HomeMy Public PortalAboutMinutes - MRA - 2010-08-25CITY OF MCCALL
URBAN REDEVELOPMENT AGENCY
Minutes
August 25, 2010 —8:00 am
Legion Hall
216 E. Park Street
1. CALL TO ORDER AND ROLL CALL
Staff called rolled. Members Don Bailey, Claudia Delaney, John Watkins, Rick
Winkeller, Bob Youde, and Chairman Fereday.
2. APPROVAL OF MINUTES
Member Winkeller moved to approve the July 30, 2010 minutes as presented.
Member Watkins seconded the motion. The motion carried.
3. APPROVAL OF INVOICES
Member Watkins moved to approve and pay the present White Peterson Invoice.
Member Youde seconded the motion. The motion carried.
4. MURA BUDGET FY11
Chairman Fereday opened the public hearing on the MURA budget.
The Agency briefly discussed the necessity of a public hearing.
Member Bailey voiced concern over the proposed budget, noting that it should match
the FY10 actual amount of $634,000. The Agency briefly speculated on the likelihood
of the current year's revenue changing.
Member Bailey noted that the carry forward figure looked low and that each report
representing the carry forward figure seems to have a different number.
Chairman Fereday noted that in a meeting with the City Treasurer, he had indicated
that he would prefer a conservative number and that this may be the cause for the
changing carry forward numbers.
5. SUNDIAL UPDATE- OTAK
The Agency noted that the update on the sundial are present in the previously
approved minutes.
Chairman Fereday noted that Nathan Stewart had some updates. Mr. Stewart said that
he is working with OTAK on the final details and that he is getting OTAK his final
comments, including the requirement to have boulders along the downhill side of the
wall. Mr. Stewart noted that it could be logical to add this work to the existing MURA
project to utilize the fact that the contractors will already be mobilized and working in
the area.
Chairman Fereday asked Dennis Coyle had been working with Nathan on his review of
the change. He indicated that he had, and that he was in support of the boulders along
the base of the wall.
Mr. Coyle, Mr. Stewart and the Agency discussed the design of the sundial, specifically
the French drain to control erosion.
Member Delaney voiced concern over the $50,000 cost of the upgrade, and that in
retrospect she would not have supported the upgrade if she had known this figure up-
front.
The Agency briefly discussed the considerations for delaying the construction until the
beginning of the next building season.
Member Delaney moved to construct the sundial in the spring with management and
coordination by Mr. Stewart and Mr. Coyle. Member Watkins seconded the motion.
The motion carried.
Mr. Stewart noted that he would bring plans to the next meeting for the Agency to
review and approve.
Chairman Fereday inquired about the status of the parking lot bathroom from Mr.
Coyle. Mr. Coyle provided a brief update. He noted that it would be ideal for the
project to be added to the larger MURA project contract for simplicity.
The Agency discussed the scenario in which the cost of the project exceeded the
budget. Mr. Coyle noted that there were a couple of ways to deal with this situation.
6. UPDATED QUOTES FOR PANEL BASES
Dennis Coyle presented a local bid for the project, which was less than what was
budgeted.
The Agency asked some basic question about the detils of the project.
Member Winkeller moved to order the presented panels through the presented
contractor. Member Delaney seconded the motion. The Agency made comments on
the timing of installation. The motion carried.
7. BIDS FOR THE 2010 IMPROVEMENT PROJECT
Nathan Cleaver suggested the board decide how much they wanted to spend, keeping
in mind a 5% contingency plan.
The Agency made comments that they would like to not spend all of the remaining
budget.
Member Bailey made comments regarding his review of the budget numbers.
Mr. Cleaver provided an explanation of base bid project and each of the additive bids
as they were either the same or different from the original base bid and additive bids.
Mr. Cleaver provided a chart comparing the costs of the two major bidders based on
various construction scenarios with regards to the base bid and combinations with
additive bids.
Mr. Cleaver, responding to a question, noted that the lack of bids was directly related
to the negative reputation of the City of McCall regarding infrastructure projects.
Mr. Cleaver explained various combinations of the base bid with additive bids.
Mr. Cleaver recommended that the Agency award the contract to Granite
Construction, move forward with presented option E, and authorize Keller and City
Staff to enter negotiations with the contractor for change orders to work on portions of
Fir Street and authorizing the Chairman to execute the contract, and authorizing Keller
to issue a notice to proceed once the contract
Mr. Stewart indicated his support of the suggested Option E.
The Agency made comments and discussed the elements of the overall project that
were in additive bids or left for future years.
The conversation was changed back to the budget from the previous agenda item.
Linda Stokes and Member Bailey discussed the likely valuation and revenues, as well as
the way in which the board is funded.
Hearing no further comment, Chairman Fereday closed the public hearing on the
budge.
Member Bailey moved to approve the budget with a property tax revenue for $600,000
with the difference between the existing expenditure and this new revenue figure to
be placed in professional services line item. Member Delaney seconded the motion.
The motion carried unanimously.
Member Delaney moved to approve Option E, authorize the Chairman to execute the
contract, and authorize Keller to issue a notice to proceed. Member Winkeller
seconded the motion. The motion carried unanimously.
Mr. Cleaver requested that the Agency determine a budget up to which he and City
staff would be allowed to negotiate with contractors up to for change orders.
Mr. Cleaver walked through the document outlining the costs for construction
administration, specifically addressing the reductions in costs.
Mr. Cleaver and Mr. Stewart recommended the construction administration portion
and Option 2 of the Resident Project Representative portion of the document.
Member Winkeller moved to approve the presented document construction
administration and the second resident project representative option. Member
Delaney seconded the motion. The motion carried.
The Agency discussed upcoming meetings and public notice requirements.
8. NEXT MEETING
The next regular meeting was scheduled for September 21, 2010. The date of an
upcoming special meeting was yet to be determined.
9. ADJOURNMENT
Chairman Fereday adjourned the meeting a 10:30am.
Dated:
Rick Fereday
MURA Chair
Attest:
Bradley Kraushaar
City Planner