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HomeMy Public PortalAbout02) 7.A.1. CC Minutes1. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING OCTOBER 15, 2013 AGENDA ITEM 7.A-1 Mayor Sternquist called the Regular City Council Meeting to order at 7:33 p.rn. at First United Methodist Church located at 5957 Golden West Avenue, Temple City. 2. ROLL CALL PRESENT: ABSENT: ALSO PRESENT: Councilmember-Chavez, Vizcarra, Blum and Sternquist Councilmember-Yu City Manager Pulido, City Attorney Vail, City Clerk Kuo, Assistant to the City Manager/ Economic Development Manager Haworth, Parks and Recreation Director Burroughs, Administrative Service Director Hause, Community Development Director Persico and Planning Manager Starns. Councilmember Chavez moved to excuse Councilmember Yu, seconded by Councilmember Vizcarra and unanimously carried. 3. INVOCATION Pastor Jim Walden, First Baptist Church, provided the Invocation 4. PLEDGE OF ALLEGIANCE Donna Georgi no led those present in the Pledge of Allegiance to the Flag 5. CEREMONIAL MATTERS-PRESENTATIONS A CERTIFICATE OF RECOGNITION-LIEUTENANT PAULA TOKAR Mayor Sternquist presented certificates of recognition to Lieutenant Tokar, for her contribution to the Temple City community. B. TEMPLE CITY CHAMBER MONTHLY UPDATE Peter Choi, Temple City Chamber of Commerce President/CEO, gave an update of the Chamber's activities for the month of September. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA City Council Minutes October 15,2013 Page 2 of 10 Jing Li, Temple City Library Manager, announced upcoming library programs and services for the month of October. 7. CONSENT CALENDAR Councilmember Chavez pulled item H and Councilmember Vizcarra pulled item I for staff presentation. Councilmember Vizcarra moved to approve the Consent Calendar, seconded by Mayor ProTem Blum and unanimously carried. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Special Meeting of September 26, 2013; and 2) Minutes of the City Council Regular Meeting of October 1, 2013. Action: Approve. B. PLANNING COMMISSION ACTIONS-MEETING OF SEPTEMBER 23, 2013 The City Council is requested to review the Planning Commission actions of their meeting of September 23, 2013. Action: Received and filed. C. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF SEPTEMBER 25,2013 The City Council is requested to review the Public Safety Commission actions of their meeting of September 25, 2013. Action: Received and filed. D. PUBLIC ARTS COMMISSION ACTIONS -MEETING OF OCTOBER 2, 2013 The City Council is requested to review the Public Arts Commission actions of their meeting of October 2, 2013. Action: Received and filed. E. RELEASE OF SECURITY FOR TRACT NO. 54302 FOR SANITARY SEWER IMPROVEMENTS AT 5132 A-E SERENO DRIVE City Council Minutes October 15, 2013 Page 3 of 10 When a developer is proposing a sub-division in the City, a security deposit must be submitted to ensure that required improvements (e.g., sanitary sewer, water system, street tree, and/or road improvements) are completed in accordance with approved plans. After the improvements are completed by the developer, the City is notified by Los Angeles County Department of Public Works that the improvements have been completed, inspected, and found to be in compliance with the approved plans. Once notified by Public Works, the City Council must approve the work that has been completed, accept the improvements for public use and maintenance, and approve the release of the deposited securities. The Los Angeles County Department of Public Works notified the City that the sewer improvements were completed, inspected and found to be in compliance with the approved plans. Action: Approved the work that has been completed and accepted the sewer improvements for public use; and authorized the release of the security in the amount of $33,000 for Tract No. 54302. F. REJECTION OF ALL BIDS AND AUTHORIZATION TO RE-BID FOR ELECTRONIC CONTENT MANAGEMENT SYSTEM (DOCUMENT IMAGING SOFTWARE) The City received six RFPs from: Advance Processing and Imaging (API- OptiView), American Microlmaging, Inc. (AMI-Laserfiche Avante), Complete Paperless Solution (CPS-Laserfiche Avante), ECS Imaging, Inc. (ECS- Laserfiche Avante), LSSP Corp. (LSSP-PinPoint), and Webiplex (DocuPeak). The City's selection committee (i.e., Administrative Services Director Hause, Community Development Director Persico, Assistant to the City Manager I Economic Development Manager Haworth, City's contracted IT staff MacCuil, Deputy City Clerk Bonus, and City Clerk Kuo) reviewed the proposals, met to receive demonstrations I presentation and contacted the technical support line to test responsiveness and ease of access for all companies who submitted an RFP (API, AMI, CPS, ECS, and LSSP). After the evaluation and demonstrations of the ECMS, staff realized that there is no requirement in the RFP, giving the City the flexibility to customize the look of the ECMS in order to match the feel and functionality of the City's upcoming new improved website. This flexibility is important in order to keep the City's information interface consistent. Action: Rejected all bids for the Electronic Content Management System (ECMS) (Document Imaging Software); and authorized staff to re- City Council Minutes October 15, 2013 Page 4 of 10 advertise for the ECMS. G. REQUEST FROM THE TEMPLE CITY CAMELLIA FESTIVAL FOR SUPPORT AND AUTHORIZATION FOR USE OF STREET AND FACILITIES FOR THE 2014 CAMELLIA FESTIVAL The Festival will be celebrating its 70th anniversary in 2014. For many years, Festival volunteers and City staff have heard requests from residents to incorporate changes to this community event. The requests received most often were: 1) to change, or add, carnival rides; and 2) to serve beer and wine at the Festival as is customary at most church fiestas and other nonprofit events. With the upcoming 70th anniversary in 2014, the Festival's Board agreed this was an opportune time to implement some of the changes that had been requested over the past several years. Changes approved by the Board include: 1) closure of Las Tunas Drive, between Kauffman Avenue and Golden West Avenue for additional carnival rides and attractions; 2) a beer/wine garden; 3) extension of Festival hours until 11:00 p.m. on Friday, February 21, 2014 and Saturday, February 22, 2014; 4) food trucks on Friday, February 21, 2014; and 5) concerts, featuring bands from the City's summer concert series, on Saturday evening, February 22, 2014 and Sunday afternoon, February 23, 2014. The City Council is requested to review and approve requests from the Festival as identified in the Camellia Festival's Request letter for City Support. Action: 1. Authorized use of Temple City Park, the parking lots adjacent to City Hall and the Civic Center, and Las Tunas Drive between Kauffman Avenue and Golden West Avenue for carnival rides and attractions from 12 noon on Wednesday, February 19, 2014 until 6:00 a.m. on Monday, February 24, 2014; 2. Approved three permits for consumption of alcohol in Temple City Park pursuant to section 4400 of the TCMC, from 4:00-10:00 p.m. Friday, February 21, 2014; 4:00-10:00 p.m. Saturday, February 22, 2014; and 2:00-7:30 p.m. Sunday, February 23, 2014; 3. Authorized temporary parking bans and street closures in connection with the parade; 4. Approved City staff to hang a street banner across Las Tunas Drive in front ofTemple City Park; 5. Authorized food truck vendors on Golden West Avenue on Friday, February 21, 2014; and City Council Minutes October 15, 2013 Page 5 of 10 6. Authorized certain local youth and community organizations to sell food, patches, etc. along the parade route. J. PETTY CASH REPORT The City Council is requested to review, receive and file the Petty Cash Report. Action: Received and filed. K. ADOPTION OF RESOLUTION NO. 13-4949 -APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4949 authorizing the payment of bills. Action: Adopted Resolution No. 13-4949. H. APPROVAL OF ROSEMEAD BOULEVARD FINAL ART DESIGN CONCEPTS Public artwork planned for the $20.7 million Rosemead Boulevard Safety Enhancement and Beautification Project (Rosemead Project) will establish the City's first public art collection comprised of art pavers, text art features, sculptures and tile mosaic murals. Through these public art installments, the Rosemead Boulevard art walk will exhibit Temple City's untold story, inviting pedestrians, cyclists and drivers to experience the community's origins and shared values through imagery and interactive artwork. The Public Arts Commission (Commission) recommended for City Council approval the final design concepts for artist Stern's two sculptures and Brailsford's 24 art pavers with text features. Furthermore, the Commission concurred with staff's recommendation to temporarily cease the final design conceptualization of artist Queijan's four tile mosaic murals, as only nine inches of the murals would be visible from underneath their currently proposed seating bench locations. Assistant to the City Manager I Economic Development Manager Haworth gave a brief summary of the staff report. Artist Brailsford and Stern gave a brief presentation of their final art design concept. Councilmember Vizcarra left the meeting at 8:06 p.m. and returned at 8: 10 p.m. Councilmember Chavez made a motion to approve artist Daniel Stern's final design concept for two sculptures thereby initiating the fabrication process; City Council Minutes October 15,2013 Page 6 of 10 approve artist Robin Brailsford's final design concept for 24 art pavers with text features thereby initiating the fabrication process; and directed staff to pursue alternate placement options for the installation of artist Carole Queijan's four tile mosaic murals, and present recommendations for the Council's consideration at its meeting of November 5, 2013. Seconded by Councilmember Vizcarra and unanimously carried. I. UPDATE ON HISTORIC PRESERVATION IN TEMPLE CITY Over the last three years, the City has been working on establishing a historic preservation program. In order to create an effective historic preservation program there are four elements that need to be established: 1) The City's General Plan should have goals and policies related to historic preservation; 2) Create a historic preservation ordinance to provide the framework for evaluating and designating properties, and providing a process for potential alterations to those properties; 3) Create a historic context statement which provides the history of development in the City and identifies property types, property characteristics (character-defining features) of the various property types, and eligibility and integrity thresholds; 4) Perform a historic resources survey that identifies and evaluates properties based on the historic context and designation criteria in the historic preservation ordinance (as well as State and National Register criteria). Thus far, the City has completed two of the four elements necessary to establish an effective historic preservation program in the City (i.e., the historic context statement and the survey were completed as one document). The City has hired GPA Consulting, Inc. to engage the community in a discussion regarding historic preservation and is seeking the community's input to determine "what is historic and what should be preserved?" This input is crucial in determining if a Historic Preservation Ordinance should be created and, if so, ensuring any Historic Preservation Ordinance is tailored to the needs of Temple City. Mayor Sternquist opened public comment. Gayle Theilacker and Wendy Payne, Temple City residents made comments and asked questions regarding the City's Historic Preservation Program. Community Development Director Persico and Planning Manager Starns answered the public speakers' and City Council's questions. Carol Daugherty, Temple City Historical Society President, spoke about the City's Historical Museum. Councilmember Vizcarra made a motion to receive and file the update of the City Council Minutes October 15,2013 Page 7 of 10 City's Historic Preservation Program. Seconded by Mayor Pro Tern Blum and unanimously carried. 8. UNFINISHED BUSINESS-None 9. NEW BUSINESS A. PUBLIC HEARING ADOPTION OF RESOLUTION NO. 13-4948 CERTIFYING CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM FOR JUNE 1, 2012 TO MAY 31,2013. In 1992, the Los Angeles County Metropolitan Transportation Authority (MTA) implemented the Congestion Management Program (CMP). In accordance with this program, every city must make an annual determination of conformance. The City Council is requested to conduct a public hearing and adopt Resolution No. 13-4948 certifying conformance with the Los Angeles County Congestion Manager Program. Community Development Director Persico gave a brief summary of the staff report. Mayor Pro Tern Blum made a motion to adopt a resolution certifying the City is in compliance with the Los Angeles County Congestion Management Program. Seconded by Councilmember Vizcarra and unanimously carried. B. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH THE PLANNING CENTER I DC&E TO PREPARE AN UPDATE TO THE CITY'S GENERAL PLAN, ZONING CODE, AND THE ROUTE 19 VILLAGE SPECIFIC PLAN The General Plan is the umbrella document that allows cities to plan for future development. The California State Supreme Court has referred to General Plans as "the Constitution for future development". The City's existing General Plan is over 25 years old and is severely outdated. This general plan update is looking to the future of Temple City and will set the direction of the City for the next generation. Updating the general plan at this time will also allow us to build upon the work currently being completed as part of City's Strategic Plan. Combined with the update to the City's Zoning Code and the creation of the Specific Plan, this project provides an incredible opportunity to set the City on a path that will provide an improved quality of life and enhance Temple City's reputation as a great place to live and work. Planning Manager Starns gave a brief summary of the staff report. City Council Minutes October 15,2013 Page 8 of 10 Shannon Kimball, The Planning Center DC&E representative, gave a brief presentation regarding the General Plan update process. Jim Clift, Temple City resident, asked questions regarding the 2050 Mid- Century Plan. Mayor Pro Tem Blum made a motion to approve a Consultant Services Agreement with The Planning Center 1 DC&E to prepare an update to the City's General Plan, Zoning Code, and the Route 19 Village Specific Plan; and authorize the City Manager to execute the Consultant Services Agreement in an amount not to exceed $1,159,049. Seconded by Councilmember Vizcarra and unanimously carried. 10. COMMUNICATIONS-None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING At 9:33p.m., the City Council recessed to the Successor Agency Meeting. Minutes of the Successor Agency Meeting are set forth in full in the Successor Agency's records. RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 9:35 p.m. with all Councilmembers present. 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY-None 13. UPDATE FROM CITY MANAGER City Manager Pulido announced upcoming City events: Saturday, October 19, Annual Fall Festival and Classic Car Show at Temple City Park from noon to 4 p.m.; Monday, October 21, Parks and Open Space Master Plan Community Meeting at 7 p.m., public is invited to attend; Wednesday, October 23, City will host its annual Flu Shot Clinic at the Live Oak Park from 9 a.m. to noon. 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 6/3/2011 None B. School District/City Standing Committee City Council Minutes October 15, 2013 Page 9 of 10 (Councilmember Chavez and Mayor Pro Tern Blum)-Formed 1/3/2012 None C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra)-Formed 11/6/2012 None D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor Pro Tern Blum)-Formed 4/2/2013 None E. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tern Blum and Mayor Sternquist)-Formed 4/16/2013 None F. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor Pro Tern Blum)-Formed 5/13/2013 None G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (Councilmember Vizcarra and Yu)-Formed 8/20/2013 None H. Council Chamber Renovation Standing Committee (Councilmember Vizcarra and Mayor Sternquist)-Formed 8/20/2013 None 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ-None B. COUNCILMEMBER VIZCARRA Reported that the City Council Chamber Renovation Project is on track. Asked for City Council's support to install a fountain on the south west corner of Temple City Park and directed staff to bring recommendations back to City Council for consideration. C. COUNCILMEMBER YU -None City Council Minutes October 15, 2013 Page 10 of 10 D. MAYOR PROTEM BLUM-None E. MAYOR STERNQUIST Commented on and shared information learned from the Joint Power Insurance Authority (JPIA) conference she attended last week. 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ-None B. COUNCILMEMBER VIZCARRA -$103.82 Per Diem Rates for meals and mileage reimbursement for the California Contract Cities 33'd Annual Fall Conference: October 4-6, 2013. C. COUNCILMEMBER YU-None D. MAYOR PROTEM BLUM-None E. MAYOR STERNQUIST -$103.82 Per Diem Rates for meals and mileage reimbursement for the California Contract Cities 33rd Annual Fall Conference: October 4-6, 2013. 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA -None 18. CLOSED SESSION-None 19. ADJOURNMENT The City Council Regular Meeting adjourned at 9:47 p.m. to the next Regular City Council meeting of November 5. That meeting will be held at the newly renovated City Council Chamber located at 5938 Kauffman Avenue. Mayor ATTEST: City Clerk