HomeMy Public PortalAbout7.A-1. CCM 2013-11-051. CALL TO ORDER
CITY COUNCIL
TEMPLE CITY, CALIFORNIA
REGULAR MEETING
NOVEMBER 5, 2013
AGENDA
ITEM ?.A-1
Mayor Sternquist called the City Council Regular Meeting to order at 7:30 p.m. in
the Council Chambers located at 5938 Kauffman Avenue, Temple City.
2. ROLLCALL
PRESENT:
ABSENT:
ALSO PRESENT:
3. INVOCATION
Councilmember-Chavez, Vizcarra, Yu, Blum and Sternquist
Councilmember-None
City Manager Pulido, City Attorney Vail, City Clerk Kuo,
Parks and Recreation Director Burroughs, Assistant to the
City Manager/Economic Development Manager Haworth,
Administrative Services Director Hause and Community
Development Director Persico.
Jerry Jambazian, Temple City business owner, provided the Invocation.
4. PLEDGE OF ALLEGIANCE
Jim Clift, Temple City resident, led those present in the Pledge of Allegiance to the
Flag.
5. CEREMONIAL MATTERS-PRESENTATIONS
A. CITY STRATEGIC PLAN INTRODUCTION
Jennifer Lilley and Ann Mcintosh, Lilley Group, gave a brief introduction
regarding the City's Strategic Plan and an overview of the project's timeline.
B. SHERIFF'S MONTHLY UPDATE
Sergeant Miranda, gave an update of the Sheriff's activities for the month of
October.
6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
Lance Mungia, Community Media of the Foothills Executive Director, thanked City
Council for the opportunity to update the Council Chamber's audio and video
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November 5, 2013
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equipment.
George Hernandez, Habitat for Humanity representative, encouraged residents
to get involve and help with the Brush with Kindness home repair projects in the
City.
Gayle Theilacker, Temple City resident, requested City Council consider
translating City information into Chinese.
7. CONSENT CALENDAR
City Manager Pulido pulled item H for staff presentation.
Mayor Pro Tem Blum moved to approve the remainder of the Consent Calendar,
seconded by Councilmember Yu and unanimously carried.
APPROVAL OF MINUTES
The City Council is requested to review and approve:
1) Minutes of the City Council Regular Meeting of October 15, 2013; and
2) Minutes of the City Council Special Meeting of October 31, 2013.
Action: Approve.
A. PLANNING COMMISSION ACTIONS-MEETING OF OCTOBER 17,2013
The City Council is requested to review the Planning Commission actions of
their meeting of October 17,2013.
Action: Received and filed.
B. PARKS AND RECREATION COMMISSION ACTIONS -MEETING OF
OCTOBER 16, 2013
The City Council is requested to review the Parks and Recreation Commission
actions of their meeting of October 16, 2013.
Action: Received and filed.
D. PUBLIC ART COMMISSION ACTIONS-MEETING OF AUGUST 22, 2013
The City Council is requested to review the Public Arts Commission actions
of their meeting of August 22, 2013.
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November 5, 2013
Page 3 of 12
Action: Received and filed.
E. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF OCTOBER 9,
2013
The City Council is requested to review the Public Safety Commission
actions of their meeting of October 9, 2013.
Action: Received and filed.
F. PUBLIC SAFETY COMMISSION ACTIONS-MEETING OF OCTOBER 23,
2013
The City Council is requested to review the Public Safety Commission
actions of their meeting of October 23, 2013.
Action: Received and filed.
G. PETTY CASH REPORT
The City Council is requested to review, receive and file the Petty Cash
Report.
Action: Received and filed.
I. APPROVAL OF CONTRACT CHANGE ORDER, ACCEPTANCE OF WORK
AND AUTHORIZATION OF PAYMENT FOR CITY COUNCIL CHAMBERS
RENOVATION CONTRACT BY R DEPENDABLE CONSTRUCTION, INC.,
CAPITAL IMPROVEMENT PROJECT (CIP) NO. P10-05
The Civic Center building was built in 1952 and is showing signs of wear. To
address this issue, the City Council budgeted $340,000 for remodeling of the
building. In order to contain costs and deliver the project under budget, this
project is being executed as a multi-prime project, which means Transtech
(City's Engineering consultant) is acting as the general contractor and issuing
multiple contracts for separate phases of construction.
The original scope of work involved improvements within the Council
Chambers and lobby area, new bathrooms in the lobby area for public use for
compliance with current Building and ADA codes, and new ADA ramp at the
east entrance, and a new ADA compliant door on the north west entry to
Council Chambers. However, as a result of additional asbestos removals, the
scope of service for R Dependable also changed.
City Council is requested to approve the contract change order, accept work
as completed, authorize full payment of $80,000 less 5% retention, and
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November 5, 2013
Page 4 of 12
authorize release of retention payment within 35 days after recordation of
project with Los Angeles County as complete for the City Council Chamber
Renovation Project.
Action:
1) Reviewed and approved a contract change order with R Dependable
Construction, Inc. primarily for extending the work into areas where
asbestos was found and into Emergency Operation Center Area as part
of the City Council Chambers renovation;
2) Accepted work as complete by R Dependable Construction Inc. as
complete and authorized payment, less 5 % retention;
3) Authorized release of retention within 35 days after recordation of the
project with the County; and
4) Authorized the City Manager to execute the Contract Change Order.
J. APPROVAL OF AN ALTERNATE PLACEMENT OPTION FOR ROSEMEAD
BOULEVARD TILE MOSAIC MURALS
In collaboration with the City's public art consultant and representatives of the
Rosemead Boulevard Safety Enhancement and Beautification Project, staff
has prepared four options for alternative placement of artist Queijan's tile
mosaic murals: 1) Adaptive Reuse of Concrete Directories; 2) Construction of
Custom Walls; 3) Installation on the Temple City Plaza Monument Sign (K-
Mart Center); and 4) Reevaluate Mural Placement after. Rosemead Project
Completion.
Staff and Public Arts Corn mission recommend Option 1, as the concrete
directories are the only placement alternative that allows contextualization of
the art walk theme, and is aesthetically uniform to other design elements of the
corridor. Furthermore, the vertical orientation of directory !>igns resolves
primary visibility issues, allowing for a pedestrian's front face contact with artist
Queijan's delicate and detailed craftsmanship.
Action: Directed staff to implement Option 1, which
adaptively reuses concrete directories (to be
installed as part of the Rosemead Boulevard
Safety Enhancement and Beautification
Project) to accommodate the installation of four
tile mosaic murals along Rosemead Boulevard.
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November 5, 2013
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K. ADOPTION OF
REIMBURSEMENT
COMMISSIONERS
RESOLUTION NO. 13-4952 ADOPTING A
POLICY FOR CITY COUNCILMEMBERS AND
Assembly Bill (AB) 1234 contains certain requirements and restriction on local
agency practices relating to reimbursing local elected and appointed officials'
expenses. As part of a review of all City Administrative Policies, it has come to
staff's attention that the current Administrative Policy No. 3.00 regarding
expense reimbursement is not in accordance with AB 1234. The primary
concern is that the current policy allows for an advance payment to City
Councilmembers or Commissioners for meals. It is staff's understanding that
providing an advance for meals (or a per diem) is not allowed.and receipts
must be provided for all reimbursements for meals. After conferring with the
City Attorney's office, it was determined that a revised reimbursement policy
should be adopted by the City Council.
Action: Adopted Resolution No. 13-4952, adopting a
reimbursement policy for City Councilmembers
and Commissioners.
L. FIRST QUARTER FINANCIAL STATUS REPORT
In order to keep the City Council updated on the status of the City's financial
activities, on a quarterly basis for FY 2013-14, four sub reports are presented
in the First Quarter Financial Status Report: 1) City Treasurer's Report; 2)
Revenue Summary Report; 3) Expenditure Summary Expenditure Report; and
4) Capital Improvement Financial Status Report.
. ' .
The City Council is requested to receive and file the First Quarter Financial
Status Report.
Action: Received and filed.
M. ADOPTION OF RESOLUTION NO. 13-4953-APPROVAL OF PAYMENT
OF BILLS
The City Council is requested to adopt Resolution No. 13-4953 authorizing
the payment of bills.
Action: Adopted Resolution No. 13-4953.
Consent Calendar Item H was pulled by City Manager Pulido for staff presentation
and Council discussion.
H. ADOPTION OF RESOLUTION NO. 13-4950 APPROVING A COOLING
CENTER ACTIVATION POLICY
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The California Office of Emergency Services (Cal OES) recognizes extreme
heat as a public health concern. Typical summer temperatures in California
result in 20 deaths on average per year. To address this potential disaster,
the City activates its cooling center when temperatures reach 100 °F.
Currently the City's criteria to activate a cooling center are unwritten and
community members are unaware when a cooling center will be opened.
Staff is proposing a policy which utilizes a two-tier system that will provide
thresholds for both air-temperature and heat index ratings that will initiate the
activation of the City's cooling center. The proposed policy designates the
Live Oak Park Community Center as its cooling center. Consistent with City
Council's goal for the community's health and safety, staff is recommending
that the City Council adopt Resolution No. 13-4950, approving the Cooling
Center Activation Policy.
Public Safety Supervisor Ariizumi gave a brief summary of the staff report.
Mary Kokayko, Temple City resident, spoke in favor of having two cooling
centers instead of one (i.e., Live Oak Park and City Council Chamber).
Councilmember Chavez made a motion to adopt Resolution No. 13-4950
approving a Cooling Center Activation Policy for the City with added language,
giving the City Manager discretion to activate City facilities as needed during a
heat wave and activation of Cooling Center at 95 oF instead of 100°F.
Seconded by Councilmember Yu and unanimously carried. ·
8. UNFINISHED BUSINESS-None
9. NEW BUSINESS
A. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF
ORDINANCE NO. 13-979, AMENDING ARTICLE E ("SI!E PLAN REVIEW
AND CONGESTION MANAGEMENT") OF CHAPTER 1 ("ZONING CODE")
OF TITLE 9 ("ZONING REGULATIONS") OF THE TEMPLE CITY MUNICIPAL
CODE TO ESTABLISH LOW IMPACT DEVELOPMENT (LID) STANDARDS
AND A GREEN STREETS POLICY
As a participant of the Enhanced Watershed Management Program of the
Upper Los Angeles River Watershed Group, Temple City must adopt a Low
Impact Development (LID) ordinance and a streets policy to comply with the
MS4 Permit (Municipal Separate Storm Sewer System Permit) requirement
before the deadline. Noncompliance will subject the City to a fine of potentially
up to $10,000 per day.
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November 5, 2013
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The goal of requiring the implementation of LID Standards and Green Street
policy are to provide source control of storm water as well as to reduce the
amounts of pollutants in storm water and urban runoff. In light of the MS4
Permit mandate and the goals of the regional water board, staff proposes four
categories for the implementation of LID in Temple City: 1) Exemption; 2)
Residential LID Category; 3) Commercial/Industrial LID Category; and 4)
Project covered by MS4 Permit applicability list.
Associate Planner Liu gave a brief summary of the staff report. Associate
Planner Liu and Planning Manager Starns answered City Council questions.
Councilmember Chavez made a motion to introduce Ordinance No. 13-979 for
first reading by title only; waived further reading of Ordinance No. 13-979; and
scheduled the second reading of the Ordinance for November 19, 2013.
Seconded by Mayor ProTem Blum and unanimously carried.
B. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF
ORDINANCE NO. 13-980, AN AMENDMENT TO ARTICLE E ("SITE PLAN
REVIEW AND CONGESTION MANAGEMENT") OF CHAPTER 1· ("ZONING
CODE") OF TITLE 9 ("ZONING REGULATIONS") OF THE TEMPLE CITY
MUNICIPAL CODE TO CREATE A DISCRETIONARY SITE PLAN REVIEW
PROCESS
At the request of the City Council, staff is presenting two options in addition to
the original proposed ordinance for the City Couflcil to consider. Staff's
recommendation aims to balance the rights of property owners to improve their
property with the design, privacy and notification concerns expressed by
residents.
In developing these options, staff looked at the types of projects that could be
most impactful to the surrounding properties and determined. that two story
homes have a greater likelihood of causing privacy and design concerns than
one story homes. The main purpose of amending the ordinance is because
the current process does not allow for any public inpu( notification, or
environmental review, regardless of the size of a project.
Planning Manager Starns gave a brief summary of the staff report.
Lee Lieberg, San Gabriel Valley Realtors Association President, commented
on the proposed ordinance and spoke in opposition of the proposed ordinance.
Cecelia Rudar, Temple City resident, spoke in opposition of the proposed
ordinance.
Lorraine Clark, Temple City property owner, spoke 1n opposition of the
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November 5, 2013
Page 8 of 12
proposed ordinance.
Gayle Theilacker, Temple City resident, commented on the proposed
ordinance. Requested City Council to reconsider adoption of the proposed
ordinance.
Vance Ho, Temple City resident, spoke in opposition of the proposed
ordinance.
Watson Gan, realtor in Temple City, spoke in opposition of the proposed
ordinance.
Frank Ruedel, Temple City resident, spoke in opposition of option 3 and 1n
support of option 1.
Winnie Lam, Temple City resident, commented that the proposed ordinance is
too restrictive.
William Man, Temple City resident, spoke 1n opposition of the proposed
ordinance.
Beverly Guan, Temple City resident, spoke 1n opposition of the proposed
ordinance.
James Lieu, Temple City resident, spoke in opposition of the proposed
ordinance.
Mary Kokayko, Temple City resident, commented on the proposed ordinance.
Councilmember Vizcarra left the meeting at 9:34 p.m. and returned at 9:38
p.m.
Mayor Pro Tern Blum made a motion to introduce Ordinance No. 13-980 as
amended with modified option 3 language for Section 9181 of t.he ordinance
(i.e., mailed notice instead of posted notice within 100 feet, removing any
language pertaining to historic reference, and exclude single family one story
homes from the provision of Option 3 however single family one story homes
would still need to obtain zoning clearance) for first reading by title only; waive
further reading of Ordinance No. 13-980; and schedule the second reading of
the Ordinance for November 19, 2013. Seconded by Councilmember Chavez
and approved by the following roll call votes:
AYES:
NOES:
Councilmember-Chavez, Vizcarra, Blum, Sternquists
Councilmember-Yu
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November 5, 2013
Page 9 of 12
ABSENT:
ABSTAIN:
Councilmember-None
Councilmember-None
Meeting recessed at 10:40 p.m. and reconvened with all Councilmembers
present at 10:47 p.m.
10. COMMUNICATIONS-None
11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY
REDEVELOPMENT AGENCY MEETING
At 10:47 p.m., the City Council recessed to the Successor Agency Meeting.
Minutes of the Successor Agency Meeting are set forth in full in the Successor
Agency's records.
RECONVENE AS CITY COUNCIL
The City Council meeting was reconvened at 10:49 p.m. with all Councilmembers
present.
12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE
CITY COMMUNITY REDEVELOPMENT AGENCY
13. UPDATE FROM CITY MANAGER
City Manager Pulido announced upcoming City events: Wednesday, November 6,
City's annual meeting with Los Angeles County Supervisor Antonovich at 8:00 a.m.
in the City Hall Community Room; Monday, November. 11, City Hall closed in
observance of Veteran's Day. However, Live Oak Park will be opened from 10:00
a.m. to 10:00 p.m.; Tuesday, November 12, Special Joint meeting of Parks and
Recreation and Planning Commission for the Parks and Open Space Master Plan,
in the Council Chamber at 7:00 p.m.; and Thursday, November' 21, stakeholder
meeting for the City's Strategic Plan will be held at Longden Elementary School's
Memoli Hall at 7:00 p.m. The public is invited to attend.
City Manager Pulido thanked those staff members that contributed to the completion
of the Council Chamber.
14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE
MEETINGS
A. Rosemead Boulevard Improvement Project Standing Committee
(Councilmember Yu and Mayor Pro Tern Blum)-Formed 6/3/2011
None
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November 5, 2013
Page 10 of 12
B. School DistricUCity Standing Committee
(Councilmember Chavez and Mayor Pro Tern Blum)-Formed 1/3/2012
Councilmember Chavez reported on the committee's October28 meeting (i.e.,
update on the City's Parks and Open Space Master Plan, School Bond
Progress, P3 Needs Assessment, and Safe Route to School Projects).
C. City Code Review Standing Committee
(Councilmember Chavez and Vizcarra)-Formed 11/6/2012
None
D. Strategic Planning Ad Hoc Committee
(Councilmember Yu and Mayor ProTem Blum)-Formed 4/2/2013
None
E. City Manager Performance Goal Ad Hoc Committee
(Mayor Pro Tern Blum and Mayor Sternquist)-Formed 4/16/2013
None
F. Civic Center Master Plan Standing Committee
(Councilmember Yu and Mayor ProTem Blum)-Formed 5/13/2013
None
G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee
(Councilmember Vizcarra and Yu) -Formed 8/20/2013
None
H. Council Chamber Renovation Standing Committee
(Councilmember Vizcarra and Mayor Sternquist)-Formed 8/20/2013
Mayor Sternquist disbanded the committee.
15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR
AGENDA
A. COUNCILMEMBER CHAVEZ
Commented on the Blue Star Banner Veteran Recognition Dinner Friday,
November 1 and the Shin Dance Academy's student performance Sunday,
November 3. Thanked staff for the completion of the Council Chamber
renovation.
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November 5, 2013
Page 11 of 12
B. COUNCILMEMBER VIZCARRA
Thanked staff for the job well done with the Council Chamber renovation and
commented on the Public Arts Commission art tour in Long Beach he
attended this past weekend.
C. COUNCILMEMBER YU
Commented on Planning Manager Starns' great customer. service (i.e.,
coming in on his day off to accompany Councilmember Yu and a resident on
a site inspection).
D. MAYOR PROTEM BLUM
Also commented on the Public Arts Commission's public art tour in Long
Beach.
E. MAYOR STERNQUIST
1. AMENDMENT TO THE 2014 REORGANIZATION DATE FOR CITY
COUNCIL-SELECTION OF MAYOR AND MAYOR PROTEM
City Clerk Kuo provided a brief summary of the staff report ..
Mayor Pro Blum made a motion to amend the 2014 City Council
reorganization date to the second meeting in March, seconded by
Councilmember Vizcarra and unanimously carried.
16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF
CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE
EXPENDITURES
A. COUNCILMEMBER CHAVEZ -$147.21 Incidentals and mileage
reimbursement for the 18th Annual CA JPIA Risk Management Educational
Forum: October 9-11, 2013.
B. COUNCILMEMBER VIZCARRA -$56.94 meal and rental car reimbursement
for the California Contract Cities 33'd Annual Fall Conference: October 4-6,
2013.
C. COUNCILMEMBER YU -None
D. MAYOR PROTEM BLUM-None
E. MAYOR STERNQUIST-$147.21 Incidentals and mileage reimbursement for
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November 5, 2013
Page 12 of 12
the 181h Annual CA JPIA Risk Management Educational Forum: October 9-11,
2013.
17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA
-None
18. CLOSED SESSION-None
19. ADJOURNMENT
NEXT REGULAR MEETING OF:
The City Council Regular Meeting was adjourned at 11 :08 p.m. to the next Regular
City Council meeting of November 19.
Mayor
ATTEST:
City Clerk