HomeMy Public PortalAboutMinutes - MRA - 2010-11-16CITY OF MCCALL
URBAN REDEVELOPMENT AGENCY
Agenda
November 16, 2010-8 am
Legion Hall
216 E. Park Street
1. CALL TO ORDER AND ROLL CALL
Don Bailey, Claudia Delaney, Rick Fereday, John Watkins, Rick Winkeller, Bob
Youde were present.
2. APPROVAL OF MINUTES
May 18, 2010- Staff will proof read the minutes and bring them back to the Board for
approval at the December meeting.
August 25, 2010- Staff needs to add the table that references Option E for the next
meeting.
September 29, 2010- Member Delaney moved to approve the minutes for September
29, 2010 meeting. Member Watkins seconded the motion; the motion carried.
October 29, 2010- Member Delaney moved to approve the minutes with minor edits
for October 29, 2010 meeting. Member Winkeller seconded the motion; the motion
carried.
3. SUNDIAL PLAN UPDATE- Parks Director
Dennis Coyle, Parks and Recreation Director, and Nathan Stewart, Staff Engineer, met
with Mandi Roberts, consultant from Otak, yesterday to discuss the latest version of
the sundial plan. Staff gave Mandi a number of comments and said she will have
revised plans within 48 hours. Staff will circulate the plans via email to the Board.
Nathan will put the plans into the City bid format for the Board's review.
Nathan Stewart discussed the granite texture options- polished, thermal, and bush
hammer. Nathan passed around samples of the granite textures. Staff recommended
the Board not take action on the texture until bush hammer sample is reviewed in
person. The thickness specified in the plan is 6 cm. Nathan said the bush hammer is
cheaper option and both textures require sealing. Nathan said four granite
manufacturers were identified or equal manufacturers could be used. Idaho Granite
Works or Boise Works are the local providers and the future of 3D is unknown.
Nathan will leave samples of the two textures (bush hammer and thermal) at City Hall
for the Board to review. The Board will email a texture preference to Nathan. Member
Winkeller asked if there is a material certification for the granite and Nathan confirmed
this is a requirement.
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Nathan updated the Board on the $2200 retainage issue. Hillside said they will fix the
window in the spring and it was decided to the Board will return the retainage when the
window work is completed.
4. PARKING LOT RESTROOM UPDATE
Dennis Coyle said the contract is signed with the contractor and the project will begin
in the spring. The contractor is comfortable with value engineering. The contractor
needs to order the block which takes 7 weeks. Dennis passed around samples of colors
and staff recommended "Sable" as the color. The Board agreed on this color. Member
Bailey asked if the City could put a solar panel on the restroom as part of the REEZ
grant. Staff will look into this issue. The Board discussed the issue of value engineering
and having an opportunity to review the suggestions. Member Winkeller mentioned
the idea of incorporating heat into the project but the Board generally did not want
heat incorporated in the heat.
5. IMPROVEMENT PROJECT CONSTRUCTION UPDATE
Nathan Cleaver, Keller & Associates, distributed the information associated with
change order No. 5 and a project summary sheet (attached). Nathan explained Change
Order 5. Mountain Monkey Business paid for the pavers ($2700.) The fire hydrant near
Mountain Monkey Business was provided by the City but a new value was needed.
Item #11 included the sprinklers in the right of way, a drain by the bus stop, and
included a curb near Amerititle. Item #13 is the curb foundation at Mountain Monkey.
#14 was additional work for the bathroom and utility modifications for the restroom as
there were some additional costs for the coordination. A concrete collar was needed
for sewer in the Mill/Fir Intersection.
The total cost of the project was discussed. The total estimated construction cost is
$651,758.66 and the change from the original contract is 3.1%. Nathan Stewart
explained why the coconut fiber is required to prevent soil erosion in the north side of
the parking lot. There was some discussion on striping the parking lot in the spring. A
walk through with Keller, City staff and Granite was completed on Friday (November 12)
to create a final punch list. Nathan Cleaver will get a deduct from the contractor and see
if it is something the City should take on in the spring. He assured the Board there
should not be any remobilizing cost due to asking for it to be put off. Nathan Stewart is
expecting issues on Fir Street because there was not proper compaction so Granite will
likely be back in the spring to finish this project. The engineer will value the remaining
improvements and hold this amount as retainage. Nathan Stewart also said that they
were waiting for the parking lot to be cleaned to determine if the contractor needs to
perform any remedial work to possible damage done through the construction work.
Member Delaney moved to approve Change Order No. 5 for the amount of
$14,802.44. Member Youde seconded the motion; the motion carried.
6. RIBBON CUTTING/CELEBRATION OF 2010 IMPROVEMENT PROJECT
Members Delaney, Watkins and Winkeller have been working on the celebration
details. Member Watkins has donated tents for the celebration on Saturday, November
20 from 1-4 pm. The tents will be located on east side of Razzle Dazzle. The businesses
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are paying for the thank you ad in Star News. The businesses will be offering different
activities and specials. There will be another and bigger celebration in the summer
when more people are in town. Chairman Fereday and Member Winkeller will staff the
tent for the first 2 hours and Member Bailey will staff the tent during the second shift.
Staff is working on signs and will bring materials on Saturday. David Carey will be
supplying refreshments for the event.
7. NEXT MEETING- The next meeting date was scheduled for December 14, 2010.
8. ADJOURNMENT
The meeting was adjourned at 9:29 am.
Dated: November 16, 2010
Rick Fereday
MURA Chair
Attest: ep
Michette—Groenevelt
Community Development Director
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