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HomeMy Public PortalAbout7.A-1. CCM 2013-11-051. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING NOVEMBER 5, 2013 AGENDA ITEM ?.A-1 Mayor Sternquist called the City Council Regular Meeting to order at 7:30 p.m. in the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLLCALL PRESENT: ABSENT: ALSO PRESENT: 3. INVOCATION Councilmember-Chavez, Vizcarra, Yu, Blum and Sternquist Councilmember-None City Manager Pulido, City Attorney Vail, City Clerk Kuo, Parks and Recreation Director Burroughs, Assistant to the City Manager/Economic Development Manager Haworth, Administrative Services Director Hause and Community Development Director Persico. Jerry Jambazian, Temple City business owner, provided the Invocation. 4. PLEDGE OF ALLEGIANCE Jim Clift, Temple City resident, led those present in the Pledge of Allegiance to the Flag. 5. CEREMONIAL MATTERS-PRESENTATIONS A. CITY STRATEGIC PLAN INTRODUCTION Jennifer Lilley and Ann Mcintosh, Lilley Group, gave a brief introduction regarding the City's Strategic Plan and an overview of the project's timeline. B. SHERIFF'S MONTHLY UPDATE Sergeant Miranda, gave an update of the Sheriff's activities for the month of October. 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Lance Mungia, Community Media of the Foothills Executive Director, thanked City Council for the opportunity to update the Council Chamber's audio and video City Council Minutes November 5, 2013 Page 2 of 12 equipment. George Hernandez, Habitat for Humanity representative, encouraged residents to get involve and help with the Brush with Kindness home repair projects in the City. Gayle Theilacker, Temple City resident, requested City Council consider translating City information into Chinese. 7. CONSENT CALENDAR City Manager Pulido pulled item H for staff presentation. Mayor Pro Tem Blum moved to approve the remainder of the Consent Calendar, seconded by Councilmember Yu and unanimously carried. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of October 15, 2013; and 2) Minutes of the City Council Special Meeting of October 31, 2013. Action: Approve. A. PLANNING COMMISSION ACTIONS-MEETING OF OCTOBER 17,2013 The City Council is requested to review the Planning Commission actions of their meeting of October 17,2013. Action: Received and filed. B. PARKS AND RECREATION COMMISSION ACTIONS -MEETING OF OCTOBER 16, 2013 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of October 16, 2013. Action: Received and filed. D. PUBLIC ART COMMISSION ACTIONS-MEETING OF AUGUST 22, 2013 The City Council is requested to review the Public Arts Commission actions of their meeting of August 22, 2013. City Council Minutes November 5, 2013 Page 3 of 12 Action: Received and filed. E. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF OCTOBER 9, 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of October 9, 2013. Action: Received and filed. F. PUBLIC SAFETY COMMISSION ACTIONS-MEETING OF OCTOBER 23, 2013 The City Council is requested to review the Public Safety Commission actions of their meeting of October 23, 2013. Action: Received and filed. G. PETTY CASH REPORT The City Council is requested to review, receive and file the Petty Cash Report. Action: Received and filed. I. APPROVAL OF CONTRACT CHANGE ORDER, ACCEPTANCE OF WORK AND AUTHORIZATION OF PAYMENT FOR CITY COUNCIL CHAMBERS RENOVATION CONTRACT BY R DEPENDABLE CONSTRUCTION, INC., CAPITAL IMPROVEMENT PROJECT (CIP) NO. P10-05 The Civic Center building was built in 1952 and is showing signs of wear. To address this issue, the City Council budgeted $340,000 for remodeling of the building. In order to contain costs and deliver the project under budget, this project is being executed as a multi-prime project, which means Transtech (City's Engineering consultant) is acting as the general contractor and issuing multiple contracts for separate phases of construction. The original scope of work involved improvements within the Council Chambers and lobby area, new bathrooms in the lobby area for public use for compliance with current Building and ADA codes, and new ADA ramp at the east entrance, and a new ADA compliant door on the north west entry to Council Chambers. However, as a result of additional asbestos removals, the scope of service for R Dependable also changed. City Council is requested to approve the contract change order, accept work as completed, authorize full payment of $80,000 less 5% retention, and City Council Minutes November 5, 2013 Page 4 of 12 authorize release of retention payment within 35 days after recordation of project with Los Angeles County as complete for the City Council Chamber Renovation Project. Action: 1) Reviewed and approved a contract change order with R Dependable Construction, Inc. primarily for extending the work into areas where asbestos was found and into Emergency Operation Center Area as part of the City Council Chambers renovation; 2) Accepted work as complete by R Dependable Construction Inc. as complete and authorized payment, less 5 % retention; 3) Authorized release of retention within 35 days after recordation of the project with the County; and 4) Authorized the City Manager to execute the Contract Change Order. J. APPROVAL OF AN ALTERNATE PLACEMENT OPTION FOR ROSEMEAD BOULEVARD TILE MOSAIC MURALS In collaboration with the City's public art consultant and representatives of the Rosemead Boulevard Safety Enhancement and Beautification Project, staff has prepared four options for alternative placement of artist Queijan's tile mosaic murals: 1) Adaptive Reuse of Concrete Directories; 2) Construction of Custom Walls; 3) Installation on the Temple City Plaza Monument Sign (K- Mart Center); and 4) Reevaluate Mural Placement after. Rosemead Project Completion. Staff and Public Arts Corn mission recommend Option 1, as the concrete directories are the only placement alternative that allows contextualization of the art walk theme, and is aesthetically uniform to other design elements of the corridor. Furthermore, the vertical orientation of directory !>igns resolves primary visibility issues, allowing for a pedestrian's front face contact with artist Queijan's delicate and detailed craftsmanship. Action: Directed staff to implement Option 1, which adaptively reuses concrete directories (to be installed as part of the Rosemead Boulevard Safety Enhancement and Beautification Project) to accommodate the installation of four tile mosaic murals along Rosemead Boulevard. City Council Minutes November 5, 2013 Page 5 of 12 K. ADOPTION OF REIMBURSEMENT COMMISSIONERS RESOLUTION NO. 13-4952 ADOPTING A POLICY FOR CITY COUNCILMEMBERS AND Assembly Bill (AB) 1234 contains certain requirements and restriction on local agency practices relating to reimbursing local elected and appointed officials' expenses. As part of a review of all City Administrative Policies, it has come to staff's attention that the current Administrative Policy No. 3.00 regarding expense reimbursement is not in accordance with AB 1234. The primary concern is that the current policy allows for an advance payment to City Councilmembers or Commissioners for meals. It is staff's understanding that providing an advance for meals (or a per diem) is not allowed.and receipts must be provided for all reimbursements for meals. After conferring with the City Attorney's office, it was determined that a revised reimbursement policy should be adopted by the City Council. Action: Adopted Resolution No. 13-4952, adopting a reimbursement policy for City Councilmembers and Commissioners. L. FIRST QUARTER FINANCIAL STATUS REPORT In order to keep the City Council updated on the status of the City's financial activities, on a quarterly basis for FY 2013-14, four sub reports are presented in the First Quarter Financial Status Report: 1) City Treasurer's Report; 2) Revenue Summary Report; 3) Expenditure Summary Expenditure Report; and 4) Capital Improvement Financial Status Report. . ' . The City Council is requested to receive and file the First Quarter Financial Status Report. Action: Received and filed. M. ADOPTION OF RESOLUTION NO. 13-4953-APPROVAL OF PAYMENT OF BILLS The City Council is requested to adopt Resolution No. 13-4953 authorizing the payment of bills. Action: Adopted Resolution No. 13-4953. Consent Calendar Item H was pulled by City Manager Pulido for staff presentation and Council discussion. H. ADOPTION OF RESOLUTION NO. 13-4950 APPROVING A COOLING CENTER ACTIVATION POLICY City Council Minutes November 5, 2013 Page6 of 12 The California Office of Emergency Services (Cal OES) recognizes extreme heat as a public health concern. Typical summer temperatures in California result in 20 deaths on average per year. To address this potential disaster, the City activates its cooling center when temperatures reach 100 °F. Currently the City's criteria to activate a cooling center are unwritten and community members are unaware when a cooling center will be opened. Staff is proposing a policy which utilizes a two-tier system that will provide thresholds for both air-temperature and heat index ratings that will initiate the activation of the City's cooling center. The proposed policy designates the Live Oak Park Community Center as its cooling center. Consistent with City Council's goal for the community's health and safety, staff is recommending that the City Council adopt Resolution No. 13-4950, approving the Cooling Center Activation Policy. Public Safety Supervisor Ariizumi gave a brief summary of the staff report. Mary Kokayko, Temple City resident, spoke in favor of having two cooling centers instead of one (i.e., Live Oak Park and City Council Chamber). Councilmember Chavez made a motion to adopt Resolution No. 13-4950 approving a Cooling Center Activation Policy for the City with added language, giving the City Manager discretion to activate City facilities as needed during a heat wave and activation of Cooling Center at 95 oF instead of 100°F. Seconded by Councilmember Yu and unanimously carried. · 8. UNFINISHED BUSINESS-None 9. NEW BUSINESS A. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF ORDINANCE NO. 13-979, AMENDING ARTICLE E ("SI!E PLAN REVIEW AND CONGESTION MANAGEMENT") OF CHAPTER 1 ("ZONING CODE") OF TITLE 9 ("ZONING REGULATIONS") OF THE TEMPLE CITY MUNICIPAL CODE TO ESTABLISH LOW IMPACT DEVELOPMENT (LID) STANDARDS AND A GREEN STREETS POLICY As a participant of the Enhanced Watershed Management Program of the Upper Los Angeles River Watershed Group, Temple City must adopt a Low Impact Development (LID) ordinance and a streets policy to comply with the MS4 Permit (Municipal Separate Storm Sewer System Permit) requirement before the deadline. Noncompliance will subject the City to a fine of potentially up to $10,000 per day. City Council Minutes November 5, 2013 Page 7 of 12 The goal of requiring the implementation of LID Standards and Green Street policy are to provide source control of storm water as well as to reduce the amounts of pollutants in storm water and urban runoff. In light of the MS4 Permit mandate and the goals of the regional water board, staff proposes four categories for the implementation of LID in Temple City: 1) Exemption; 2) Residential LID Category; 3) Commercial/Industrial LID Category; and 4) Project covered by MS4 Permit applicability list. Associate Planner Liu gave a brief summary of the staff report. Associate Planner Liu and Planning Manager Starns answered City Council questions. Councilmember Chavez made a motion to introduce Ordinance No. 13-979 for first reading by title only; waived further reading of Ordinance No. 13-979; and scheduled the second reading of the Ordinance for November 19, 2013. Seconded by Mayor ProTem Blum and unanimously carried. B. PUBLIC HEARING: INTRODUCTION AND FIRST READING OF ORDINANCE NO. 13-980, AN AMENDMENT TO ARTICLE E ("SITE PLAN REVIEW AND CONGESTION MANAGEMENT") OF CHAPTER 1· ("ZONING CODE") OF TITLE 9 ("ZONING REGULATIONS") OF THE TEMPLE CITY MUNICIPAL CODE TO CREATE A DISCRETIONARY SITE PLAN REVIEW PROCESS At the request of the City Council, staff is presenting two options in addition to the original proposed ordinance for the City Couflcil to consider. Staff's recommendation aims to balance the rights of property owners to improve their property with the design, privacy and notification concerns expressed by residents. In developing these options, staff looked at the types of projects that could be most impactful to the surrounding properties and determined. that two story homes have a greater likelihood of causing privacy and design concerns than one story homes. The main purpose of amending the ordinance is because the current process does not allow for any public inpu( notification, or environmental review, regardless of the size of a project. Planning Manager Starns gave a brief summary of the staff report. Lee Lieberg, San Gabriel Valley Realtors Association President, commented on the proposed ordinance and spoke in opposition of the proposed ordinance. Cecelia Rudar, Temple City resident, spoke in opposition of the proposed ordinance. Lorraine Clark, Temple City property owner, spoke 1n opposition of the City Council Minutes November 5, 2013 Page 8 of 12 proposed ordinance. Gayle Theilacker, Temple City resident, commented on the proposed ordinance. Requested City Council to reconsider adoption of the proposed ordinance. Vance Ho, Temple City resident, spoke in opposition of the proposed ordinance. Watson Gan, realtor in Temple City, spoke in opposition of the proposed ordinance. Frank Ruedel, Temple City resident, spoke in opposition of option 3 and 1n support of option 1. Winnie Lam, Temple City resident, commented that the proposed ordinance is too restrictive. William Man, Temple City resident, spoke 1n opposition of the proposed ordinance. Beverly Guan, Temple City resident, spoke 1n opposition of the proposed ordinance. James Lieu, Temple City resident, spoke in opposition of the proposed ordinance. Mary Kokayko, Temple City resident, commented on the proposed ordinance. Councilmember Vizcarra left the meeting at 9:34 p.m. and returned at 9:38 p.m. Mayor Pro Tern Blum made a motion to introduce Ordinance No. 13-980 as amended with modified option 3 language for Section 9181 of t.he ordinance (i.e., mailed notice instead of posted notice within 100 feet, removing any language pertaining to historic reference, and exclude single family one story homes from the provision of Option 3 however single family one story homes would still need to obtain zoning clearance) for first reading by title only; waive further reading of Ordinance No. 13-980; and schedule the second reading of the Ordinance for November 19, 2013. Seconded by Councilmember Chavez and approved by the following roll call votes: AYES: NOES: Councilmember-Chavez, Vizcarra, Blum, Sternquists Councilmember-Yu City Council Minutes November 5, 2013 Page 9 of 12 ABSENT: ABSTAIN: Councilmember-None Councilmember-None Meeting recessed at 10:40 p.m. and reconvened with all Councilmembers present at 10:47 p.m. 10. COMMUNICATIONS-None 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING At 10:47 p.m., the City Council recessed to the Successor Agency Meeting. Minutes of the Successor Agency Meeting are set forth in full in the Successor Agency's records. RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 10:49 p.m. with all Councilmembers present. 12. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY 13. UPDATE FROM CITY MANAGER City Manager Pulido announced upcoming City events: Wednesday, November 6, City's annual meeting with Los Angeles County Supervisor Antonovich at 8:00 a.m. in the City Hall Community Room; Monday, November. 11, City Hall closed in observance of Veteran's Day. However, Live Oak Park will be opened from 10:00 a.m. to 10:00 p.m.; Tuesday, November 12, Special Joint meeting of Parks and Recreation and Planning Commission for the Parks and Open Space Master Plan, in the Council Chamber at 7:00 p.m.; and Thursday, November' 21, stakeholder meeting for the City's Strategic Plan will be held at Longden Elementary School's Memoli Hall at 7:00 p.m. The public is invited to attend. City Manager Pulido thanked those staff members that contributed to the completion of the Council Chamber. 14. COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Rosemead Boulevard Improvement Project Standing Committee (Councilmember Yu and Mayor Pro Tern Blum)-Formed 6/3/2011 None City Council Minutes November 5, 2013 Page 10 of 12 B. School DistricUCity Standing Committee (Councilmember Chavez and Mayor Pro Tern Blum)-Formed 1/3/2012 Councilmember Chavez reported on the committee's October28 meeting (i.e., update on the City's Parks and Open Space Master Plan, School Bond Progress, P3 Needs Assessment, and Safe Route to School Projects). C. City Code Review Standing Committee (Councilmember Chavez and Vizcarra)-Formed 11/6/2012 None D. Strategic Planning Ad Hoc Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 4/2/2013 None E. City Manager Performance Goal Ad Hoc Committee (Mayor Pro Tern Blum and Mayor Sternquist)-Formed 4/16/2013 None F. Civic Center Master Plan Standing Committee (Councilmember Yu and Mayor ProTem Blum)-Formed 5/13/2013 None G. Las Tunas Drive Streetscape & Pedestrian Improvement Standing Committee (Councilmember Vizcarra and Yu) -Formed 8/20/2013 None H. Council Chamber Renovation Standing Committee (Councilmember Vizcarra and Mayor Sternquist)-Formed 8/20/2013 Mayor Sternquist disbanded the committee. 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER CHAVEZ Commented on the Blue Star Banner Veteran Recognition Dinner Friday, November 1 and the Shin Dance Academy's student performance Sunday, November 3. Thanked staff for the completion of the Council Chamber renovation. City Council Minutes November 5, 2013 Page 11 of 12 B. COUNCILMEMBER VIZCARRA Thanked staff for the job well done with the Council Chamber renovation and commented on the Public Arts Commission art tour in Long Beach he attended this past weekend. C. COUNCILMEMBER YU Commented on Planning Manager Starns' great customer. service (i.e., coming in on his day off to accompany Councilmember Yu and a resident on a site inspection). D. MAYOR PROTEM BLUM Also commented on the Public Arts Commission's public art tour in Long Beach. E. MAYOR STERNQUIST 1. AMENDMENT TO THE 2014 REORGANIZATION DATE FOR CITY COUNCIL-SELECTION OF MAYOR AND MAYOR PROTEM City Clerk Kuo provided a brief summary of the staff report .. Mayor Pro Blum made a motion to amend the 2014 City Council reorganization date to the second meeting in March, seconded by Councilmember Vizcarra and unanimously carried. 16. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER CHAVEZ -$147.21 Incidentals and mileage reimbursement for the 18th Annual CA JPIA Risk Management Educational Forum: October 9-11, 2013. B. COUNCILMEMBER VIZCARRA -$56.94 meal and rental car reimbursement for the California Contract Cities 33'd Annual Fall Conference: October 4-6, 2013. C. COUNCILMEMBER YU -None D. MAYOR PROTEM BLUM-None E. MAYOR STERNQUIST-$147.21 Incidentals and mileage reimbursement for City Council Minutes November 5, 2013 Page 12 of 12 the 181h Annual CA JPIA Risk Management Educational Forum: October 9-11, 2013. 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA -None 18. CLOSED SESSION-None 19. ADJOURNMENT NEXT REGULAR MEETING OF: The City Council Regular Meeting was adjourned at 11 :08 p.m. to the next Regular City Council meeting of November 19. Mayor ATTEST: City Clerk