. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. 1. Consultant shall fumish certificates and endorsements from each subcontractor identical to those Consultant provides. 2. Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment oflosses and related investigations, claim administration, defense expenses and claims. RIV #4822-7830-4520 vi C-1 3. The procuring of such required policy or policies of insurance shaH not be construed to limit Consultant's liability hereunder nor to fulfiii the indemnification provisions and requirements of this Agreement. RIV #4822-7830-4520 vi C-2 City of Temple City Request for Proposal for preparation of The Temple City Mid-Century Plan The 2050 General Plan Update June 24, 2013 City of Temple City 9701 Las Tu nas Drive Temple City, CA 91780 T: 626.285.2171 F: 626.285.8192 www.temp lecity.us ATTACHMENT 8 City of Temple City Request for Proposals General Plan Update June 24, 2013 TABLE OF CONTENTS Introduction and Background Purpose and Objectives Status of the City's General Plan and Zoning Code Scope of Work General Plan Issues Current & Recently Completed Planning Initiatives Tasks and Deliverables Proposal Submittal Requirements Questions and Responses Minimum Consultant Requirements Consultant Select ion Procedure Project Schedule General Conditions Page 2 of 16 3 3 4 4 4 6 6 6 7 10 12 12 13 13 14 City of Temple City Request for Proposals General Plan Update June 24, 2013 INTRODUCTION AND BACKGROUND The City of Temple City is seeking proposals from exper ienced land use consu lting f i rms that are interested in preparing a comprehensive update to the City's General Plan. The purpose of the project is to plan the City's development for the next 30 years. This update will include all associated environmental documents, including, but not limited to, an Initial Study, an Environmental Im pact Report (E IR), and, if necessary, a Mitigation Monitoring or Reporting Program (MMRP) and the Findings of Fact and Statement of Overriding Considerations (SO C). (An optional pa rt of this update is also the preparation of a comprehensive update to the City's Zoning Code) Temple City ("City") is centra ll y located in the west San Gabriel Valley approximately five miles so uthea st of Pasadena and 13 miles east of downtown Los Angeles. The City is approximately 3.85 square miles and is surrounded by the cities of Arcad ia , San Gabriel, El Monte, Rosemead, and unincorporated portions of Los Ange les County. The 2010 U.S . Census Bureau indicates a total population of 35,558. Temple City is predominantly a residential commun ity with o ver 10,000 residential parcels. PURPOSE AND OBJECTIVES Th e City recently celebrated its 50th birthday as an incorporated city. Th e City Council and city manager have set out an ambitiou s work plan for the City's ne xt 50 years. The City is looki ng to the future and embrac in g innovative concepts such as sustainability and complete streets, while protecting the City's h istory and character. The City is looking for a forward thinking consultant who can bring these concepts to reality. "Commun ity" is importa nt to the City and the idea l consultant or co nsulting team should be able to active ly en gage the publ ic in a variety of ways to get input on critical issues, keep them updated on the process, and to educate t hem on issues and concepts. The City expects documents to be prepared in a format that is clear, concise, and easy to read. We also expect that all documents are graphically driven, user-friendly documents that wil l take advantage of curren t technology to the extent reasonably and practic ally possible. An optional component of this project is the preparation of a comprehensive update to t he City's zoning ordinance. The City is looking to create a deeper connection between the general plan and zoning code. Design and community character are important issues in Temple City and the City is looking to incorporate des ig n pol icies into a code that is design based , not use based. We are looki ng for a consulting t eam that h as a strong design background and can Page 3 of 16 City of Temple City Request for Proposals General Plan Update June 24, 2013 incorporate design and form based principles into the general plan and potentially into a new development code. Although an optional portion of this RFP , the City believes t here is an advantage to one consultant preparing both the general plan and zoning code updates. STATUS OF THE CITY 'S GENERAL PLAN AND ZONING CODE The City's General Plan, except the housing element, was last updated in 1987, whereas most of the Zoning Code dates back to the City's incorpo ra tion in 1960. SCOPE OF WORK The City is requesting that th e cons ulting team prepare an update to t he Temple City General Plan except for the housing element. It is expected that th e existing updated housi ng element will be folded into the new general plan document. While the general plan update wi ll include the six of the seve n required elements (noise, safety, circulation, land use, open space and conservation), the City is more concerned that the plan is organized around iss ues, not a template of state law. The following describes specific components that should be included in the scope of work. However, the City is open to suggestions other than those listed he re, w h ich would be of value to producing a General Plan that re flects Temple City's unique nature. 1. Prepare a detailed work program for the General Plan update, including detailed schedules of dates and activities. It is the desire of the City to complete the entire process w ithin one year but wi ll consider a phased approac h to minimize i mpacts to the City's budget. The General Plan update should ta ke into consideration upcoming deadlines for the adoption of the Sustainable Communities Strateg ies, the 2012 Regional Transportation Plan and Growth Forecast, the Regional Hou sing Need Assessment, and the 2010 United States Census. 2. Develop a community participation program w hich shou ld include facil itating meetings of a citizen's General Plan committee and public works hops. The City cons id ers this a key task in the update process. Page 4 of 16 City of Temple City Request for Proposals General Plan Update June 24, 2013 3. Public survey of at least 400 residents to identify issues of concern. Report should be full-color and include the methodology, questions asked and findings. 4. Prepare a general plan background report that id en t i fi es the curren t status of infrastructure capacity and other cri tical item s. The backg round will inform the decisions of the General Plan Advisory Committee and the community as the general plan is prepared. 5. Prepare a comprehensive update of the General Plan and require d Environmental Impact Report. All existing elements are proposed to be updated except for the Housing Element. 6. Prepare a fiscal analysis. The fiscal analysis should review the impacts of proposed policies to determine if there are sufficient funding sources to accommodate anticipated infrastructure and services associated with build out of the preferred alternative in the new General Plan and programs proposed in the General Plan. 7. Staff anticipates the City Council w ill appoint a General Plan Advisory Committee of between approximately 5 to 10 people. 8. The scope of work should also include a public survey to solicit public input from the community, the Planning Commission and City Council. 9. Parti cipate in public hearings before the Planning Commission and City Council. 10. Consultation wi th interested Native American tribes as part of the General Plan Update process as required by 58 18. 11. All maps may be required to be prepared utilizing the Arc GIS system. 12. Pro vide electronic/digital copies of all work generated as it becomes availab le . 13. Provide a General Plan "administrative proof document" to be used fo r re prod uct ion and tracking updates. 14. Provide an electronic/digital copy General Plan document (includi ng maps). 15. Integrate all elements into one General Plan document wi th uniform text layout and format. Page 5 of 16 City of Temple City Request for Propos als General Plan Update June 24, 2013 16. Work with staff to identify inconsistencies between the updated General Plan and the Municipal Code and recommend a list of programs to ensure cons i stency w ith General Plan goals and programs or to be implemented. 17. Prepare a comprehensive update to the City's Zoning Code (Optional) GENERAL PLAN ISSUES In addition to the issues conta ined in the required seven elements of a general plan, the following are important issues (in no particular order) that need to be addressed in any new general plan . 1. Historic Preservation/Cultural Resources 2. Community Design/Community Character 3. Sustainability/Sustainable Development 4. Economic Development CURRENT & RECENTLY COMPLETED PLANNING INITIATIVES There are several planning studies that are recently started, ongoing, or recently completed that need to be incorporated into any general plan document. 1. Economic Development Roadmap 2. Traffic Calming Master Plan 3. Comprehensive Downtown Parking Strategic Plan 4. Rosemead Boulevard Enhancement Project 5. Las Tunas Streetscape Upgrade Page 6 of 16 City of Temple City Request for Proposals General Plan Update June 24, 2013 6. Bi cycle Master Plan 7. Park s Master Plan 8. Temple City Historic Context and Historic Re sources Survey 9. Fi xed Route Transit Study 10. Route 19 Vil lage Specific Plan (Starting Summer 2013) 11. 2013 -2021 Housing Element (anticipated completion January 2014) The above li sted documents will be made available, where possible, on the City's website at the time the RFP is posted. TASKS AND DELIVERABLES Listed below is a list of expected tasks to be completed by the chosen consulting team along with the meetings and deli ve rable s expected for each task. All deliverables sha ll also include an editable, digital copy. Tasl< 1.0 -Project Coordination Meetings: 1. Kickoff Meeting with Staff 2. Monthly Coordination Meetings with Staff 3. Monthly General Plan Advisory Committee Meetings 4. Six (6) Community-Wide Workshops 5. One (1) Meeting with each City Commission other than Planning Commission (3 Meetings total) 6. Three (3) study sessions consisting of joi nt City Council/Planning Commission meetings Tasl< 2.0 -General Plan Background Using the basic outline of the California En vironmenta l Quality Act (CEQA) Checklist, the background report will identify environmental and infrastructure i ssues that need to be considered the new general plan. Page 7 of 16 City of Temp le City Request f or Proposals Genera l Plan Update Ju ne 24, 2013 Deli ve rab les: 1. 5 copies of Resident Survey Report 2. 15 copies of General Plan Bac kground Report Task 3 .0 -Preparation of the General Plan The City is interested in preparing a uniq ue and u seful general plan docu ment arranged around iss ues in stead of elements. Clarity and brevity w ill b e impo rtant fea tures o f the new genera l plan . The City also expects that the new general plan he lps identify Temple City 's p lace within the larger San Gabriel Va lley. Meeting s: 1. Two (2) Planning Comm iss i o n hea ring s 2. Two (2) City Counci l heari ngs Deli verab les: 1. Th ree (3) copies of Admini st ra ti ve Dra ft General Plan and Te chnic al Report s (2 Rounds of review) 2. Twe nty (20) copie s of Dr af t General Pl an For Planning Commission and City Counci l hearin gs Task 4.0 -Preparation of Environmental Documentation Meetings: 1. Kickoff Meeting for Environmenta l Impact Report (EIR) 2. Scoping Meeting Deli verab le s: 1. Th ree (3) cop ie s of the Notice of Preparati o n (NOP) and Initia l Study 2. Th ree (3) copies of Administrative Draft EIR (2 Rounds of Review) 3. Twen t y (20) copies of Draft EIR f or Publi c Hea rings 4. Notice of Ava il ab ility for Draft EIR 5. Di stribu ti o n List for Initial Stud y, NOP, and EIR 6. Th ree (3) copies of Mitigation Monitoring and Reporting Program (MMRP) (2 Rounds of Re view) 7. Thr ee (3) copies of Draft Respon se to Comments and Fi na l EIR (2 Rounds of Review) 8. Three (3) copies of Finding s of Fact and Statement of Overriding Cons iderati o ns (2 Rounds of Re view) Pag e 8 o f 16 City of Temple City Request for Proposals General Plan Update June 24, 2013 9. Twenty (20) copies of Findings of Fact and Statement of Overriding Considerations for City Council Hearings 10. Twenty (20) copi es of Response to Comments for City Council Hearings 11. Tw enty (20) copies of MMRP for City Council Hearing s 12. Twenty (20) copies of Final EIR 13. Three (3) copies of Notice of Determin ation Task 5.0-Preparation of Final General Plan Deliverables: 1. Twenty (20) copies Final General Plan Task 6.0-Preparation of Development Code (Optional) The City is interested in c rea t ing a deeper connection between the general plan and development code and desires to incorporate design policies into a code that is design based , not use based. Meetings: 1. Kickoff Meeting with Staff for De ve lopment Code 2. Monthly Coordination Meetings with Staff 3. Two (2) Community-Wide Workshops 4. Three (3) study sess ions consisting of joint City Council/Planning Commission meetings 5. Two (2) Planning Commission hearing s 6. Two (2) City Council hearings Deliverables: 1. Five (5) copies Administrative Draft Development Code (2 rounds of Review) 2. Twenty (20) copies of Draft Development Code for public hearings 3. Twenty (20) copies Final Development Code Page 9 of 16 City of Temple City Request for Prop osals General Plan Update June 24, 2013 PROPOSAL SUBMITTAL REQUIREMENTS Pr oposa ls must be received by the City of Temple City by the following due date (Pos t ma r ks not accepted): Friday, July 26, 2013, 4:00pm Submit your proposa l by delivering 3 copies and 1 elec tronic fil e i n pdf format to: City of Temple City 9701 Las Tuna s D rive Templ e City, CA 91780 Attention: Geoffrey Sta rns , AICP, Pl anning Man age r It is anticipated that firms may prefer to team or joint venture with other firms in order to meet all of the qualifications necessary to carry ou t the project. For joi nt ven t ures, there should be a l ead or prime co nsultant. Proposals shall include the following informa t ion: 1. Cover Letter 2 . Table of Contents 3. Brief Synopsis. Th e proposal sho uld incl ude a brief synops i s of the co n su lta nt's und erstandi ng of the City 's needs and how the consultant plans to meet these needs. This section shou ld provide a broad understa nd ing of the consu ltant's entire proposal. 4 . Scope of Work. The Co nsultant sha l l include in it s p roposal a detailed scope of work and understanding of the p rocess to undertak e such projects and complete it in comp lia nce w ith al l appl icable rules, reg ul ations, standards and requirements. A detai led sc hedule showing tasks, mi lest o nes, and anticipated public meetings shou ld also be included showing a clear time line, criti ca l pa th that leads t o a final approved project. The scope of work sha ll indicate the tasks/actions the consu ltant expects City t o perform/take; and the sc hedul e sha ll show critical path items that are dependent of City's actions. Page 10 of 16 City of Temple City Request for Proposals General Plan Update June 24, 2013 The anticipated sched ule for completion of the general plan and EIR is twenty-four (24) months from execution of the contract. 5. Project Staff Qualifications. Pro vide an organization chart showing the names and responsibilities of key personnel. Provid e resume s of proposed staff. 6. Statement of Experience. Provide a summary of your firm's general qualifications, including : • Busin ess name, address, and phone/fax numbers of the prospect ive consultant and legal entity such as corporation, partnership, etc. • Number of years t he prospective consultant has been in bu si ne ss under the present business name, as well as related prior business name s. • A statement t hat the prospective consu ltant has a demonstrated capacity to perfo rm the required services. • A stateme nt t h at the co n sultant has an organization t hat is adeq uately staffed a nd trained to perform th e required services or demonstrate t h e capability for recru iti ng suc h staff. • Experience related to general plan updates and environmental impact reports, of prin ci pa l individual s in the perspective consultant's present organization who will be responsible for performing the required services. Detail current positions, years of service exper ience, including capacity, magnitude and typ e of work performed by eac h of the principals. • If a consu ltant intends to subcontract any portion of the se rvice delivery described in thi s RFP, consultant mu st id e ntify the subcontracto r and the tasks the subcontractor is proposed to perform. 7. References. Provide 5 public age ncy references fo r past simila r projects completed by cons ultant and, if applicable, consultant's subcontractors. 8. Contracts Completed During the Last Three Years. Provide a list of previous comp leted co ntracts, which involves general plan updates and simil ar types of projects. 9. Proposed Fee: Eac h respondent shall submit a single copy of a fee proposal in a sepa rately marked, sea led e nvelope. The fee proposal shall indi cate the expected total fee for the work described in the consulta nt serv ice s proposal. Th e total f ee sh all be Page 11 of 16 City of Temple City Req u es t for Proposals Genera l Plan Update June 24, 2013 itemized by task, including consultant staff t im e and hourly rates, and other direct costs such as printing and travel. Th e fee proposal shal l be signed by an individual authorized to bind the consultant f irm. The City has curren tly al located a $750,000.00 budget for the general pla n update, but h as not yet budg eted for the development code update. QUESTIONS AND RESPONSES For questions regarding this project, please contact via e-mail on ly: Geoffrey Starns, AICP Planning Manager gstarns@templecity.us Responses w ill be posted 10 days prior t o the proposa l subm ittal deadl i ne on City's webs ite at: http://www.ci.temple-city.ca.us/RFPs%20RFQs/RFQs.asp MINIMUM CONSULTANT REQUIREMENTS A ll co nsu ltants mu st: 1. Have no reco rd of unsatisfactory perform anc e. Consultants who are or h ave been seriously deficient in current or rece nt contract performance, in the absence of ci rcu mstances properly beyond th e rea sonable control of the Consulta nt, sh all be p res umed to b e un ab le to m eet thi s requirement. 2. Ha ve th e ab ility to maintain adequate files and records and meet statistica l reporting req ui remen t s. 3. Have the administ rati ve and fiscal capability to provide and man age the proposed se rvices and to en su re an adequate audit t rai l. 4. Meet other pre se ntation and participation requi remen ts necessary for t he project. Page 12 of 16 City of Temple City Request for Proposa ls General Plan Update June 24, 2013 CONSULTANT SELECTION PROCEDURE As p re vio usly stated, the city is looking for a forward thi nki ng consu lti ng team that ca n produce clea r, concise, an d easy to rea d documents. The City w ill evaluate the proposals subm itted, and se lect the most q ua lified consultant for the project. Th e proposals wi ll be eva luated based u pon severa l facto rs. These factors include th e format, organ iz at ion, layout and presentation of the proposa l, th e qualification and experience of the project staff, and t he experience in similar type projects. In evaluating the propos als, the City will cons ider the following fa ctors: • Completeness of the proposal and compl ian ce with the required format. • Th e d esign and layout of the proposa l, including its readability. • Project u n ders tandi ng, sc ope and approach to develop the project efficiently. • Experi ence in similar projects. • Experience and qualifications of the firm and the project team members. • Refere nces and perf orma nce reco rd s on similar ass ignments. Th e City will ne gotiate final scope and fee with th e mo st qualified cons ultant. PROJECT SCHEDULE The fo llowing is a general overview of the proj ec t sche dule: 1. Issue RFP 2. Non -ma nd atory proposal meeting Meeting to take place at: City Council Chambers, Temple City Civic Center 5938 Kauffman Avenue Temple City, CA 91780 3. Proposals Due 4. Consultant Interviews 5. Award of contract by City Council 6. Start o f Work Page 13 of 16 Monday, June 24, 2013 10:00 am on Tuesday, July 9, 2013 4:00 pm o n Monday, July 29, 2013 Augu st 12-15, 2013 Tuesda y, September 3, 2013 Monday, September 9, 2013 City of Templ e City Request for Prop osa ls General Plan Update June 24, 2013 GENERAL CONDITIONS 1. The City of Temp le City shal l not be l iable for any pre-contractual expenses incurred by any proposing firm (proponent) in response to this RFP , nor shall any proponent include such expenses as part of the proposed cost. Pre-contra ct ual expenses include any expense incurred in preparing a proposa l and negotiating any t erms w it h the City. 2. The City reserves the right to withdraw this RFP at any time wi t hout prior notice and to reje ct any and all proposals subm itted without indicati ng any reasons. Any award of contract for services wil l be made to the proponent that is best qua lified and responsive in t he opinion ofthe City. 3. Proposals may, at the City's option, be rejected if they contain any alterations, additions, conditions or alternatives, are incompl ete, or contain erasures or ir re gularities of any ki nd. The City reserves the right to reject any and all proposa ls. The City expressly reserves the right to postpone the opening of submittals for its own convenience and t o reject any and all submittals responding to this Request for Proposa ls. 4. Consultant must agree to indemnify, ho ld harmless and defend the City, its offi cers , agents and assigns from any and al l liability or loss resu lting from any suits, claims or act ions brought aga inst the City which resu lt directly or indirectly f rom the wrongful or negligent actions of the Consultant in the performance of the contract. 5. Consultant, at its own cost and expense, shall procure and mainta in general l iability insurance in an amount not less than one million dolla rs ($1,000,000) per occurrence an d two million do ll ars ($2,000,000) annua l aggregate; and automobile l ia bility i nsu ra nce in an amount not less than $1,000,000 per accident. (A combined single lim it poli cy with aggregate limits in an amount not less than $2,000,000 will be considered equi va lent to the required minimum limits for eac h of the foregoing.) Where Consultant is required to carry professional liability insurance covering l iability arising from any error, omission or . negligent act of Consultant, its officers, or employees, Consu ltant shall procure and maintain suc h coverage with a limit of li ability of not less than one m il lion dollars ($1,000,000) per occurrence. All such insurance coverages shall be procure d from an insurer authorized to do business in California and approved in writing by t he City. The City shall be named as an additional insured . In addition, the Consultant and sub- contractors, if any, sha ll obtain workers' compensation insura nce covering al l its employees as required by law. Throughout the term of the contract, the Consu ltant shall del iver to the City satisfactory evidence that the insurance has been renewed and that the required premiums have been paid . Pag e 14 of 16 City of Temple City Request for Proposals General Plan Update June 24, 2013 6. Consultant wi ll be required to comply with al l existi ng state and fe deral labor laws including those applicable to equal opportunity employment provisions. 7. Consulta nt is required to h ave in full force and affect all licenses and permits required by all applicab le laws. Consultant sha ll obtain a Temple City Business Li ce nse during the term of the contract. 8. Consultant shall at all times provide services with the utmost respect to the public. All employees of Consu ltant shall wear clean clothing in the performance of their duties and equipment shall be cleaned and maintained in a safe operating manner. All equipment shall be subject to inspection by the City at any time. All Co nsultant personnel shall wear appropriate safety gear at all times while working in Temple City. Consu ltant shall provide satisfactory warning devices that meet the requirements of th e California Occupational Safety and Hea lth Act (Ca l -OSHA) for protection of workers when and where required at all times in the performance of this contract. 9. Consu ltant, its agents, and employees shall comp ly with all laws, ordinances, rules and regulations of the federal and state governments, the County of Lo s Angeles, the City of Temple City and all governing bodies having jurisdiction app lying to work done under the agreeme nt. 10. The City reserves the right to negotiate special requirements and proposed service levels using the selected proposal as a basis. Compensation for services will be negoti ated with th e Consultant. 11. Consultant shall not sublet any portion of the ag reem ent with the City with out express written permission of the City Manager or his or designated represen t ative. 12. No discrimination sha ll be mad e in the employment of persons because of the race , co lor, or religion of such perso n s and every proposer in violation of thi s section is subject to all penalties imposed for a violation of Chapter 1 of Part VII, Di vis ion 2 of the Labor Code, in accordance with the provisions of Section 1753 thereof. 13. The City reserves th e right to review and approve the qualifications of subcontracting firm s or persons. Substitutions that are not approved are considered sufficient grounds for term ination of co ntract. 14. Th e City, o r any of its du ly authorized representatives, shall h ave access t o and t he right to exam ine, audit, excerpt, copy or tran sc ribe any pertinent transaction, activity, time and work records, employment records or other records relating t o p ersonn el em ployed by Page 15 of 16 City of Temple City Request for Proposals General Plan Update June 24, 2013 the Consultant. Such material, including all pertinent cost accounting, financial records and proprietary data, will be kept and maintained by the Consultant for a period of at least four years after completion of a Consultant's performance unless the City's written permission is given to dispose of same prior to that time. 15. All responses to this RFP shall become the property of the City of Temple City and will be retained or disposed of accordi ngly. 16. No amendments, add itions, or alternates sha ll be accepted after the submiss ion deadline. 17. All documents, records, designs, and spec ifications developed by the Consultant in the course of providing services to the City of Temple City shall be the property of the City. Anything considered to be proprietary should be so designated by the Consultant. 18. Acceptance by the City of any qualification submitted pursuant t o this RFP shall not constitute any implied intent to enter into a contract for services. 19. The City reserves th e right to issue written notice to all interested parties of any change in the qualification submission schedule should the City determine, in its sole discretion, that such changes are necessary. Page 16 of 16 ATTACHMENT C SPECIFIC PLAN SCOPE OF WORK The City is seeking to modify the original scope of work for the General Plan Update and add a specific plan component. The Specific Plan wil l incorporate the four corners at the intersection of Las Tunas Drive and Rosemead Boulevard (see attached map). While the Specific Plan will be a component of the General Plan work effort, the City believes it is important that the Specific Plan also be produced as a standalone document. The following descr ibes spe cific components that should be included in the scope of work. However, the City is open to suggestions other than those listed here, which wou ld be of value to producing a specific plan that reflects Temple City's unique nature. Prepare a detailed work program for the Specific Plan, including detailed schedules of dates and activities. Prepare a Specific Plan for the project area, including permitted uses, developments standards and design gu ideli nes. The City is seek in g a form -based approach to the specific plan recognizing that market conditions, businesses and uses change rapidly and the plan must allow maximum flexibility. Prepare a fiscal and market ana lysis . The fiscal ana lysis shou ld review the impacts of proposed policies to determine if there are sufficient funding sources to accommodate anticipated infrastructure and services associated with bui ld out of the preferred alternative. The key to the fiscal ana lysis will be tying additiona l development potential to la nd assemblage such that exis ting property owners do not receive all of the financial benefit making future deve lopment infeasible. There must be adequate zoning incentives that tie development potential to meeting key City goa ls. All m aps may be required to be prepared utilizing the Arc GIS system. Provide electronic/digital copies of all work generated as it becomes available. Provide an electronic/digital copy Specific Plan document (including maps). TASKS AND DELIVERABLE$ Listed below is a list of expected task s to be comp l eted by t he chosen consulting team alo ng with the me etings and deliverables expected for each task. All deliverables sha ll also include an edi table, digital copy. Tasl< 1.0 -Project Coordination Meetings: 1. Incorporate as part of the General Plan meeting schedule Tasl< 2.0-Preparation of the Specific Plan The City is interested in preparing a unique and useful specific plan document arranged that focuses on design. Clarity and brevity will be important features of the new specific plan. Meetings: 1. Incorporate as part of the General Plan meeting schedule Deliverables: 1. Four (4) copies of a detailed fiscal and market analysis indicating potential land use opportunities 2. Four (4) copies of Administrative Draft Specific Plan 3. Twenty (20) copies of Draft Specific Plan For Planning Commission and City Council hearings Tasl< 3.0-Preparation of Final Specific Plan Del ivera bles: 1. Twenty (20) copies Final Specific Plan DATE: TO: FROM: SUBJECT: ATTACHMENT D COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM October 1, 2013 City Council and Planning Commission Mark Persi co, A ICP, Community Deve lopment Director Via: Geoffrey Starns, AICP , Planni ng Manager By: Paul Deib el, AICP, Com munity Development Project Manager Overview of General Pl ans in California and of the T emp le City General Pl an Update Project. Purpose. Th e purpose of this memorandum is to provide an overview of the role, content and adoption process for ge neral plans in California in general, and to provide some background on the project to update the T em ple City General Pl an in particul ar. Role of the General Plan. In California , a "ge neral plan" is a document that conveys a vision of a community's future, and establi she s a com prehensive set of goals, objectives and policies intended to ach ie ve that vision over the time-horizon of the plan, usually twenty-five to thirty-five years. A general plan is expected to reflect the general wi ll of the peo ple in a comm unity, and thus it provides co re guidance on the myriad of decisions made over time by the city council, the commi ssions, and the staff concern ing the physical u se and deve lopment of the city's built and natural environment. General pl ans also serve a lega l purpose in providing the baseline rationale and ju stification for adoption of muni cipal code zoning, subdivision and other development regul ations, including "s pecific plans ," that implement the general plan 's goals, objecti ves and policies. Adherence of these various regulations and plans, as they are adopted and amend ed over time, to the princ iples of the general plan promotes consistency in governin g the pri vate sector in an equitable, understandable and predictable manner. By state law, th e adoption of all ordinances govern ing developm ent, as well as all individual develo pment projects requiring planning co mmission or city council approval , must be found to be consis tent with the general plan in order to be approved. Content of the General Plan. Per state law, all cities are required to "adopt a comprehen sive, long-term general plan for the physical development" of the city (Gov't. Code Sec. 65300). General plans must contain narrat ive text with maps and diagrams th at set forth the community's planning policies concerning its future developme nt. More specifically, the general plan must provide such goals, objectives and poli ci es for each of seven ke y planning topi cs, referred to as "elements" of th e general plan. Th ese seven "mandatory'' elements are: 1) the land use element, which designates th e planned locations, di stributi on and characterist ics of land uses in th e community including a ran ge of residentia l, commercial, industrial, institutional, and other uses; 2) the circula ti on element, wh ich contains policies considering all modes of transport to provide for functional mobility in the commu nity in a manner t hat is integrat ed with the land use element; 3) th e housing element, which provides policies and programs to add ress the identified hous ing needs of all economic sec tors of th e commu nity; 4) th e open space element, whi c h provides policies for t he optimal use, preservation and , if wa rran ted, augmentation of open space, parks and re creatio nal facilities in the community; Overview of General Plans in California and of the Temple City General Plan update project. September_, 2013 Page 2 5) the conservation element, which provides for the sustainability, development and use of natural resources in the community; 6) the noise element, which provides policies on noise level standards throughout the community, sources of unwarranted noise and measures to mitigate noise nuisances; and, 7) the safety element, which addresses protection of the community from the risks of natural hazards including earthquakes, fire and flood, and provides policies concerning public safety service and emergency response capabilities. An important principle required of general plan elements per state law is that they all be internally consistent with each other; that is, no element contains goals, objectives or policies that would be inconsistent or in conflict with the goals, objectives and policies of any other element. Moreover, inconsistencies in a city's general plan, such as the land use element not providing sufficient land with development potential to accommodate the housing element's determination of the community's future housing needs, can expose the city to liability from a legal challenge to any city planning decision on a development project by proponents or opponents of the project. However, state law also allows municipalities to adopt additional "voluntary'' elements for their general plan to address other planning issues that may be of particular concern to a community. Examples of such issues include historic preservation, urban design, sustainable development, economic development, air quality and climate change, health and wellness, and others. Such voluntary elements, once adopted, have equal status with all other elements, and must be consistent with all other elements. Moreover, preparation of a general plan update will also generally entail an analysis of the community's existing infrastructure and "carrying capacity'' constraints with respect to accommodating potential new development, including streets and public transport, water, sewer, drainage, energy and other utilities, air quality indicators and greenhouse gas emissions levels, fiscal constraints on city services, and other background baseline analyses. These technical analyses are useful in informing the goals formulation process as it proceeds, and they are generally attached to the final general plan document as "technical appendices." It is important to note that while state statutes require general plans to address the basic community planning issues posed by each of the mandatory elements, general plans are local policy documents, and a community may exercise substantial latitude and creativity in formatting its general plan in a manner that is tailored to the community. General Plan Formation and Updates. Municipalities in California are required by state law to involve the public in the preparation or updating of the general plan (G.C. 65361) and to adopt or update a general plan through a process that provides adequately for public notice and participation with at least two public hearings, one by the planning commission and one by the city council (G.C. 65353, 65355). However, most cities in California structure the general plan formation or updating process to encourage and actually achieve meaningful public input and participation at the outset of the process rather than at the end during public hearings. Such public participation is important so that the adopted general plan legitimately reflects the community's perspective on planning issues. Efforts by a city to achieve such participation may include a series of public workshop meetings at the outset of the process, a survey of all community residents, appointment of residents and other stakeholders to a general plan advisory committee and one or more study sessions by the planning commission. Other creative outreach measures might include the use of a city's newsletter, social media, interactive website pages, visualization imaging programs and other applications of technology to engage the interest and participation of community members. An important part of the general plan formation or update process is the environmental review of the Overview of General Plans in California and of the Temple City General Plan update project. September_, 2013 Page 3 proposed plan as required per the California Environmental Quality Act (CEQA). This entails an assessment of potential environmental impacts of the goals, objectives and policies of all elements of the plan, including identification of any mitigation measures that may be necessary to address potential impacts. Given the scope of planning and environmental issues addressed in an update of a general plan, this assessment often entails preparation of an environmental impact report, which may then serve as a baseline environmental assessment tool for other projects subsequent to adoption of the general plan. A comprehensive update of all or most of a community's general plan elements involving functional public outreach and environmental review entails a major commitment by a city as this process usually takes one to two years to complete, and usually requires a budget in the hundreds of thousands of dollars. However, a well thought-out general plan is expected to provide benefits to a community that far outweigh the investment costs; benefits such as preserving and augmenting the community's infrastructure, natural and cultural resources, amenities and character, economic viability, property values and quality of life. Since the extensive time and effort required to prepare and process a general plan update is beyond the time constraints of exiting staff, most cities will contract with an experienced planning consulting firm to work with community members, staff, the planning commission and the city council in formulating a general plan update that will meet statutory and legal requirements in a way that accomplishes the community's vision. Update of the Temple City General Plan. An important objective of the FY 2011-13 City Council Priorities and City Manager's Action Plan is to update the Temple City General Plan. The current general plan was adopted in 1987 and has provided useful guidance to the development of the community over the past twenty-six years. However, much has changed since then, and it is the City Council's assessment that it is necessary to plan for the community's development for the next thirty years through an update of the general plan at this time. To this end, staff recently issued a request for proposals from planning consulting firms interested in working with the City on this major project. Proposals were submitted by late July, and are currently under review by staff. The City Council will consider staff's recommendation on selection of a consulting firm in the near future. The scope of work entails the update of all mandated elements except the housing element (which is on a separate but concurrent "fast track" in order to meet applicable state deadlines for its submittal). In addition the planned scope of work includes consideration of other "non-mandatory'' issues including historic preservation, community design and character, sustainable development and economic development. The scope of work also entails extensive public participation including workshops, a community-wide survey and other efforts. The process is expected to take at least one year to complete. Conclusion. The envisioned comprehensive update of Temple City's general plan will involve a major commitment on the part of the City organization and the community to plan for the development of the community over the next thirty years. As outlined above, it is expected that a carefully formulated general plan update will guide that development in a manner that will preserve and augment the community's infrastructure, protect its natural and cultural resources, preserve its amenities and character, sustain economic viability, protect property values and enhance the quality of life in the community, among other benefits.