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Home My Public Portal About20130808budgetworksession1 COUNCIL WORK SESSION – AUGUST 8, 2013 (BUDGET COMMITTEE) CALL TO ORDER The Council Budget Committee Work Session of August 8, 2013, was convened at 5:30 P.M. by Councilman Shawn Schulte, Finance Committee Chairman. ROLL CALL The following Council Members were present for the roll ca ll: Present: Branch, Bray, Carroll, Graham, Henry, Hussey, Mihalevich, Schulte, and Scrivner Absent: Prather A quorum was declared present. MISCELLANEOUS ANNOUNCEMENTS Chairman Schulte recognized Councilwoman Carrie Carroll who had an announceme nt and introduction to make. She stated that Ms. Jennifer Dorsey, her college roommate and best from Florida is visiting, and is attending tonight’s meeting. Chairman Schulte welcomed Ms. Dorsey and welcomed her to the City. DISCUSSION OF REVENUE Adjustments to Proposed Revenue Budget: Chairman Schulte stated that, due to last week’s announcement by R. R. Donnelley that their plant will be closing its Jefferson City facility on October 1, he had asked the Finance Department to provide information regarding the impact that will have on the City’s revenue. Interim Finance Director Bill Betts stated that after studying the issue, the following recommendations were made to adjust revenue: Sales Tax: -$60,000 Franchise & Utility Tax: -$130,000 Fees, Licenses, Permits: +$80,000 2 COUNCIL WORK SESSION – AUGUST 8, 2013 (BUDGET COMMITTEE) He explained each adjustment, and concluded that the overall estimated impact would be a decrease in revenues of $110,000. Chairman Schulte then asked Mr. Betts to explain the Mayor’s recommended changes to the budget to offset the projected $110,000 decrease in revenues. Mr. Betts explained those recommendations were as follow: REVIEW OF MAYORAL BUDGET Proposed Expense Budget: Chairman Schulte asked Mayor Struemph to explain / comment on each of the following proposed expense items and allow the Committee to ask him any questions they may have. Expense Item Proposed Mayor Proposed 5 Camera Person $0.00 $5,000.00 6 Funding for Finance Director $0.00 $130,000.00 7 Additional Funding for Street Chemicals $0.00 $100,000.00 8 Add Council Security $0.00 $3,000.00 9 Defund Old Town Redevelopment Com. $0.00 -$5,000.00 10 Add Funding for Neighborhood Incentive Program $0.00 $15,000.00 11 No Raises/Floating Holidays $0.00 -$7,500.00 Mayor Struemph explained his recommendations of the following items: Camera Person – Staff was asked to provide cost to fund events other than City Council meetings currently produced by JCTV (such as Capitol Caroling, Ice Show, etc.). Ms. Gloria Enloe from JCTV was present and stated that JCTV staff are currently compiling that information for the City. Funding Finance Director – No actions were taken on this item at this time. Changes not in the Budget Book Mayor Revised Plan 14 Addition of UHC Wellness Line Item $0.00 $25,000.00 15 Defund Patch Truck $0.00 -$60,000.00 16 Defund Vacant Street Position $0.00 -$50,000.00 17 Defund Fire Vehicle $0.00 -$45,000.00 18 Fund 1/2 Year Fire Chief $0.00 $70,000.00 19 Reduce Contingency Plan $0.00 -$42,500.00 (Bal. = $79,613.71) 3 COUNCIL WORK SESSION – AUGUST 8, 2013 (BUDGET COMMITTEE) Additional Funding for Street Chemicals – No actions were taken on this item at this time. Council Security – No actions were taken on this item at this time. Additional Funding for Neighborhood Incentive Program / Reduce Funding for Old Town Corporation – Planning & Protective Services Director Janice McMillan explained the program and answered questions regarding the change requested by the Old Town Company to allow local lending institutions to participate by contributing to the program. No actions were taken on this item at this time. Unable to Fund Raises / Floating Holidays – Following a lengthy discussion, the following actions were taken on this issue: Motion #1 – Councilwoman Carrie Carroll moved to provide funding in the amount of $115,650 for an across the board employee raise, and to offset that by removing $72,006 from the Contingency Fund and $43,644 from the Street Chemical Fund. The motion was seconded by Councilman Ken Hussey, and defeated by the following roll - call vote: Aye: Carroll, Hussey, and Scrivner Nay: Branch, Bray, Graham, Henry, Mihalevich, and Schulte Motion #2 – Councilman Ken Hussey moved to take $7,500 from the Contingency Fund which would be applied to the Fire Department fund in the event staffing was needed for two floating holidays. The motion was seconded by Councilwoman Carrie Carroll. Following a lengthy discussion, Councilman Bray made the following motion: Motion #3 – Councilman Bray moved to postpone voting on Councilman Hussey’s Motion #2 and discussion of the issue of floating holidays u ntil the next Budget Committee meeting. The motion was seconded by Councilman Scrivner, and following lengthy discussion, defeated by the following roll-call vote: Aye: Branch and Bray Nay: Carroll, Graham, Henry, Hussey, Mihalevich, Schulte, and Scrivne r Councilman Hussey’s Motion #2 (above) was then defeated by the following roll-call vote: Aye: Carroll, Graham, Henry, and Hussey Nay: Branch, Bray, Mihalevich, Schulte, and Scrivner 4 COUNCIL WORK SESSION – AUGUST 8, 2013 (BUDGET COMMITTEE) Mayor Struemph asked the Committee to allow him to finish presenti ng the remaining items in his proposed budget even though the meeting time is nearing 7:00. Mayor Struemph explained his proposed budget items, lines #14 through #18, as follows: *Councilwoman Carrie Carroll left the meeting at 7:10 P.M. ANNOUNCEMENTS At the conclusion of the Mayor’s presentation, Chairman Schulte announced that the next Budget Committee meeting is scheduled for Monday, August 12, at 5:30 P.M. He also announced that the public hearing on the budget is scheduled to be held at the August 19 Regular Council meeting, and encouraged the public to attend and provide their input. ADJOURNMENT A motion for adjournment was made by Councilman Bob Scrivner, seconded by Councilman Ralph Bray, and approved unanimously at 7:17 P.M. Changes not in the Budget Book Mayor Revised Plan 14 Addition of UHC Wellness Line Item $0.00 $25,000.00 15 Defund Patch Truck $0.00 -$60,000.00 16 Defund Vacant Street Position $0.00 -$50,000.00 17 Defund Fire Vehicle $0.00 -$45,000.00 18 Fund 1/2 Year Fire Chief $0.00 $70,000.00 19 Reduce Contingency Plan $0.00 -$42,500.00 (Bal. = $79,613.71)