The URL can be used to link to this page

Home My Public Portal AboutMinutes - MRA - 2010-10-29 - SignedCITY OF MCCALL URBAN REDEVELOPMENT AGENCY Minutes October 29, 2010 —1:30 pm Legion Hall 216 E. Park Street 1. CALL TO ORDER AND ROLL CALL Don Bailey, Claudia Delaney, Rick Fereday, John Watkins, Rick Winkeller, Bob Youde were present. Member Delaney moved to amend the agenda to add a Granite pay order and the Legacy Park sidewalk Warranty Issue, Member Bailey seconded; the motion carried. 2. APPROVAL OF MINUTES The August 25, 2010 minutes need to be clarified to add options including the additional chart with the recommendations from Keller Associates. Staff was directed to bring back the minutes to the next meeting. The September 29 minutes should include some discussion about sourcing the granite from China. Add some information about the discussion that occurred. The August and September minutes will be added to the next meeting agenda in November for approval. 3. APPROVAL OF INVOICES Keller Invoice- passed out new materials ("MURA 2010 Improvement Project" attached) with a summary about contracts, the invoice is the second sheet in which MURA needs to approved. Nathan Cleaver from Keller explained each item on the on summary. Keller has not received payment for Task Order #2 and Task Order #3. Staff will check on the status. There was some confusion on the invoice format so Nathan explained each task which totaled $16,221. Member Watkins moved to approve the presented Keller invoice for $16,221, Member Bailey seconded the motion; the motion carried. Skinner Fawcett LLP Invoice- Member Delaney moved to approve the Skinner Fawcett LLP Invoice, Member Bailey seconded the motion; the motion carried. Idaho Power Change Order — This change order from Idaho Power was presented for informational purposes only so no action was required. 4. SUNDIAL PLAN UPDATE- Parks Director Parks and Recreation Director Dennis Coyle and Staff Engineer Nathan Stewart passed out additional information on the sundial plan update (attached). Nathan and Dennis had a conference call with Mandi Roberts and Otak engineers regarding the plan. Staff MRA Minutes Page 1 discussed having the plans ready for the November meeting so they could put the project out to bid before the holidays. Originally, there were eight types of granite textures. Staff recommended one type of granite texture which is called "thermal." There are 3 shades of granite (light, medium and dark). The pavers will be red and staff assumed grey would be the color of the granite. The revised plans passed out to the Board only incorporate some of the staff comments. Dennis explained the issues associated with the drop between the sun dial and the lake. The staff suggestions included boulders to create a step. Chair Fereday asked how thick the granite will be on the sun dial and there was some discussion about the thickness. Nathan Cleaver suggested a drain rock to avoid upheaval. Claudia has a question on the plan (page 2) about 21 degrees between 12 and 11 and asked about the notes related to a person testing the layout. Nathan S. asked Mandi if there are still on budget for $50,000. Mandi responded that the project was on budget. Nathan will bring the final bid document to the next meeting that will include granite samples with textures and colors. Dennis said the thermal is good for snow plowing and has a non-skid surface. 5. PARKING LOT RESTROOM UPDATE- Parks Director Dennis said the restroom bids came in higher than money available for the project. $83,000 to $159,000 was the range of bids. IDPR will match additional funding for the project. Richard Jordan has the lowest bid so Dennis would like to get the project under contract. Staff met with Richard Jordan, selected contractor, about the contingency budget and discussed the likelihood of changes. Dennis said Richard is familiar with the public process and in his experience he does not produce many change orders. Staff's opinion is that the project's bids are close enough to the money available. Dennis asked if MURA is willing to contribute $5000 for the project because the state is going to match $7000. There was discussion about Member Winkeller's email about the changes to the design. Don said there is a cement slab to the mechanic room. Dennis said the reason for this is for garbage and recycling cans and it provides some barrier from vehicles backing into the building. Nathan Cleaver said there is money in the contingency funds from the 2010 Improvement Project. Member Youde said Rick W. email was informative and thinks the bathroom should be done properly and MRA should support the difference. Member Delaney suggested that next time there needs to further discussion on the scope and look at the process as a Board. Member Winkeller thought that the Board did not have a good hand off of the project with a clear explanation. Dennis suggested in the decision making matrix could be used next time. Nathan Cleaver suggested a design build process for structures to come in closer to project. He suggested value engineering to change design. Chairmen Fereday said there are two options- defer the project or pay the additional $5000. Member Watkins moved to provide additional $5000 to construct a bathroom and Member Youde seconded the motion. There was some discussion about value MRA Minutes Page 2 engineering and the timeline of the project. There could be some engineering discussion at the December and January meeting. There was a roll call vote: Don Bailey- yes, Claudia Delaney- yes, Rick Fereday-yes, John Watkins- yes, Rick Winkeller- yes, Bob Youde-yes. The motion carried. CONTRACTOR'S APPLICATION FOR PAYMENT TO GRANITE Nathan Cleaver presented the application for the payment. The Board reviewed the base bid schedule of items in relationship to the completion of the project. The project is about 80% complete. Member Bailey moved to approve the Contractor's Application for Payment to Granite for the period of Sept. 29, 2010 to October 29, 2010; Member Winkeller seconded the motion; the motion carried. The remaining $129,000 is mostly landscaping. Franz Witte is planning on bringing up another crew from Boise to take advantage of the good weather. City staff is working with Granite daily. John complimented Granite for working well with the businesses. 6. PANEL UPDATE- Parks Director Dennis brought MURA up to speed on the panel process. If the ground is not frozen when they are completed then panels will be installed. Don suggested that the additional names in granite be included in the sundial project. 7. IMPROVEMENT PROJECT CONSTRUCTION UPDATE -Keller & Associates Nathan Cleaver handed out another sheet "McCall Redevelopment Agency Improvement Project Update" dated October 29, 2010 (attached). Member Delaney had a question about the change order related to the trench drain. Nathan Cleaver explained why the change order is justified. Member Youde asked if there is going to be a set of as -built drawings. Nathan Cleaver, Nathan Stewart and Preston Ellingford (Project Manager) all have good records and will combined for the as built drawing. Nathan Cleaver explained that if there is 3-5% in change orders then the project is satisfactory. Nathan Cleaver suggested a split rail fence to protect the sidewalk and landscaping investment on Pine Street and East Lake Street. There was discussion about the wet soils in front of Mountain Monkey Business. Nathan Cleaver then went over possible future change orders and estimated costs. Nathan Cleaver presented the additional change order of $4546 for paving the intersection at Mill and Fir Street and would be a cost savings if done as part of the project. There was discussion about the intersection. Member Bailey moved to authorize the Chair to approve the change order for the $4600, Member Winkeller seconded the motion, all members were in favor except Member Delaney; the motion carried. MRA Minutes Page 3 8. RIBBON CUTTING OR CELEBRATION OF 2010 IMPROVEMENT PROJECT Member Delaney asked that this item be scheduled on the agenda. She suggested there needs to be a celebration and newspaper coverage of the 2010 Improvement Project. David Carey asked what the purpose of the celebration is because that may determine the type of activities. The businesses in the area will come up with some ideas and coordinate with staff. 9. LEGACY PARK SIDEWALK WARRANTY- Nathan Stewart Nathan Stewart updated the Board about the Legacy Park sidewalk situation. There is still $2100 retainage for Hillside Construction. They are not willing to fix the window until the retainage issue is resolved. City Attorney Bill Nichols said it will take extensive research into the sidewalk warranty issue. Staff asked City Attorney if MURA can exclude Hillside from future projects. The Board did not want the attorney to spend a lot of time on the issue. The Board directed staff to contact Hillside about the retainage issue. 10. NEXT MEETING- November 16, 2010 11. ADJOURNMENT The meeting was adjourned at 3:54 pm. 4")€0-4Ade7 Rick Fereday MURA Chair Attest: Micoenevelt Community Development Director MRA Minutes Page 4 Iu laaVc oN 6ur.o p L aN IVYo�d Sd'000000'S090£ NOJ'.T1 .-M NY,I ZZWOZa9 a f9.M M :>vc4d N>vb 'PVRlap WH +u nnvd dN otza[ papuodsoovi a� ; a , (� 0._ N n o0 S ao o a CD K 0 f'f' s1.uatuaeoadtiui 4 SSSS-4z4-009-1. OIO n0A 3N0d38 11V3 uononaisuoo and 4om : IpaQ NOON 100 NnNININ A /M 1N3N13A3N 03111! NOON 03ddVNM 319no0 318)(31030 ONnONO aSIX3 'XONddV 301 11VM ONV 1N3N13A3N d0 d01 NO NOON N3AIN ,L = .1 NOLLOBS -ivoku . T1 dM ONI1001 H1V3N38 111dNOtl8 139VNo .9 '1N00 - L 03 'XONddV 3NV1 SONVM01 YZ ONIdOIS (INV SN3AVd RUM HSnl3 TIVM d0 d01-, iNlor NOLLOVULNOO 30V3 NOV9 moo .0-,L ONV'dal ONOIV '30Vd 03S0dX3 30 1H013H 1111A 3A0ONO-A A 30VJ 03S0dX3 — A O101d 'dAL) ,L = .1 .6 '3503 'ON00 '01X3 1noMV5 3003 'ON00 '1SIX3 NOVA 01 'A313 'M'0' N31SAS ONION08 NIS3N AX0d3 S13M00 NV8321 4 - £ .9 3003 'ON00 '151%3 .6 nvor -nvm 11VM '13N M3N ON3 3003 0N00 A03 1SIX3 011VNNON. „£ •S-�'L �31V03N00V 03HSn80 �y L 3dAL SONIN .b/£ (ddd) 1113N3V8 13AVN0 NAl) %Z. '%tlN .l 213AV1 ONf13A31 ONVS SN3AVd 311NV80 ON1 SN3AVd LNn 313NONO3 (NNollnd d0 S301 14108 'd,k0 NMOHS SV 1311n0 1VO1N1331:9 1SIX3 31V30138 Mdid TIVM 3003 313NONO3 ONIISIX3 / NONA 3dOlS YZ 31VOONN000V / 01 NOUVA313 / L_.1�� /� L—J .m \'VA / guava 3Nn 1081N00 T1VM d0 8311433 MOW H1NON 3nN1 J - 11410d NNOM 11VM (NOI1V001 NOd Z 133HS 33S) SOIoVN 3N1-romNOo 11VM AO N31N30 '3003 '3N00 'OLX3 1110MV5 3003 'ON00 'ISIX3 HaLVN 01 'A313 V01 N1039 T V NOILV001 nano W01810313 M3N d AON3ONV1 30 1NIOd = '1'd 3Nn1VA993 d0 mod = '3'd 11VM 30 d01 = 'M'0'1 1101308d %SS 01 1113NOVI3 ONV 30VNO9n5 lOVdNOola '.9 38 11VHS 3ZIS Lin NnIVIXYN'L '31383NO3 d0 3903 03S0dX3 11V NO 83dNVH3 A MIAOW'S 'NnNININ 'S81 000'9 d0 33803 1110T1nd V ONINIVLSOS d0 318VdV0 N31SAS 0NI0N09 NIS38 AX0d3 NV 301A0Nd'S ONO0N0 01100(3 Will N3H0I14 ON 031V301 39 11VHS 301 ONIL003 d0 d01'b 133HS SIMI 11V/30 33S '831N30 Ol N3N130 .0-,Z£ NVH1 N31V380 10N dna ONI3VdS N3A3 1V 11VM NI SIN101' NOILIMN03 33VId'£ '09 30VNO (Sl9V NiSV NO) 90LV M1SV 01 ONINN03NO3 1331S ONIONOlNON 301A0Nd'Z '31V03NOOV .b/£ H1M1 V 318V1 'VYZ£OL NOI133S '313210N00 90004 3MdS1 Ol ONI080AN03 313NON00 301A0Nd'L MION i 10 ID., oBut.0,0 Z ad Sd'000'000'SO 90E NOJ'%YS ' OVVI B Qt 3 MOON r,8 Qz ,av Ud CC1O +0a.1.103 'PV OMOI COY, +0 rlvlod 0X OCN[ palwodlo0U1 0 01 �C a_n a C:7p m— aar- N� C 9 SSSS-4Z4-009-1 `JIG 00/. 380d38 'IVO uot4011.4SUOD .z0,3 40N Sa3nrd 3109N HWM 030V1d39 ONO 03MI1321 38 THIS AYMH1Yd nWIN NOaONM 1Y Sa3AYd 100 NIWON 01 AtlMN1Vd ON0503 5a3AVd 3101M3 HllN 033Y1d39 ONO 0310939 38 THIS AYMN1Yd H13M nouonnr lY SN311Vd 11/0 70.938 01 AVMN1Vd ON0SIX3 ean0 31390900 HSnl3 SNOT' 3003 35an00 8310105 ONLSIX3 ONOTION/ 'AVMN1Yd 901M 01 'JAM, 0n 90100'Sa3AVd 1339S 335 5110130 ONV NVIe TIVM 903 ('AIN3A3 wino 319. NIIM tort, -nok S113890N 1V0. OS OW 391 NMI OS3, 13S91 38 01 931iYd 3. 2103 NOI1g01 391 WPM 01 S31YI69)1 091080.0 a0 000MA1d 35n 'NN'YI) '811014 K. 1Y 310d 391 30 N011VJO'1 391 NOM venom 'd01 391 1Y On snonnumo Y N snannn 30Y1d 0M (onurnotosadV/31V0) HINON JO 3191 OM HINON 391 NO 310d 391 MOH rn31d N3AYd 3HL ODA amid 38,/ 13N1 390138 Sa38NON 3H1 30 SNO9g01 391 31Ya91110 01 3104 7.193A V 35n'9 (urea 311M10 310. '.N MY1591 On OM= 390338 .3A. 30 03313 391 029 IIIO 38 Ol Yin 391 MEIN 01 31Y1d1431 (*Nomura NO 000MA1d 3ZIS WU Y 31Yiao) 'HUM 3091 RIX 59011V 11 1M31 OS NM095 SNOISN3910 3. Ol ONNINOOOY EV3A 391 30 SHINON 391 ONIMONS Sa3AVd 31INVao 039013 30 art 3N1 N MI 'MOMS S901.3100 391 oN sn s 3NLL MIMS 1NoGAva mann sn000 AlNO TxK -moms 30 NOLLYRO sra On Inoms.r .09 331a130 N01103aI0 A1033A '0 O 3S3IS 10a0N ONOWA ION NOON au 51 2 'AtlMHLVd ON11503 30 Sa0100 ON/53ZI5 'Na3LLYd HO1VN Ol 593AVd 10 0➢3 71199 TWA TYM 1E9 .0119 lN'M M3N 3a3HM lNIOf NOISnd13 30N08d On Tmx. MOl 31380ND0 a313N1a3d lOnaI5N0O't S3lQl w +pus ry 6u.o,p ory t=xo,d Sd000000S090£ R03]I110 M :93M 11.90,28 SLY :%Y3 3M-229 (59Y := Nd oc000 ouomnok 1+wn+!1 WH +0 Mod 3N moot pa2evodvoovt c o n a o Sv CD Y� 5 b o C YC.D.� 1� 4 SSSS-ns-008-t 910 n0A 321033E 11Y3 d K M uot1.0na1.suo3 a03 1.0N L=.t z 143A .0 \ .103 31INWO nnI03N NIA)) aolo3 3NNv'NO NNN .031 031Nnd ON1 ONO (1331.15 StK NO YTMMO 11410n ONO 31INNO 335) spoor 31.1NYe'O d11N3A S3Nn 33141 109 NI MON 11013 35010. S3Nn 0311313 (wi) NOIOO 3t1 mon SLN 39V-12 iviaNns 31INVI:10 • 531dIN5 30 inroad Y A113 MONS% NOI1gNBI3 311t110 MIN 032308.1 10N OO 'WN0 1eMi OIN nnla3n 'tltOit 03953338d 30 531dI115 3ONNNO .9 X .9 moon T !D 113Olii 03 011V S 5'0 MINN 1 NN1NNN 01 115943 'Matt 161N13 1.1013111 axv 31.01 311NVd0 mon ZON10NY 3!O NOM 31V1M213100 01 5110103 NNW OW union 'man z ONM013 ON1 ONL1103 31INH10 2103 53113 3903=313 301/94d Ttak ON1 XI10 't MOON 0 133N5 SRO NO 191130 33S N38NnN 31QM10� 0 t 1.33NS 335 5111130 ONY N11d weak Noi S1N INVIADVIa 1N10(Y 1IPN1 aUNbtfJ SIN ::1331V IN 31INVED ,90.11 ivai°Saut 0 L 0 v z .cr O _-.. ..'"---n"2114116141- -.;-0-4'- -' . - — 1.11—...'""1".'"' • . -, -1' " ' • • • !.-- 7,;:::7- 4:—. - -: ice, -� „' .w •ww..+'_" ,- "..'�"' .r.. g. . o ..�.• .r_. �— v i, _ 'pia .�_..'", �. � �.•` .'- ��.�.� °.'~• - 1. s� v v U M 0 N saleposse a3113>I1 (Z aap.ao auegp sapnipx3) %67 = peluoD ieu!2!Jo / sauegj Z£0`£179$ 9L0`9$ = uoi pmnsuop pai.eLuns3 le�ol _ �e�ol-qnS SL9$ sJasp amen Jalem puppled liegdse leuoPippy) 000`Z$ ti# Isanba8 lesodom (silos Bann Aq pasneD uoneJeda.ad gang uoilippy) 0017$ £Z# Isanbad lesodom (eDua3 lie8 1lIdS) 00Z`Z$ ZZ# isanba8 lesodoad (uo!leaalle Japlupds aIMi owV) 001$ ZZ# lsanbaH lesodo.ad (Aquow jo ui sJaned) ZOL`Z$ 8# Isanbad lesodom i.sop palewnsa pue saapao aSueLp ampsod 9S6`9£9$ (suoilepunol alod •x3 7s, sJalaw aaleM) LIV17$ (swali •DsiW) ZOZ`17$ (uomppe aeuieiG iwolS -1H) ££V9£$ (a.o! 2u!>ped sl..aodS AlineJD .104 lanais) LS9`Z$ 61b8`68S$ _ �e�ol-qnS ti _lapJo aueg3 £ aapap auegp Z aapio auegD aapio aueq' pe,a.uoj leuPPO saSueyp 1.3ealuop parnax3 OZOZ `6Z JagoP0 31biadf1133f021d 1N3VV3n0HdUV1 ADN3DV 1NTAIdO13n3a3H 11VDDI V