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HomeMy Public PortalAboutTBP 2012-06-06  BOARD OF TRUSTEES REGULAR MEETING AGENDA WEDNESDAY, JUNE 6, 2012 FRASER TOWN HALL 6:00 p.m. Members of the Board may have dinner together @ 5:30 p.m. - Fraser Town Hall 1. Workshop 6:00 Chamber of Commerce Branding Presentation 2. Roll Call 7:00 3. Approval of Agenda 4. Consent Agenda a) Minutes b) Subdivision Exemption Plat Planning Area 20W c) Minor Plat Amendment of East Mountain Filing 7 5. Open Forum a) Business not on the agenda 6. Updates Noxious Weed Management Update 7. Public Hearing a) None 8. Discussion and Possible Action Regarding a) USFS Tunnel Hill Forest Management Project b) Medical Marijuana Center Regulations c) Proposed Unlawful Conduct on Public Property Ordinance d) Proposed Prohibition of Discharge of Firearms in Town Ordinance e) Out of town water and sewer service f) 2011 Audit Acceptance 9. Community Reports 10. Staff Reports 11. Other Business Upcoming Meetings: Wed. June 27, 2012 Board of Trustees Wed. June 20, 2012 Planning Commission Posted June 1, 2012  Lu Berger  /X%HUJHU7RZQ&OHUN Town Board Briefing June 6, 2012 Please note that Members of the Board may have dinner together @ 5:30 p.m. at the Fraser Town Hall. At 6:00pm the Chamber of Commerce will be providing an update to the Town Board regarding the Community Branding Project. The regular meeting will begin at 7:00pm. The USFS Tunnel Hill Forest Management Project is one of the components that was outlined to the Town Board by the USFS folks at our last meeting. Given the proximity of follow up discussion and consider taking a position of support for the project. A draft ordinance that would establish a licensing program for Medical Marijuana th anticipate action at the June 27 meeting. Two draft ordinances are provided for consideration that relate to law enforcement matters. The unlawful conduct on Public Property would provide a tool for our Police challenges at the Lions Ponds with overnight camping) and our public buildings (such as decorum at a public meeting). Winter Park has adopted these regulations. Prior to adoption of the Town Code, Fraser prohibited discharge of firearms in town (this is a cleanup ordinance). The Water and Wastewater Committee has been discussing out of town water and sewer service and has forwarded draft language for Town Board consideration. Finally, the most exciting moment of the evening will likely be acceptance of the 2011 Financial Audit. This can be done via motion. As always, feel free to contact me if you have any questions or need any additional information. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, May 16, 2012 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Peggy Smith; Mayor Pro-Tem Steve Sumrall; Trustees; Philip Naill, Eileen Waldow, Vesta Shapiro, Adam Cwiklin and Cheri Sanders-by phone Staff: Town Manager Jeff Durbin; Utilities Administrator Nancy Anderson; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Plant Supervisor Joe Fuqua, Town Attorney Rod McGowan Others: See attached list 1. Workshop: Officials Liability presentation. Mayor Smith called the meeting to order at 7:23 p.m. 2. Regular Meeting: Roll Call 3. Approval of Agenda: motion Trustee Sumrall moved, and Trustee Shapiro seconded the to approve the Motion carried: 6-0. Agenda. 4. Consent Agenda: a) Minutes May 2, 2012 b) Resolution 2012-05-04 Water/Wastewater Committee Appointments c) Ordinance 395 Amending Various Rates, Fees and Schedules of the Fraser Town Code motion Trustee Cwiklin moved, and Trustee Shapiro seconded the to approve the Motion carried: 6-0. consent agenda. 5. Open Forum: 6. Updates: a) USFS Roadside Hazard Project Public Affairs Officer Reid Armstrong, Deputy District Ranger Matt Paciorek, and District Ranger Craig Magwire were present to outlined upcoming efforts to make the National Forest safer by removing hazard trees along more than 150 miles of high-use roads and trails. In addition, a fuels reduction project will clear a large area between the Town of Winter Park and the Winter Park Resort. Page 2 of 3 7. Public Hearings: a) Bottle Pass Liquors Change of Location Application (continued from April 18, 2012) motion Trustee Sumrall moved, and Trustee Shapiro seconded the to reopen Motion carried: 6-0 the Public Hearing. . TA McGowan stated the applicant has requested an additional hearing continuation until the July 18, 2012 meeting. Michael LaPorte, President for Bottle Pass Liquor Inc ., confirmed their interest in continuing the public hearing and agreed to pay any additional publication costs incurred due to the continuation. motion Trustee Sumrall moved, and Trustee Shapiro seconded the to continue Motion carried: 6-0. the Public Hearing until July 18, 2012 at 7 p.m. 8. Discussion and Possible Action Regarding: a) Resolution 2012-04-04 regarding Bottle Pass Liquors Change of Location Application b) Colorado Adventure Park The County has requested comment from the Town related to the Special Use Permit renewal, which includes an amendment for permitting additional recreational opportunities. c) Local Licensing Authority There was Board consensus to proceed with establishing a local licensing authority and the associated regulations. d) Zoning Code Enforcement TP Trotter reviewed the proposed changes and their impact related to code enforcement. This information will also be provided to the Planning Commission before seeking final Board approval. 9. Community Reports: 10. Staff Reports: motion Trustee Shapiro moved, and Trustee Waldow seconded the to waive the 2012/2013 business license fees for Fraser Creative Learning Center and Motion carried: 6-0 Grand Kids. 11. Other Business: 12. Executive Session: For a conference with Town Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) agreements with Winter Park Ranch Water and Sanitation District and to include TM Jeff Durbin, PW Nordin, TP Trotter, PS Fuqua and TA McGowan. motion Trustee Shapiro moved, and Trustee Naill seconded the to open the Executive Motion carried: 6-0. Session. Open: 9:10 p.m. Exit: 9:42 p.m. Page 3 of 3 motion Trustee Shapiro moved, and Trustee Waldow seconded the to close the Motion carried: 6-0. Executive Session. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communication. Rod McGowan, Town Attorney motionMotion Trustee Shapiro moved, and Trustee Waldow seconded the to adjourn. carried: 6-0. Meeting adjourned at 10:10 p.m. Nancy Anderson Planner Update for June 6, 2012 CONSENT AGENDA ITEM-Subdivision Exemption Plat Planning Area 20W: We are in receipt of a subdivision exemption plat for Planning Area 20W which is a 40 acre tract of land located within the Grand Park Planned Development District (PDD) at Reception #2005-012709. (The GP PDD allows for 26 detached residential and 56 attached residential in Planning Area 20W.) Grand Park PDD was previously part of the Rendezvous PDD. When Rendezvous and to a private agreement that entitled Planning Area 20W to be transferred from Grand Park to Rendezvous at some point in the future. The time has come. Article 11.0 of the Amended and Restated Annexation Agreement details the process for the transfer of planning areas. It states the following: A division of portions of the Rendezvous Property consistent with the Planning Area boundaries shall require approval of a subdivision exemption plat in compliance with the requirements of the Subdivision Regulations. The plat shall include a notation that approvals by Fraser of the plat does not insure access rights, availability of utilities or ability of subdivided parcel to be served by any utilities, and a further notation that all subsequent subdivisions and any application for Final Planned Development Plan (FPDP) approval shall comply with Articles 5.0, 6.0., 7.0, 8.0, 9.0 and 10.0 and all other applicable provisions of this Agreement, the Subdivision Regulations and the PDD ordinance. The subdivision exemption process is detailed in the Fraser Municipal Code in Section 17-3- 10. The required notes per the Annexation Agreement are on the plat. This process just allows this 40 acre tract of land to be transferred from Grand Park to Rendezvous. As stated above, any development on this parcel will require additional public hearings and the processing of a Final Planned Development Plan and Subdivision Plat. The Planning Commission had a public hearing on this matter on May 23, 2012 and recommended approval of the Subdivision Exemption Plat for Planning Area 20W with the following conditions: 1. Change the Reception # in the title to #2005-012709 (which is the GP PDD Reception #). Delete reference to Reception # 2004-005235. 2. The legal should be Township 1 South, not North. 3. In Note #7, the Reception number for the Amended and Restated Annexation Agreement should be 2003-016733 dated 12/30/2003. The First Amendment to Annexation Agreement is Reception # 2005-012708 dated 11/8/2005. Make these changes to Note #7. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com The applicant has made these changes. Staff is recommending approval and this plat is on consent agenda. CONSENT AGENDA ITEM-Minor Plat Amendment of East Mountain Filing 7: We are in receipt of a minor plat amendment for East Mountain Filing 7. The recorded plat for EMF7 is included in the packet. The minor plat amendment process is detailed in the Fraser Municipal Code in Section 17-3-70. The code states the following: Certain minor amendments to approved and recorded plats may be considered via a minor plat amendment upon petition by the owner of the property and approval by the Board of Trustees, in cases where a majority of the following conditions are met: 1. The approval of the minor plat amendment will not be detrimental to the public safety, health or welfare or injurious to other adjacent properties. 2. The minor plat amendment is in conformity with other policies and criteria as established by the Planning Commission. 3. The minor plat amendment would not alter the overall nature, character, density or intent of the approved plat. 4. The minor plat amendment request is the result of site conditions encountered after initiation of development, mitigation of plat notes or conditions via alternate means approved by the Planning Commission and Board of Trustees, or errors in engineering or surveying. 5. The minor plat amendment is consistent with the original intent of the subdivision and/or conditions or plat notes. The applicant, Rendezvous Colorado, LLC has submitted a petition requesting the minor plat amendment, describing the impact and the need for the amendment and has addressed a majority of the conditions as listed above in Section 17-3-80 (a) 1-5). The Code also states that in cases where the effects of a minor plat amendment are determined to be negligible to all property owners within the subdivision, the minor plat amendment may be processed on behalf of all owners by a majority of owners, affected owners, the developer of the subdivision In such cases, the applicant shall provide evidence of notice of the request and hearing to all owners within the subdivision. As detailed in the petition, Rendezvous is requesting this minor plat amendment to allow for minor architectural changes to Elk Horn Townhomes, specifically buildings 14 and 15. Each building has 3 townhome units per building. This slight architectural change changes the open space, Tract A, from 16.55 acres to 16.50 acres. The applicant has indicated that the modification in the architecture is intended to address changing market demand. The townhomes will have an updated elevation, revised floor plan and access to the rear common area. There is no increase in density or building height. The Planning Commission had a public hearing on this matter on May 23, 2012 and recommended approval of the Minor Plat Amendment of East Mountain Filing 7 with the following conditions: 1. Amend plat note #15 to include the Reception # for the FPDP which is # 2007005601. 2. ument The applicant has made these changes. Staff is recommending approval and this plat is on consent agenda. Please contact me with questions and/or comments. ctrotter@town.fraser.co.us. Thanks. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com C5 ' • n�' MEMORANDUM , TO: Catherine Trotter FROM: Terry Stanford DATE: 3/23/2012 SUBJECT: Petition for EMF7 Minor Plat Amendment Rendezvous wishes to petition the Town of Fraser for a minor plat amendment to the EMF -7 plat. The request is intended to allow for minor architectural changes to Elk Horn Town Homes Buildings 14 and 15; comprised of units 34, 35, 36, 37, 38, and 39. These changes are detailed in the attached Minor Plat Amendment Drawings. The slight changes to the building's footprints will not prove detrimental to the public safety, health or welfare, or be injurious to any other adjacent properties. The minor plat amendment is in conformity with other policies and criteria as established by the Planning Commission. The minor plat amendment will not alter the overall nature, character, density, or intent of the approved plat. Tract A will be slightly reduced in overall area by approximately four hundred (400) square feet. The common open space requirement within EMF7 is 15% of 19.74 acres, or approximately 3.9 total acres. The recorded final plat indicates there is currently in excess of 70% common open space, or approximately 16.55 acres. Obviously this slight adjustment to Track A will not compromise the open space requirement. The minor plat amendment remains consistent with the original intent of the subdivision conditions and plat notes. P.O. Box 149 77795 US Hwy 40 Winter Park CO 80482 Voice: 970 726 4500 Sales: 970 726 5177 Fax: 970 726 7160 2 1 !lir; 9? 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Within the past decade Grand County has lost more than 90% of the mature dominant lodgepole pine forests due to the mountain pine beetle epidemic. Many areas have been disturbed by logging activity and the once previously dense tree cover is gone in many areas. Also, Grand County is a major source of water for the Denver area and the northern Front Range. Presently more than 60% of our native water is moved via transcontinental diversions to the Front Range and two additional water firming projects are proposed which would increase water diversions to upwards of 80%. As a result, the American Rivers placed both the Headwaters of the Colorado River (2011) and the Fraser River (2005) on the nationwide 0RVW(QGDQJHUHG5LYHUV list. The large areas of disturbed ground and the low stream flows are negatively impacting our waterways. Sedimentation issues along with rising water temperatures are stressing our fisheries especially our remaining brook, brown and rainbow trout populations. Citizens of Grand County are doing all they can to reduce these negative impacts; an example is the $250,000 Fraser River Enhancement Project to improve macro invertebrates and the threatened sculpin fishery. Noxious weed encroachment on our waterways is also a major issue. Non- native invasive plants have been shown to be poor soil stabilizers and they degrade critical riparian habitat by out-competing and replacing native species. Grand County and the incorporated towns are working jointly to improve the Upper Colorado Watershed and noxious weed control is integral to improving the watershed by protecting/ increasing native riparian habitat and protecting native species. Grand County also has many upland areas which are designated critical winter habitat for big game species: pronghorn, elk and deer. These areas are also being degraded by the encroachment of noxious weeds. Each of the incorporated towns is located along the main tributaries of the Colorado River headwaters: Winter Park, Fraser and Granby are located along the Fraser River; Grand Lake is located on Grand Lake; Hot Sulphur Springs and Kremmling are located along the Colorado River. All towns have street drains that discharge directly into these waterways further facilitating the movement of noxious weeds into the delicate river corridors. Addressing noxious weeds within town boundaries will also assist public lands as Winter Park, Fraser and Grand Lake boarder USFS land and Hot Sulphur Springs and Kremmling border BLM land. Much of the critical winter habitat for the big game species is located in the upland transition areas between the towns and public land. The towns in Grand County are small in population, budget and staff. Each town does not have the actual geographic area or the funds to keep a dedicated trained staff person to control noxious weeds within their boundaries. The best use of limited funds is hiring a single licensed applicator to treat each of the towns. Grand County is requesting $36,000 to divide between the two years of the project. The towns would pool these funds along with their own resources to cover this applicator under a single contract. This grant would be integral in allowing the towns and residents to see firsthand the benefit of controlling noxious weeds, allowing native vegetation to regain a foothold and to ease some of the negative impacts on the stressed river systems. This effort would create a county- wide partnership to control noxious weeds between all governmental entities: towns, county and federal land management agencies. Strategy: Over the course of the growing season in both 2013 and 2014, Grand County will hire and oversee a professional licensed applicator to treat noxious weeds along town road rights of way and open spaces. The applicator will only spot treat target plants and leave as much native vegetation intact and undisturbed. The native vegetation will then be available to seed and spread further reducing noxious weed vigor and cover. This tactic is in use by the Grand County Division of Natural Resources and has proved very effective. The towns are at different elevations, so the single applicator can optimize the growing season for each area. For the funding available, the applicator is prepared to do two treatments in each area. Visual inspections and photo documentation from fixed points will be performed at the end of each growing season to document progress. Below is the list of noxious weed species found in Grand County. Most species have management plans through the State of Colorado. The species to be eradicated are either on the State of Colorado Department of Agriculture list to be eradicated (Early Detection/Rapid Response Program) or are determined to be rare in Grand County so the State has mandated eradication in Grand County. The plants species to be managed are more widespread and eradication is not possible. Management includes reduction in cover and vigor. 3ODQWVSHFLHVWREHHUDGLFDWHG3ODQWVSHFLHVWREHPDQDJHG Orange hawkweed (+HLUDFLXPDXUDQWLDFXP Oxeye daisy (&KU\DQWKHPXPOHXFDQWKHPXP) Myrtle spurge ((XSKRUELDP\UVLQLWHV) Scentless chamomile (0DWULFDULDSHUIRUDWH) Common tansy (7DQDFHWXPYXOJDUH) Musk thistle (&DUGXXVQXWDQV) Dalmatian toadflax (/LQDULDGDOPDWLFD) Bull thistle (&LUVLXPYXODJH) Diffuse knapweed (&HQDXUHDGLIIXVD) Canada thistle (&LUVLXPDUYHQVH) Black henbane (+\RVF\DPXVQLJHU) Houndstongue (&\QRJORVVXPRIILFLQDOH) Spotted knapweed (&HQWDXUHDPDFXORVD) Yellow toadflax (/LQDULDYXOJDULV) Common mullein (9HUEDVFXPWKDSVXV) Field bindweed (&RQYROYXOXVDUYHQVLV)  Outcomes: Each of the towns will have a noxious weed control program and a partnership will be formed between the governmental agencies located in Grand County. Presently very limited attempts have been made to reduce the cover and vigor of noxious weeds within town boundaries. As a result, most of the towns are overrun with non-native invasive plant species. Two years of funding assistance will allow the towns to hire a professional licensed applicator to get a jump start and knock down a large portion of noxious weeds. The towns will then be able to go from being overrun by noxious weeds to being able to handle the noxious weeds on a smaller maintenance budget. The towns may choose to continue the cooperative agreement to keep a professional licensed applicator, especially the towns that have more limited budgets. This approach would create a county wide seamless noxious weed program. The reduction in noxious weeds within town boundaries will directly improve the level of noxious weed seeds that are being deposited into our rivers and waterways each growing season and native plants will once again be able to establish improving riparian habitat and help alleviate some of the negative impacts that our watershed is presently experiencing. A m -41 9. O OL C: V o O (A -0 ' c 0)w N N >O (3)L +� Q V 4-J a 4� � E s o " o , U V V V +-+ N cr 0 LA I H 0 I D ARTICLE 5 Medical Marijuana Businesses Sec. 6-5-10. Definitions. (a) As used in this Article the following words shall have the following meanings, unless the context clearly requires otherwise: (1) MM Code means the Colorado Medical Marijuana Code, C.R.S. 12-43.3-101 et seq. (2) MM Regulations means the Rules Regarding Sale, Manufacturing and Dispensing of Medical Marijuana, 1 CCR 212-1, as adopted by Medical Marijuana Enforcement Division of the Colorado Department of Revenue, and any amendments thereto. (3) Medical Marijuana Business means a medical marijuana center, optional premises cultivation operation, or medical marijuana-infused products manufacturer for which a license is required under the MM Code and this Article. (b) The terms defined in the MM Code and MM Regulations shall have the same meaning when used in this Article, unless context clearly requires otherwise. Sec. 6-5-20. License required. It is unlawful for any person to own or operate a Medical Marijuana Business within the Town of Fraser without first having obtained from the Town and the state a license for each facility to be operated in connection with such business. Sec. 6-5-30. Local Licensing Authority. (a) The Fraser Board of Trustees shall be the local licensing authority for the licensing of Medical Marijuana Businesses pursuant to this Article, unless the Board designates other persons to serve as the local licensing authority. The local licensing authority shall possess all powers given to local licensing authorities by the provisions of the MM Code and MM Regulations. Any decision made by the local licensing authority to grant or deny a license, to revoke or suspend a license, or to renew or not renew a license shall be a final decision and may be appealed to the district court pursuant to Rule 106(a)(4) of the Colorado Rules of Civil Procedure. (b) The Town Clerk shall assist the local licensing authority by receiving all applications; coordinating with other Town officers and departments when relevant; scheduling required public hearings; and providing notice in accordance with this Article and the MM Code. Sec. 6-5-40. Limitations and Requirements Applicable to Medical Marijuana Businesses. State Requirements (a) : Medical Marijuana Businesses must at all times comply with the regulations and requirements contained in the MM Code and MM Regulations with regard to applications, licensing and operations of licensed premises. Location (b) : Medical Marijuana Businesses shall only be located on property within the Business zoning district. Medical Marijuana Businesses are not permitted within any other zoning district or within any building that contains a residential dwelling or lodging unit. Medical Marijuana Businesses shall not be permitted to operate as "home occupations." Separation Requirements: (c) (1) No Medical Marijuana Business shall be issued a license if, at the time of the initial application for such license, the proposed location is: (i) within one thousand feet of any educational institution or school, either public or private; (ii) within one thousand feet of any existing Medical Marijuana Business, whether such business is located within or outside of the Town; (iii) within two hundred feet of any existing licensed child care facility. (2) Although there is no minimum distance standard from the following locations, when reviewing an application, the proximity and compatibility with the following uses shall be considered: (i) The exterior boundary of any residential zone district; and (ii) Any public community center, park, designated recreation trail, library, hotel, or recreation center, or any publicly owned or maintained building open for use to the general public. (3) The distances set forth in this subsection shall be computed by direct measurement in a straight line from the nearest property line of the land used for the purposes stated above, respectively, to the nearest portion of the building in which the Medical Marijuana Business is located. The locational criteria contained in this subsection shall apply to all proposed changes in the location of an existing license. Advertisements (d) : Advertisements, signs, displays or other promotional material depicting medical marijuana uses or symbols shall not be shown or exhibited off the premises, or in any manner which is visible to the public from roadways, pedestrian sidewalks or walkways, or from other public areas. No signage associated with a medical marijuana center shall use the word "marijuana," "cannabis," or any other word or phrase commonly understood to refer to marijuana unless such word or phrase is immediately preceded by the word "medical." No signage may display photographs or other representations of marijuana plants. - 2 - Indoor Operation; Odors (e) : (1) All medical marijuana dispensing, production, cultivation, manufacturing and storage activities shall be conducted indoors. Products, accessories, and associated paraphernalia shall not be visible from a public sidewalk or right of way. (2) The cultivation of marijuana is only permitted when the premises are equipped with a system that removes the odors of the marijuana being cultivated so that the odor is not detectable from the exterior of the business or from within any adjoining premises. Approval of the odor removal system by the Building Official is determination of the adequacy of any proposed odor-removing system shall be based on his reasonable determination of the ability of the proposed system to remove odors as required by this subsection, which determination shall be based as they relate to the premises in question. Inspection of Licensed Premises: (f) During all business hours and other times of apparent activity, all licensed premises shall be subject to inspection by the Chief of Police or the Building Official, or the authorized representative of either of them, for the purpose of investigating and determining compliance with the provisions of this Article and any other applicable state or local law or regulation. Such inspection may include, but need not be limited to, the inspection of books, records and inventory. Where any part of the premises consists of a locked area, such area shall be made available for inspection, without delay, upon request. Additional Requirements: (g) Medical Marijuana Businesses shall be subject to the following additional requirements: (1) The business may only be open for the sale or distribution of medical marijuana during the hours of 8:00 a.m. to 7:00 p.m. (2) No on-site consumption of marijuana is allowed. (3) A Fraser business license and sales tax license are required. (4) No mobile structure may be used to dispense medical marijuana. (5) No alcohol sales or consumption shall be permitted on the licensed premises. (6) A licensee shall not permit persons who do not possess a valid registry card or other appropriate credentials to loiter on or about the licensed premises. Sec. 6-5-50. Excise Tax. (a) A tax is imposed upon all retail sales of medical marijuana, medical marijuana paraphernalia, and medical marijuana-infused products made within the town of Fraser - 3 - by licensed Medical Marijuana Businesses at the rate of five percent (5.0%) of the gross price paid by the purchaser, rounded off to the nearest penny. The tax imposed by this section is in addition to, and not in lieu of, the sales tax owed to the Town in connection with the sale of medical marijuana, medical marijuana paraphernalia, and medical marijuana-infused products. (b) Except for those provisions that by their terms cannot apply, the procedures for the collection and enforcement of the Town's use tax as provided in Section 4-3-50(a) of this Code shall apply to the collection and enforcement of the medical marijuana excise tax imposed by this section. The Town Manager or his or her designee may adopt administrative rules and regulations specifying additional or alternative procedures for the collection and enforcement of the medical marijuana excise tax imposed by this section. Sec. 6-5-60. Application Requirements. (a) A person seeking to obtain a license pursuant to this article shall submit an application to the Town Clerk. The form of the application shall be as provided by the Town Clerk. (b) A license issued pursuant to this chapter does not eliminate the need for the licensee to obtain other required licenses and permits related to the operation of the Medical Marijuana Business, including, without limitation, any development approval required by this Code; a sales tax license; and a building, mechanical, plumbing, or electrical permit. (c) An application for a license under this article shall include the following information and any additional information required by the Town Clerk: (1) The applicant's name, address, telephone number, and Social Security number and, if the applicant is a partnership, the names and addresses of all the partners, and if the applicant is a corporation, the names and addresses of all the corporate officers, and if the applicant is a cooperative association, the names and addresses of its directors and officers; (2) A completed set of the applicant's fingerprints; (3) The street address of the proposed Medical Marijuana Business; (4) If the applicant is not the owner of the proposed location of the Medical Marijuana Business, a notarized statement form the owner of such property authorizing the submission of the application; (5) An acknowledgement by the applicant that the applicant and its owners, officers, and employees may be subject to prosecution under federal laws relating to the possession and distribution of controlled substances; that the Town of Fraser accepts no legal liability in connection with the approval and subsequent operation of the Medical Marijuana Business; and that the application and documents submitted - 4 - for other approvals relating to the Medical Marijuana Business operation are subject to disclosure in accordance with the Colorado Open Records Act. (d) In addition to the foregoing, an applicant shall also submit all other information required by the MM Code and MM Regulations for state and local applications. (e) When the application is filed, the applicant shall pay to the Town a non- refundable application fee in such amount as is established from time to time by ordinance or resolution adopted by the Board of Trustees and set forth in the appendices to this Code. The purpose of the fee is to cover the administrative costs of processing the application. (f) Each license issued pursuant to this chapter shall be valid for a period of two years from the date of issuance, or such shorter period as may be approved by the state licensing authority, and may be renewed as provided in this section. An application for renewal shall be made to the Town Clerk not less than forty-five (45) days prior to the date of expiration and shall be accompanied by an application fee in such amount as is established from time to time by ordinance or resolution adopted by the Board of Trustees. The license shall be renewed by the Town Clerk unless it appears to the Town Clerk that good cause exists to deny the renewal application, in which case the Town Clerk shall refer the application to the Board of Trustees for review at a public hearing. The Town Clerk shall refer the renewal application for public hearing only if the licensee has had complaints filed against it, the licensee has a history of violations, or there are allegations against the licensee that would constitute good cause for denial of a license as defined in the MM Code. The procedures provided in Sections 6-5-70 to 6- 5-90 shall apply to the Board of Trustees' review and determination whether to renew a license. Sec. 6-5-70. Investigation of Applicant. (a) Upon receipt of an application for a license under this article, the Town Clerk shall transmit copies of the application to the Police Department, the Town Manager, the Planning and Building Department, and any other person or agency who the Town Clerk determines should participate in the review of the application. The Town or any of its departments or officials may visit and inspect the plant or property in which the applicant proposes to conduct business and investigate the fitness to conduct such business of any person, or the officers and directors of any corporation, or the partners of any partnership applying for a license. (b) In investigating the fitness of the applicant, the Town may obtain criminal history record information furnished by a criminal justice agency subject to any restrictions imposed by such agency. In the event the Town takes into consideration information concerning the applicant's criminal history record, the Town shall also consider any information provided by the applicant regarding such criminal history record, including, but not limited to, evidence of rehabilitation, character references, and educational achievements, especially those items pertaining to the period of time between the applicant's last criminal conviction and the consideration of the application for a license. - 5 - (c) Not less than five days prior to the date of the public hearing on a license application or, in the event of an application for which no public hearing is scheduled, not less than five days prior to the decision to approve or deny an application, the Town Clerk shall make known the findings of the investigation in writing to the applicant and other parties of interest. Sec. 6-5-80. Public Hearings; Notice; Publication. (a) Upon receipt of an application for a local license, except an application for renewal or for transfer of ownership, the local licensing authority may schedule a public hearing upon the application to be held not less than thirty days after the date of the application. If the local licensing authority schedules a hearing for a medical marijuana center application, it shall post and publish public notice thereof not less than ten days prior to the hearing. The local licensing authority shall give public notice by the posting of a sign in a conspicuous place on the medical marijuana center premises for which application has been made and by publication in a newspaper of general circulation in Grand County. (b) Public notice given by posting shall include a sign of suitable material, not less than twenty-two inches wide and twenty-six inches high, composed of letters not less than one inch in height and stating the type of license applied for, the date of the application, the date of the hearing, the name and address of the applicant, and such other information as may be required to fully apprise the public of the nature of the application. The sign shall contain the names and addresses of the officers, directors, or manager of the facility to be licensed. (c) Public notice given by publication shall contain the same information as that required for the posting of signs. (d) If the building in which medical marijuana is to be sold is in existence at the time of the application, the sign shall be posted so as to be conspicuous and plainly visible to the general public. If the building is not constructed at the time of the application, the applicant shall post a sign at the premises upon which the building is to be constructed in such a manner that the notice shall be conspicuous and plainly visible to the general public. (e) The local licensing authority, or a license applicant with local licensing authority approval, may request that the state licensing authority conduct a concurrent review of a new license application prior to the local licensing authority's final approval of the license application. If the local licensing authority permits a concurrent review, it will continue to independently review the applicant's license application. Sec. 6-5-90. Issuance or Denial of License. (a) Not less than five days prior to the date of the public hearing, the local licensing authority shall make known its findings, based on its investigation, in writing to the applicant and other parties of interest. The local licensing authority has authority to - 6 - refuse to issue a license provided for in this section for good cause, subject to judicial review. (b) Before entering a decision approving or denying the application for a local license, the local licensing authority may consider, except where this Article specifically provides otherwise, the facts and evidence adduced as a result of its investigation, as well as any other facts pertinent to the type of license for which application has been made, including the number, type, and availability of medical marijuana outlets located in or near the premises under consideration, and any other pertinent matters affecting the qualifications of the applicant for the conduct of the type of business proposed. (c) Within thirty days after the public hearing or completion of the application investigation, a local licensing authority shall issue its decision approving or denying an application for local licensure. The decision shall be in writing and shall state the reasons for the decision. The local licensing authority shall send a copy of the decision by certified mail to the applicant at the address shown in the application. (d) The Board of Trustees may impose reasonable conditions upon any license issued pursuant to this Article. (e) After approval of an application, a local licensing authority shall not issue a local license until the building in which the business to be conducted is ready for occupancy with such furniture, fixtures, and equipment in place as are necessary to comply with the applicable provisions of this chapter, and then only after the local licensing authority has inspected the premises to determine that the applicant has complied with the architect's drawing and the plot plan and detailed sketch for the interior of the building submitted with the application. (f) After approval of an application for local licensure, the local licensing authority shall notify the state licensing authority of such approval. Sec. 6-5-100. Contents and Display of License. (a) The licensee shall post the license in a conspicuous location at the Medical Marijuana Business. A Medical Marijuana Business license shall contain the following information: (1) The name of the licensee; The date of issuance of the license; The street address at which the licensee is authorized to operate the Medical Marijuana Business; (2) Any conditions of approval imposed upon the license by the Board of Trustees; (3) The date of expiration of the license; and (4) The license shall be signed by the applicant and the Town Clerk - 7 - Sec. 6-5-110. Transfer of Ownership . In determining whether to permit a transfer of ownership, the local licensing authority shall consider only the requirements of this Article, the MM Code and MM Regulations. The local licensing authority may hold a hearing on the application for a transfer of ownership; provided the local licensing authority shall not hold a hearing pursuant to this section until the local licensing authority has posted a notice of hearing in the manner described in Section 6-5-80 on the licensed premises for a period of ten days and provided notice of the hearing to the applicant at least ten days prior to the hearing. Sec. 6-5-120. Suspension or Revocation. (a) The local licensing authority may revoke or elect not to renew any license if it determines that the licensed premises have been inactive, without good cause, for at least one year. (b) In addition to any other sanctions prescribed by this Article, the MM Code or the MM Regulations, the local licensing authority has the power, on its own motion or on complaint, after investigation and opportunity for a public hearing at which the licensee shall be afforded an opportunity to be heard, to suspend or revoke a license issued by the local licensing authority for a violation by the licensee or by any of the agents or employees of the licensee of the provisions of this Article, the MM Code or MM Regulations, or of any of the terms, conditions, or provisions of the license. The local licensing authority has the power to administer oaths and issue subpoenas to require the presence of persons and the production of papers, books, and records necessary to the determination of a hearing that the state or local licensing authority is authorized to conduct. (c) The state or local licensing authority shall provide notice of suspension, revocation, fine, or other sanction, as well as the required notice of the hearing pursuant to subsection (b), by mailing the same in writing to the licensee at the address contained in the license. Except in the case of a summary suspension, a suspension shall not be for a longer period than six months. If a license is suspended or revoked, a part of the fees paid therefore shall not be returned to the licensee. Any license or permit may be summarily suspended by the local licensing authority without notice pending any prosecution, investigation, or public hearing pursuant to the terms of C.R.S. § 24-4-104(4). (d) Whenever a decision of the local licensing authority suspending a license for fourteen days or less becomes final, the licensee may, before the operative date of the suspension, petition for permission to pay a fine in lieu of having the license suspended for all or part of the suspension period. Upon the receipt of the petition, the local licensing authority may, in its sole discretion, stay the proposed suspension and cause any investigation to be made which it deems desirable and may, in its sole discretion, grant the petition if the local licensing authority is satisfied that: - 8 - (1) The public welfare and morals would not be impaired by permitting the licensee to operate during the period set for suspension and that the payment of the fine will achieve the desired disciplinary purposes; (2) The books and records of the licensee are kept in such a manner that the loss of sales that the licensee would have suffered had the suspension gone into effect can be determined with reasonable accuracy; and (3) The licensee has not had his or her license suspended or revoked, nor had any suspension stayed by payment of a fine, during the two years immediately preceding the date of the motion or complaint that resulted in a final decision to suspend the license or permit. (e) The fine accepted shall be not less than five hundred dollars nor more than one hundred thousand dollars. (f) Payment of a fine shall be in the form of cash, a certified check or cashier's check made payable to the local licensing authority. (g) Upon payment of the fine pursuant to subsection (c), the local licensing authority shall enter its further order permanently staying the imposition of the suspension. Sec. 6-5-130. Penalty . Failure to comply with the provisions of this Article shall constitute a violation of this Code, and in addition to being grounds for denial, suspension or revocation of a license, such violation may be punished as provided in Section 1-4-10 of this Code. - 9 - TOWN OF FRASER ORDINANCE NO. ________ Series 2012 AN ORDINANCE AMENDING THE FRASER MUNICIPAL CODE BY ADOPTING LICENSING AND OPERATIONAL REQUIREMENTS FOR MEDICAL MARIJUANA BUSINESSES WITHIN THE TOWN OF FRASER; REPEALING THE EXISTING MORATORIUM REGARDING THE LICENSING OF SUCH BUSINESSES; AND DECLARING AN EMERGENCY. WHEREAS, Article XVIII, Section 14 of the Colorado Constitution creates an affirmative defense for the medical use of marijuana to state criminal statutes prohibiting the cultivation, possession, and use of marijuana; and WHEREAS, the Colorado General Assembly has adopted the Colorado Medical Marijuana Code C.R.S 12-43.3-101 et seq., which provides statutory authority for the operation of businesses for the purpose of manufacturing, possessing, and distributing marijuana for medical purposes without regard to whether the business or its owner, managers, employees, or suppliers are "primary caregivers" pursuant to Article XVIII, Section 14; and WHEREAS, the Colorado Medical Marijuana Code, in Section 12-43.3-106, C.R.S., provides a local option for local governments to prohibit the operation of medical marijuana businesses by vote of the registered electors or by action of the local governing body; and WHEREAS, the Colorado Medical Marijuana Code also provides authority for local governments to adopt local regulations concerning the licensing and operation of medical marijuana businesses if such businesses are not prohibited, which local regulations are in addition to those imposed by the state; and WHEREAS, the Fraser Board of Trustees, by Ordinance 372, submitted a ballot question to the registered electors at a special election held on November 2, 2010, asking whether the Town should prohibit medical marijuana businesses, which ballot question was defeated; and WHEREAS, at the same special election, the registered electors approved a ballot question to impose an additional excise tax on the sale of medical marijuana, medical marijuana paraphernalia, and medical marijuana-infused products, at the rate of five percent of the gross amount paid in connection with such sales; and WHEREAS, the Board of Trustees has previously adopted a temporary moratorium on the licensing of medical marijuana businesses pending the adoption of state and local regulations regarding such businesses, such moratorium having been extended through July 1, 2012 pursuant to Ordinance No. 390; and WHEREAS, the Board of Trustees is now prepared to adopt local regulations regarding the local licensing and operation of medical marijuana businesses, as provided in this Ordinance and in accordance with the Colorado Medical Marijuana Code; and WHEREAS, the Board of Trustees finds and determines that the provisions of this Ordinance and the regulations herein adopted for the licensing and operation of medical marijuana businesses are reasonable and necessary to protect and preserve the health, safety and welfare of the citizens of the Town of Fraser, Colorado. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO, AS FOLLOWS: PART 1: AMENDMENT OF MUNICIPAL CODE. 1.1 The Code of the Town of Fraser, Colorado (herein sometimes referred to as the "Municipal Code"), is hereby amended by adding a new Article to Chapter 6 of said Code, to be numbered "Article 5 - Medical Marijuana Businesses", which shall read as set forth in Exhibit "A" attached hereto and incorporated herein by this reference. 1.2 The Fee Schedule set forth in Appendix A of the Municipal Code is hereby amended by adding the following fee under Chapter 6 of said Appendix A: Municipal Code-Based Fees, Costs and Deposits Code Section Fee/Charge Amount Chapter 6 6-5-60 Application fee for medical marijuana business $__________ license PART 2: REPEAL OF MORATORIUM. 2.1 The temporary moratorium on the licensing of medical marijuana businesses, as most recently extended pursuant to the provisions of Ordinance No. 390, is hereby repealed effective as of the date this Ordinance takes effect. PART 3: PENALTY CLAUSES. The following section of the Code of the Town of Fraser, Colorado, contains penalty clauses applicable to violations of this Ordinance, and such section is herewith set forth in full and hereby enacted: Sec. 1-4-10. General penalty for violation.    It shall be unlawful for any person to violate, disobey, omit, neglect, refuse or fail to comply with or resist the enforcement of any provision of this Code; and where no specific penalty is provided therefor, the violation of any provision of thisCode shallbe punished by a fine not exceeding one thousand dollars ($1,000.00), by imprisonment for a term not exceeding one (1) year, or by both such fine and imprisonment. Each day such violation continues shall be considered a separate offense PART 4: REPEAL. In addition to the repeal of the temporary moratorium, as provided in Part 2 hereof, any and all existing ordinances or parts of ordinances of the Town of Fraser covering the same matters as embraced in this Ordinance are hereby repealed and all ordinances or parts of ordinances inconsistent with the provisions of this ordinance are hereby repealed; provided, however, that such repeal shall not affect or prevent the prosecution or punishment of any person for any act done or committed in violation of any ordinance hereby repealed prior to the taking effect of this Ordinance. PART 5: SEVERABILITY. If any section, subsection, sentence, clause or phrase of this Ordinance or the said Codes adopted herein is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this Ordinance or said Codes. The Town of Fraser hereby declares that it would have adopted this Ordinance and said Codes, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases thereof be declared invalid or unconstitutional. PART 6: DECLARATION OF EMERGENCY; EFFECTIVE DATE. Because of the immediate risk that inappropriate medical marijuana businesses might be permitted upon expiration of the existing state and local moratoriums, the Board of Trustees hereby finds, determines, and declares that an emergency exists, that this Ordinance is necessary for the immediate preservation of public peace, health, safety and welfare, and that it shall be in full force and effect immediately upon adoption. PART 7: PUBLICATION. This Ordinance shall be published by title only. READ, PASSED, ADOPTED AND ORDERED PUBLISHED BY THE BOARD OF TRUSTEES AND SIGNED THIS _____ day of __________________________, 2012. Votes in favor: ____ BOARD OF TRUSTEES OF THE Votes opposed: ____ TOWN OF FRASER, COLORADO Votes abstained: ____ BY: _______________________________ Peggy Smith, Mayor    ATTEST: ( S E A L ) ________________________________ Lu Berger, Town Clerk Published in the Middle Park Times on ______________.   TOWN OF WINTER PARK ORDINANCE NO. 448 SERIES OF 2011 REPEALING AND REENACTING SECTION 4 -9B -13 OF THE WINTER PARK TOWN CODE, CONCERNING UNLAWFUL CONDUCT ON PUBLIC PROPERTY, AND ADDING A NEW ARTICLE C TO CHAPTER 9 GOVERNING VIOLATIONS AND PENALTIES WHEREAS, the Town Council of the Town of Winter Park wishes to adopt the prohibitions against unlawful conduct on public property as stated in Tide 18, Article 9 of the Colorado Revised Statutes; and WHEREAS, the Town Council of the Town of Winter Park finds the adoption of this prohibition increases the protection of the health, safety and welfare of the public when on public property; and WHEREAS, the structure of the Town Code is such that the addition of a new Article is appropriate to ensure the best organization of the Chapter in light of any future amendments thereto. NOW THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF WINTER PARK, COLORADO, AS FOLLOWS: Sectionl. Section 4 -9B -13 of the Winter Park Town Code is hereby repealed in its entirety and reenacted to read as follows: 4 -9B -13 Unlawful Conduct on Public Property A. It is unlawful for any person to enter or remain in any public building or on any public property or to conduct himself or herself in or on the same in violation of any order, rule, or regulation concerning any matter prescribed in this subsection, limiting or prohibiting the use or activities or conduct in such public building or on such public property, issued by any officer or agency having the power of control, management, or supervision of the building or property. In addition to any authority granted by any other law, each such officer or agency may adopt such orders, rules, or regulations as are reasonably necessary for the administration, protection, and maintenance of such public buildings and property, specifically, orders, rules, and regulations upon the following matters: 1. Preservation of property, vegetation, wildlife, signs, markers, statues, buildings and grounds, and other structures, and any object of scientific, historical, or scenic interest; 2. Restriction or limitation of the use of such public buildings or property as to time, manner, or permitted activities; 3. Prohibition of activities or conduct within public buildings or on public property which may be reasonably expected to substantially interfere with the use and enjoyment of such places by others or which may constitute a general nuisance or which may interfere with, impair, or disrupt a funeral or funeral procession; 4. Necessary sanitation, health, and safety measures, consistent with section 25- 13 -113, C.R.S.; 5. Camping and picnicking, public meetings and assemblages, and other individual or group usages, including the place, time, and manner in which such activities may be permitted; 6. Use of all vehicles as to place, time, and manner of use; 7. Control and limitation of fires, including but not limited to the prohibition, restriction, or ban on fires or other regulation of fires to avert the start of or lessen the likelihood of wildfire, and the designation of places where fires are permitted, restricted, prohibited, or banned. B. No conviction may be obtained under this section unless notice of such limitations or prohibitions is prominently posted at all public entrances to such building or property or unless such notice is actually first given the person by the officer or agency, including any agent thereof, or by any law enforcement officer having jurisdiction or authority to enforce this section. Section 2. Title 4, Chapter 9 of the Winter Park Town Code is amended by the addition of a new Article C, to read as follows: Article C. Violations and Penalties 4 -9C -1: General Violations and Penalty It is unlawful for any person to violate any provision of this Chapter. Except in cases where a different punishment is prescribed by an ordinance or this code, any person convicted of a violation of this Chapter shall be punished by a fine of not more than nine hundred ninety nine dollars ($999.00), or by imprisonment not to exceed one hundred eighty (180) days, or by both such fine and imprisonment; provided, however that no person under the age of eighteen (18) years as of the date of the offense for which he or she is conviceted shall be subject to a jail sentence. 4 -9C -2: Separate Offense Each person shall be guilty of a separate offense for each and every day during any portion of which any violation of any provision of this Chapter is committed, continued or permitted. Section 3. Effective Date. Upon signing hereof by the Mayor and Town Clerk, this Ordinance shall become effective five (5) days after the publication thereof following final passage. Section 4. Repeal. The repeal or the repeal and re- enactment of any provision of the Town Code of the Town of Winter Park, Colorado or sub section thereof, as provided in this Ordinance, shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision repealed or repealed and re- enacted. The repeal of any provision hereby shall not revive any provision or ordinance previously repealed or superseded unless expressly stated herein. Section 5. Health, Safety and Welfare. The Town Council hereby finds, determines and declares that this Ordinance is necessary and proper for the health, safety and welfare of the Town of Winter Park and the inhabitants thereof. INTRODUCED, APPROVED ON FIRST READING, AND ORDERED PUBLISHED BY TITLE this 2n day of August, 2011. A public hearing shall be held at the regular meeting of the Winter Park Council on the 16 day of August, 2011 at 8:00 a.m., or as soon thereafter as possible, at the Winter Park Town Hall. ATTEST: Cat Petersen, Town Clerk 11 /IM nil 10 READ, ADOPTED AND ORDERED PUBLISHED IN SUMMARY on second and final reading by a vote of to on the 16` day of August, 2011. ATTEST: Cat Petersen, Town Clerk TOWN OF WINTER PARK aa oaaaetpalala� ir�� f ONINT R .jan F. Myers, Mayor 4 i C 9 a11 QL ®4P TOWN OF WINTER PARK mes F. Myers, Mayor 4-1-8: DISCHARGING FIREARMS UNLAWFUL: A. It is unlawful for any person, other than a peace officer or a member of the armed forces of the United States or the Colorado national guard acting in lawful discharge of his duties, to discharge or cause to be discharged, any firearm within or into the town limits. B. Exemptions: This section shall not apply to: 1. A sworn peace officer or a member of the armed forces of the United Sates or the Colorado National Guard, or an employee of the United States Department of Agriculture acting in lawful performance of his duties. 2. A person discharging a firearm in the lawful defense of persons or property. 3. A person discharging a firearm in the course of lawful hunting, target, or recreational shooting on public or private land when the discharge will not endanger adjacent persons or property; a. The exemptions contained in paragraph 3 shall not apply to the discharge of a firearm i. On, across, or within 50 feet from the centerline of any public roadway; ii. Within 200 yards of any dwelling or occupied structure. Any violation of the provisions of this section is hereby declared a nuisance. (Ord. 85, Series of 1982) C. Penalties Any person convicted of a violation of this Section shall be punished by a fine of not more than nine hundred ninety nine dollars ($999.00), or by imprisonment not to exceed one hundred eighty (180) days, or by both such fine and imprisonment; provided, however that no person under the age of eighteen (18) years as of the date of the offense for which he or she is convicted shall be subject to a jail sentence.  TOWN OF FRASER ORDINANCE No. 2012- Series 2012 AN ORDINANCE AMENDING THE FRASER MUNICIPAL CODE BY AMENDING SECTION 13-2-50(g) SERVICE CONNECTIONS AND ADDING SECTION 13-4-80(b) CONNECTION TO SEWER. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO, AS FOLLOWS: PART 1: AMENDMENT OF MUNICIPAL CODE. Section 13-2-50(g) of the Town Municipal Code (herein sometimes referred to as follows; Section 13-2-50 Service Connections (g) Extension policies outside the Town boundaries (1) Any extension of water service to a point of consumption outside the corporate limits of the Town shall be made only pursuant to an agreement with the Town, in accories and operating procedures as such exist at the time of the request for connection. The Town shall not be obligated to extend water service outside the corporate limits of the Town and may grant water service only upon a determination by the Town Board. The Town may impose such contract, water rights dedication and bond requirements as it deems necessary to safeguard the best interest of the Town. (2) All water infrastructure, facilities, and use shall comply with the provisions of Chapter 13 Article 2 and Chapter 14 of the Town Code. (3) No part of the water obtained from the Town water system shall be used for the watering of livestock, irrigation of lands or any use that is not consistent with the usual single family dwelling or other uses allowed by Town Code. (4) Plant Investment Fees charged for water service outside the corporate limits of the Town shall be twice the amount established for customers inside the corporate limits as determined by the Board of Trustees by resolution and are subject to change from time to time. (5) Water service charges outside the corporate limits of the Town, shall be metered and shall be equal to twice the amount levied and assessed customers inside the corporation limits for water and water service as established from time to time by resolution adopted by the Board of Trustees. PART 2: AMENDMENT OF MUNICIPAL CODE. Chapter 13, Article 4, Section 80 of the Fraser Municipal Code (herein sometimes referred to reby amended by adding new subsection to Section 13-4-80, which shall read as follows; Section 13-4-80 Connection to sewer (b) (1) Any extension of sewer service to a point of consumption outside the corporate limits of the Town shall be made only pursuant to an agreement with the Town, in sewer policies and operating procedures as such exist at the time of the request for connection. The Town shall not be obligated to extend sewer service outside the corporate limits of the Town and may grant sewer service only upon a determination by the Town Board. The Town may impose such contract and bond requirements as it deems necessary to safeguard the best interest of the Town. (2) All sewer infrastructure, facilities, and use shall comply with the provisions of Chapter 13 Article 4 and Chapter 14 of the Town Code. (3) Plant Investment Fees charged for sewer service outside the corporate limits of the Town shall be twice the amount established for customers inside the corporate limits as determined by the Board of Trustees by resolution and are subject to change from time to time. (4) Sewer service charges outside the corporate limits of the Town shall be equal to twice the amount levied and assessed customers inside the corporation limits for sewer service as established from time to time by resolution adopted by the Board of Trustees. PART 3: REPEAL. Any and all existing ordinances or parts of ordinances of the Town of Fraser covering the same matters as embraced in the Ordinance are hereby repealed and all ordinances or parts of ordinances inconsistent with the provisions of this Ordinance are hereby repealed; provided, however, that such repeal shall not affect or prevent the prosecution or punishment of any person for any act done or committed in violation of any ordinance hereby repealed prior to the taking effect of this Ordinance. PART 4: SEVERABILITY. If any section, subsection, sentence, clause or phrase of this Ordinance is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this Ordinance. The Town of Fraser hereby declares that it would have adopted this Ordinance, and each section, subsection, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases thereof be declared invalid or unconstitutional. PART 5: PUBLICATION: This Ordinance shall be published by title only. READ, PASSED, ADOPTED AND ORDERED PUBLISHED BY THE BOARD OF TRUSTEES AND SIGNED THIS DAY OF , 2012. Votes in favor: TOWN OF FRASER, COLORADO Votes opposed: Votes abstained: Fran Cook, Mayor ATTEST: Lu Berger, Town Clerk Published in the Middle Park Times on ________________. Out of Town Water/Sewer Service Agreement This is an outline of the terms and conditions that would be outlined in a boilerplate agreement that the Town Board could use in developing property specific agreements for out of Town water and sewer service. This would be an agreement between the Town of Fraser and the property owner, would run with the land, and the owner would agree to compliance with the provisions of Chapter 13 Article 2, Chapter 13 Article 4, and Chapter 14 of the Town Code (as may be amended). Additionally, the agreement would address the following terms: While property is located outside of Town jurisdiction, property owner agrees to comply with the construction standards, design review procedures, improvement agreement requirements, inspection, and dedication/acceptance provisions of the Town Code. Owner agrees that all costs of infrastructure and facility development shall be owners responsibility. The agreement will include a provision for payment of a lump sum annual fee to accommodate the operational expenses the Town will incur prior to the development reaching a critical mass where the service fees are adequate to cover expenses (similar to the provisions of the Rendezvous Agreement where they paid $30,000 annually until they reached a certain number of building permits). Property owner agrees to connect to both water and sewer services. Property owner agrees to payment of out of town PIF and service fees as established by the Town Board. Consider requiring that design and construction drawings (and any phasing plans and/or construction schedule) must be approved prior to execution of any such agreement, and said plans then be referenced by the agreement. Service will be discontinued and the agreement deemed terminated should the property fail to comply with any terms of the agreement, the referenced sections of the Town Code, or become delinquent in payment of any fees figure out how this plays out if only one of the properties within a development becomes delinquent, probably would just apply current code provisions which would allow the Town to shut off service to that unit or lien the property). The agreement will specify what uses are authorized for service under the terms y dwelling units). Connection of any unauthorized uses shall be cause for termination of the agreement. The owner agrees not to promote, form, organize, or participate directly or indirectly in the promotion, formation, or organization of any municipal corporation, or any other type of government unit whatsoever involving the Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com property and shall not include the property in any such entity without the express permission of the Fraser Town Board; provided, however, nothing herein shall preclude the owner from petitioning the Town of Fraser for annexation of the property. The owner agrees not to oppose formation of any special districts that the Town may establish related to water and sewer service to the property, and not to oppose any special assessments that may be established by the Town related to water and sewer service to the property. This agreement shall run with the land, and shall be binding upon the respective parties, their heirs, and successors. The agreement is not assignable and creates no third party beneficiaries. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Town of Fraser Fraser, Colorado Financial Statements December 31, 2011 .111 alibbk 7 •.‘1■ 4- Ly ■�,�G Town of Fraser, Colorado Financial Report December 31, 2011 Table of Contents Page INDEPENDENT AUDITOR'S REPORT Al A2 Management's Discussion and Analysis B1 B8 Basic Financial Statements: Government -wide Financial Statements: Statement of Net Assets C1 Statement of Activities C2 Fund Financial Statements: Governmental Funds: Balance Sheet C3 Reconciliation of Governmental Fund Balance to Governmental Activities Net Assets C4 Statement of Revenues, Expenditures and Changes in Fund Balances C5 Reconciliation of Net Change in Fund Balances to Change in Net Assets of Governmental Activities C6 Proprietary Fund: Statement of Net Assets Enterprise Funds C7 Statement of Revenues, Expenses and Changes in Net Assets Enterprise Funds C8 Statement of Cash Flows Enterprise Funds C9 Fiduciary Fund: Statement of Fiduciary Net Assets C10 Statement of Changes in Fiduciary Net Assets C11 Notes to the Financial Statements D1 D22 Required Supplementary Information: Schedule of Revenues, Expenditures and Changes in Fund Balances Budget (GAAP Basis) and Actual General Fund El Schedule of Revenues Budget (GAAP Basis) and Actual General Fund E2 Town of Fraser, Colorado Financial Report December 31, 2011 Table of Contents (Continued) Required Supplementary Information (continued): Schedule of Expenditures and Transfers Budget (GAAP Basis) and Actual General Fund E3 Special Revenue Fund Conservation Trust Fund E4 Supplementary Information: Schedule of Revenues, Expenditures and Changes in Fund Balances Budget (GAAP Basis) and Actual Debt Service Fund F1 Capital Projects Fund Capital Equipment Replacement Fund F2 Schedule of Revenues, Expenditures and Changes in Net Assets Budget (Non -GAAP Basis) and Actual With Reconciliation to GAAP Basis Enterprise Fund Water Fund F3 Enterprise Fund Wastewater Fund F4 Agency Fund JFOC Fund F5 Annual Schedule of Revenues and Expenditures for Roads, Bridges and Streets F6 F7 ii Page MCMAHAN AND ASSOCIATES, L.L.C. Certified Public Accountants and Consultants CHAPEL SQUARE, BLDG C 245 CHAPEL PLACE, SUITE 300 P.O. Box 5850, AVON, CO 81620 The Honorable Mayor and Town Council Town of Fraser, Colorado INDEPENDENT AUDITOR'S REPORT WEB SITE: WWW.MCMAHANCPA.COM MAIN OFFICE: (970) 845 -8800 FACSIMILE: (970) 845-8108 E MAIL: MCMAHAN @MCMAHANCPA.COM We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund and aggregate remaining fund information of the Town of Fraser, Colorado, "Town as of and for the year ended December 31, 2011, which collectively comprise the Town's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the Town's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with U.S. generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund and the aggregate remaining fund information of the Town of Fraser, Colorado, as of December 31, 2011, and the respective changes in financial position and cash flows, thereof for the year then ended in conformity with U.S. generally accepted accounting principles. U.S. generally accepted accounting principles require that the Management's Discussion and Analysis in Section B be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with U.S. generally accepted auditing standards, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The budgetary fund information in section E is not a required part of the basic financial statements but is supplementary information required by U.S. generally accepted accounting principles. The budgetary fund information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. Member: American Institute of Certified Public Accountants D. JERRY MCMAHAN, C.P.A. DANIEL R. CUDAHY, C.P.A. PAUL J. BACKES, C.P.A. MICHAEL N. JENKINS, C.A., C.P.A. AVON (970) 845 -8800 ASPEN (970) 544 -3996 Al FRISCO (970) 668 -348 1 To the Mayor and Town Council Town of Fraser Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Town's basic financial statements. The individual fund budgetary comparisons found in Section F and the Local Highway Finance Report listed in the accompanying table of contents are presented for purposes of additional analysis and are not a required part of the basic financial statements. The individual fund budgetary comparisons found in Section F and the Local Highway Finance Report are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with U.S. generally accepted auditing standards. In our opinion, the information is fairly stated in all material respects in relation to the basic financial statements taken as a whole. 4 A 1161141 .4#Mi f Vii%Ok‘La McMahan and Associates, L.L.C. April 26, 2012 A2 MANAGEMENT'S DISCUSSION AND ANALYSIS •`-C.- •n t -z Town of Fraser, Colorado Management's Discussion and Analysis December 31, 2011 As management of the Town of Fraser, Colorado, "Town we offer readers of the Town's financial statements this narrative overview and analysis of the financial activities of the Town for the fiscal year ended December 31, 2011. Financial Highlights On a short term view, the Town's governmental fund balances decreased by $57,799 in 2011. The Town's General Fund's fund balance decreased $180,050, but was offset by an increase in the Capital Equipment Replacement Fund of $115,903. On a long -term view (including depreciation and excluding capital outlay, etc.) the Town had a decrease in net assets of $928,230. The business -type activities net assets decreased $351,414, whereas governmental activities decreased $576,816. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the Town's basic financial statements. The Town's basic financial statements include three components: 1) government -wide financial statements; 2) fund financial statements; and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements. Government -wide financial statements: The government -wide financial statements are designed to provide readers with a broad overview of the Town's finances, in a manner similar to a private- sector business. The Statement of Net Assets presents information on all Town assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the Town is improving or deteriorating. The Statement of Activities presents information showing how the government's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (i.e. uncollected revenues such as grants or earned but unused vacation leave.) Both of the government -wide financial statements distinguish functions of the Town that are principally supported by taxes and intergovernmental revenues (governmental activities). The governmental activities of the Town include general government, public safety, public works, and culture and recreation. The business -type activities of the Town include water distribution and system maintenance and wastewater function and system maintenance. The government -wide financial statements can be found on pages C1 and C2 of this report. Fund financial statements: A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The Town, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance- related legal requirements. All of the funds of the Town can be divided into two categories: governmental and proprietary funds. B1 Overview of the Financial Statements (continued) Governmental funds: Governmental funds are used to account for essentially the same functions reported as governmental activities in the government -wide financial statements. However, unlike the government -wide financial statements, governmental fund financial statements focus on near -term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near -term financing requirements. Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government -wide financial statements. By doing so, readers may better understand the long -term impact of the government's near -term financing decisions. The expenditures and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The fund financial statements for the governmental funds are shown on pages C3 and C5. The Town adopts an annually appropriated budget for all governmental funds. A budgetary comparison statement has been provided for the General Fund, Conservation Trust Fund, Debt Service Fund and Capital Equipment Replacement Fund to demonstrate compliance with the State budget statutes. These are included in Section E and F. Proprietary funds: The Town maintains two proprietary funds commonly known as enterprise funds. Enterprise funds are used to report the same functions presented as business -type activities in the government -wide financial statements. The Town uses an enterprise fund to account for its water operations and one to account for its wastewater operations, which was established on December 31, 2009 by the dissolution of the Fraser Sanitation District. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for each of the business -type services provided by the Town, which is considered to be a major fund of the Town. The basic proprietary fund financial statements can be found on pages C7 through C9 of this report. The Town also presents a budgetary comparison for its proprietary funds on pages F3 and F4. Notes to the Financial Statements: The Notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. The Notes to the Financial Statements can be found at Section D of this report. Government -wide Financial Analysis The largest portion of the Town's assets are reflected in the investment in capital assets (i.e. land, buildings, improvements, and equipment). Capital assets account for 80% of the total assets of $42,969,456. The Town uses these assets to provide services to its citizens. The Town has to pay liabilities out of the remaining liquid assets. The Town also has assets that are considered reserved for a variety of purposes. Accordingly, these assets are not an available source for payment of future spending, other than as restricted. The Town's restricted net assets have changed as follows: General Fund: Fees in lieu of Park Affordable housing impact fee Emergency reserves Debt Service Fund reserves: Next year's payments Conservation Trust Fund Balance 1/1/11 6,379 135,426 50,000 300,000 48,477 540,282 Balance Additions Deletions 12/31/11 B2 6,379 135,426 20,000 70,000 300,000 4,732 (28,163) 25,046 24,732 (28,163) 536,851 Government -wide Financial Analysis (continued) The following shows the Town's net assets for 2011: Town of Fraser's Net Assets Assets: Current and other assets Capital assets Total Assets Governmental Business -type Activities Activities Total 2011 2010 2011 2010 2011 2010 4,758,142 11, 533,116 16,291,258 5,019,828 12, 307, 076 17, 326, 904 Liabilities: Other liabilities 451,801 632,252 Long -term liabilities outstanding 2,115, 811 2,394,190 Total Liabilities 2,567,612 3,026,442 Net Assets: Invested in capital assets, net of related debt 9,417,305 9,912,886 Restricted 536,851 871,163 Unrestricted 3,769,490 3,516,413 Total Net Assets 13,723,646 14,300,462 B3 3,694,563 22,983,635 26,678,198 31,626 53,433 31,626 53,433 22,983,635 3,662,937 26, 646, 572 3,396,819 23,654,600 27, 051, 419 8,452,705 8,416,647 34, 516,751 35, 961,676 42,969,456 44,378,323 At the end of the current fiscal year, the Town is able to report positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental and business type activities. 483,427 685,685 2,115, 811 2,394,190 2,599,238 3,079,875 23,654,600 32,400,940 33,567,486 536,851 871,163 3,343,386 7,432,427 6,859,799 26, 997, 986 40, 370,218 41, 298,448 EXPENSES: General government Culture and recreation Public safety Public works Interest Water Wastewater Total Expenses Government -wide Financial Analysis (continued) The following chart is a summary of the Town's Change in Net Assets: Town of Fraser's Change in Net Assets REVENUES: Program revenues: Charges for services Operating grants and contributions Capital grants and contributions General revenues: Property taxes Sales and Use taxes Other taxes Interest and other revenue Total Revenues Change in Net Assets Before Transfers Transfers in (out) Change in Net Assets Net Assets -Jan 1 Net Assets December 31 Governmental Activities 2011 2010 37,745 138,920 348,653 1,667,863 67,126 21,596 2,281, 903 833,529 60,065 392,420 1,472,546 120,159 (596, 816) 20,000 (576, 816) 14, 300, 462 13,723,646 18,873 119,322 165,000 335,798 1,571,793 67,880 274,137 2,552,803 779,483 53,592 362,024 1,237,754 132,680 2,878,719 2,565,533 (12,730) (3,000) (15,730) 14,316,192 14, 300, 462 B4 Business -type Activities 2011 2010 1,248,807 26,054 67,500 16,859 1,359,220 865,240 825,394 1,690,634 (331,414) (20,000) (351,414) 26, 997, 986 26, 646, 572 1,244,412 457,630 1,311,680 17,549 3,031,271 822,924 826,432 1,649,356 1,381,915 3,000 1,384,915 25,613,071 26, 997, 986 2011 1,286,552 164,974 67,500 348,653 1,667,863 67,126 38,455 3,641,123 833,529 60,065 392,420 1,472,546 120,159 865,240 825,394 4,569,353 (928,230) 41,298,448 40,370,218 Total Governmental activities: Governmental activities decreased the Town's net assets by $576,816 during 2011. The following are the major elements of the change in net assets from December 31, 2010 to December 31, 2011: (928,230) 1,369,185 1,369,185 39,929,263 41,298,448 Capital grants and contributions decreased from 2010 to 2011 because there was a decrease in developer provided improvements conveyed to the Town, along with the completion of American Recovery and Reinvestment Act "ARRA grant projects. Interest and other revenue is lower in 2011 than in 2010 due to the sale of a building during 2010, causing increased revenue compared to 2011. Public works expenses increased due to increased snowfall, causing an increase in fuel and salt sand usage and other winter maintenance expenses during 2011. 2010 1,263,285 576,952 1,476,680 335,798 1,571,793 67,880 291,686 5,584,074 779,483 53,592 362,024 1,237,754 132,680 822,924 826,432 4,214,889 Government -wide Financial Analysis (continued) The following is a graph of the Town's governmental activities revenues by source for 2011. Other Taxes 3% Sales and Use Tax 73% Interest and other revenue 1% Charges for services 2% Operating Grants Capital Grants and Contributions Contributions 6% (excluding assets) 0% Property Taxes 15% The following is a graph of the Town's governmental activities expenditures by function for 2011. Public works 51% Interest 4% General government 29% Public safety 14% Culture and recreation 2% Business type activities: Business -type activities decreased (351,414) the Town's net assets by decrease. Key elements of this decrease are as follows: Decrease in capital grants and contributions due to developers conveying fewer capital assets to the Town during 2011 than in 2010. Decrease in operating grants from 2010 to 2011 because they received a large federal grant during 2010 that is expected to be a one -time grant. B5 Government -wide Financial Analysis (continued) The following is a graph of the business -type revenues by source for 2011. Capital Grants and Interest and Operating Grants Contributions other revenue Contributions 5% 1% 2% I Charges for services 92% The following is a graph of the business -type expenses by function for 2011. Depreciation 49% System development and other 1% 15% Personnel 27% L Commodities 8% Contractual Financial Analysis of the Town's Funds As mentioned on page B2 of this analysis, the Town uses fund accounting to ensure and demonstrate compliance with finance related legal requirements. Governmental funds: The focus of the Town's governmental funds is to provide information on near term inflows (revenues), outflows (expenditures), and balances of spendable resources. Such information is useful in assessing the Town's financing requirements. In particular, fund balance may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. B6 Financial Analysis of the Town's Funds (continued) As of the end of the current fiscal year, the Town's governmental funds reported combined ending fund balances of $4,318,338; the funds decreased $57,799 from the prior year's ending balances. The Town's governmental fund balances for 2011 and the past two years are graphed as follows: 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 2009 2010 2011 ©General Fund ©Conservation Trust Fund ©DebtService Fund ©Capital Equipment Fund Proprietary funds: The Town's proprietary fund provides the same type of information found in the government -wide financial statements, but in more detail. The proprietary funds' total cash is available for spending at the Town's discretion. Budget variances in the General Fund: The Town had the following significant budget variances which are detailed as follows: Variance Positive (Negative) Account Revenues: 82,863 Sales use taxes (610,000) Grant revenue Expenditures: Public Works 80,409 Salaries and benefits 60,855 Property management Culture and Recreation 628,998 Other purchased services Reason Conservative budgeting and unexpected increase in development Budgeted for grant revenue for river enhancement projects Staff vacancies Increased property rentals Budgeted for trail and pond improvements that were not done B7 Financial Analysis of the Town's Funds (continued) Capital assets: The Town's government -wide capital assets, net of accumulated depreciation, decreased due largely to depreciation expense. Additional information as well as a detailed classification of the Town's net capital assets can be found in the Notes to the Financial Statements on pages D12 and D13 of this report. Long term debts: As of the end of the current fiscal year, the Town had $2,137,886 in long -term obligations. This includes obligations for sales and use tax revenue bonds, general obligation bonds capital leases and accrued compensated absences. Additional information regarding the Town's debt can be found on pages D14 D16 of this report. Sales and Use Taxes: The Town has sales and use taxes that are used to fund its governmental operations. The Town's sales and use taxes changed from a total of $1,571,793 in 2010 to $1,667,863 in 2011. The following chart indicates changes in the taxes collections: 1,750,000 1,700,000 1,650,000 1,600,000 1,550,000 1,500,000 2009 2010 2011 Males and Use Taxes The Town's 2011 sales and use tax collections decreased from 2009 to 2010, but are starting to increase again in 2011 Next year's budget and rates: The Town's General Fund balance at the end of the current fiscal year was $3,172,403. The Town's 2012 budget anticipates decreasing fund balance by $762,752. Request for Information This financial report is designed to provide a general overview of the Town's finances for all those with an interest in the government's finances. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Town of Fraser, Finance Manager, P.O. Box 120, Fraser, Colorado 80442 -0120. B8 GOVERNMENT -WIDE FINANCIAL STATEMENTS •`-C.- •n t -z Town of Fraser, Colorado Statement of Net Assets For the Year Ended December 31, 2011 Governmental Business -type Activities Activities Total Assets: Cash and investments Unrestricted 3,832,437 2,455,587 6,288,024 Cash and investments Restricted 300,000 300,000 Cash with County Treasurer 1,240 1,240 Accounts, taxes, and interest receivables 614,389 352,839 967,228 Due from fiduciary fund 886,137 886,137 Bond issuance costs 10,076 10,076 Capital assets, net 11,533,116 22,983,635 34,516,751 Total Assets 16,291,258 26,678,198 42,969,456 Liabilities: Accounts payable Due to fiduciary fund Other liabilities Accrued compensated absences Deferred revenue Non current liabilities due within one year Non current liabilities due longer than one year Total Liabilities 36,534 13,248 9,359 22,075 370,585 232,475 1,883,336 2,567,612 Net Assets: Invested in capital assets, net of related debt 9,417,305 22,983,635 32,400,940 Restricted 536,851 536,851 Unrestricted 3,769,490 3,662,937 7,432,427 Total Net Assets 13,723,646 26,646,572 40,370,218 The accompanying notes are an integral part of these financial statements. C1 12,600 49,134 13,248 3,515 12,874 15,511 37,586 370,585 232,475 1,883,336 31,626 2,599,238 O 0 R O H L co CO a) _a U) U a) 0. x W u_ CO (0 N 00 10 V O V 0) N O N CO O O (0 0) N CO LO V O L0 O O 0) CO (0 N 00 LO V O V 0) N O N CO O O (0 0) N CO V (O LO (O LO C) LO 0) 0) LO O (0 0) N (O N V 10 L0 O V LO C) O N N C) (0 0) N- N 00 CO V O N O v LO O N O LO 0) 00 CO CO N O CO V CO L0 N- N- O N O (0 CO LO 0) O T N (Y) V (O I O CO (0 (0 O V N CO 0 LO LO CO CO C) CO CO CO O 0) CO v LO O N O 0) O LO LO O op LO N R N a) o 0_ E.> N i6 N A i U E T U N a) U a) y a c o Y ayi a in" `o a) o co E m u vWi -a O E 0 w e 0 a> 9- c 17 O CO V CO N O CO N LO LO (0 CO V N CO (0 O 00 00 N L0 0) 00 N N- LO 05 (0 (0 V N a) x 0 0 a) w C 0 x� 5 E a) cn E 2 E to c C) V C) N O V N O L0 L0 (0 C) V (0 CO O CO O CO CO N (0 0) O 00 N N- LO 0) V (0 m V N N- O 00 00 0) CO V O N V N N CO 00 O N 0) N- N C) N CO CO C) Ln N N- 10 O (0 O O (0 O Cr; FUND FINANCIAL STATEMENTS ■mac Hy' I F N U cu N O O O I M O M O M N N O N O O LO N O N O CO O M O N O) (3) 00 M N Lf) N CO CO CO O CO O N O O O O N O CO O CD CD O CO M M I. CO O LO N CO N O O CO CO O) N O O) N N N N LO O Cr) N N LO M 00 LO O O) (O N 00 N O LO L, CO (O I N 0) O O O CD CO CO LO O O) (O N CO N O LO L, CO (O N O O O CD CO N 0) 0) U 0) L U CB 2 c a+ L O c D Q' 0) S _a c 0 E a- j cn ct N c 0) W ca 0) S c c -am -0 Q "a as N 0) 0) H c N c _a co .T a 8 0 LL y F. L U L N 0) 2 N j CO N Q a) C la X y 0 'U O 7 cC co N y E N N CO -0 _a to t1 2 t N O c O L 0 L 0, 0, U 0) 0 a CUCU0 0CL J J QOOO U I� O) LO M O (3) 0) CO CO LO O (O 0) CO I N M O CO (O LO O CO 0) 0) N all -a U c c a) N Q c C Q O U) O I O O O (3) O O M r r N LO N LO 0) O N. Lf) N O) CO 0) 00 O LO O N I- N N CO N. N LO M N LO Town of Fraser, Colorado Reconciliation of Governmental Fund Balance to Governmental Activities Net Assets December 31, 2011 Amounts reported for governmental activities in the Statement of Net Assets are different because: Governmental Fund Balance Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. Bond issuance expenses and bond discount are capitalized and amortized over the life of the bond issue. Long -term liabilities are not due and payable in the current period and, therefore, are not reported in the funds. Net Assets of Governmental Activities 13,723,646 The accompanying notes are an integral part of these financial statements. C4 4,318,338 11,533,116 10,076 (2,137,884) �a O r. C C d V Q C. C) Cti U M R CO :T Cti 0. W V c LL 0 c R N O U) N y 0) N H 0 c C 0 CZ LL -0 cti LPL V 4 C L O Q c C W C9 a� u L w+ C L a) O 1 N N N CO NT NT O O N O O M M O LO CO N O O O N 00 CD O O O CO i i 0 i N CO N N N- N- 6) O O Ln CO O M M M L() O N O O N O CO Ln M O O co O N CO O CO N O M M M NT NT Ln O O M O CO Ln M CO M O M O M O) CO NT Ln T.--001.0 C O N T I Ln O O O N CO O O N CO M M NT NT O M O CO O M CO M O M 6) O CO N M Ln N N O O Ln O N rn O M O N O O CO O co O co rn O M M Lf) Lf) O O NT NT O N N co Lf) N. co co d s O -0 L C d W w d N O U d U U d 0 f3 C) 0 C (n It 0.1 R C W LL c4 Town of Fraser, Colorado Reconciliation of Net Change in Fund Balances to Change in Net Assets of Governmental Activities For the Year Ended December 31, 2011 Net Change in Fund Balances of Governmental Funds (57,799) Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the cost of those assets is allocated over their estimated useful lives as depreciation expense. This is the amount by which depreciation exceeded capital outlay during the year. Bond issuance expenses are capitalized and amortized over the life of the bond issue in the government -wide statements. This is the amount of amortization of bond issuance expense incurred during the year. Accrued liabilities for employees' sick and vacation are not an expenditure in the governmental funds, but are increases in long- term liabilities in the Statement of Net Assets. This is the amount that accrued vacation not immediately payable decreased. Repayment of capital lease and bond principal is an expenditure in the governmental funds, but the repayment reduces long -term liabilities in the Statement of Net Assets. This is the amount of principal repayments. Change in Net Assets of Governmental Activities (576,816) The accompanying notes are an integral part of these financial statements. C6 (773,960) (1,361) 5,848 250,456 Assets: Current assets: Cash and cash equivalents 437,988 2,017,598 2,455,586 Utility receivables 156,791 164,247 321,038 Other receivables 31,800 31,800 Due (to) from fiduciary fund 886,137 886,137 Total Current Assets 626,579 3,067,982 3,694,561 Non current assets: Land 100,000 144,320 244,320 Water rights 19,776 19,776 Equipment 239,923 35,489 275,412 Treatment plant and system 14,592,561 14,274,663 28,867,224 Less: Accumulated depreciation (3,120,671) (3,302,428) (6,423,099) Total Non Current Assets 11,831,589 11,152,044 22,983,633 Total Assets 12,458,168 14,220,026 26,678,194 Liabilities and Fund Equity: Liabilities: Current liabilities: Vouchers /accounts payable Deposits payable Total Current Liabilities Non current liabilities: Accrued compensated absences Total Liabilities Town of Fraser, Colorado Statement of Net Assets Enterprise Funds For the Year Ended December 31, 2011 Total Water Wastewater Enterprise Fund Fund Funds 3,515 3,515 7,821 11,336 12,600 12,600 3,515 12,600 16,115 7,690 20,290 15,511 31,626 Net Assets: Invested in capital assets, net of related debt 11,831,589 11,152,044 22,983,633 Unrestricted 615,243 3,047,692 3,662,935 Total Net Assets 12,446,832 14,199,736 26,646,568 The accompanying notes are an integral part of these financial statements. C7 Town of Fraser, Colorado Statement of Revenues, Expenses and Changes in Net Assets Enterprise Funds For the Year Ended December 31, 2011 Total Enterprise Water Wastewater Funds Operating Revenues: Charges for services 606,452 633,637 1,240,089 Meter sales 6,292 6,292 Miscellaneous revenue 4,956 23,522 28,478 Total Operating Revenues 617,700 657,159 1,274,859 Operating Expenses: Personnel 252,732 208,069 460,801 Commodities 95,305 39,550 134,855 Contractual 100,383 141,931 242,314 System development 21,578 21,578 Other 23 23 Depreciation 395,242 435,821 831,063 Total Operating Expenses 865,240 825,394 1,690,634 Operating Income (Loss) (247,540) (168,235) (415,775) Non Operating Revenues: Interest revenue 7,723 9,136 16,859 Net Non Operating Revenues 7,723 9,136 16,859 Income (Loss) before Contributions and Transfers (239,817) (159,099) (398,916) Capital contributions 67,500 67,500 Transfers (out) (10,000) (10,000) (20,000) Contributions and Transfers (10,000) 57,500 47,500 Change in Net Assets (249,817) (101,599) (351,416) Net Assets Beginning of Year 12,696,649 14,301,335 26,997,984 Net Assets End of Year 12,446,832 14,199,736 26,646,568 The accompanying notes are an integral part of these financial statements. C8 Town of Fraser, Colorado Statement of Cash Flows Enterprise Funds For the Year Ended December 31, 2011 Cash Flows From Operating Activities: Cash received from customers 617,955 607,641 1,225,596 Other cash received 10,600 49,520 60,120 Cash received (paid) for deposits (22,425) (118,472) (140,897) Cash payments for goods and services (217,266) (181,506) (398,772) Cash payments for salaries and benefits (253,049) (207,134) (460,183) Net Cash Provided (Used) by Operating Activities 135,815 150,049 285,864 Cash Flows From Non Capital and Related Financing Activities: Cash transferred to other funds (10,000) (14,035) (24,035) Cash received from non capital contributions 1,294 1,294 Net Cash Provided (Used) by Non Capital and Related Financing Activities (10,000) (12,741) (22,741) Cash Flows From Capital and Related Financing Activities: Plant investment fees (paid) received 67,500 67,500 Cash (paid) for assets (148,335) (148,335) Net Cash Provided (Used) by Capital and Related Financing Activities (80,835) (80,835) Cash Flows From Investing Activities: Interest 7,723 9,136 16,859 Net Cash Provided (Used) by Investing Activities 7,723 9,136 16,859 Net (Decrease) Increase in Cash and Cash Equivalents 133,538 65,609 199,147 Cash and Cash Equivalents Beginning of Year 304,450 1,951,989 2,256,439 Cash and Cash Equivalents End of Year 437,988 2,017,598 2,455,586 Reconciliation of Operating Income (Loss) to Net Cash Provided (Used) by Operating Activities: Operating income (loss) (247,540) (168,235) (415,775) Adjustments: Depreciation 395,242 435,821 831,063 (Increase) decrease in accounts receivable 10,855 10,855 Increase (decrease) in accrued compensated absences (317) 935 618 Increase (decrease) in deposits (22,425) (118,472) (140,897) Total Adjustments 383,355 318,284 701,639 Net Cash Provided (Used) by Operating Activities 135,815 150,049 285,864 The accompanying notes are an integral part of these financial statements. C9 Total Enterprise Water Wastewater Funds Assets: Cash and cash equivalents Accounts receivable, net: Total Assets Liabilities: Accounts payable Deposits Total Liabilities Net Assets: Held for others Town of Fraser, Colorado Statement of Fiduciary Net Assets December 31, 2011 Petersen JFOC Agency Agency Fund Fund Total 11,582 2,777,352 2,788,934 75,483 75,483 11,582 2,852,835 2,864,417 The accompanying notes are an integral part of these financial statements. C10 22,086 22,086 2,830,749 2,830,749 2,852,835 2,852,835 11,582 11,582 Town of Fraser, Colorado Statement of Changes in Fiduciary Net Assets For the Year Ended December 31, 2011 Petersen JFOC Agency Agency Fund Fund Total Operating Revenues: Charges for operations and maintenance costs 390,595 390,595 Charges for professional services reimbursement 3,830 3,830 Investment income 20 20 Grants and contributions 68 68 Transfer in 129,906 129,906 Total Operating Revenues 20 524,399 524,419 Operating Expenses: Salaries and Wages 141,980 141,980 Employee Benefits 41,433 41,433 Purchased services 163,756 163,756 Supplies 72,762 72,762 Utilities 104,468 104,468 Capital outlay 6,190 6,190 Total Operating Expenses 6,190 524,399 530,589 Operating Income (Loss) (6,170) (6,170) Change in Net Assets (6,170) (6,170) Due to Others Beginning 17,752 17,752 Due to Others Ending 11,582 11,582 The accompanying notes are an integral part of these financial statements. C11 NOTES TO THE FINANCIAL STATEMENTS ■mac Hy' I F A. Reporting Entity Town of Fraser Notes to the Financial Statements December 31, 2011 I. Summary of Significant Accounting Policies The Town of Fraser, Colorado (the "Town is incorporated under Colorado statutes to provide public safety, highways and streets, water service, health and social services, culture- recreation, public health improvements, planning and zoning, and general administrative services. The Town is located in Grand County and operates under a Council- Manager form of government. An elected Mayor and Town Board are responsible for setting policy, appointing administrative personnel and adopting an annual budget in accordance with state statutes. The Town's major operations include road maintenance, water and wastewater service, public safety and culture and recreation. The Town's financial statements are prepared in accordance with generally accepted accounting principles "GAAP The Governmental Accounting Standards Board "GASB is responsible for establishing GAAP for state and local governments through its pronouncements (Statements and Interpretations). Governments are also required to follow the pronouncements of the Financial Accounting Standards Board "FASB issued through November 30, 1989, when applicable, that do not conflict with or contradict GASB pronouncements. Although the Town has the option to apply FASB pronouncements after that date to its business -type activities and enterprise funds, the Town has not chosen to do so. The more significant accounting policies established by GAAP and used by the Town are discussed below. The reporting entity consists of (a) the primary government; i.e., the Town, and (b) organizations for which the Town is financially accountable. The Town is considered financially accountable for legally separate organizations if it is able to appoint a voting majority of an organization's governing body and is either able to impose its will on that organization or there is a potential for the organization to provide specific financial benefits, to, or to impose specific financial burdens on, the Town. Consideration is also given to other organizations that are fiscally dependent; i.e., unable to adopt a budget, levy taxes, or issue debt without approval by the Town. Organizations for which the nature and significance of their relationship with the Town are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete are also included in the reporting entity. Based upon the above criteria, the Town is not financially accountable for any other organization, nor is the Town a component unit of any other primary governmental entity. B. Government -wide and Fund Financial Statements The Town's basic financial statements include both government -wide (reporting the Town as a whole) and fund financial statements (reporting the Town's major funds). Government -wide financial statements report on information of all of the activities of the Town. Both the government -wide and fund financial statements categorize primary activities as either governmental or business -type. The Town's public safety, public works, culture and recreation, and administration functions are classified as governmental activities. The Water Fund and Wastewater Fund are classified as business -type activities. D1 Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) I. Summary of Significant Accounting Policies (continued) B. Government -wide and Fund Financial Statements (continued) The government -wide Statement of Activities reports both the gross and net cost of each of the Town's governmental functions and business -type activities. The governmental functions are also supported by general government revenues (sales taxes, property and specific ownership taxes, investment earnings, etc.). The Statement of Activities reduces gross expenses (including depreciation) by related program revenues, operating and capital grants. Program revenues must be directly associated with the governmental function or a business -type activity. Operating grants include operating specific and discretionary (either operating or capital) grants while the capital grants column reflects capital- specific grants. The government -wide focus is on the sustainability of the Town as an entity and the change in the Town's net assets resulting from the current year's activities. C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation Measurement focus refers to whether financial statements measure changes in current resources only (current financial focus) or changes in both current and long -term resources (long -term economic focus). Basis of accounting refers to the point at which revenues, expenditures, or expenses are recognized in the accounts and reported in the financial statements. Financial statement presentation refers to classification of revenues by source and expenses by function. 1. Long -term Economic Focus and Accrual Basis Both governmental and business -type activities in the government -wide financial statements and the proprietary fund financial statements use the long -term economic focus and are presented on the accrual basis of accounting. Revenues are recognized when earned and expenses are recognized when incurred, regardless of the timing of the related cash flows. 2. Current Financial Focus and Modified Accrual Basis The governmental fund financial statements use the current financial focus and are presented on the modified accrual basis of accounting. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual; i.e., both measurable and available. "Available" means collectible within the current period or soon enough thereafter (60 days) to be used to pay liabilities of the current period. Expenditures are generally recognized when the related liability is incurred. The exception to this general rule is that principal and interest on general long -term debt and compensated absences are recorded only when payment is due. Franchise fees, licenses and interest associated with current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenue of the current fiscal period. Sales and lodging taxes collected by vendors at year end on behalf of the Town are also recognized as revenue if collected within 30 days after year end. Expenditure driven grants are recognized as revenue when qualified expenditures have been incurred and all other grant requirements have been met. All other revenue items are considered to be measurable and available only when cash is received by the Town. D2 I. Summary of Significant Accounting Policies (continued) C. Measurement Focus, Basis of Accounting, and Financial Statement Presentation (continued) 3. Financial Statement Presentation As a general rule the effect of interfund activity has been eliminated from the government -wide financial statements. Exceptions to this general rule are payments where the amounts are reasonably equivalent to the value of the interfund services provided and other charges between the functions of the Town. Elimination of these charges would distort the direct costs and program revenues reported for the water and wastewater functions. Amounts reported as program revenues include 1) charges to customers and applicants for goods, services or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Proprietary funds distinguish operating revenues and expenses from non operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the Town's enterprise funds are the operation of the water and wastewater systems within the Town. Operating expenses for the enterprise funds includes operating expenses and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non operating revenues and expenses. D. Fund Financial Statements The financial transactions of the Town are reported in individual funds in the fund financial statements. Each fund is accounted for by providing a separate set of self balancing accounts that comprises its assets, liabilities, reserves, fund equity, revenues and expenditures /expenses. The fund focus is on current available resources and budget compliance. The Town reports the following major governmental funds: General Fund Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) The General Fund is the Town's primary operating fund. It accounts for all financial resources of the Town, except those required to be accounted for in another fund. Special Revenue Funds Special revenue funds are used to account for and report the proceeds of specific revenue sources that are restricted or committed to expenditure for specified purposes other than debt service or capital projects. The term "proceeds of specific revenue sources" establishes that one or more specific restricted or committed revenues should be the foundation for a special revenue fund. The Conservation Trust Fund accounts for lottery proceeds required to be expended solely on park and recreation improvements. D3 Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) I. Summary of Significant Accounting Policies (continued) D. Fund Financial Statements (continued) Capital Projects Funds Capital projects funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital projects funds exclude those types of capital related outflows financed by proprietary funds or for assets that will be held in trust for individuals, private organizations, or other governments. The Capital Equipment Replacement Fund accounts for funds set aside for the purchase and replacement of capital equipment. A significant portion of revenues consists of highway user tax proceeds. Debt Service Funds Debt service funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditures of principal and interest. Debt service funds should be used to report resources if legally mandated. Financial resources that are being accumulated for principal and interest maturing in future years also should be reported in debt service funds. The Debt Service Fund accounts for payments made on the Town's bonded debt obligations. The Town reports the following proprietary or business -type funds: The Water Fund accounts for the purchase and delivery of water to the citizens of the Town. The Water Fund also maintains the infrastructure needed to provide water service. The Wastewater Fund accounts for the treatment of wastewater from the citizens of the Town. The Wastewater Fund also maintains the infrastructure needed to provide wastewater service. The Town reports the following fiduciary funds: The Petersen Agency Fund accounts for funds held for the Peterson Trust council whose members are designated to determine the appropriate expenditure of the trust balance. The Joint Facilities Oversight Committee "JFOC') Operations Fund accounts for the operations of the Upper Fraser Valley Wastewater Treatment Joint Facilities. E. Financial Statement Accounts 1. Cash and Cash Equivalents The Town pools deposits and investments of all funds except JFOC Operations Fund, which are held in separate accounts. Each fund's share of the pool is readily identified by the Town's internal records. Investments are stated at market value. Cash and cash equivalents include demand deposits, certificates of deposit, local government investment pools (COLOTRUST), and U.S. government- backed securities. D4 Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) I. Summary of Significant Accounting Policies (continued) E. Financial Statement Accounts (continued) 1. Cash and Cash Equivalents (continued) Certain proceeds of debt issues, as well as certain resources set aside for their repayment, have been classified as restricted assets on the balance sheet because their use is limited by the applicable covenants. Restricted assets also include certain deposits that have been limited as to usage pursuant to escrow and similar agreements. 2. Receivables Receivables are reported net of an allowance for uncollectible accounts. 3. Property Taxes Property taxes are assessed in one year as a lien on the property, but not collected by the governmental units until the subsequent year. In accordance with generally accepted accounting principles, the assessed but uncollected property taxes have been recorded as a receivable and as deferred revenue. 4. Capital Assets Capital assets, which include land, buildings, equipment, vehicles, and infrastructure assets (only infrastructure acquired after January 1, 2002), are reported in the applicable governmental or business -type activity columns in the government -wide financial statements. The Town defines capital assets as assets with an initial cost of $5,000 or more and an estimated useful life in excess of two years. Such assets are recorded at historical cost. Donated capital assets are recorded at estimated fair value at the date of donation. Capital outlay for projects is capitalized as projects are constructed. Interest incurred during the construction phase is capitalized as part of the value of the assets constructed in the business -type activities. Infrastructure, buildings, and equipment are depreciated using the straight line method over the following estimated useful lives: Assets Years Infrastructure 15 30 Buildings and improvements 15 40 Distribution systems 40 Equipment and vehicles 7 5. Debt Issuance Costs Issuance costs for the bonds payable are deferred and amortized over the term of the bonds using the straight -line method. Unamortized bond issuance costs at December 31, 2011 were $10,076. D5 Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) I. Summary of Significant Accounting Policies (continued) E. Financial Statement Accounts (continued) 6. Compensated Absences Vested or accumulated vacation leave that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a fund liability of the obligated governmental fund. Amounts of vested or accumulated vacation leave that are not expected to be liquidated with expendable available financial resources are reported in the governmental activities column in the government -wide financial statements. Vested or accumulated vacation leave of the proprietary fund type is recorded as an expense and liability of that fund as the benefits accrue to employees. In accordance with the provisions of GASB No. 16, Accounting for Compensated Absences, no liability is recorded for non vesting accumulating rights to receive sick pay benefits. 7. Restricted Assets Certain proceeds of the Town's government fund general obligation bonds, as well as certain resources set aside for their repayment, are classified as restricted assets on the balance sheet because their use is limited by applicable bond covenants. Fees collected for park and affordable housing impact fees are restricted as to their use by Town ordinances. Debt service property tax collected in excess of the debt service of the general obligation series 1998 bonds is reserved for emergency and catastrophic road failure, future debt service or early redemption of the bond. 8. Categories and Classification of Fund Balance Governmental accounting standards establishes fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in governmental funds. Fund balance classifications, include Non spendable, Restricted, Committed, Assigned, and Unassigned. These classifications reflect not only the nature of funds, but also provide clarity to the level of restriction placed upon fund balance. Fund Balance can have different levels of restraint, such as external versus internal compliance requirements. Unassigned fund balance is a residual classification within the general fund. The general fund should be the only fund that reports a positive unassigned balance. In all other funds, unassigned is limited to negative residual fund balance. The Town of Fraser classifies governmental fund balances as follows: Non spendable includes fund balance amounts that cannot be spent either because it is not in spendable form or because of legal or contractual requirements. Spendable: Restricted includes fund balance amounts that are constrained for specific purposes which are externally imposed by providers, such as creditors or amounts constrained due to constitutional provisions or enabling legislation. D6 Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) I. Summary of Significant Accounting Policies (continued) E. Financial Statement Accounts (continued) 8. Categories and Classification of Fund Balance (continued) Committed includes fund balance amounts that are constrained for specific purposes that are internally imposed by the government through formal action of the highest level of decision making authority which is the Town Council. Assigned includes spendable fund balance amounts that are intended to be used for specific purposes that are neither considered restricted or committed. Fund Balance may be assigned by the Town or its management designee. Unassigned includes residual positive fund balance within the General Fund which has not been classified within the other above mentioned categories. Unassigned fund balance may also include negative balances for any governmental fund if expenditures exceed amounts restricted, committed, or assigned for those specific purposes. The Town may use restricted amounts to be spent first when both restricted and unrestricted fund balance is available unless there are legal documents /contracts that prohibit doing this, such as in grant agreements requiring dollar for dollar spending. Additionally, the Town might first use committed, then assigned, and lastly unassigned amounts of unrestricted fund balance when expenditures are made. The Town does not have a formal minimum fund balance policy. However, the Town's budget includes a calculation of a targeted reserve position and the Administration calculates targets and report them annually to the Town Council. 9. Interfund Transactions Interfund services provided and used are accounted for as revenues, expenditures or expenses. Transactions that constitute reimbursements to a fund for expenditures or expenses initially made from it that are properly applicable to another fund, are recorded as expenditures or expenses in the reimbursing fund and as reductions of expenditures or expenses in the fund that is reimbursed. 10. Deposits Deposits on the JFOC Operations Fund represent contributions made to the JFOC operations fund by Winter Park Ranch Water and Sanitation District "Winter Park Ranch and Grand County Water and Sanitation District #1 "Grand County #1 and the Town (previously the Fraser Sanitation District) for operating and replacement costs relating to the combined wastewater treatment plant. These deposits are held for working capital and replacement costs during the time all Districts remain joint operators of the plant. D7 I. Summary of Significant Accounting Policies (continued) F. Significant Accounting Policies 1. Use of Estimates The preparation of financial statements in conformity with GAAP requires the Town's management to make estimates and assumptions that affect the reported amount of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amount of revenues and expenditures or expenses during the reporting period. Actual results could differ from those estimates. 2. Proprietary Funds 3. Credit Risk Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) As required by GASB Statement No. 20, the Town has elected to follow for its proprietary funds, all (1) GASB pronouncements and (2) FASB Accounting Standards Codification, except those that conflict with a GASB pronouncement. Receivables in the Town's funds are primarily due from other governments. Management believes that the credit risk related to these receivables is minimal. 4. Restricted and Unrestricted Resources When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first, then unrestricted resources as they are needed. II. Reconciliation of Government -wide and Fund Financial Statements A. Explanation of certain differences between the governmental fund Balance Sheet and the government -wide Statement of Net Assets The governmental fund Balance Sheet includes reconciliation between fund balance total governmental funds and net assets of governmental activities as reported in the government -wide Statement of Net Assets. One element of that reconciliation explains that "Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds." The $11,533,116 represents the book value of assets at December 31, 2011. Another element of that reconciliation states that "Bond issuance expenses and bond discount are capitalized and amortized over the life of the bond issue" on the government -wide financial statements. The details of this $10,076 difference represent issuance costs and bond discount on the Series 2002 Sales and Use Refunded Bonds. Another element of that reconciliation states that "Long -term liabilities are not due and payable in the current period and, therefore, are not reported in the funds." The details of this $2,137,886 difference represent accrued compensated absences, sales and use tax revenue bonds, general obligation bonds, and capital leases payable at year end. D8 A. Budgetary Information Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) II. Reconciliation of Government -wide and Fund Financial Statements (continued) B. Explanation of certain differences between the governmental fund Statement of Revenues, Expenditures and Changes in Fund Balances and the government -wide Statement of Activities The governmental fund Statement of Revenues, Expenditures and Changes in Fund Balances includes reconciliation between net change in fund balances of governmental funds and changes in net assets of governmental activities as reported in the government -wide Statement of Activities. One element of that reconciliation explains that "Governmental funds report capital outlays as expenditures. However, in the Statement of Activities, the costs of those assets are allocated over their estimated useful lives as depreciation expense The details of this $773,960 difference are capital outlay of $68,628 less depreciation expense of $842,588. Also, repayment of long -term obligations of $250,456 is shown as an expenditure in the governmental fund, but is not reflected in the Statement of Activities. III. Stewardship, Compliance, and Accountability Budgets are adopted on a basis consistent with generally accepted accounting principles, except for the proprietary funds. Annual appropriations are adopted for all funds. Expenditures may not legally exceed appropriations at the fund level. All appropriations lapse at year end. As required by Colorado Statutes, the Town followed the required timetable noted below in preparing, approving, and enacting its budget for 2011. (1) For the 2011 budget year, prior to August 25, 2010, the County Assessor sent to the Town an assessed valuation of all taxable property within the Town's boundaries. (2) The Town Manager, or other qualified person appointed by the Board, submitted to the Board, on or before October 15, 2010, a recommended budget which detailed the necessary property taxes needed along with other available revenues to meet the Town's operating requirements. (3) Prior to December 15, 2010, a public hearing was held for the budget, the Board certified to the County Commissioners a levy rate that derived the necessary property taxes as computed in the proposed budget, and the Board adopted the proposed budget and an appropriating resolution that legally appropriated expenditures for the upcoming year. (4) After adoption of the budget resolution, the Town may make the following changes: a) it may transfer appropriated money between funds; b) approve supplemental appropriations to the extent of revenues in excess of estimated revenues in the budget; c) approve emergency appropriations; and d) reduce appropriations for which originally estimated revenues are insufficient. D9 Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) III. Stewardship, Compliance, and Accountability (continued) A. Budgetary Information (continued) Taxes levied in one year are collected in the succeeding year. Thus, taxes certified in 2010 were collected in 2011 and taxes certified in 2011 will be collected in 2012. Taxes are due on January 1st in the year of collection; however, they may be paid in either one installment (no later than April 30th) or two equal installments (not later than February 28th and June 15th) without interest or penalty. Taxes that are not paid within the prescribed time bear interest at the rate of one percent (1 per month until paid. Unpaid amounts and the accrued interest thereon become delinquent on June 16th. B. TABOR Amendment In November 1992, Colorado voters amended Article X of the Colorado Constitution by adding Section 20, commonly know as the Taxpayers Bill of Rights "TABOR). TABOR contains revenue, spending, tax and debt limitations that apply to the State of Colorado and local governments. TABOR requires, with certain exceptions, advance voter approval for any new tax, tax rate increase, mill levy above that for the prior year, extension of any expiring tax, or tax policy change directly causing a net tax revenue gain to any local government. Except for refinancing bonded debt at a lower interest rate or adding new employees to existing pension plans, TABOR requires advance voter approval for the creation of any multiple fiscal year debt or other financial obligation unless adequate present cash reserves are pledged irrevocably and held for payments in all future fiscal years. TABOR also requires local governments to establish an emergency reserve to be used for declared emergencies only. The reserve is calculated at 3% of fiscal year spending. Fiscal year spending excludes bonded debt service and enterprise spending. The Town has reserved $70,000. On April 4, 2000, the Town's electorate approved the following: Without any increase in the property tax mill levy or the 4% sales and use tax rate, shall the Town of Fraser, Colorado, be authorized, in the year 2000 and each subsequent year thereafter, to collect, retain, and expend the full proceeds of the Town's fees, taxes, non federal grants and other revenues and to spend such revenues for debt service, municipal operations, capital projects, and any other lawful municipal purpose, notwithstanding any state of Colorado restrictions on revenues or spending, including the restrictions of Article X, Section 20 of the Colorado Constitution, the revenue limit in Section 29 -1 -301 of the Colorado Revised Statutes, or any other law. The Town's management believes it is in compliance with the financial provisions of TABOR. However, TABOR is complex and subject to interpretation. Many of its provisions, including the interpretation of how to calculate fiscal year spending limits, could require judicial interpretation. D10 IV. Detailed Notes on All Funds A. Deposits Type: The Town's checking accounts are entirely covered by federal depository insurance "FDIC or by collateral held under Colorado's Public Deposit Protection Act "PDPA The FDIC insures the first $250,000 of the Town's deposits at each financial institution. Deposit balances over $250,000 are collateralized as required by PDPA. The carrying amount of the Town's demand deposits was $37,638 at year end. The Town had the following deposits and investments for all funds except the JFOC Operations Fund, with the following maturities December 31, 2011: Deposits: Checking Accounts Investments: Investment Pools Deposits: Certificates of Deposit Checking Accounts Savings Accounts Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) Maturities Carrying Less Than Less Than Rating Amount One Year Five Years Not Rated 37,638 37,638 AAAm 6,561,968 6,561,968 Not Rated Not Rated Not Rated D11 6,599,606 The Town had the following deposits and investments for the JFOC Operations Fund with the following maturities December 31, 2011: Maturities Carrying Less Than Less Than Type: Rating Amount One Year Five Years 1,872,756 112,294 365,147 2,777,352 940,601 112,294 365,147 Investments: Investment Pools AAAm 427,155 427,155 932,155 The investment pools represent investments in the Colorado Government Liquid Asset Trust "COLOTRUST a 2a7 -like pools. Pools are not covered by FDIC insurance or PDPA but are rated AAAm. The fair value of the pools is determined by the pools' share price. The Town has no regulatory oversight for the pools. Interest Rate Risk. As a means of limiting its exposure to interest rate risk, the Town coordinates its investment maturities to closely match cash flow needs and restricts the maximum investment term to less than five years from the purchase date. As a result of the limited length of maturities the Town has limited its interest rate risk. IV. Detailed Notes on All Funds (continued) A. Deposits (continued) Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) Credit Risk. Colorado statutes specify instruments in which local governments may invest, including: Obligations of the U.S. and certain U.S. governmental agency securities Certain international agency securities General obligation and revenue bonds for U.S. local governmental entities Bankers acceptances of certain banks Commercial paper Local government investment pools Written repurchase agreements collateralized by certain authorized securities Certain money market funds Guaranteed investment contracts The Town's general investment policy is to apply the prudent person rule: Investments are made as a prudent person would be expected to act, with discretion and intelligence, to seek reasonable income, preserve capital, and, in general, avoid speculative investments. At December 31, 2011, cash has been restricted for the following purposes: 1998 Sales Tax Revenue Bond Reserves 155,000 2002 Sales Tax Revenue Bond Reserves 20,000 1998 General Obligation Bond Reserves 40,000 Additional debt service reserve 85,000 Total Restricted Cash 300,000 B. Receivables Receivables as of year -end for the Town's funds, including applicable allowances for uncollectible accounts, are as follows: Debt Capital General Service Equipment Total Receivables: Property Taxes 216,520 80,000 296,520 Accounts 41,356 41,356 Intergovernmental 293,186 3,737 296,923 Gross receivables 551,062 80,000 3,737 634,799 Less: allowance for uncollectible 20,410 20,410 Net Receivables 530,652 80,000 3,737 614,389 D12 Governmental Funds IV. Detailed Notes on All Funds (continued) B. Receivables (continued) Governmental activities capital assets, net Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) Water Wastewater Operations Operations Total Receivables: Accounts 156,791 164,247 321,038 Other 31,801 31,801 Gross receivables 188,592 164,247 352,839 Less: allowance for uncollectible Net Receivables 188,592 164,247 352,839 Governmental funds report deferred revenue in connection with receivables for revenues that are not considered to be available to liquidate liabilities of the current period. This includes $296,520 of deferred revenue property taxes levied in 2011 but not available until 2012. C. Capital Assets Capital asset activity for the year ended December 31, 2011 was as follows: Governmental activities: Capital assets, not being depreciated: Land and improvements Total capital assets, not being depreciated Capital assets, being depreciated: Infrastructure Buildings Furniture and equipment Total capital assets, being depreciated Less accumulated depreciation for: Infrastructure Buildings Furniture and equipment Total accumulated depreciation Total capital assets, being depreciated, net Beginning Ending Balance Increases Decreases Balance 1,237,355 1,237,355 1,237,355 1,237,355 D13 14,189,001 28,164 14,217,165 1,144,852 1,144,852 1,332,431 40,464 1,372,895 16,666,284 68,628 16,734,912 (3,868,214) (697,272) (4,565,486) (656,705) (59,617) (716,322) (1,071,644) (85,699) (1,157,343) (5,596,563) (842,588) (6,439,151) 11,069,721 (773,960) 10,295,761 $12,307,076 (773,960) 11,533,116 IV. Detailed Notes on All Funds (continued) C. Capital Assets (continued) Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) Beginning Ending Balance Increases Decreases Balance Business -type activities: Capital assets, not being depreciated: Land 244,320 244,320 Water rights 19,776 19,776 Total capital assets, not being depreciated 264,096 264,096 Capital assets, being depreciated: System and improvements 22,575,843 148,338 22,724,181 Buildings and improvements 6,131,284 11,761 6,143,045 Equipment 311,415 (36,003) 275,412 Total capital assets, being depreciated 29,018,542 160,099 (36,003) 29,142,638 Less accumulated depreciation for: System and improvements (4,331,408) (651,940) (4,983,348) Buildings and improvements (1,186,786) (156,488) (1,343,274) Equipment (109,844) (22,636) 36,003 (96,477) Total accumulated depreciation (5,628,038) (831,064) 36,003 (6,423,099) Total capital assets, being depreciated, net 23,390,504 (670,965) 22,719,539 Governmental activities capital assets, net 23,654,600 (670,965) 22,983,635 In accordance with generally accepted accounting principles, the Town has elected to report general government infrastructure assets prospectively. Therefore, only general government infrastructure assets acquired since January 1, 2002 are included in the Town's financial statements. The Town had the following capital outlay and depreciation expense for the following functions: D14 Depreciation Capital Expense Outlay Governmental activities: General government 51,511 40,464 Public works, including infrastructure 729,606 Public safety 14,084 Culture and recreation 47,387 28,164 Total governmental activities 842,588 68,628 Business -type activities: Water 395,242 Wastewater 435,821 148,338 Total business -type activities 831,063 148,338 Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) IV. Detailed Notes on All Funds (continued) D. Interfund Receivables, Payables, and Transfers Transfers were as follows: In Out General 28,164 (424,317) Debt Service 246,153 Conservation Trust (28,164) Capital Equipment 70,000 Capital Asset Fund 100,000 Fraser River Enhancement Project 28,164 Wastewater (10,000) Water (10,000) 472,481 (472,481) Transfers were to provide additional resources to meet the activities provided in each fund. E. Other Liabilities 1. Capital Leases Church Property In 2001, the Town entered into a capital lease agreement for the purchase of a local historical church. The total amount financed was $267,000, with an interest rate of 5.6 The lease required semi annual payments of $17,616. The lease obligation was paid in full during 2011. 2. Capital Leases FRODO Property In April 2008, the Town entered into a capital lease agreement for the purchase of property within Town limits. The total amount financed was $485,725, with interest stated at 4.90% per annum. The lease requires semi annual payments of $18,187, and requires payments through 2028. Future minimum lease payments are as follows: Year Principal Interest Total 2012 17,473 20,899 38,372 2013 18,342 20,032 38,374 2014 19,252 19,122 38,374 2015 20,207 18,167 38,374 2016 21,209 17,165 38,374 2017 2021 122,909 68,960 191,869 2022 2026 156,568 35,301 191,869 2027 2028 54,851 2,709 57,560 Total 430,811 202,355 633,166 D15 IV. Detailed Notes on All Funds (continued) E. Other Liabilities (continued) 3. Sales Tax Revenue Bonds Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) In 1992, the Town issued Series 1992 Sales and Use Tax Bonds with a gross issue price of $1,145,000. This issue was partially ($525,000) refunded with the issuance $2,215,000 of Series 1998 Sales and Use Tax bonds. The proceeds not used for refunding the 1992 Sales and Use Tax Bonds were used for street improvements and paving. In 2002, the remaining outstanding balance of the 1992 Bond issue was refunded through the issuance of the 2002 Sales and Use Tax Refunding Bonds. The Series 1998 Bonds are subject to redemption prior to maturity as follows: June 1, 2009 and thereafter, subject to redemption at 100 Interest for both the 1998 Bonds and 2002 Bonds are payable semi annually on June 1 and December 1 at 5.05 Principal payments are made December 1. The required reserves are accounted for in the Town's Debt Service Fund. 4. General Obligation Bonds In 1998, the Town issued $600,000 in Series 1998 General Obligation Bonds. The bonds are secured by the full faith and credit of the Town and pay interest at 4.25% to 5.1%. The bonds were issued to finance improvements to the Town's streets, roads, sidewalks and other infrastructure. 5. Advance Refunding The Town has advance refunded the 1992 Sales Tax Revenue Bonds. Sufficient U.S. government, state and local government securities were placed in an irrevocable trust for the purpose of generating resources for all future debt service payments of the refunded debt. As a result, the refunded bonds are considered to be defeased and the liability has been removed from the General Long -Term Debt Account Group. The amount of defeased bonds outstanding at year end is not readily determinable. 6. Bonded Debt The Town's annual bonded debt service is as follows: Year Principal Interest Total 2012 215,000 86,225 301,225 2013 225,000 74,433 299,433 2014 235,000 62,048 297,048 2015 250,000 49,073 299,073 2016 270,000 35,016 305,016 2017 490,000 14,597 504,597 Total 1,685,000 321,392 2,006,392 D16 Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) IV. Detailed Notes on All Funds (continued) E. Other Liabilities (continued) 7. Long -term Debt The Town's annual debt service requirements are as follows: Year Principal Interest Total 2012 232,473 107,124 339,597 2013 243,342 94,465 337,807 2014 254,252 81,170 335,422 2015 270,207 67,240 337,447 2016 291,209 52,181 343,390 2017 2021 612,909 83,557 696,466 2022 2026 156,568 35,301 191,869 2027 2028 54,851 2,709 57,560 Total 2,115,811 523,747 2,639,558 8. Accrued Compensated Absences Earned but unused vacation benefits amounted to $22,075 at December 31, 2011. All unused vacation benefits are recorded on the government -wide financial statements. 9. Schedule of Changes in Long -term Debt Balance Balance Due Within 1/1/11 Additions Reductions 12/31/11 One Year Capital leases 481,267 (50,456) 430,811 17,475 Sales and use tax bonds 1,590,000 (165,000) 1,425,000 175,000 General obligation bonds 295,000 (35,000) 260,000 40,000 Accrued compensated absences 27,923 (5,848) 22,075 Total 2,394,190 (256,304) 2,137,886 232,475 F. Restricted Fund Balance The Town had the following restrictions on the governmental fund balances at December 31, 2011: Balance Balance 1/1/11 Additions Deletions 12/31/11 General Fund: Fees in lieu of Park 6,379 6,379 Affordable housing impact fee 135,426 135,426 Emergency reserves 50,000 20,000 70,000 Debt Service Fund reserves: Next year's payments 300,000 300,000 Conservation Trust Fund 48,477 4,732 (28,163) 25,046 540,282 24,732 (28,163) 536,851 D17 IV. Detailed Notes on All Funds (continued) E. Assigned Fund Balance V. Other Information Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) The Town had the following assignments of the governmental fund balances at December 31, 2011: Balance Balance 1/1/11 Additions Deletions 12/31/11 General Fund: Reserve savings 750,000 750,000 Capital projects 150,586 100,138 (191,424) 59,300 Future budget deficit 471,246 291,506 762,752 Capital Equipment Replacement: Capital projects 295,849 115,903 411,752 1,667,681 507,547 (191,424) 1,983,804 A. Joint Facilities Oversight Committee "JFOC Operations Fund In 2002, the Fraser Sanitation District (the "District Winter Park Ranch, and Grand County #1 entered into an agreement to participate in the joint construction, maintenance, and operation of joint interceptor sewer lines and joint sewage treatment facilities. This new wastewater treatment plant has been constructed on the existing plant site of the District/Winter Park Ranch treatment facility and a new and /or expanded sewer trunk line from Grand County #1 will connect with the existing District/Winter Park Ranch interceptor line. Title of the new joint facilities will be allocated among these three members based on each member's proportionate share of equivalent residential units to be serviced by the new plant. The District was dissolved into the Town effective December 31, 2009. Construction costs of these new facilities, excluding expenses relating to segment B of the joint trunk lines "B- Line described below, are based on each member's future share of equivalent residential units to be serviced by the new plant and are allocated as follows: Town 34.07% Winter Park Ranch 28.89% Grand County #1 37.04% Under the Upper Fraser Valley Wastewater Agreement, a Joint Facilities Oversight Committee "JFOC was established to represent the three members regarding the construction, expansion, operations, management, and maintenance of the new joint facilities. The JFOC is comprised of a total of nine members, with each member having three members. The Town was appointed as the manager of the joint facilities for 2011. The JFOC may designate a new manager on an annual basis. In 2011, as approved by the JFOC, the Town earned $28,422 in management fees. Operations and maintenance costs will be allocated among the three members based on each member's proportionate share of equivalent residential units currently serviced by the new plant. In addition, upon certification of the new joint facilities, this agreement requires the establishment of an operations and maintenance reserve fund equal to three months operations and maintenance costs and a capital replacement reserve fund, the amount which is determined by the JFOC. D18 Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) V. Other Information (continued) A. Joint Facilities Oversight Committee "JFOC Operations Fund (continued) 1. Maryvale Village (Rendezvous) The District entered an agreement on May 9, 2000, with Maryvale Village, L.L.C., and several individuals (collectively referred to as the "Rendezvous Maryvale Commercial Metropolitan District, and Maryvale Residential Metropolitan District (these districts are collectively referred to as the "Maryvale Districts that permitted the inclusion of the Maryvale development within the District's boundaries in order to receive sanitation services, in exchange for inclusion fees. Pursuant to this agreement, Rendezvous and the Maryvale Districts are responsible for the construction of sewer main extensions and related infrastructure from the existing District sewer main to the Maryvale development. These sewer main extensions and related infrastructure will ultimately be conveyed to the District at the time these projects are completed or begin to be used, whichever comes first, subject to the District's acceptance of these assets. As of December 31, 2011, Maryvale development sewer mains and infrastructure had been conveyed to the District, and is presented as an asset on the Town's financial statements. Per this agreement, in exchange for the District agreeing to oversize the new wastewater treatment plant described earlier, the Developer and Maryvale Districts agreed to cover the amount of any shortfall in the District's CWRPDA loan payments by pre purchasing tap fees. In addition, this agreement requires the Developer and Maryvale Districts to establish an escrow account in the amount of $160,000 to guarantee their compliance in the event of a default regarding their pre purchase obligations. As of December 31, 2011, no prepaid tap fees have been required or made by the Developer and the Maryvale Districts. This guarantee was released in 2009. 2. Pre- Inclusion Agreement Cornerstone The District entered an agreement on April 5, 2005, with Cornerstone Winter Park Holdings, L.L.C. "Cornerstone that permits the inclusion of a portion of Cornerstone's development within the District's boundaries in order to receive sanitation services for inclusion fees. Cornerstone shall be responsible for constructing, paying for and installing all sewer lines and any related facilities within the property including all lines, manholes and mains. This infrastructure will ultimately be conveyed to the District at the time these projects are completed or begin to be used, whichever comes first, subject to the District's acceptance of these assets. B. Retirement Plans Deferred Compensation Plan Section 457 The Town offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan permits employees to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. D19 V. Other Information (continued) Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) B. Retirement Plans Deferred Compensation Plan Section 457 (continued) All amounts of compensation deferred under the plan, all property and rights purchased with those amounts, and all income attributable to those amounts, property, or rights are to be held in trust for the exclusive benefit of the plan participants and their beneficiaries. The accrual basis of accounting is used for the plan. Revenues are recognized when earned and expenditures are recognized when incurred. Investments are recorded at market value. Plan investment purchases are determined by the plan participant and therefore, the plan's investment concentration varies between participants. The Town has no liability for losses under the plan but does have the duty of due care that would be required of an ordinary prudent investor. The Town is neither the trustee nor the administrator for the plan. C. Retirement Plans CCOERA Retirement Plan Section 401(a) The Town participates in the Colorado County Officials Employees Retirement Association "CCOERA retirement plan (the "401(a) Plan CCOERA was established to provide retirement benefits to employees of Colorado local governments. Employees of the Town are required to participate in the 401(a) Plan after one full year of service. The CCOERA retirement plan was adopted in accordance with section 401(a) of the Internal Revenue Code. Each eligible employee is required to contribute 4% of gross wages to the 401(a) Plan. The Town matches employee contributions at the same rate and these matched dollars vest over a 5 year period. The Town is neither the trustee nor the administrator for the 401(a) Plan. D. Other Employee Benefits Post Employment Health Care Benefits All Town employees covered by State continuation insurance may continue their health insurance due to a reduction in work hours or termination of employment (for reasons other than "gross misconduct for up to 18 months after the occurrence of one of these events. Eligible dependents may continue coverage for up to 36 months. Employees who elect continued coverage must pay the Town for premiums from the termination date of coverage and monthly thereafter. No cost to the Town is recognized as employees reimburse 100% of their premium cost. E. Commitments and Contingencies Contracts In lieu of directly providing public safety services, the Town has entered into an agreement with the Town of Winter Park, Colorado to form a joint public safety force effective May 1, 2005. The agreement requires costs to be split based upon average call volume. F. Risk Management The Town is exposed to various risks of loss related to workers' compensation, general liability, and worker unemployment. The Town has acquired commercial coverage for these risks. Any settled claims are not expected to exceed the commercial insurance coverage. The Town is also exposed to the risks of loss related to torts; theft of, damage to, and destruction of assets; and errors and omissions. The Town is a member of the insurance pool described below to cover these risks. D20 V. Other Information (continued) F. Risk Management (continued) Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) Pursuant to an inter -local agreement authorized by state statute, the Town joined the Colorado Intergovernmental Risk Sharing Agency "CIRSA to provide insurance coverage. Members of the board of directors are nominated and elected by members to two -year, staggered terms and meet at least monthly to direct operations. CIRSA budgets are funded by contributions from member governments. The Town's share of assets, liabilities and fund equity as of December 31, 2011, the latest date for which information is available, is as follows: Insurance Pools: Fraser Share Property and Casualty Pool: Loss fund 11,724 Operating 5,381 Pooled excess fund 606 Reserve fund 17,466 Workers' Compensation Pool: Loss fund 4,009 Operating (3,678) Pooled excess fund 2,036 Reserve fund 8,640 The December 31, 2011 combined financial information is as follows: Cash and investments 69,399,857 Other assets 8,004,781 Total 77,404,638 Liabilities 43,787,928 Members fund balance 33,616,710 Total 77,404,638 Total revenue Total expense (Deficiency) of Revenue Over Expense Coverage provided by CIRSA is as follows: 1) $250,000 per claim /occurrence property; 2) $1,000,000 per claim /occurrence liability; and 3) $150,000 per claim /occurrence crime. CIRSA has also acquired additional excess coverage from outside sources. The Town may be liable for any losses in excess of the above coverage. At December 31, 2011, the Town does not expect to incur losses in excess of the above coverage. Surpluses or deficits for any year are subject to change for reasons which include: interest earnings on invested amounts for those years and funds, re- estimation of losses for those years and funds, and credits or distributions from surplus for those years and funds. D21 22,933,579 (25,305,813) (2,372,234) V. Other Information (continued) G. Prepaid Plant Investment Fees Town of Fraser Notes to the Financial Statements December 31, 2011 (Continued) The Town entered into annexation agreements with two developers that provided for the use of Plant Investment Fees to fund water system capital improvements within the developments. The agreements essentially provide that the Town will not retain Plant Investment Fees paid by building permit applicants within these developments until such time as the total Plant Investment Fees paid exceeds the certified costs of regional water capital improvements within the developments. Currently the developers have certified water regional infrastructure improvements totaling $6,160,832 and a total of $2,072,593 of Plant Investment Fees have been rebated to the developers. H. Change in Accounting Principle (GASB 54) As part of the overall implementation of GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions, the Town consolidated its Fraser River Enhancement Project Fund and Capital Asset Fund into the General Fund. With this change of accounting principle there is no impact to Net Change in Fund Balance for Governmental Activities. D22 REQUIRED SUPPLEMENTARY INFORMATION •`-C.- •n t -z Town of Fraser, Colorado General Fund Schedule of Revenues, Expenditures and Changes in Fund Balances Budget (GAAP Basis) and Actual For the Year Ended December 31, 2011 (With Comparative Actual Amounts for 2010) 2011 2010 Original and Variance Final Positive Budget Actual (Negative) Actual Revenues: Taxes 1,893,500 2,000,742 107,242 1,892,620 Licenses and fees 14,500 13,774 (726) 16,695 Charges for services 5,000 23,972 18,972 2,178 Intergovernmental 610,000 (610,000) Interest 8,375 3,597 (4,778) 7,239 Other revenue 119,000 105,604 (13,396) 84,070 Total Revenues 2,650,375 2,147,689 (502,686) 2,002,802 Expenditures: General government 903,484 794,615 108,869 735,533 Public safety 375,000 378,336 (3,336) 347,940 Public works 950,907 772,351 178,556 540,603 Culture and recreation 663,000 40,842 622,158 518 Debt service 73,605 73,605 73,607 Total Expenditures 2,965,996 2,059,749 906,247 1,698,201 Excess (Deficiency) of Revenues Over Expenditures (315,621) 87,940 403,561 304,601 Other Financing Sources (Uses): Transfer in 200,000 156,327 (43,673) 50,000 Transfer (out) (505,250) (424,317) 80,933 (397,285) Sale of assets 250,248 Total Other Financing (Uses) (305,250) (267,990) 37,260 (97,037) Excess (Deficiency) of Revenues Over Expenditures and Other Financing Sources (Uses) (620,871) (180,050) 440,821 207,564 Fund Balances Beginning of Year 2,317,980 3,352,453 1,034,473 3,144,889 Fund Balances End of Year 1,697,109 3,172,403 1,475,294 3,352,453 The accompanying notes are an integral part of these financial statements. El Town of Fraser, Colorado General Fund Schedule of Revenues Budget (GAAP Basis) and Actual For the Year Ended December 31, 2011 (With Comparative Actual Amounts for 2010) 2011 2010 Original and Variance Final Positive Budget Actual (Negative) Actual Taxes: Property 250,000 268,530 18,530 255,949 Specific ownership 8,000 9,277 1,277 9,508 Sales use 1,585,000 1,667,863 82,863 1,571,793 Franchise 40,000 45,832 5,832 44,972 Motor vehicle 4,000 4,412 412 4,628 Cigarette 6,500 4,828 (1,672) 5,770 Total 1,893,500 2,000,742 107,242 1,892,620 Licenses and Fees: Business license fees 13,000 8,520 (4,480) 13,620 Liquor license fee 1,500 5,254 3,754 3,075 Total 14,500 13,774 (726) 16,695 Charges for services: Planning and building fees Total Intergovernmental: Grant revenue Total Interest: Earnings on deposits Total Other Financing Sources: Transfer in Sale of assets Total 5,000 23,972 5,000 23,972 610,000 610,000 Total Revenues 2,850,375 8,375 3,597 8,375 3,597 Other: Other income 110,000 93,354 (16,646) 74,053 Rents 9,000 12,250 3,250 10,017 Total 119,000 105,604 (13,396) 84,070 200,000 200,000 156,327 (43,673) 156,327 (43,673) 2,304,016 (546,359) The accompanying notes are an integral part of these financial statements. E2 18,972 2,178 18,972 2,178 (610,000) (610,000) (4,778) 7,239 (4,778) 7,239 50,000 250,248 300,248 2,303,050 Public Safety Total Public Safety Other Financing Uses Transfer out Total Financing Sources Total Expenditures Town of Fraser, Colorado General Fund Schedule of Expenditures and Transfers Budget (GAAP Basis) and Actual For the Year Ended December 31, 2011 (With Comparative Actual Amounts for 2010) Original and Variance Final Positive Budget Actual (Negative) Actual General Government: Town board salaries 38,989 31,596 7,393 29,469 Town board community enhancement 161,115 157,471 3,644 152,577 Miscellaneous 2,500 2,391 109 27,096 Administrative salaries 292,455 257,079 35,376 253,524 Other purchased services 343,725 307,088 36,637 227,905 Utilities 23,700 15,665 8,035 15,371 Property management 41,000 23,325 17,675 29,591 Total General Government 903,484 794,615 108,869 735,533 375,000 378,336 (3,336) 347,940 375,000 378,336 (3,336) 347,940 Public Works Salaries and benefits 452,407 371,998 80,409 342,567 Other purchased services 148,000 159,159 (11,159) 96,439 Utilities 16,500 8,746 7,754 8,740 Property management 74,000 13,145 60,855 19,096 Capital outlay 260,000 219,303 40,697 73,761 Total Public Works 950,907 772,351 178,556 540,603 Culture and Recreation Salaries and benefits 6,072 (6,072) Other purchased services 660,000 31,002 628,998 Utilities 1,000 1,583 (583) Property management 2,000 2,185 (185) Total Culture and Recreation 663,000 40,842 622,158 Debt Services Interest 23,150 23,150 25,754 Principal 50,455 50,455 47,853 Total Debt Services 73,605 73,605 73,607 505,250 505,250 3,471,246 2011 2010 424,317 424,317 2,484,066 80,933 80,933 987,180 The accompanying notes are an integral part of these financial statements. E3 518 518 397,285 397,285 2,095,486 Town of Fraser, Colorado Special Revenue Fund Conservation Trust Fund Schedule of Revenues, Expenditures and Changes in Fund Balances Budget (GAAP Basis) and Actual For the Year Ended December 31, 2011 (With Comparative Actual Amounts for 2010) Other Financing Uses Transfer Out Total Financing Sources Excess (Deficiency) of Revenues Over Expenditures Fund Balances Beginning of Year Fund Balances End of Year 2011 2010 Original and Variance Final Positive Budget Actual (Negative) Revenues: Lottery proceeds 5,900 4,682 (1,218) 4,786 Interest 60 50 (10) 98 Total Revenues 5,960 4,732 (1,228) 4,884 (50,000) (50,000) (28,163) (28,163) 21,837 21,837 Actual (44,040) (23,431) 20,609 4,884 49,388 48,477 (911) 43,593 5,348 25,046 19,698 48,477 The accompanying notes are an integral part of these financial statements. E4 SUPPLEMENTARY INFORMATION ■mac Hy' I F Town of Fraser, Colorado Debt Service Fund Schedule of Revenues, Expenditures and Changes in Fund Balances Budget (GAAP Basis) and Actual For the Year Ended December 31, 2011 (With Comparative Actual Amounts for 2010) 2011 2010 Original and Variance Final Positive Budget Actual (Negative) Actual Revenues: Property taxes 80,000 80,122 122 79,849 Specific ownership tax 4,000 2,778 (1,222) 3,003 Interest 3,500 680 (2,820) 1,290 Total Revenues 87,500 83,580 (3,920) 84,142 Expenditures: Principal 200,000 200,000 190,000 Interest 100,397 97,009 3,388 106,926 Other 4,500 2,945 1,555 2,939 Total Expenditures 304,897 299,954 4,943 299,865 Excess (Deficiency) of Revenues Over Expenditures Other Financing Sources: Transfer in Total Other Financing Sources Excess (Deficiency) of Revenues and Other Financing Sources Over Expenditures Fund Balances Beginning of Year Fund Balances End of Year (217,397) (216,374) 1,023 (215,723) 247,250 246,153 (1,097) 244,285 247,250 246,153 (1,097) 244,285 29,853 29,779 (74) 28,562 679,358 679,358 650,796 29,853 709,137 679,284 679,358 The accompanying notes are an integral part of these financial statements. F1 Town of Fraser, Colorado Capital Equipment Replacement Fund Schedule of Revenues, Expenditures and Changes in Fund Balances Budget (GAAP Basis) and Actual For the Year Ended December 31, 2011 (With Comparative Actual Amounts for 2010) 2011 2010 Original and Variance Final Positive Budget Actual (Negative) Actual Revenues: Highway users revenue 42,420 45,566 3,146 45,266 Earnings on investments 550 337 (213) 459 Total Revenues 42,970 45,903 2,933 45,725 Expenditures: Equipment 65,000 65,000 40,464 Total Expenditures 65,000 65,000 40,464 Excess (Deficiency) of Revenues Over Expenditures (22,030) 45,903 67,933 5,261 Other Financing Sources: Transfer In 105,000 70,000 (35,000) 100,000 Total Other Financing Sources 105,000 70,000 (35,000) 100,000 Excess (Deficiency) of Revenues and Other Financing Sources Over Expenditures 82,970 115,903 32,933 105,261 Fund Balances Beginning of Year 292,518 295,849 3,331 190,588 Fund Balances End of Year 375,488 411,752 36,264 295,849 The accompanying notes are an integral part of these financial statements. F2 Town of Fraser, Colorado Enterprise Fund Water Fund Schedule of Revenues, Expenditures and Change in Net Assets Budget (Non -GAAP) Basis and Actual With Reconciliation to GAAP Basis For the Year Ended December 31, 2011 (With Comparative Actual Amounts for 2010) 2011 2010 Origial and Variance Final Positive Budget Actual (Negative) Actual Revenues: Tap fees 8,000 (8,000) User fees 604,359 606,453 2,094 602,544 Water meter fees 1,000 6,292 5,292 Interest income 2,000 7,723 5,723 5,220 Excavation permits 200 550 350 750 Grants 452,326 Other 5,000 4,406 (594) 3,126 Transfer from Other Fund 23,000 Total Revenues 620,559 625,424 4,865 1,086,966 Expenditures: Personnel: Salaries 215,361 207,153 8,208 204,920 Retirement 7,980 7,619 361 7,630 Health insurance 44,800 35,796 9,004 30,966 Travel and training 8,000 2,165 5,835 2,876 Total 276,141 252,733 23,408 246,392 Commodities: Insurance 20,000 15,860 4,140 16,260 Supplies 58,500 23,611 34,889 22,420 System repair and maintenance 80,000 13,132 66,868 47,439 Testing 3,000 2,486 514 3,946 Telephone 5,500 2,790 2,710 3,599 Utilities 45,000 35,742 9,258 38,548 Miscellaneous 13,000 1,684 11,316 901 Total 225,000 95,305 129,695 133,113 Contractual: Legal 35,000 73,543 (38,543) 32,623 Engineering 40,000 19,865 20,135 12,210 Other professional services 15,500 234 15,266 2,022 Treasurer's and bank fees 16 16 Professional memberships 8,000 6,725 1,275 7,308 Total 98,516 100,383 (1,867) 54,163 Other: Transfer to Other Fund 10,000 10,000 10,000 Capital projects and purchases 100,000 100,000 493,258 Water rights 35,000 21,578 13,422 14,174 Total 145,000 31,578 113,422 517,432 Total Expenditures 744,657 479,999 264,658 951,100 Excess (Deficiency) of Revenues Over Expenses (Budget Basis) (124,098) 145,425 269,523 135,866 Reconciliation from Budget Basis to GAAP Basis: Capitalized assets 502,931 Contributed assets 826,000 Depreciation (395,242) (384,756) Excess (Deficiency) of Revenues Over Expenses (GAAP Basis) (249,817) 1,080,041 Net Assets Beginning of Year Net Assets End of Year The accompanying notes are an integral part of these financial statements. F3 12,696,649 11,616,608 12,446,832 12,696,649 Town of Fraser, Colorado Enterprise Fund Wastewater Fund Schedule of Revenues, Expenditures and Change in Net Assets Budget (Non -GAAP) Basis and Actual With Reconciliation to GAAP Basis For the Year Ended December 31, 2011 (With Comparative Actual Amounts for 2010) 2011 2010 Original and Variance Final Positive Budget Actual (Negative) Actual Revenues: Tap fees 15,000 67,500 52,500 2,700 User fees 606,532 605,215 (1,317) 611,168 Management fees 28,420 28,422 2 28,422 Interest income 4,000 2,220 (1,780) 12,329 Other 2,500 23,523 21,023 3,706 Total Revenues 656,452 726,880 70,428 658,325 Expenditures: Personnel: Salaries 192,691 175,431 17,260 180,116 Retirement 7,140 6,324 816 6,286 Health insurance 30,240 25,928 4,312 22,194 Travel and training 4,500 387 4,113 157 Total 234,571 208,070 26,501 208,753 Commodities: Insurance 5,500 4,014 1,486 6,441 Supplies 2,500 1,292 1,208 1,249 System repair and maintenance 360,500 175,826 184,674 115,509 Testing 1,000 700 300 300 Telephone 1,500 267 1,233 178 Miscellaneous 3,000 212 2,788 885 Total 374,000 182,311 191,689 124,562 Contractual: Legal 10,000 2,180 7,820 2,720 Engineering 20,000 2,760 17,240 5,992 Other professional services 312,372 132,345 180,027 160,473 Professional memberships 6,100 4,646 1,454 4,958 Total 348,472 141,931 206,541 174,143 Other: Transfer to Other Fund 10,000 10,000 10,000 Capital Reserve payments 122,652 122,675 (23) 122,652 Total 132,652 132,675 (23) 132,652 Total Expenditures 1,089,695 664,987 424,708 640,110 Excess (Deficiency) of Revenues Over Expenses (Budget Basis) (433,243) 61,893 495,136 18,215 Reconciliation from Budget Basis to GAAP Basis: Capitalized assets 142,761 113,400 Contributed assets 482,980 Depreciation (435,821) (427,026) Capitalized capital reserve payments 129,568 117,304 Excess (Deficiency) of Revenues Over Expenses (GAAP Basis) (101,599) 304,873 Net Assets Beginning of Year 14,301,335 13,996,463 Net Assets End of Year 14,199,736 14,301,336 The accompanying notes are an integral part of these financial statements. F4 Final Budget Original and Variance Final Positive Budget Actual (Negative) Actual Revenues: Reimbursable professional services 3,830 3,830 147 JFOC operating charges 732,927 520,501 (212,426) 495,972 Interest revenue 20,500 23,907 3,407 Grants and contributions 254,001 68 (253,933) 86,110 Total Revenues 1,007,428 548,306 (459,122) 582,229 Expenses: Town of Fraser, Colorado JFOC Operations Schedule of Revenues Expenses Budget (Non -GAAP) Basis and Actual With Reconciliation to GAAP Basis For the Year Ended December 31, 2011 (With Comparative Actual Amounts for 2010) Training programs 2,000 1,299 701 615 Travel, meals and lodging 2,000 442 1,558 624 Meals and entertainment 200 200 29 Professional fees 13,500 21,853 (8,353) 8,897 Engineering fees 30,000 2,667 27,333 1,732 Financial services 100 100 31 Sludge removal 65,000 40,672 24,328 36,357 Other professional services 36,500 4,317 32,183 5,552 Insurance 25,000 30,535 (5,535) 10,319 Advertising 662 (662) Plant maintenance repair 40,000 12,501 27,499 26,855 Grounds maintenance 2,000 2,000 1,665 Equipment rental 500 500 Professional memberships 500 72 428 72 Operating supplies 85,000 72,762 12,238 50,118 Equipment purchase and repair 20,000 4,638 15,362 6,872 Testing 37,000 35,438 1,562 33,985 Permits 25,000 3,494 21,506 13,823 Utilities 110,500 104,468 6,032 94,349 Vehicles 6,000 4,418 1,582 4,137 Miscellaneous 1,000 680 320 586 Capital projects 350,000 50,956 299,044 85,822 Payroll expenses 231,027 183,413 47,614 199,789 Total Expenses 1,082,827 575,287 507,540 582,229 Excess (Deficiency) of Revenues Over Expenses (Budget Basis) (75,399) Reconciliation from Budget Basis to GAAP Basis: Capital reserve reduced by capital expenses Capital reserve increased by interest income Excess (Deficiency) of Revenues Over Expenses (GAAP Basis) (26,981) 48,418 50,888 (23,907) The accompanying notes are an integral part of these financial statements. F5 2011 2010 The public eport burden for this information collection is estimated to average 380 hours annually. LOCAL HIGHWAY FINANCE REPORT This Information From The Records Of (example City of or County of Town of Fraser, Colorado I. DISPOSITION OF HIGHWAY -USER REVENUES AVAILABLE FOR LOCAL GOVERNMENT EXPENDITURE ITEM 1. Total recei.tsavailable 2. Minus amount used for collection ex,enses 3. Minus amount used for nonhi •hwa oses 4. Minus amount used for mass transit (1.1141 ski hit imi ifs II. RECEIPTS FOR ROAD AND STREET PURPOSES ITEM A. Recei s is from local sources: 1. Local hi•hwa -user taxes a. Motor Fuel from Item I.A.S. b. Motor Vehicle from Item I.B.S. c. Total a. +b. 2. General fund as sro .riations 3. Other local im.osts from sate 2 4. Miscellaneous local receipts from sate 2 5. Transfers from toll facilities 6. Proceeds of sale of bonds and notes: a. Bonds Ori•inal Issues b. Bonds Refundin• Issues c. Notes d. Total a. b. c. 7. Total 1 throu• h 6 B. Private Contributions C. Receipts from State government from sate 2 D. Receipts from Federal Government from sate 2 E. Total receipts (A.7 B C D) A. Bonds Total 1. Bonds Refundin• Portion B. Notes (Total) A. Be•innin• Balance A. Local Motor-Fuel Taxes AMOUNT 1,168,193 134,240 7,983 0 0 0 0 0 1,310,416 0 49,978 0 1,360,394 O.enin• Debt 2,315,000 B. Total Recei.ts 1,360,394 City or County: Town of Fraser YEAR ENDING December 2011 Prepared By: Nat Havens nhavens @town.fraser.co.us Phone: 970 726 -5491 x206 B. Local Motor Vehicle Taxes C. Receipts from State Highway User Taxes III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES ITEM A. Local hi• hwa disbursements: 1. Ca.ital outla from sate 2 2. Maintenance: 3. Road and street services: a. Traffic control o erations b. Snow and ice removal c. Other d. Total a. throu• h c. 4. General administration miscellaneous 5. Hi •hwa law enforcement and safet 6. Total 1 throu h 5 B. Debt service on local obli ations: 1. Bonds: a. Interest b. Redem stion c. Total a. b. 2. Notes: a. Interest b. Redem stion c. Total a. b. 3. Tota (1.c +2.c) D. Pa ments to toll facilities ota is i ursements 1 Amount Issued C. Total Disbursement 1,360,394 Redem .tions 175,000 D. Endin• Balance D. Receipts from Federal Highway Administration AMOUNT 233,228 165,880 13,468 260,668 0 274,136 47,394 378,336 1,098,973 86,421 175,000 261,421 0 0 0 261,421 0 0 IV. LOCAL HIGHWAY DEBT STATUS (Show all entries at par) Closing Debt 2,140,000 0 V. LOCAL ROAD AND STREET FUND BALANCE E. Reconciliation 0 Notes and Comments: FORM FHWA -536 (Rev. 1 -05) PREVIOUS EDITIONS OBSOLETE F6 Financial Planning 02/01 Form 350- 050 -36 (Next Page) {61 EA8672- DED7- 49CD- 92EB- 00280ECBDE59 }.xlsx FORM FHWA -536 (Rev.1 -05) PREVIOUS EDITIONS OBSOLETE F7 FINANCE REPORT STATE: Colorado LOCAL HIGHWAY YEAR ENDING (mm /yy): December 2011 II. RECEIPTS FOR ROAD AND STREET PURPOSES DETAIL ITEM AMOUNT ITEM AMOUNT 681 A.3. Other local imposts: A.4. Miscellaneous local receipts: a. Property Taxes and Assessments 80,122 a. Interest on investments b. Other local imposts: b. Traffic Fines Penalities 0 1. Sales Taxes 42,064 c. Parking Garage Fees 0 2. Infrastructure Impact Fees 0 d. Parking Meter Fees 0 3. Liens 0 e. Sale of Surplus Property 0 4. Licenses 0 f. Charges for Services 0 5. Specific Ownership /or Other 12,054 g. Other Misc. Receipts 7,302 6. Total (1. through 5.) 54,118 h. Other 0 c. Total a. b. 134,240 (Carry forward to page 1) i. Total a. throu• h h. 7,983 (Carry forward to page 1) ITEM AMOUNT ITEM AMOUNT C. Receipts from State Government D. Receipts from Federal Government 1. Highway -user taxes 45,566 1. FHWA (from Item I.D.S.) 2. State general funds 2. Other Federal agencies: 3. Other State funds: a. Forest Service a. State bond proceeds b. FEMA b. Project Match c. HUD c. Motor Vehicle Registrations 4,412 d. Federal Transit Admin d. Other (Specify) e. U.S. Corps of Engineers e. Other (Specify) f. Other Federal f. Total (a. through e.) 4,412 g. Total (a. through f.) 0 4. Total 1. 2. 3. 49,978 3. Total 1. 2. Ca forwardto .a:e 1 III. DISBURSEMENTS FOR ROAD AND STREET PURPOSES DETAIL A.1. Ca s ital outla a. Right -Of -Way Costs ON NATIONAL HIGHWAY SYSTEM a 0 OFF NATIONAL HIGHWAY SYSTEM b 430 TOTAL c 430 b. En•ineerin• Costs c. Construction: (1). New Facilities 0 0 13,840 0 13,840 0 (2). Capacity Improvements 0 0 0 (3). System Preservation 0 211,982 211,982 (4). System Enhancement Operation 0 6,976 6,976 (5). Total Construction (1) (2) (3) (4) 0 218,958 218,958 d. Total Ca.ital Outla Lines 1.a. 1.b. 1.c.5 0 233,228 233,228 (Ca forwardto .a:e 1) Notes and Comments: FORM FHWA -536 (Rev.1 -05) PREVIOUS EDITIONS OBSOLETE F7 TUE MON SUN SAT FRI THU WED TUE MON SUN SAT FRI THU WED TUE MON SUN SAT FRI THU WED TUE MON SUN SAT FRI THU WED TUE MON SUN SAT FRI THU WED TUE MON (MGD)DAYPERFLOW Upper Fraser Valley Treatment Plant Discharge Monitoring Reports 2012 12/25/20111/7/2012 Date of last Sunday of the previous year:Date of first Satuday of the year: Flow - INFlow - INFlow - OUTFlow - OUTBOD - INBOD - INBOD - INBOD - INBOD - OUTBOD - OUT MG/dMG/dMG/dMG/d##mg/Lmg/Lmg/Lmg/LBOD 30 dayDaily30 dayDaily30 day7 day30 day7 day30 day7 day% AverageMaximumAverageMaximumAverageMaximumAverageMaximumAverageMaximumRemoval 2.502.502.502.505400.00report30.0045.00 January 0.520.770.530.76108414092662844599 February 0.570.790.550.791028.171246.49235.00255.502.663.2599 March 0.781.080.781.081034.681246.49175.50255.506.5516.1596 April 0.580.830.600.83620.99732.08127.14164.003.534.8097 May #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! June #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! July #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! August #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! September #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! October #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! November #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! December #DIV/0!0.00#DIV/0!0.000.000.00#DIV/0!#DIV/0!0.000.00#DIV/0! TSS - INTSS - INTSS - OUTTSS - OUTFecalsFecals mg/Lmg/Lmg/Lmg/LTSS#/100ml#/100mlpHpH 30 day7 day30 day7 day%30 day7 dayDailyDaily AverageMaximumAverageMaximumRemovalGeomeanGeomeanMinimumMaximum 500.00500.0030.0045.00126.00252.006.509.00 January 2522634598146.77.2 February 24027323991.131.006.87.3 March 215290824961.682.836.67.1 April 16718124991.001.006.77.1 May #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 June #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 July #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 August #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 September #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 October #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 November #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 December #DIV/0!#DIV/0!#DIV/0!0#DIV/0!#NUM!#NUM!0.00.0 Cl-1xdCl-1xd AmmoniaAmmonia 22 mg/Lmg/Lmg/Lmg/L Ammonia 30 dayDaily30 dayDaily Permit AverageMaximumAverageMaximum Levels 0.200.50 January 6.100.571.45#DIV/0!0.00 February 8.600.371.10#DIV/0!0.00 March 6.600.401.10#DIV/0!0.00 April 2.100.100.16#DIV/0!0.00 May 2.10#DIV/0!0.00#DIV/0!0.00 June 3.10#DIV/0!0.00#DIV/0!0.00 July 2.10#DIV/0!0.00#DIV/0!0.00 August 1.60#DIV/0!0.00#DIV/0!0.00 September 1.80#DIV/0!0.00#DIV/0!0.00 October 1.50#DIV/0!0.00#DIV/0!0.00 November 1.60#DIV/0!0.00#DIV/0!0.00 December 3.00#DIV/0!0.00#DIV/0!0.00 Finance Update: 06/06/2012 Prepared: 05/30/2012 not arrive until after the first June meeting. The final 2011 Audit is however included in your packet, we will be looking for your acceptance of the audit. een busy on the paperwork/compliance side of brining on the new seasonal public works employees and the seasonal gardening staff. In addition to getting these folks in the payroll system I have also loaded all of the new Town Board members as well. The 2012/2013 business license billing has gone out; Nancy spent a lot of time purging our database based upon the non- no surprise that our number of businesses/business license holders has dropped dramatically. However it is encouraging that some people and organizations are jumping back into the waters of business ownership, we are receiving new license applications regularly. /GDP numbers from China and Germany. Both China and Germany export heavily to the EU Nations, both countries are running with surplus production. As the EU constricts its consumerism even more we will see fall out that will potentially affect the recovery in our own country. The government in China will continue to subsidize its excess capacity of production, hurting the emerging nations which supply its raw materials. Germany on the other hand will have to figure out how to survive the potential hit to its financial sector as the likes of Greece, Ireland, Portugal and Spain try to solve their own financial crises. I bring this concern up because I think it reflects on how we do business. We can get so bogged down with the day to day routines which are our lives in municipal government and in life in general, that we can lose sight of the big picture, of all the impacts which may affect us but which we have no control over. As employees our goal is to complete our immediate tasks and requirements, without the luxury of surplus time for visioning our future. We as employees have adopted a culture of change, we do address how to do our jobs better with less on a daily basis, look for assistance from the Board, as the elected officials to functionally Colorado Business Journal this week at COLOTRUST, however I feel the message is far more applicable to us here in Fraser. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Posted: May 31, 2012 7KHYDOXHRIDIXWXULVW ,VLWDOODERXWDFFXUDWHSUHGLFWLRQV" By Thomas Frey As a futurist, people often ask me how many of my predictions have come true. I find this to be a rather high percentage have come true), but because accuracy of predictions is a poor way of measuring the value of a futurist. In a world filled with MBAs and number crunchers, there is a constant push to reduce our analog world to digital analytics so we can accurately measure our return on investment. But not everything is measurable in this way. As an example, for several years I have been tracking when my best insights occur, and they happen with -10 hours a day riding bike, I could somehow unlock the secrets of the universe. value of a new idea, a new strategy, or adding awareness to a previous blindspot? Too often, our ability to focus on one all-consuming detail blinds us to the oncoming train that is about to destroy an entire industry. The Power of an Epiphany The future is never a destination, it is always a journey. An idea that holds great value today, may be of little value two weeks from now. insight or revelation into the world around us. An off-the-charts idea would be considered a Category 5 epiphany if we were measuring insights with an earthquake scale. Creating an environment that cultivates great epiphanies can be hugely valuable. Every new business that gets launched happens as a result of an epiphany. Every new product idea happens as a result of an Critical Points of Value Thinking about the future is like a muscle that rarely gets used. Over time, our brains will atrophy and we lose our ability to think productively about what the future may bring. At the same time, the world is imperative. With this in mind, here are some of the values a futurist has to offer: 1.) Altered Thinking The future is constantly being formed in the minds of people around us. Each fluence the decisions they make today. As we alter and organizations make better, more informed decisions about the future. 2.) Unique Perspective The future is unknowable, and this is a good thing. Our involvement in the game of life is based on our notion that we as individuals can make a difference. If we somehow remove the mystery of what results our actions will have, we also dismantle our individual drives and motivations for Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com moving forward. That said, the future can be forecast in degrees of probability. By improving our understanding of what the future holds, we dramatically improve the probability with which we can predict the future. 3.) Evidence of Change Empirically speaking, forecasting the future is not done by staring at tealeaves of reading tarot cards (that is the realm of psychics). Rather, futurists take an inter-disciplinary approach and employ a wide range of methods, from the study of cycles, to trend analysis, to scenario planning, to simulations, to strategic planning and visioning. Futurists use data from the past and present, as well as other concepts and methodologies to understand how the present will evolve into probable futures. We also borrow freely from other fields, such as forecasting, chaos theory, complexity science, organization development, systems analysis, and sociology. 4.) Connecting the Dots Futurists come from a wide range of backgrounds and perspectives. What we have in common is well-researched big picture thinking, strong pattern recognition, and innate curiosity. Ideas that are routine in one industry can be revolutionary when they migrate to another industry, especially when they challenge the prevailing assumptions that have infiltrated rank and file thinking. -rated futurist speaker. At the Institute, he has developed original research studies, enabling him to speak on unusual topics, translating trends into unique opportunities. Tom continually pushes the envelope of understanding, creating fascinating images of the world to come. His talks on futurist topics have captivated people ranging from high level of government officials to executives in Fortune 500 companies including NASA, IBM, AT&T, Hewlett-Packard, Unilever, GE, Blackmont Capital, Lucent Technologies, First Data, Boeing, Ford Motor Company, Qwest, Allied Signal, Hunter Douglas, Direct TV, Capital One, National Association of Federal Credit Unions, STAMATS, Bell Canada, American Chemical Society, Times of India, Leaders in Dubai, and many more. Before launching the DaVinci Institute, Tom spent 15 years at IBM as an engineer and designer where he received over 270 awards, more than any other IBM engineer. Hopefully the lack of any editorial review did not hamper the message from Mr. Frey, I do feel - Achieving that standard is very difficult but always necessary, not having this focus is detrimental on so many different levels. As always please contact me with any questions or concerns you might have: 726-5491 X206 or at nhavens@town.fraser.co.us. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com Apr-12 Jan-12 Oct-11 Jul-11 Apr-11 Jan-11 Oct-10 Jul-10 Apr-10 Jan-10 Oct-09 Jul-09 Apr-09 Jan-09 Oct-08 Jul-08 Apr-08 Jan-08 Oct-07 Jul-07 Apr-07 Jan-07 Oct-06 Jul-06 Apr-06 Jan-06 Oct-05 Jul-05 Apr-05 Jan-05 Oct-04 Jul-04 Apr-04 Jan-04 Oct-03 Jul-03 Apr-03 Jan-03 Oct-02 Jul-02 Apr-02 Jan-02 Oct-01 Jul-01 Apr-01 Jan-01 Oct-00 Jul-00 Apr-00 Jan-00 Oct-99 Jul-99 Apr-99 Jan-99 Oct-98 Jul-98 Apr-98 Jan-98 Oct-97 Jul-97 Apr-97 Jan-97 Oct-96 Jul-96 Apr-96 Jan-96 Oct-95 Jul-95 Apr-95 Jan-95 Oct-94 Jul-94 Apr-94 Jan-94 PUBLIC WORKS BRIEFING (As of 5/25/12 for 6/6 meeting) WATER~ Water main line flushing and fire hydrant and valve exercising operations are th scheduled to begin the week of May 29 and continue for the next 4 weeks. Any questions or concerns regarding this activity should be directed to me or they can contact the Water Superintendent at the Town Hall, 726-5491 xt204. Working on commissioning our repurposed generator at the Yellow Zone WTP that has been sitting in the PW yard. SANITARY SEWER~ We are currently evaluating the collections system for areas that will be inspected by video and jetter cleaned as a part of our annual inspection and cleaning program. We hope to get approximately 10,000 LF of line done this year. We have also identified areas that are still clay pipe and that we will need to have slip lined this year as well. Getting estimates for three spot repairs that need to be completed this year. Also looking to slip line several hundred feet of clay pipe that was not identified in our last CIPP project. STREETS~ 2012 Streets and Drainage Improvements Projects- 5 bid packets have gone out th to date. Hope to have some good competitive bids. Bid opening is set for June 7 @ 10:00 a.m. at the Town Hall. Once we review the bids and select a contractor, I will bring the contract to the board for your consideration and approval. complete! Crack sealing all streets throughout town is Street sweeping operations continue GARDENER~ Three new seasonal gardeners started last week and are already making great progress. Waking up the planters and beds and prepping them for annual plantings Noxious Weed Management Program: Cathleen applied for a $3,000 grant from a federal non-profit organization (Colorado Research, Conservation and Development) that is in the process of folding up and that still has funds in their operating account and needs to disperse the funds prior to closing out their organization. The Town was successful in being awarded the full $3,000 amount. It is probably the easiest grant we will ever have applied for and received! These funds will help to off-set the cost of the weed spraying equipment upgrades that Cathleen is having done this spring so that we can expand our program to include the rights-of-ways throughout town. OTHER~ Preparing preliminary CIPs for Water, Sewer and Streets for the June budget discussions. Questions? anordin@town.fraser.co.us or 970-531-1844. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com INFLUENT FLOWS UPPER FRASER VALLEY TREATMENT PLANT Influent GCWS#1WPRTOF DateDay MGDInfluent FlowInfluent Flow Influent Flow 1-Apr-12Sun0.8250.3920.1550.278 2-Apr-12Mon0.7060.3450.1390.222 3-Apr-12Tue0.6820.3060.1320.244 4-Apr-12Wed0.6640.2840.1270.253 5-Apr-12Thu0.6540.3020.1220.23 6-Apr-12Fri0.6580.3310.1260.201 7-Apr-12Sat0.6280.2760.1240.228 8-Apr-12Sun0.5850.2430.1120.23 9-Apr-12Mon0.540.2180.10.222 10-Apr-12Tue0.5250.2130.0980.214 11-Apr-12Wed0.5230.2290.0990.195 12-Apr-12Thu0.5220.2080.1030.211 13-Apr-12Fri0.5480.2270.10.221 14-Apr-12Sat0.5850.2480.1160.221 15-Apr-12Sun0.6020.2470.1170.238 16-Apr-12Mon0.5660.210.1110.245 17-Apr-12Tue0.6110.2340.1250.252 18-Apr-12Wed0.6080.2240.1210.263 19-Apr-12Thu0.6060.2380.1240.244 20-Apr-12Fri0.6050.2470.1160.242 21-Apr-12Sat0.6130.2470.120.246 22-Apr-12Sun0.5720.2240.1170.231 23-Apr-12Mon0.540.2080.1040.228 24-Apr-12Tue0.520.1960.1020.222 25-Apr-12Wed0.4970.1870.0930.217 26-Apr-12Thu0.5050.1980.0950.212 27-Apr-12Fri0.5180.2310.0980.189 28-Apr-12Sat0.5260.2090.0990.218 29-Apr-12Sun0.5140.20.0990.215 30-Apr-12Mon0.4940.2050.0840.205 AVG.0.5850.2440.1130.228 X0.8250.3920.1550.278 MA MIN0.4940.1870.0840.189 AVGMAX TOF 0.2280.278 GCWS 0.2440.392 Totals 0.4720.67 Upper Fraser Valley W/W Plant Update for June 2012 Digester # 1 has been drained and we inspected the mixer blades in digester that were repaired after concrete anchors failed & impeller blades broke off, the repairs made in-house seem to be holding up very well. Lab Test are being performed by staff those tests include E-coli testing along with total suspended solids (TSS) & chemical oxygen demand (COD) testing for process monitoring and plant adjustments. Accu-Test Courier for lab services has been working very well thus far with quite a few different districts & organizations using the treatment plant for pick-up & drop-off of the state required testing for water and wastewater treatment. Site Work mainly cleanup from winter this entails picking up trash, installing new fence post & repairing broken barb wire around the plant site. Work on both abandoned lagoons first has been taking care of some solids from GCWS # 1 settling basin for their water treatment plant, second is removal of some piping from the second lagoon it has now drained since the state request to move our discharge from the wet lands to the Fraser River. Denver Water agreement it is nice to see things moving forward, during the talks I often wondered if all the meeting, spreadsheets, sampling & testing of the Fraser River and the Plant Effluent were going to be worth the time and effort being expended since most of testing was not required by the state health dept. st New permit becomes effective on June 1 so some new sampling & reporting requirements are now in effect. Attached are the various spreadsheets we utilize for tracking and reporting. If there are any questions please call. Thanks, Joe Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com