HomeMy Public PortalAbout09) 7.G. Petty Cash and Visa Card ReportAGENDA
ITEM ?.G.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE: November 5, 2013
TO: The Honorable City Council
FROM: Jose E. Pulido, City Manager ttl
Via: Tracey L. Hause, Admini'Stl-ative Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash and Visa Card
Report.
BACKGROUND:
1 . On August 6, 1991, staff began submitting the Petty Cash Report to the City Council
on a regular basis.
2 . On Ju ne 3, 1997, staff began submitting the Visa Card Report to the City Council on
an as needed basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from October 1, 2013 to October 23, 2013. The total of petty cash
expenditures were $539.91 (Attachment "A"). The petty cash fund will be reimbursed
after the City Council approves the November 5, 2013 Warrant Register. Further, the
City Council is being requested to review the Visa Card Report from September 5, 2013
to October 7, 2013. The total of the Visa card expenditures were $7,420.29 (Attachment
"B") and were paid on the November 5, 2013 Warrant Register.
City Council
November 5, 2013
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CONCLUSION:
As has been our past practice, the attached Petty Cash and Visa Card Reports are
being presented for Council review and for staff to answer any questions that they may
have with regards to these expenditures. This practice seeks to avoid any potential
misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2013-14 City Budget.
ATTACHMENTS:
A. Petty Cash Detail
B. Visa Card Charge
Attachment "A"
Account No. Description
01-910-41-4410 $ 39.66 Meeting Refreshments for City Council Meeting
$ 7.17 Supplies for Antonovich Meeting
$ 46.83 TOTAL
01-910-41-4670 $ 39.99 Citizens Academy Snacks
$ 39.24 Citizens Academy Binders (x24)
$ 33.87 Citizens Academy Snacks
$ 30.52 Citizens Academy Dividers (x28)
$ 12.18 Citizens Academy Snacks
$ 8.90 Citizens Academy Snacks
$ 7.17 Citizens Academy Binders (x2)
$ 171.87 TOTAL
01-920-49-4450 $ 6.97 Mailing of Notary filing
$ 6.97 TOTAL
01-930-53-4410 $ 4.89 Water for Planning Commission
$ 4.89 TOTAL
01-930-53-4470 $ 2.00 Recording of Tree Grant
$ 2.00 TOTAL
01-940-57-4630 $ 48.87 Supplies for Car Show
R14-07 $ 25.00 Car Show Snacks
$ 19.62 Car Show Gift Card
$ 11.41 Car Show Supplies
$ 2.18 Supplies for Car Show
$ 107.08 TOTAL
01-940-57-4465 $ 40.30 Office Supplies
R14-01 $ 40.30 TOTAL
01-940-57-4690 $ 28.33 Senior Supplies
R14-06 $ 28.33 TOTAL
60-980-59-481 0 $ 44.78 Parks and Open Space Advisory Meeting Refreshments
P12-02 $ 43.86 Parks and Open Space Advisory Meeting Snacks
$ 43.00 Parks and Open Space Advisory Meeting Snacks
$ 131.64 TOTAL
Grand Total $ 539.91 Receipt #14w5275 to 14~5295
VISA CARD CHARGES Attachment "B"
915113 -1017113
9/5/13 TEMECULA CREEK INN 334.50
Hotel registration for CCCA Fall Seminar-Mayor Sternquist and Councilmember Vizcarra
(Advance deposit)
9/7/13 INTL SOC ARBORICUL TURE 165.00
Membership for Tree Trimmer Lead Worker Cruse
9/8/13 PODS #49 310.19
Storage container rental due to Council Chambers Renovation
9/1 0/13 URBAN INSIGHT/PLANETIZEN 99.95
Recruit advertising for the Part Time Management Analyst Postion for the Community
Development Department
9/10/13 THE HOME DEPOT 84.33
Purchase of sanding respirator valves and shelving laminated panel
9/1 0/13 SUPERSHUTTLE EXECUCARSAC (108.00)
Refund from prior shutlle service cancellation
9/10/13 SUPERSHUTTLE EXECUCARSAC 82.00
Shuttle service from Sacramento Airport to hotel-Mayor Sternquist and Councilmember
Vizcarra
9/11/13 RALPHS 43.96
Refreshment for the Neigborhood Watch Meeting
9/11113 TACOS EL CHAPARRITO 400.00
Food for the Neighborhood Watch Meeting
9/13/13 PAYPAL'ARMAGREATER 60.00
ARMA Greater Los Angeles Chapter Meeting -City Clerk Kuo and Deputy City Clerk
Bonus
9/13/13 ARMA INTERNATIONAL 460.00
ARMA International Memberships-City Clerk Kuo and Deputy City Clerk Bonus
9/13/13 THE HOME DEPOT 7.96
Drill bits
9/16/13 APA CONFERENCE 60.00
APA Annual Conference -City Manager Pulido
9/17/13 APA CONFERENCE 120.00
APA Annual Conference-Councilmember Chavez and Assistant to the City
Manager I Economic Development Manager Haworth
9/18/13 HONG KONG DIAMOND BAKERY 250.04
Bakery for Senior Luncheon Program
9/19/13 PAYPAL 'COMMUNITYPARTNERS 185.00
Bike SGV Awards Dinner and Ceremony -Mayor Sternquist, Councilmembers Chavez,
Vizcarra, and Yu
9/19/13 PAYPAL 'COMMUNITYPARTNERS 45.00
Bike SGV Awards Dinner and Ceremony-Mr. Sternquist (to be reimbursed to City)
9/20/13 CITIZEN HOTEL 1,04940
Hotel registration for LOCC Annual Conference -Councilmember Chavez and City
Manager Pulido
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VISA CARD CHARGES Attachment "B"
9/5/13-10/7/13
9/25/13 TEMECULA CREEK INN 334.50
Hotel registration for CCCA Fall Seminar-Mayor Sternquist and Councllmember Vizcarra
(Balance payment)
9/25/13 OFFICE DEPOT 28.32
Laminating sheets
9/27113 FLAGPOLES ETC. 250.00
Solar lights for fiag poles in Temple City Park
10/2/13 NATL NOTARY ASSN 320.61
Notary supplies for City Clerk Office
1 0/2/13 CITY OF TEMPLE CITY 3.00
Setup testing for the city temporary parking permit machine
10/2/13 OWW 'ORBITZ.COM 172.51
Car rental to attend CCCA Fall Seminar-Mayor Sternquist and Councilmember Vizcarra
10/2/13 UNITED 449 60
Airfare to CCCA Fall Seminar-Mayor Sternquist and Councilmember Vizcarra
1 0/2/13 STONEZ ROLLING VIDEO GAMES 150.00
Deposit for game trailer rental for the Costume Ball Entertainment Event
10/3/13 STONEZ ROLLING VIDEO GAMES 150.00
Balance payment for game trailer rental for the Costume Ball Entertainment Event
10/4/13 WWW NBBLO ORG 1,246.00
Registration for 2013 Progressive Solutions User Conference-Accountant Ma, Zamora,
Office Assistant Scotts, and Secretary Monroy
1 0/4/13 MARRIOTI DES SPRINGS VILLA 331.36
Hotel registration for Human Resources Seminar-Interim Personnel Analysis Johnson
10/4/13 SQ 'SOUTHERN CALIFORNIA 135.00
Teen coalition registration for Teen Zone Event
10/4113 BEACH/POF LOT 12.00
Parking at Santa Moinca Pier for Teen Zone Excursion
10/7113 ENTERPRISE RENT-A-CAR 130.77
Car rental to attend APA Awards-City Manager Pulido, Assistant to the City Mananger/
Economic Development Manager Haworth
10/7113 ENTERPRISE RENT-A-CAR 57.29
Fuel for car rental
TOTAL 7,420.29
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