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HomeMy Public PortalAbout03) 7.A-2. Council Regular Meeting of October 1, 2013 OCR1. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING OCTOBER 1, 2013 AGENDA ITEM ?.A-2 Mayor Sternquist called the City Council Regular Meeting to order at 7:31 p.m. at St. Luke Church located at 5605 Cloverly Avenue, Temple City. 2. ROLLCALL PRESENT: ABSENT: ALSO PRESENT: 3. INVOCATION Councilmember-Chavez, Vizcarra, Yu, Blum and Sternquist Councilmember-None City Manager Pulido, City Attorney Vail, City Clerk Kuo, Parks and Recreation Director Burroughs, Administrative Service Director Hause, Community Development Director Persico and Planning Manager Starns. Father John Neiman, St. Luke Church, provided the Invocation. 4. PLEDGE OF ALLEGIANCE Jeanette Blum, Temple City resident, led those present in the Pledge of Allegiance to the Flag. 5. CEREMONIAL MATTERS-PRESENTATIONS A. PET OF THE MONTH Presentation continued to the City Council meeting on November 5. B. GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARD (GFOA) Josh Betta, Finance Director for City of Bell, presented the Mayor with an award from the Government Finance Officers Association (GFOA) of the United States and Canada for excellence in financial reporting . C. SHERIFF'S MONTHLY ACTIVITIES UPDATE Deputy Adams gave an update of the Sheriff's activities for the month of City Council Minutes October 1, 2013 Page 2 of 11 September. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Andy Chang, Temple City property owner, request City Council's help to install a fire hydrant in the 9550 block of Pentland Avenue. Kenneth Knollenberg, Temple City resident, thanked the Sheriff and City staff for the services they provided to the school and residents during the bomb threat last week. Also complimented on the Rosemead Boulevard Improvement and Enhancement Project. Franklin Ruedell, Temple City resident , suggested to City Council and staff to give recognize the local businesses for their patience regarding the Rosemead Boulevard Improvement and Enhancement Project. Gayle Theilacker, Temple City resident, asked how many fire hydrants are sub- standards in the City and if the City has a list of the existing fire hydrants . 7. CONSENT CALENDAR Mayor Pro Tern Blum moved to approve the Consent Calendar, seconded by Councilmember Vizcarra and unanimously carried. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of September 17, 2013; and 2) Minutes of the City Council Special Meeting of September 25 , 2013. Action: Approved. B. PLANNING COMMISSION ACTIONS-MEETING OF SEPTEMBER 10,2013 The City Council is requested to review the Planning Commission actions of their meeting of September 10, 2013 . Action : Received and filed . C . PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF SEPTEMBER 11,2013 City Council Minutes October 1, 2013 Page 3 of 11 The City Council is requested to rev iew the Public Safety Commiss ion actions of their meeting of September 11 , 2013 . Act ion: Received and filed . D. PARKS AND RECREATION COMMISSION ACTIONS -MEETING OF SEPTEMBER 18, 2013 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of September 18, 2013 . Action : Received and filed . E. APPROVAL OF PERMIT FOR USE OF LOS ANGELES COUNTY PARKI NG LOT FOR 2013 FALL FESTIVAL AND 2014 CAMELLIA FESTIVAL For many years, the City has used the parking lot adjacent to the Los Angeles County Library, located at 5939 Golden West Avenue in connection with the Fall Festival and the Camellia Festival. The parking lot is used for the collector car show during the Fall Festival and for carnival rides during the Camellia Festival. The City has requested use of the parking lot from 7:00 a .m. to 7 :00 p.m . on October, 19 , 2013 and from 8 :00 a .m . February 19 through 12:00 a.m. February 23 , 2014. City Council is requested to approve the permits for use of the Los Angeles County Library parking lot for the 2013 Fall Festival and the 2014 Camellia Festival and authorize staff to execute the permit. Action: Approved permits for use of the Los Angeles County Library parking lot and authorized staff to execute the on-line permit process . F . REASSIGNMENT OF CBS OUTDOOR CONTRACT In 2000 , due in part to continuing increases in the cost to maintai n g lass enclosed bus shelters on Rosemead Boulevard the City entered into an agreement with CBS Outdoor, LLC (formerly Infinity Outdoor, Inc. and Viacom Outdoor, Inc.) for a bus shelter advertising program . Section X1 of the agreement requires the written consent of the City prior to assigning or subletting any interest in the existing agreement. The City has been in contact with CBS Outdoor, LLC to request a proposal for continuation of a bus shelter advertising program upon completion of City Council Minutes October 1, 2013 Page 4 of 11 Rosemead Boulevard Enhancement Project. They have indicated such a proposal will be forthcoming upon completion of the above referenced transaction. Action : Approved assignment of an existing Advertising Bus Shelter Program Agreement with CBS Outdoor, LLC to CBS Decaux Street Furniture, LLC. G . APPROVAL OF CONTRACT CHANGE ORDER FOR ASBESTOS REMOVAL AND AUTHORIZATION OF PAYMENT LESS RETENTION FOR CITY COUNCIL CHAMBERS RENOVATION , CAPITAL IMPROVEMENT PROJECT (CIP) NO . P1 0-05 The Civic Center building was built in 1952 and is showing signs of wear. To address this issue, the City Council budgeted $340,000 for remodeling of the building . In order to contain costs and deliver the project under budget, this project is being executed as a multi-prime project, which means City staff is acting as the general contractor and issuing multiple contracts for separate phases of construction. The original scope of work involved removal of asbestos in the ceiling of the Council Chambers . However, during removal process, additional asbestos was discovered in other areas of the building, including in the lobby , and under existing carpet where old floor tiles were left. The total cost for the additional asbestos removal is $15,220. City Council is requested to approve the contract change order, accept work as completed, authorize full payment less 5% retention, and authorize release of retention payment within 35 days after recordation of project with Los Angeles County as complete for the City Council Chamber Renovation Project. Action: 1) Reviewed and approved a contract change order with ACT Inc. for asbestos removal as part of the City Council Chamber renovation; 2) Accepted work as complete and authorized payment, less 5% retention; 3) Authorized release of retention within 35 days after recordation of the project with the County ; and 4) Authorized the City Manager to execute the Contract Change Order City Council Minutes October 1, 2013 Page 5 of 11 increasing the original contract amount from $24 ,000 to $39 ,220 . H . PETTY CASH REPORT The City Council is requested to review, receive and file the Petty Cash Report . Act io n: Rece ived and filed. I. ADOPT ION OF RESOLUTION NO . 13-4946 -APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No . 13-4946 authorizing the payment of bills . Action : Adopted Resolution No. 13-4946. 8. UNFINISHED BUSINESS -None 9. NEW BUSINESS A. INTRODUCTION AND FIRST READ ING OF ORDINANCE NO. 13-980, AN AMENDMENT TO ARTICLE E ("SITE PLAN REVIEW AND CONGESTION MANAGEMENT") OF CHAPTER 1 ("ZONING CODE") OF TITLE 9 ("ZONING REGULATIONS") OF THE T EMPLE CITY MUNICIPAL CODE TO CREATE A DISCRETIONARY SITE PLAN REVIEW PROCESS Currently all new construction in the City requires approval of a site plan review . The site plan review process is a ministerial process that requires planning staff to approve all projects that meet the City's minimum development standards , which are contained in the City's Zoning Code . This process does not allow for any public input or environmental review, regardless of the size of a project. Provided the proposed project meets minimum zoning and building requirements , staff has no authority to use its discretion to modify or condition projects to reduce impacts to, or ensure compatibil ity with , surrounding properties. This process was established w ith the incorporation of the City and has never been changed. The proposed ordinance will provide an opportunity for public input and environmental review to ensure that new development is compatible with the surrounding community . Additionally, the proposed ordinance will allow projects to be conditioned to reduce impacts to the environment and neighboring properties . Staff is requesting the City Council to introduce City Council Minutes October 1, 20 13 Page 6 of 11 Ordinance No. 13-890 and schedule the second reading of the ordinance for October 15, 2013. Planning Manager Starns gave a b rief summary of the staff report and the additional changes that were made to the proposed ordinance (i.e., page 2, Section 9181 -changed to "two types of site plan review: Minor and Major"; page 3 : Section 9181(A)(7) -Added "adopted" to city 's historic resources inventory and added "or any property listed in the National Register of Historic Places or the California Register of Historic Resources"; page 7 : Section 9187(A)-Change "Article II" to "the Code"; and Page 8 : Section 9187 (B)(5)- Added "adopted" to city 's historic resources inventory and added "or any property listed in the National Register of Historic Places or the California Register of Historic Resources" Franklin Ruedel, Temple City resident, spoke in favor of the proposed ordinance. Councilmember Chavez made a motion to continue this item for 30 days and directed staff to bring back additional ordinance amendment options for Council consideration on November 5. Seconded by Councilmember Vizcarra and unanimously carried . 10. COMMUNICATIONS-None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY At 8:47p.m ., the City Council recessed to the Successor Agency Meeting . Minutes of the Successor Agency Meeting are set forth in full in the Successor Agency's records. RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 8:50 p.m. with all Councilmembers present. 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY-None 13. UPDATE FROM CITY MANAGER City Manager Pulido made announcements relating to the City and upcoming City events : The City continues to move forward with developing a Priority Based Budget Model. A prioritized list of programs and activities, with associated costs, should be available for the Strategic Plan's Stakeholders meeting on Tuesday, October 29; City Council Minutes October 1, 2013 Page 7 of 11 Tuesday, October 15, staff will provide an update to the City Council on the status of historic preservation in Temple City. A public workshop will be held on Tuesday, October 22, 7 p.m. with the Planning Commission to engage the community in discussion on this topic. We are seeking input to help define what qualifies as historic, and how the City might approach preservation. Comments received will be critical in determining whether the City should move forward with developing a Historic Preservation Ordinance, and if so, also ensuring that it is tailored to local needs in the Community Room; Friday, October 4, is the nomination deadline for the 'Fall Colors' Yard of the Quarter Awards. Judges are seeking well-maintained, beautifully landscaped homes that feature fall plants and flowers. All Temple City homes are welcome to enter-and you can even nominate yourself. Forms are available on the City's website or at City Hall; Thursday, October 10, the City and Sheriff's Department will co-host a Neighborhood Watch Meeting in Area 5, which includes neighborhoods bound by Las Tunas Drive, Temple City Boulevard, Olive Street, and Encinita Avenue. The meeting starts at 5:30 p.m. at St. Luke Church, 5605 Cloverly Avenue. Dinner and childcare will be provided; Saturday, October 19, Fall Festival and Car Show from noon to 4 p.m., at Temple City Park; October 19, sixth through ninth graders are invited to the spookiest dance in town at Live Oak Park, from 7-9 p.m. Tickets are $10 presale, or $15 at the door; Wednesday, October 23, flu clinic will be held at Live Oak Park Community Center from 8:30 - 11:30 a.m. Vaccinations will be offered on a first-come first-serve basis to those without health insurance, or those whose healthcare provider does not offer flu vaccines; Monday, October 21, the community is invited to a public meeting at 7 p.m. to review and provide comments on the draft Parks and Open Space Master Plan. The meeting will be held at Live Oak Park Community Center. Refreshments will be served. 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 6/3/2011 Mayor Pro Tem Blum reported on the standing committee meeting of Friday, September 27. Project is within the budget. B. School District/City Standing Committee (Councilmember Chavez and Mayor ProTem Blum)-Formed 1/3/2012 Councilmember Chavez reported on the standing committee meeting of Monday, September 30. There were discussions regarding the City partnering with the school district to build a new pool at the high school; update on the Safe Route to School Program; discussion on the City's historic preservation ordinance and how it may affect the school sites; and conducting a needs City Council Minutes October 1, 2013 Page 8 of 11 assessment for the School District headquarter as part of the City's Public Private Partnership Program. C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra)-Formed 11/6/2012 None D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor Pro Tern Blum)-Formed 4/2/2013 Mayor Pro Tern Blum reported that the ad hoc has not met but there is a need to integrate the City's general plan update, strategic plan and priority base budget budgeting. Staff is working to make sure these plans will work cohesively. E. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tern Blum and Mayor Sternquist)-Formed 4/16/2013 Mayor Sternquist reported that the standing committee has been meeting and City Council will be discussing the City Manager's evaluation tonight during closed session. F. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tern Blum)-Formed 5/13/2013 Mayor Pro Tern Blum reported on the standing committee meeting on Friday, September 27. The standing committee is addressing the needs assessment of the three entities involved in this Public Private Partnership Project. The Library's needs assessment is the furthest along. The school district's assessment is next then the City's needs assessment will be next. G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (Councilmember Vizcarra and Yu)-Formed 8/20/2013 None H. Council Chamber Renovation Standing Committee (Councilmember Vizcarra and Mayor Sternquist)-Formed 8/20/2013 Mayor Sternquist provided an update on the progress of the Council Chamber Renovation Project. 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR City Council Minutes October 1, 2013 Page 9 of 11 AGENDA A. COUNCILMEMBER CHAVEZ Reported on the League of California's Conference that he attended last week in Sacramento. B. COUNCILMEMBER VIZCARRA-None C. COUNCILMEMBER YU Commented about fire safety on Pentland Avenue. Wanted to assured the public that the City's streets are safe. D. MAYOR PROTEM BLUM-None E. MAYOR STERNQUIST Encouraged the public to visit the 76 gas station on Oak and Las Tunas, they will be opening up their food mart shortly. Reminded everyone to sign up for the City of Hope Foothill Health Challenge Walk on October 5. Complimented staff on the City's first ever Town Hall meeting. Announced that there has been a reported case of West Nile Virus in the City. Asked if staff is still working with the local clergy regarding their role in emergency preparedness. Mayor Sternquist also report that on Saturday, September 28, local bicycle advocacy group Bike SGV honored Temple City with its first-ever Bike-Friendly City Award. The group recognized the City's innovative approach to bicycle planning-including an aggressive pursuit of grants to construct bicycle facilities, as well as extensive collaboration with local stakeholders to develop sustainable, user-friendly infrastructure. The City's first bike lanes are now being poured on Rosemead Boulevard, and more miles of lanes are coming next year. Congratulated staff for the work that has been done. 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ-None B. COUNCILMEMBER VIZCARRA-None C. COUNCILMEMBER YU-None D. MAYOR PROTEM BLUM-None City Council Minutes October 1, 2013 Page 10 of 11 E. MAYOR STERNQUIST-None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Mary Kokayko, Temple City resident, spoke in favor of continuing the site plan review item. She would like to receive a weekly update regarding the Gateway project. 18. CLOSED SESSION The City Council recessed to a closed session at 9:32 p.m. Mayor Sternquist recused herself from the closed session of Real Property Negotiator due to potential conflict of interest. Purpose: Property: Authority: Agency Negotiator: Owners Negotiator: Under Negotiation: Purpose: Title: Authority: Representatives: Conference with Real Property Negotiator 5922 Primrose Avenue, Temple City, CA 91780 Government Code Section 54957.1 (a)(1) Jose Pulido, City Manager Avedik, Aznine and Hagop Simonian Price and Terms of Site Acquisition or Lease Employee Performance Evaluation City Manager Government Code Section 54957 Administrative Services Director City Council received briefing from City Manager Pulido regarding Conference with Real Property negotiation for 5922 Primrose Avenue. No reportable action. City Council received briefing from City Attorney Vail regarding City Manager evaluation. City Council gave direction to the City Attorney, no reportable action. 19. ADJOURNMENT The City Council Regular Meeting was adjourned at 10:58 p.m. to the next Regular City Council meeting of October 15 to be held at First United Methodist Church located at 5957 Golden West Avenue, Temple City. Mayor City Council Minutes October 1, 2013 Page 11 of 11 ATTEST: City Clerk