HomeMy Public PortalAbout03) 7.A-2. Council Regular Meeting of October 1, 2013 OCR1. CALL TO ORDER
CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
OCTOBER 1, 2013
AGENDA
ITEM ?.A-2
Mayor Sternquist called the City Council Regular Meeting to order at 7:31 p.m. at
St. Luke Church located at 5605 Cloverly Avenue, Temple City.
2. ROLLCALL
PRESENT:
ABSENT:
ALSO PRESENT:
3. INVOCATION
Councilmember-Chavez, Vizcarra, Yu, Blum and Sternquist
Councilmember-None
City Manager Pulido, City Attorney Vail, City Clerk Kuo,
Parks and Recreation Director Burroughs, Administrative
Service Director Hause, Community Development
Director Persico and Planning Manager Starns.
Father John Neiman, St. Luke Church, provided the Invocation.
4. PLEDGE OF ALLEGIANCE
Jeanette Blum, Temple City resident, led those present in the Pledge of Allegiance
to the Flag.
5. CEREMONIAL MATTERS-PRESENTATIONS
A. PET OF THE MONTH
Presentation continued to the City Council meeting on November 5.
B. GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARD (GFOA)
Josh Betta, Finance Director for City of Bell, presented the Mayor with an
award from the Government Finance Officers Association (GFOA) of the
United States and Canada for excellence in financial reporting .
C. SHERIFF'S MONTHLY ACTIVITIES UPDATE
Deputy Adams gave an update of the Sheriff's activities for the month of
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October 1, 2013
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September.
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Andy Chang, Temple City property owner, request City Council's help to install a
fire hydrant in the 9550 block of Pentland Avenue.
Kenneth Knollenberg, Temple City resident, thanked the Sheriff and City staff for
the services they provided to the school and residents during the bomb threat last
week. Also complimented on the Rosemead Boulevard Improvement and
Enhancement Project.
Franklin Ruedell, Temple City resident , suggested to City Council and staff to give
recognize the local businesses for their patience regarding the Rosemead
Boulevard Improvement and Enhancement Project.
Gayle Theilacker, Temple City resident, asked how many fire hydrants are sub-
standards in the City and if the City has a list of the existing fire hydrants .
7. CONSENT CALENDAR
Mayor Pro Tern Blum moved to approve the Consent Calendar, seconded by
Councilmember Vizcarra and unanimously carried.
APPROVAL OF MINUTES
The City Council is requested to review and approve:
1) Minutes of the City Council Regular Meeting of September 17, 2013;
and
2) Minutes of the City Council Special Meeting of September 25 , 2013.
Action: Approved.
B. PLANNING COMMISSION ACTIONS-MEETING OF SEPTEMBER 10,2013
The City Council is requested to review the Planning Commission actions of
their meeting of September 10, 2013 .
Action : Received and filed .
C . PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF SEPTEMBER
11,2013
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October 1, 2013
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The City Council is requested to rev iew the Public Safety Commiss ion
actions of their meeting of September 11 , 2013 .
Act ion: Received and filed .
D. PARKS AND RECREATION COMMISSION ACTIONS -MEETING OF
SEPTEMBER 18, 2013
The City Council is requested to review the Parks and Recreation
Commission actions of their meeting of September 18, 2013 .
Action : Received and filed .
E. APPROVAL OF PERMIT FOR USE OF LOS ANGELES COUNTY PARKI NG
LOT FOR 2013 FALL FESTIVAL AND 2014 CAMELLIA FESTIVAL
For many years, the City has used the parking lot adjacent to the Los Angeles
County Library, located at 5939 Golden West Avenue in connection with the
Fall Festival and the Camellia Festival. The parking lot is used for the
collector car show during the Fall Festival and for carnival rides during the
Camellia Festival. The City has requested use of the parking lot from 7:00
a .m. to 7 :00 p.m . on October, 19 , 2013 and from 8 :00 a .m . February 19
through 12:00 a.m. February 23 , 2014.
City Council is requested to approve the permits for use of the Los Angeles
County Library parking lot for the 2013 Fall Festival and the 2014 Camellia
Festival and authorize staff to execute the permit.
Action: Approved permits for use of the Los Angeles
County Library parking lot and authorized staff
to execute the on-line permit process .
F . REASSIGNMENT OF CBS OUTDOOR CONTRACT
In 2000 , due in part to continuing increases in the cost to maintai n g lass
enclosed bus shelters on Rosemead Boulevard the City entered into an
agreement with CBS Outdoor, LLC (formerly Infinity Outdoor, Inc. and Viacom
Outdoor, Inc.) for a bus shelter advertising program . Section X1 of the
agreement requires the written consent of the City prior to assigning or
subletting any interest in the existing agreement.
The City has been in contact with CBS Outdoor, LLC to request a proposal for
continuation of a bus shelter advertising program upon completion of
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October 1, 2013
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Rosemead Boulevard Enhancement Project. They have indicated such a
proposal will be forthcoming upon completion of the above referenced
transaction.
Action : Approved assignment of an existing
Advertising Bus Shelter Program Agreement
with CBS Outdoor, LLC to CBS Decaux Street
Furniture, LLC.
G . APPROVAL OF CONTRACT CHANGE ORDER FOR ASBESTOS REMOVAL
AND AUTHORIZATION OF PAYMENT LESS RETENTION FOR CITY
COUNCIL CHAMBERS RENOVATION , CAPITAL IMPROVEMENT
PROJECT (CIP) NO . P1 0-05
The Civic Center building was built in 1952 and is showing signs of wear. To
address this issue, the City Council budgeted $340,000 for remodeling of the
building . In order to contain costs and deliver the project under budget, this
project is being executed as a multi-prime project, which means City staff is
acting as the general contractor and issuing multiple contracts for separate
phases of construction.
The original scope of work involved removal of asbestos in the ceiling of the
Council Chambers . However, during removal process, additional asbestos
was discovered in other areas of the building, including in the lobby , and
under existing carpet where old floor tiles were left. The total cost for the
additional asbestos removal is $15,220.
City Council is requested to approve the contract change order, accept work
as completed, authorize full payment less 5% retention, and authorize release
of retention payment within 35 days after recordation of project with Los
Angeles County as complete for the City Council Chamber Renovation
Project.
Action:
1) Reviewed and approved a contract change order with ACT Inc. for
asbestos removal as part of the City Council Chamber renovation;
2) Accepted work as complete and authorized payment, less 5% retention;
3) Authorized release of retention within 35 days after recordation of the
project with the County ; and
4) Authorized the City Manager to execute the Contract Change Order
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increasing the original contract amount from $24 ,000 to $39 ,220 .
H . PETTY CASH REPORT
The City Council is requested to review, receive and file the Petty Cash
Report .
Act io n: Rece ived and filed.
I. ADOPT ION OF RESOLUTION NO . 13-4946 -APPROVAL OF PAYMENT
OF BILLS
The City Council is requested to adopt Resolution No . 13-4946 authorizing
the payment of bills .
Action : Adopted Resolution No. 13-4946.
8. UNFINISHED BUSINESS -None
9. NEW BUSINESS
A. INTRODUCTION AND FIRST READ ING OF ORDINANCE NO. 13-980, AN
AMENDMENT TO ARTICLE E ("SITE PLAN REVIEW AND CONGESTION
MANAGEMENT") OF CHAPTER 1 ("ZONING CODE") OF TITLE 9 ("ZONING
REGULATIONS") OF THE T EMPLE CITY MUNICIPAL CODE TO CREATE A
DISCRETIONARY SITE PLAN REVIEW PROCESS
Currently all new construction in the City requires approval of a site plan
review . The site plan review process is a ministerial process that requires
planning staff to approve all projects that meet the City's minimum
development standards , which are contained in the City's Zoning Code . This
process does not allow for any public input or environmental review,
regardless of the size of a project. Provided the proposed project meets
minimum zoning and building requirements , staff has no authority to use its
discretion to modify or condition projects to reduce impacts to, or ensure
compatibil ity with , surrounding properties. This process was established w ith
the incorporation of the City and has never been changed.
The proposed ordinance will provide an opportunity for public input and
environmental review to ensure that new development is compatible with the
surrounding community . Additionally, the proposed ordinance will allow
projects to be conditioned to reduce impacts to the environment and
neighboring properties . Staff is requesting the City Council to introduce
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Ordinance No. 13-890 and schedule the second reading of the ordinance for
October 15, 2013.
Planning Manager Starns gave a b rief summary of the staff report and the
additional changes that were made to the proposed ordinance (i.e., page 2,
Section 9181 -changed to "two types of site plan review: Minor and Major";
page 3 : Section 9181(A)(7) -Added "adopted" to city 's historic resources
inventory and added "or any property listed in the National Register of Historic
Places or the California Register of Historic Resources"; page 7 : Section
9187(A)-Change "Article II" to "the Code"; and Page 8 : Section 9187 (B)(5)-
Added "adopted" to city 's historic resources inventory and added "or any
property listed in the National Register of Historic Places or the California
Register of Historic Resources"
Franklin Ruedel, Temple City resident, spoke in favor of the proposed
ordinance.
Councilmember Chavez made a motion to continue this item for 30 days and
directed staff to bring back additional ordinance amendment options for
Council consideration on November 5. Seconded by Councilmember Vizcarra
and unanimously carried .
10. COMMUNICATIONS-None
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
At 8:47p.m ., the City Council recessed to the Successor Agency Meeting . Minutes
of the Successor Agency Meeting are set forth in full in the Successor Agency's
records.
RECONVENE AS CITY COUNCIL
The City Council meeting was reconvened at 8:50 p.m. with all Councilmembers
present.
12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE
CITY COMMUNITY REDEVELOPMENT AGENCY-None
13. UPDATE FROM CITY MANAGER
City Manager Pulido made announcements relating to the City and upcoming City
events : The City continues to move forward with developing a Priority Based Budget
Model. A prioritized list of programs and activities, with associated costs, should be
available for the Strategic Plan's Stakeholders meeting on Tuesday, October 29;
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October 1, 2013
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Tuesday, October 15, staff will provide an update to the City Council on the status of
historic preservation in Temple City. A public workshop will be held on Tuesday,
October 22, 7 p.m. with the Planning Commission to engage the community in
discussion on this topic. We are seeking input to help define what qualifies as
historic, and how the City might approach preservation. Comments received will be
critical in determining whether the City should move forward with developing a
Historic Preservation Ordinance, and if so, also ensuring that it is tailored to local
needs in the Community Room; Friday, October 4, is the nomination deadline for
the 'Fall Colors' Yard of the Quarter Awards. Judges are seeking well-maintained,
beautifully landscaped homes that feature fall plants and flowers. All Temple City
homes are welcome to enter-and you can even nominate yourself. Forms are
available on the City's website or at City Hall; Thursday, October 10, the City and
Sheriff's Department will co-host a Neighborhood Watch Meeting in Area 5, which
includes neighborhoods bound by Las Tunas Drive, Temple City Boulevard, Olive
Street, and Encinita Avenue. The meeting starts at 5:30 p.m. at St. Luke Church,
5605 Cloverly Avenue. Dinner and childcare will be provided; Saturday, October
19, Fall Festival and Car Show from noon to 4 p.m., at Temple City Park; October
19, sixth through ninth graders are invited to the spookiest dance in town at Live
Oak Park, from 7-9 p.m. Tickets are $10 presale, or $15 at the door; Wednesday,
October 23, flu clinic will be held at Live Oak Park Community Center from 8:30 -
11:30 a.m. Vaccinations will be offered on a first-come first-serve basis to those
without health insurance, or those whose healthcare provider does not offer flu
vaccines; Monday, October 21, the community is invited to a public meeting at 7
p.m. to review and provide comments on the draft Parks and Open Space Master
Plan. The meeting will be held at Live Oak Park Community Center. Refreshments
will be served.
14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. Rosemead Boulevard Improvement Project Standing Committee
(Councilmember Yu and Mayor ProTem Blum)-Formed 6/3/2011
Mayor Pro Tem Blum reported on the standing committee meeting of Friday,
September 27. Project is within the budget.
B. School District/City Standing Committee
(Councilmember Chavez and Mayor ProTem Blum)-Formed 1/3/2012
Councilmember Chavez reported on the standing committee meeting of
Monday, September 30. There were discussions regarding the City partnering
with the school district to build a new pool at the high school; update on the
Safe Route to School Program; discussion on the City's historic preservation
ordinance and how it may affect the school sites; and conducting a needs
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October 1, 2013
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assessment for the School District headquarter as part of the City's Public
Private Partnership Program.
C. City Code Review Standing Committee
(Councilmember Chavez and Vizcarra)-Formed 11/6/2012
None
D. Strategic Planning Ad Hoc Committee
(Councilmember Yu and Mayor Pro Tern Blum)-Formed 4/2/2013
Mayor Pro Tern Blum reported that the ad hoc has not met but there is a need
to integrate the City's general plan update, strategic plan and priority base
budget budgeting. Staff is working to make sure these plans will work
cohesively.
E. City Manager Performance Goal Ad Hoc Committee
(Mayor Pro Tern Blum and Mayor Sternquist)-Formed 4/16/2013
Mayor Sternquist reported that the standing committee has been meeting and
City Council will be discussing the City Manager's evaluation tonight during
closed session.
F. Civic Center Master Plan Standing Committee
(Councilmember Yu and Mayor Pro Tern Blum)-Formed 5/13/2013
Mayor Pro Tern Blum reported on the standing committee meeting on Friday,
September 27. The standing committee is addressing the needs assessment
of the three entities involved in this Public Private Partnership Project. The
Library's needs assessment is the furthest along. The school district's
assessment is next then the City's needs assessment will be next.
G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee
(Councilmember Vizcarra and Yu)-Formed 8/20/2013
None
H. Council Chamber Renovation Standing Committee
(Councilmember Vizcarra and Mayor Sternquist)-Formed 8/20/2013
Mayor Sternquist provided an update on the progress of the Council Chamber
Renovation Project.
15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
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October 1, 2013
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AGENDA
A. COUNCILMEMBER CHAVEZ
Reported on the League of California's Conference that he attended last
week in Sacramento.
B. COUNCILMEMBER VIZCARRA-None
C. COUNCILMEMBER YU
Commented about fire safety on Pentland Avenue. Wanted to assured the
public that the City's streets are safe.
D. MAYOR PROTEM BLUM-None
E. MAYOR STERNQUIST
Encouraged the public to visit the 76 gas station on Oak and Las Tunas, they
will be opening up their food mart shortly. Reminded everyone to sign up for
the City of Hope Foothill Health Challenge Walk on October 5. Complimented
staff on the City's first ever Town Hall meeting. Announced that there has
been a reported case of West Nile Virus in the City. Asked if staff is still
working with the local clergy regarding their role in emergency preparedness.
Mayor Sternquist also report that on Saturday, September 28, local bicycle
advocacy group Bike SGV honored Temple City with its first-ever Bike-Friendly
City Award. The group recognized the City's innovative approach to bicycle
planning-including an aggressive pursuit of grants to construct bicycle
facilities, as well as extensive collaboration with local stakeholders to develop
sustainable, user-friendly infrastructure. The City's first bike lanes are now
being poured on Rosemead Boulevard, and more miles of lanes are coming
next year. Congratulated staff for the work that has been done.
16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER CHAVEZ-None
B. COUNCILMEMBER VIZCARRA-None
C. COUNCILMEMBER YU-None
D. MAYOR PROTEM BLUM-None
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October 1, 2013
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E. MAYOR STERNQUIST-None
17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Mary Kokayko, Temple City resident, spoke in favor of continuing the site plan
review item. She would like to receive a weekly update regarding the Gateway
project.
18. CLOSED SESSION
The City Council recessed to a closed session at 9:32 p.m. Mayor Sternquist
recused herself from the closed session of Real Property Negotiator due to potential
conflict of interest.
Purpose:
Property:
Authority:
Agency Negotiator:
Owners Negotiator:
Under Negotiation:
Purpose:
Title:
Authority:
Representatives:
Conference with Real Property Negotiator
5922 Primrose Avenue, Temple City, CA 91780
Government Code Section 54957.1 (a)(1)
Jose Pulido, City Manager
Avedik, Aznine and Hagop Simonian
Price and Terms of Site Acquisition or Lease
Employee Performance Evaluation
City Manager
Government Code Section 54957
Administrative Services Director
City Council received briefing from City Manager Pulido regarding Conference with
Real Property negotiation for 5922 Primrose Avenue. No reportable action.
City Council received briefing from City Attorney Vail regarding City Manager
evaluation. City Council gave direction to the City Attorney, no reportable action.
19. ADJOURNMENT
The City Council Regular Meeting was adjourned at 10:58 p.m. to the next Regular
City Council meeting of October 15 to be held at First United Methodist Church
located at 5957 Golden West Avenue, Temple City.
Mayor
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October 1, 2013
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ATTEST:
City Clerk