HomeMy Public PortalAboutMinutes - MRA - 2010-07-30 - SignedCITY OF MCCALL
URBAN REDEVELOPMENT AGENCY
Minutes
July 30, 2010 — 2:00 pm
Legion Hall
216 E. Park Street
1. CALL TO ORDER AND ROLL CALL
Chairman Fereday called the meeting to order at 2:02 p.m. and asked staff to call roll.
Don Bailey, Rick Fereday, John Watkins, Rick Winkeller & Bob Youde were present. The
committee has one vacancy.
2. APPROVAL OF MINUTES
John Watkins motioned to approve the June 22, 2010 with one correction; Rick
Winkeller did attend the June 22, 2010 meeting. The motion was seconded by member
Winkeller. Motion carried.
3. APPROVAL OF INVOICES
John Watkins motioned to approve Keller & Associates Invoice #4 for $6,423.75. The
motion was seconded by Don Bailey. Motion carried. There was discussion as to
whether the June, 2010 invoice has been paid. Linda Stokes will check the Finance
records to be sure.
4. CASH AND EXPENSES- Linda Stokes, Treasurer, presented the following:
Bond Debt Service: There are 2 payments every year. The 1st payment in January is
interest only and the 2nd payment occurs in August. See attached sheet for additional
information on MURA's Bond Debt Service which include payment period, interest, debt
service and annual debt service.
Letter of Completion: In 2007, bonds were sold for the Legacy Park Project. There is
$166,791 remaining. Linda will explain the need to approve the letter of completion
even if there are some warranty issues.
Cash Available
• In the US Bank Checking account, there is $647,278
• In the bond Construction Fund there is $166,791 remaining.
• Total cash available is 814,069
• If the Board is ultra conservative, there is only $336,306 in cash to spend
• If the Board is comfortable with budgeted amount in FY11 then there is around
$860,000 less the amount committed for other projects. See Urban Renewal
Cash Analysis.
814,069 (cash)
-477,762 (debt service-FY11)
$336,306
+$524,000 (budgeted -amount is available after taxes are receipted to the District from
the County)
$864,797 (total available)
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-$150,184 (committed for other projects)
$ 714, 614
New Growth/Annexation: Based on the information from Valley County, new growth
and annexation as of January 10 in the urban renewal district was $2,245,084.
Total Value in the Urban Renewal District
$7.9 million when urban renewal was started
58.8 million Tax increment increase (estimated)
$66.7 million today's total value (estimated)
FY11 MURA Budget
Staff would recommend a budget of $524,000.
Linda explained that the recommendation for the property taxes for FY11 of $524,000 is a
somewhat conservative projection. But, she feels that we can reasonably expect that
amount. Michelle Groenevelt said that the August meeting will be a public hearing on the
budget for Urban Renewal and she will make sure that the committee sees it before it goes
out. Rick Fereday asked if they needed to get together with Linda and Michelle for a budget
meeting prior to that. Linda said they could meet to put something together and then the
committee could meet with Michelle.
Discussion continued regarding the annual tax receipts and levies. Linda explained that the
58.8 million is the assessed value that the levy rate was applied to. Rick asked if it was just
based on the county levy rate and Linda explained that each taxing district tells the county
how much they are levying. Rick thanked Linda & Michelle for their explanations because
they have to decide how much the Board can award for the contract.
Linda also stated that it had been three years since the bonds were sold and there is still an
amount sitting in the construction fund. Linda asked if everyone agreed that the
construction was completed. Linda has drafted a letter for Rick Fereday to sign to send to
the trustee at the bank telling them that the project is complete and construction is
finished. Don Bailey stated that the first phase of the project is done and Linda explained
that the construction the bonds were sold for is finished. There is an IRS tax issue if the
money is left in the construction fund for more than three years. There is $166,000 left and
this needs to be closed out and rolled into the bond fund. Michelle said to sum it up; we
need to close it out.
Bob Youde motioned is to authorize Rick Fereday, the Chairman of the Urban Renewal
Board, the authority to sign the letter of completion to be drafted by staff to the bond
trustee at US Bank certifying completion of construction project Phase I, Legacy Park . Don
Bailey seconded the motion. Motion carried.
5. SUNDIAL UPDATE
There was discussion on how to change design for cost reduction. Nathan Stewart gave a
breakdown on what he has discussed with Mandi Roberts as a possible way to cut the cost.
The estimate for the Sundial from Mandi is $50,000, and $25,000 of that estimate is for
granite. Mandi told Nathan that one way to reduce cost would be to shrink the size of the
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Sundial. Michelle placed the call to Mandi. Mandi gave a review of the memorandum she
submitted July 29, 2010. They had hoped to keep the entire project at about $25,000 but
after 3 estimates on granite, granite alone will be $25,000. Estimated total for entire project
will be approximately $53,000. This estimate includes labor & demo of existing Sundial and a
10% contingency.
Cost Reduction Possibilities
A. We [Otak] are in the process of obtaining as -built elevation information from the City.
This information will help so that we can more accurately design the depth of the
outside retaining wall.
B. If we could identify a local granite supplier to work with (such as a counter top specialist
sin the Treasure Valley or even up in McCall area) we may be able to get the granite cut
and delivered to the site for less cost. I would be concerned about the thickness we
could get. Our current estimates assume a 6 cm thickness (2.36 inches) minimum.
Counter top slabs are typically around % to 1 inch thickness. I would worry about using
this thickness.
Also we would have to investigate options for getting it etched (possibly by the flatwork
contractor or subcontractor). If we can find a local supplier with 6 cm thickness, we may
be able to save costs, but we have to confirm and investigate this. Does anyone have
suggestions as to local granite/counter top suppliers we might be able to contact?
C. Reduce the overall size of the sundial and wall length/stage area slightly. We can do this
with minimal revision to the existing design.
With A + B + C above, it may be possible to reduce the cost of the work by around $10,000
to $15,000. We may only be able to achieve some of these cost reduction measures
though.
More Extensive Design Revision Possibility
If the Board desires to reduce costs of the sundial stage more significantly, the design would
have to be substantially revised. We could reduce overall size of stage area by moving the
sundial back into the pathway area. However, the concerns with this are that periodically
vehicles would be driven over the top of the sundial (and granite paving) and that use of the
sundial stage would then also be in conflict with people walking on the pathway. While the
granite and aggregate sub -base could be designed to support vehicle loads, there is still a
potential for cracking (particularly at vulnerable locations such as the ends of the compass
rose points).
Changing the design this significantly also will take more time (a couple more weeks). We
could also consider another type of stone or paving material cut into the sundial pieces, but
we would need to investigate options and availability.
Rick Winkeller questioned Mandi on the rosette. She explained that was expensive to
fabricate because of the necessary radial cut. But, she said that they have to have the radial
cuts to construct the Sundial. The circle could come out and just bring the pavers in closer.
Mandi said they could prepare a drawing showing what it would look like. Rick Fereday said
it would be pretty easy to visualize that change. Mandi said that it would be easy to make
this plan an optional item for the bidders.
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Everyone agreed that they want to have the Sundial off of the pathway not as it is
currently.
Bob Youde questioned where the text would be placed if the circle was removed. Mandi
said it could be etched in at SE or SW points; they are just notes to guide people that
they need to stand on the current month.
Discussion continued on moving the existing retaining wall and setting new pavers in the
path. Mandi said they will reuse as many existing pavers as possible but some new ones
will have to be added.
Don Bailey asked the final price for the panels. Mandi said about $4,000. (The actual
quote is: $3,246.00).
6. UPDATED QUOTES FOR PANEL BASES
Mandi Roberts said that the board had previously talked about getting bids from local
fabricators for the steel bases to support the panels. She has an updated estimate from
Landscape Forms. She stressed that the panels have to match up with the base and that
you would get a warranted product with Landscape Forms, and also get the product
much quicker than someone trying to fabricate them locally. There will be a wooden
bench in place of the $2,300 Custom Bench from Landscape Forms. Dennis Coyle is
checking with local fabricators for estimates on the bases. He should have estimates by
early next week.
Panels have been ordered and will be shipped to Dennis Coyle in 4 to 5 weeks.
Price quote for the Panel Bases is approximately $13,000.
When local quotes come in for Panel Bases, Rick Fereday will email all members & they
will vote on the bases.
7. BIDS FOR THE 2010 IMPROVEMENT PROJECT
Nathan Cleaver of Keller & Associates presented the bids for the 2010 Improvement
Project.
Granite Excavation: $965,900
Knife River $908,521
Falvey Construction $632,569 (within $12,000 of estimate but did not have a bid bond.)
Nathan Cleaver spoke to Bill Nichols, McCall City Attorney, and the bid bond is needed
so the Falvey bid has to be thrown out. The other bids are way over the cost estimate.
Knife River wants to award the bid and then negotiate. But, the amount to negotiate
would be in the $300,000 range. Nathan Cleaver said that the result is MURA has the
option of rebidding and that is what he recommended.
The biggest difference between the bids was the cost of concrete. The estimate was
$80,000 to $90,000 but the bids for Granite Excavation & Knife River came in at
$250,000. Falvey does their own concrete.
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Nathan Stewart feels the true cost of the entire project is about $700,000 maybe even
$750,000.
The recommendation Nathan had for the rebid is to eliminate the bonding from the
concrete contractor, eliminate the bonding for the landscaper and keep the two year
warranty in which was $100,000 or 20% of the bid.
Nathan Cleaver recommended to bid the project in January and start when weather
permits; completion by June 30t"
Discussion continued regarding all of the pros and cons of whether to rebid this year or
wait until next spring.
Member Youde motioned to authorize the Chairman to direct Keller Associates to notify
the three bidders that all bids have been rejected. Rick Winkeller seconded the motion.
Motion carried.
Member Youde made a motion to authorize the MURA chairman to direct Keller
Associates and the City of McCall staff to review the bid specifications and documents to
1. Make the Fir Street preparation and paving an additive option bid for phased
construction, and
2. Make all landscape planting and plant materials an additive option bid, and
3. To republish the revised specifications for bid on August 4 in appropriate
publications for an August bid submission, bid opening, and bid award with
construction to occur during September, October, and November of 2010.
John Watkins seconded the motion. Motion carried.
Member Youde made a motion to authorize the Chairman to negotiate with Keller
Associates to cover the costs of revising bid specs and rebidding to a maximum of
$8,000 subject to the Chairman's approval. John Watkins seconded the motion. Motion
carried.
8. CONSTRUCTION SERVICES SCOPE & FEE
Chairman Fereday deleted this item for the meeting.
9. STREET LIGHTS- ADDITIONAL ENGINEERING SCOPE
Nathan Cleaver said that all conduits are in place now. He recommended that MURA
does not do any of the street lights with this project.
10. DISCUSS SIDEWALK COST SHARING SIDEWALK IMPROVEMENTS FOR 509 PINE STREET -
CD Director, Michelle Groenevelt said that Dr. Charles has an agreement with the City to
install a ten foot sidewalk on Pine Street and an eight foot sidewalk on Roosevelt. Her
thought was that if design work was being done on Pine Street that it could be
incorporated with his project. But now with the budget constraints she is not sure if the
committee would want to commit money to another portion of the district. Dr. Charles
has a development agreement with the City, so some committee members felt he
should complete the project.
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11. NEXT MEETING
August 17, 2010
12. ADJOURNMENT at 4:15 p.m.
Dated: July 30, 2010
Rick Fereday
MURA Chair
Atte
Debra Sm*h
Administrative A stant
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