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HomeMy Public PortalAboutMinutes - MRA - 2011-06-21City of McCall Urban Redevelopment Agency Minutes June 21, 2011-8:00 am Legion Hall 216 E. Park Street 1. CALL TO ORDER AND ROLL CALL Chairman Rick Fereday, Don Bailey, Rick Winkeller, Bob Youde, Dave Peugh, Nic Swanson and one vacancy. Parks and Recreation Director Dennis Coyle, Mandy Robert representing OTAK and Administrative Assistant Deb Smith were also present. 2. APPROVAL OF MINUTES Member Winkeller moved to approve May 17, 2011 meeting minutes and the June 13, 2011 special meeting minutes as presented. Member Swanson seconded the motion. The motion carried. 3. INVOICES • Redevelopment Association of Idaho (05-17-11) Member Youde moved to approve the current invoice. Member Peugh seconded the motion. The motion carried. • City of McCall -Mill Rd invoice (04-27-11) • City of McCall -Mill Rd invoice (05-25-11) Member Winkeller moved to approve City of McCall -Mill Rd invoices for 4-27-11 and 5-25-11. Member Swanson seconded the motion. The motion carried. • Keller Associates —Task Order No. 4 (05-27-11) Member Bailey explained that a task order is not an invoice but an outline of additional work to be done. This task order was discussed last month but there was no paperwork at that time. The task order needs to be approved for future payments to be made. Member Youde moved to approve Task Order No. 4 and to authorize Chairman Fereday to sign it. Member Bailey seconded the motion. The motion carried. • CH2-Tasks 47A & 47B (05-26-11) Mr. Stewart explained this if the final bill. It was also discussed at the last meeting. The revised invoice has same amounts noted in the minutes from last month. Mr. Stewart recommends approval. Member Winkeller moved to approve the CH2M Hill invoice with amounts approved last month. Member Swanson seconded the motion. The motion carried. 1 4. TREASURER'S REPORT Chairman Fereday noted that Treasurer Stokes was not present. He then asked Mr. Coyle when the Interpretive Signs were going to be put up in Legacy Park. Mr. Coyle said two of the signs are up and the rest will go up this week. Chairman Fereday referenced the chart in the packet of the FY1 net projected tax flow, cash flow analysis & balance sheet. Member Bailey stated that next month (July) the projected property tax income is $222,238.00. Discussion ensued confirming the intention of a $100,000 reserve. 5. SUNDIAL UPDATE Mr. Stewart began the discussion by stating that Ms. Roberts with OTAK was present and that he had met with her on Monday. They were coming to a consensus on sundial calibrations. He stated that the replacement granite has been delivered but has not been installed. Mr. Stewart stated that he and Ms. Roberts would be making final measurements and hopefully placing the number stones in the next twenty four hours. The pavers will be finished next week and all work should be complete by the Holiday weekend. There was discussion of etching instructions into the sundial to clarify the need to straddle N/S line for a more accurate reading. 6. BATHROOM UPDATE Chairman Fereday asked Mr. Coyle for the update. Mr. Coyle said the work should be substaintially completed by this Friday. Mr. Stewart explained the need for a uniform wood grain to get the proper effect from the stain being used because it appears there may have been water damage to the plywood before the stain was applied. A determination will be made as to the possible water damage and Mr. Stewart said that the contractor would be responsible to replace the wood if need be. Mr. Stewart said the plumbing issue has been resolved. Mr. Coyle said the bathroom should be complete by the July 4th weekend. 7. GRANITE NAME PAVERS UPDATE Chairman Fereday asked for the update on the pavers. Mr. Coyle said the sixteen name pavers have been ordered but have not arrived yet. Member Bailey suggested when the pavers arrive having a member of the historical committee advise how to space them. The invoice for the pavers will be between $2,400 & $2,600. Chairman Fererday asked if staff could install them and Mr. Coyle said yes, unless they need to be cut, then they would need a contractor. 8. 2010 IMPROVEMENT PROJECT UPDATE Mr. Stewart explained that he met with the general contractors and went over the project again. Everybody is in agreement about what is left to be done with the exception of the need to seal coat the parking lot. The major construction project that is happening now is the replacement of the spalled concrete in front of Gravity Sports and the approach to Mountain Monkey Business. The concrete will be poured tomorrow or Thursday. 2 Mr. Stewart met with the Police Department last week. They are requesting signs that indicate a maximum of 72 hour parking be posted at all four entrances to the parking lot. The Street department will order the signs and the city staff will install them. The cost to MURA would be approximately $500 for the signs. Chairman Fereday asked Member Bailey if the Police Department could just decide this should happen or if City Council would have to set this by ordinance. Member Bailey said it could be put on the Council Agenda and it could be set by a very simple resolution. Chairman Fereday said that he thought the signs should be ordered. Mr. Stewart stated that the original plan was for the general contractor to restripe the parking lot. But, due to the age of the asphalt the parking lot needs to be sealed. Discussion continued about the cost to seal coat and stripe the parking lot. He also stated that PMN Excavation can complete Pine/ Rail Road catch basin at a cost of $4,800.00. Member Peugh moved to go with the Staff Engineer recommendation to utilize the city resources to seal coat and stripe the parking lot at an estimated cost of $7,500.00. Member Winkeller seconded. The motion carried. Member Bailey voiced concern of the sign posted on city property at Huckleberry Corner. Discussion ensued as to possible uses of this property. 9. MRA BOUNDARIES Mr. Stewart said that he spoke to Michelle Groenevelt about the MRA Boundaries and she is waiting to hear from Bill Nichols on what it is going to cost for his review. 10. NEXT MEETING July 19, 2011 11. ADJOURNMENT Member Swanson motioned to adjourn the meeting at 9:15 A.M. Member Youde seconded the motion. The motion carried. July 19, 2011 SIGNED: Rick Fereday, MURA Chairman 3 Attest: Deb Smit Community Development Administrative Assistant