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HomeMy Public PortalAboutMinutes - MRA - 2011-09-20City of McCall Urban Redevelopment Agency Minutes September 20, 2011-8:00 am Legion Hall 216 E. Park Street 1. CALL TO ORDER AND ROLL CALL Chairman Rick Fereday, Don Bailey, Rick Winkeller, Bob Youde, Dave Peugh, Nic Swanson, and one vacancy. Staff Engineer Nathan Stewart, Nathan Cleaver of Keller and Associates, Treasurer Linda Stokes, Community Development Director Michelle Groenevelt and Administrative Assistant Deb Smith were also present. 2. APPROVAL OF MINUTES Member Swanson moved to approve the August 16, 2011 meeting minutes as presented. Member Youde seconded the motion. The motion carried. 3. INVOICES • City of McCall -Mill Road Invoices 08-15-2011 & 09-14-11 • ICRIMP Invoice 09-01-2011 • Star News Invoice 09-15-2011 • White Peterson Invoice 08-31-2011 Member Youde moved to approve the City of McCall invoices, the ICRIMP invoice, the Star News invoice and the White Peterson invoice. Member Swanson seconded the motion. The motion carried. • Pay application to Granite #4 Mr. Cleaver explained an error that had been carried forward on the last four invoices amounting to a $3, 000 difference that had not been paid to Granite Excavation. He then explained that Change Order #6 was not included in their pay application. The revised application total for final payment to Granite Excavation is $28,134.78. This would be 100% payment. Mr. Stewart asked if Granite Excavation had provided everything needed for approval. Mr. Cleaver stated that they are missing lien releases. Mr. Cleaver told Granite Excavation that the final payment would not be given to them until Keller Associates received the lien releases. Mr. Cleaver recommends the board approve authorization of payment contingent upon receiving the final documents which would come from either Nathan Cleaver or Nathan Stewart. Discussion ensued as to what the final document package would contain. Mr. Stewart said the goal would be to have the official city acceptance of the project at the next MRA meeting. McCall Urban Renewal Agency September 20, 2011 Minutes Member Winkeller moved to approve Pay Application #4 contingent on the receipt of the final documents, and the notification to Chairman Fereday to release the check. Member Youde seconded the motion. The motion carried. Chairman Fereday thanked Keller and Associates and Nathan Cleaver for a job well done. He also thanked Nathan Stewart for an awesome job. 4. FY12 MRA BUDGET PUBLIC HEARING Chairman Fereday opened the public hearing at 8:23 a.m. There were no comments. Chairman Fereday closed the public hearing at 8:25 a.m. Discussion of the budget ensued. Member Bailey moved to approve the FY12 MRA Budget of $685,093. Member Swanson seconded the motion. The motion carried. Member Winkeller asked if the board would discuss the possibility of applying for a Waterways Grant which had been suggested at the August 6th MRA meeting. Ms. Groenevelt explained that our Grant Writer Carol Coyle would stay on top of this as there is a work plan for all available grants. Ms. Groenevelt said that she would keep the board updated. 5. GRANITE NAME PAVERS UPDATE Update postponed until the October 18, 2011 MRA meeting. 6. 2010 IMPROVEMENT PROJECT UPDATE Mr. Cleaver submitted a summary of the entire project showing the original budget of $650,000.00 with a 10% contingency. The total cost of the project was $653,213.41 which is 100.5% of the original budget. 7. TERRORISM INSURANCE WAIVER Member Bailey explained that in order to continue the (CRIMP insurance policy each year, this waiver needs to be signed. Chairman Fereday said that he would sign it. 8. DISCUSSION OF NEXT PHASE OF IMPROVEMENT PROJECT Mr. Cleaver said that there are two projects to consider. He recommends paving Fir Street. It could be done in May and June. The boat launch staging area between Mill Road and E. Lake Street is the other project, and it would take at least two months to complete. Chairman Fereday said the second one is a priority and asked if the plans need to be reconfigured. Mr. Cleaver explained that there are three huge trees that are right on the edge of the right of way on the north side of the street that may interfere with the sidewalk to be added on the north side of the street. Discussion continued regarding the existing plans. McCall Urban Renewal Agency September 20, 2011 Minutes Mr. Cleaver said that both projects could possibly be done next year. He also said that there could be stimulus money available next year. Mr. Cleaver and Ms. Groenevelt both stated that their offices watch closely to see when grants are available. Chairman Fereday said that the board should not lose sight of the project to connect Brown Park to Legacy Park with a boardwalk. He feels this project would be a better public amenity that to pave the graveled portion of the parking lot. The board said that it was part of the Master Plan, so they had seen the plans. Discussion continued on the size of that project and why it was not pursued and why Interest was shifted to work on the parking lot. Mr. Cleaver said that he would work on how the boardwalk project could be done in phases. 9. SIDEWALK CONNECTION ON PINE STREET (AMERITITLE PROPERTY) Mr. Stewart explained that the sidewalk at Dr. Charles office is under construction. The intersection will be closed for a few days to re -pave and re -construct the intersection. He coordinated a meeting with Colleen Cole from Amerititle. There was also a contractor at the meeting and Mr. Stewart did an engineers estimate of $12,000-$15,000. The response from Amerititle was interest in saving their employees jobs, not investing in additional infrastructure at this time. Ms. Cole said that Amerititle intends to put this improvement in as soon as it is feasible. 10. OTHER Chairman Fereday said that the McCall Improvement Committee is working on the pocket park across from Dr. Charles office. Mr. Stewart requested the board take a look at the corner of Pine Street and Railroad at the northeast side of the road. There is not a light pole located there but the power has been stubbed in. He wants the board to consider installing a light pole at this location. Member Bailey asked Ms. Groenevelt to add this item to the next City Council Agenda. 11. NEXT MEETING October 18, 2011 12. ADJOURNMENT Member Youde moved to adjourn at 9:35 a.m. Member Swanson seconded the motion. The motion carried. October 18, 2011 Rick Fereday MRA Chairman Attest:es Michelle G1�enevelt Community Development Director McCall Urban Renewal Agency September 20, 2011 Minutes