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MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM, ON MARCH 8, 2024, AT 9:00 A.M.
IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100
SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Scott W. Morgan Mayor
Thomas W. Stanley Vice Mayor
Robert W. Canfield Commissioner
Michael Greene Commissioner
Joan K. Orthwein Commissioner
Also Present &
Participating: Gregory Dunham Town Manager
Edward Nazzaro Asst. Town Attorney
Richard Jones Chief of Police
Renee Basel Town Clerk
Mark Bymaster Acting CFO
IV. Minutes
A. Regular Meeting of February 9, 2024
Vice Mayor Stanley made a motion to approve the minutes of
the regular meeting of February 9, 2024. Commissioner Orthwein seconded
the motion with all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items
Town Manager Dunham stated that X. C. and D. would be switching
places and under Town Manager Reports he was adding 4. Fee Schedule.
VI. Announcements
A. Regular Meetings and Public Hearings
1. April 12, 2024, at 9:00 A.M.
2. May 10, 2024, at 9:00 A.M.
3. June 14, 2024, at 9:00 A.M.
4. July 14, 2024, at 9:00 A.M.
5. August 9, 2024, at 9:00 A.M.
Mayor Morgan called attention to the upcoming meetings.
VII. Communication from the Public (3 min. maximum)
There was none.
VIII. Public Hearing
A. Declaration of Ex-Parte Communication
Minutes of Town Commission
Regular Meeting March 8, 2024 @ 9:00 A.M.
There was none.
B. Administer Oaths
Town Clerk Basel swore in Mark Marsh, Keith Williams, Gary
Eliopoulos, and Paul Lyons.
C. Applications for Development Approval
1. An application submitted by Mark Marsh, Bridges, Marsh &
Associates, as agent for Joseph and Melissa Walsh, owner
of the property located at 1315 N. Ocean Blvd., Gulf
Stream, Florida, legally described as PALM BEACH SHORE
ACRES REV PL BLKS D & E S 50 FT OF LT 5 & N 50 FT OF LT 6
BLK D
a. North Ocean Overlay Permit to move the existing
driveway South to better align driveway approach to
motor court along with new gate and fencing.
b. Demolition Permit to partially demolish existing
residence.
C. Level III Architectural/Site Plan Review to permit
the partial demolition of existing residence and
make new renovations within the footprint of an
existing non -conforming structure, move the existing
driveway south, and add new gate and fencing.
Mr. Mark Marsh, Architect, gave a detailed
PowerPoint presentation. The Commission agreed that it was a vast
improvement. Mr. Keith Williams, Landscape Architect, finished the
presentation with a detailed PowerPoint presentation and noted it was
not dissimilar to the existing. He added they were modifying and
reconfiguring materials and layouts to create a more positive layout.
Commissioner Greene asked what the vegetation coverage on the wall
facing AlA was going to be to which Mr. Willaims answered 100o coverage.
Mayor Morgan asked if there had been any comments from the neighbors to
which Town Clerk Basel answered in the negative.
Vice Mayor Stanley made a motion to approve a North Ocean Boulevard
Overlay Permit to allow a new gate and relocate the driveway to the
south to better align motor court approach. Commissioner Orthwein
seconded the motion with all voting AYE at roll call.
Vice Mayor Stanley made a motion to approve a Demolition Permit to
permit a partial demolition of the existing Spanish Mediterranean
residence. Commissioner Orthwein seconded the motion with all voting AYE
at roll call.
Vice Mayor Stanley made a motion to approve a Level III
Architectural/Site Plan based on a finding that a partial demolition of
the existing Spanish Mediterranean residence, updating the architecture
to Anglo Caribbean, new renovations within the existing footprint of a
non -conforming residence, moving the existing driveway south, and a new
gate and fencing meet the minimum intent of the Design Manual and
applicable review standards. Commissioner Orthwein seconded the motion
with all voting AYE at roll call.
2
Minutes of Town Commission
Regular Meeting March 8, 2024 @ 9:00 A.M.
2. An application submitted by Gary Eliopoulos, GE
Architecture, Inc., as agent for Jean Aucoin, owner of the
property located at 1465. N. Ocean Blvd., Gulf Stream,
Florida, legally described as PALM BEACH SHORE ACRES REV
PL BLKS D & E S 32.2 FT OF LOT 1 & N 35.8 FT OF LOT 2
(LESS S 12.49 FT OF ELY 238.28 FT) BLK D.
a. Special Exception per Section 70-75(c)(1) to permit
construction of an elevator within the side setback
of a non -conforming single-family residence.
b. Level III Architectural/Site Plan Review to permit
the construction of an elevator to the existing
three-story main residence.
Mr. Gary Eliopoulos, Architect, gave a detailed
PowerPoint presentation noting the changes that had been made per the
suggestions from the ARPB.
Mr. Bob Ganger, Town resident and next door/adjoining neighbor, did
not think he would be affected at all. He stated this addition was as
close to the original design as possible and the fact that it could be
removed if the home was ever sold was a positive.
Vice Mayor Stanley made a motion to approve a Special Exception to
permit the construction of an elevator within the side setback of a non-
conforming single-family residence per Section 70-75(c). Commissioner
Orthwein seconded the motion with all voting AYE at roll call.
Vice Mayor Stanley made a motion to approve a Level III
Architectural/Site Plan based on a finding that the addition of an
elevator to the existing three-story main residence meets the minimum
intent of the Design Manual and applicable review standards.
Commissioner Orthwein seconded the motion with all voting AYE at roll
call.
IX. Reports
A. Town Manager
1. Water Service Agreement Update
Assistant Town Attorney Nazzaro stated that he had
received a draft agreement, but there were a lot of terms in the
contract that needed to be adjusted so it was still a work in progress.
2. CIP Update
Town Manager Dunham reminded everyone of the public
meeting being held at Gulf Stream School on Tuesday, March 12, 2024,
where Baxter & Woodman, as well as Roadway Construction, would be
presenting and answering any questions. He added that door hangers
would be put on homes as a reminder as well. He referred to Town Clerk
Basel who stated that a domain name was being produced specifically for
the Core Area Roadwork and she was going to put it on the front page of
the Town's website so that anyone could click on the link that would
take them to the project website for updates. She added that Baxter &
Woodman would be updating it on a weekly basis with pictures and
information regarding what had been accomplished that particular week so
3
Minutes of Town Commission
Regular Meeting March 8, 2024 @ 9:00 A.M.
that seasonal residents would be able to follow what was being
accomplished. Town Manager Dunham stated there would also be a 24-hour
hotline that residents could call as needed.
3. Acknowledgment of Athenian Fellow
Town Manager Dunham stated that Town Clerk Basel had received
her Athenian Fellow, which required 120 hours of education to achieve.
Mayor Morgan stated that Mrs. Basel had big shoes to fill when Rita
Taylor retired but added that she had done an outstanding job, brought
prestige to the Town and honor to herself and offered congratulations.
4. Fee Schedule
Assistant Town Attorney Nazzaro stated that fees could be
updated via Resolution, which the Town had done in 2019 when it adopted
a fee for construction projects that exceeded a time frame of being
completed. He noted that with smaller projects, such as a 100 sq. ft.
of artificial turf being put in, it would require a $1,0000 application
fee to go before the ARPB, which seemed exorbitant for such a small
project. He added that staff was recommending 100 of the construction
value not to exceed $1,000 and with a minimum of $250 for a Level II
Application. Mr. Nazzaro stated that at the present time there was no
charge for a Level One Application and staff was recommending there be a
$100 fee for this application to offset the time taken to process the
application. Vice Mayor Stanley stated he was always in favor of
adjusting fees in compensating for staff time. Commissioner Greene
suggested doing the same 100 of value for the Level One Application.
Discussion was had with some Commissioners in favor of adjusting the
fees and some wanting a little more time to think about it.
Mr. Paul Lyons, town resident, was not in favor of putting a fee on
a Level One Application and thought it was not going to break the Town's
budget with not having one.
A decision was made to defer this item to the April meeting.
5. Town signage
Mr. Anthony Beltran, Public Works Director, stated that
they had been able to clean some of the signs that had surface mold on
them, but the Town sign coming into Gulf Stream on the north side has
rust on it that cannot be removed. He added they had been able to
lighten it, but it will continue to rust due to the sprinkler head that
is constantly getting water on it. He added that it could be replaced
with a coquina -like stone which would be easier to maintain. Mr.
Beltran noted that the stone near Mr. Fogarty's property was having the
same issue due to the sprinkler head and water causing rust on that
stone. Mayor Morgan questioned the placement of the sprinkler heads and
asked that staff reach out to the property owners to relocate those
sprinklers so that the water will not hit the stones.
B. Architectural Review & Planning Board
1. Meeting Dates
a. March 28, 2024, at 8:30 A.M.
b. April 25, 2024, at 8:30 A.M.
c. May 23, 2024, at 8:30 A.M.
10
Minutes of Town Commission
Regular Meeting March 8, 2024 @ 9:00 A.M.
d. June 27, 2024, at 8:30 A.M.
Mayor Morgan noted the upcoming meeting dates.
C. Finance Director
1. Financial Report for February 2024
Town Manager Dunham stated there was nothing abnormal with
the report and it was at 410 of the budget. Mayor Morgan accepted the
report as submitted.
D. Police Chief
1. Activity for February 2024
Chief Jones asked that the report be accepted as submitted
and added that Officer O'Neal, who had been with the Town a little over
five years, announced his retirement. He added that Officer O'Neal had
been retired when the town hired him so he was now retiring again after
30 years in law enforcement. Chief Jones stated he was already in the
process of filling that vacancy. Mayor Morgan accepted the report as
submitted.
X. Items for Commission Action
A. Gulf Stream School Development Agreement
Assistant Town Attorney Nazzaro stated he would like to wait
until we have a signed copy from the school. The school's legal counsel
is bringing the document before the school's Board of Trustees and will
have a final agreement for approval at the April meeting.
B. 2900 Avenue au Soleil: Agreement to Modify Easement Agreement
Assistant Town Attorney Nazzaro stated the Gulf Stream Golf
Club had some issues that were being worked out and was hopeful that
there would be some finality by way of an Easement Agreement that would
be acceptable to all parties involved by the April meeting.
C. Bid Approval - Stormwater Drainpipe
Town Manager Dunham stated they had gone through the bidding process,
and it was fairly obvious who the town should procure. Public Works
Director Beltran that a drain line out to the Intracoastal had collapsed
due to age and rust thus the need for replacement.
Commissioner Orthwein made a motion to award a contract to
Shenandoah Pipe Inspection & Restoration Specialists not to exceed
$21,500.00 for the cleaning and installation of a CIPP liner from catch
basin to outfall and post in Place au Soleil. Vice Mayor Stanley
seconded the motion with all voting AYE at roll call.
D. Seventh Addendum to Solid Waste and Recycling Collection
Franchise Agreement
Town Manager Dunham stated the contract was ending on March
31, 2024, so this was a six-month extension giving the Town more time to
go out to bid since Waste Management was not wavering in their new
quote. Commissioner Greene questioned if the Town would consider going
to once a week pick-up to which Town Manager Dunham stated twice a week
pick-up was how it had always been done and what the Town was used to,
but it had never been put out to residents for consideration.
Commissioner Orthwein stated it had never been discussed as long as she
5
Minutes of Town Commission
Regular Meeting March 8, 2024 @ 9:00 A.M.
had been on the Commission, but was worried about families needing more
than a once -a -week pick-up. Commissioner Greene thought it may be a
question to ask during negotiations. Commissioner Orthwein questioned
if the Town had to lock in for six months if another provider was found
before then to which Assistant Town Attorney Nazzaro stated that the
contract locked in for the six months.
Vice Mayor Stanley made a motion to approve the Seventh Addendum
to Solid Waste and Recycling Collection Franchise Agreement for the six-
month extension as presented. Commissioner Orthwein seconded the motion
with all voting AYE at roll call.
E. Appointment of Ad Hoc Committee Re: Massing
Town Manager Dunham referred to the memo regarding the Ad Hoc
Committee and Assistant Town Attorney Nazzaro added that there had been
an Ad Hoc Committee ten years ago that studied a similar issue, so we
were following that approach and the ARPB wanted to include some town
residents to be on the committee.
Mr. Paul Lyons wanted the Commission to confirm that the mission
of the Ad Hoc Committee was to look at massing in the Core to maintain
the current atmosphere in the Town and wanted to have some answers
before Summer by meeting bi-weekly with the Ad Hoc Committee. The
Commission agreed.
Commissioner Orthwein made a motion to form an Ad Hoc Committee
for the purpose of studying massing which will consist of the following
members: Chairman Paul Lyons, Malcolm Murphy, Thomas Smith, Gary Cantor,
Michael Glennon and Bill Koch. Vice Mayor Stanley seconded the motion
with all voting AYE at roll call.
F. Designation of Voting Delegate & Alternates to the Palm Beach
County League of Cities, Inc.
Town Manager Dunham stated this comes before the Commission
every year so it was just a formality, and he would be the voting
delegate with the Commissioners as alternates.
Vice Mayor Stanley made a motion to have Town Manager Dunham as
the voting delegate for the Palm Beach County League of Cities with the
Commissioners as the five alternates. Commissioner Orthwein seconded
the motion with all voting AYE at roll call.
Town Clerk Basel reminded everyone that there was an election
coming up on March 19, 2024, which was the Presidential Preference
Primary, and Town Hall would be open from 7:00 AM to 7:00 PM for voting.
G. Items by Mayor & Commissioners
There were none.
XI. Adjournment
Mayor Morgan adjourned the meeting at 10:30 AM.
Renee Basel, MMC
Town Clerk
1.1
TOWN OF GULF STREAM
WATER USAGE REPORT
As of March 31, 2024
TABLE OF CONTENTS
SECTION
PAGE(S)
Comparative Water Use By Consumer By Year ........................................
WaterUsage Chart Analysis...................................................................... 2
■ AUG-SEP
■JUN-JUL
■ APR -MAY
■ FEB-MAR
■ DEC-JAN
s OCT-NOV
GULF STREAM WATER USAGE CHART ANALYSIS
320000
280000
240000
200000
160000
120000
80000
40000
0
2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2021-2022 2022-2023 2023-2024
BILLING PERIODS FOR EACH FISCAL YEAR BETWEEN FY 13 TO FY 24
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TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
As of March 31, 2024
TABLE OF CONTENTS
SECTION
PAGE(S)
Last Fiscal Period Summary and Highlights........................................................................... 1
CashBalance Sheet..................................................................................................................... 2-3
BudgetReport, General Fund............................................................................................................... 4-8
BudgetReport, Water Fund................................................................................................ 9-10
Budget Report, Penny Sales Tax Fund................................................................................... 11
March 31, 2024, Financial Highlights
• The Town has received approximately 95 percent of Ad Valorem Taxes as of March 31, 2024.
• Highland Beach received $135,527.04 in permit revenue for the month of March. Delray Beach did not submit in
time for printing.
• Revenues and Expenses for Fiscal Year 2024 are trending as expected.
Town of Gulf Stream
Balance Sheet
March 31, 2024
General Fund 001
Water Fund 401
Penny Sales Tax Fund 101
Assets
Operating Checking-SeacoastBank
$87,239.73
$0.00
$0.00
Payroll-SeacoastBank
$17,473.33
$0.00
$0.00
Cash - Operating MMA
$14,761,238.47
$0.00
$0.00
Seacoast National Bank CD
$301,453.79
$0.00
$0.00
HRA Bank Account
$235,963.60
$0.00
$0.00
Cash-ARPA Federal Grant
$520,940.33
$0.00
$0.00
Cash - Petty Cash
$250.00
$0.00
$0.00
Accounts Receivable - Garbage
$81,154.11
$0.00
$0.00
Gen Fund Due From Other Fund
$55,305.90
$0.00
$0.00
Inventories
$21,363.65
$0.00
$0.00
Prepaid Other
$92,089.50
$0.00
$0.00
Penny Sales Tax MMA
$0.00
$0.00
$367,987.16
Due From General Fund
$0.00
$0.00
$62,203.38
Cash-Flagler Bank Water Utility Savings
$0.00
$1,961,682.49
$0.00
Accounts Receivable - Water
$0.00
$376,377.24
$0.00
Accounts Receivable - Reserves
$0.00
$55,668.90
$0.00
Admin/Late Fee Revenue
$0.00
$9,141.34
$0.00
Accounts Receivable-Backflow Preventer Test
$0.00
$5,833.83
$0.00
Less: Allowance - Water
$0.00
$10,000.00
$0.00
Due From General Fund
$0.00
$584,167.39
$0.00
Improvements Other Than Bldg.
$0.00
$3,628,639.95
$0.00
Accum. Deprec.-Imp Other T Bid
$0.00
($1,310,187.15)
$0.00
Equipment and Furniture
$0.00
$540,989.91
$0.00
Accumulated Depr - Equip/ Furn
$0.00
($155,665.50)
$0.00
Construction in Process
$0.00
$79,597.60
$0.00
Total Assets
$16,174,472.41
$5,766,246.00
$430,190.54
Liabilities and Fund Balance
2
General Fund 001
Water Fund 401
Penny Sales Tax Fund 101
Liabilities
Accounts Payable
$3,158.23
$0.00
$0.00
Oper Fund due to Other Funds
$701,676.67
$0.00
$0.00
Accrued Compensated Absences
$0.48
$0.00
$0.00
ICMA 401 8% Retirement Deduct
$39.66
$0.00
$0.00
Other Insurance Deductions
$184.43
$0.00
$0.00
Deposit:Damage Bond/Plans
$186,090.00
$0.00
$0.00
Deferred Revenue - Other
$494,683.40
$0.00
$0.00
Accounts Payable
$0.00
($335.88)
$0.00
Water Accrued Wages Payable
$0.00
$0.13
$0.00
Accrued Compensated Absences
$0.00
$1,139.37
$0.00
Deferred Revenue
$0.00
$7,474.69
$0.00
Total Liabilities
$1,385,832.87
$8,278.31
$0.00
Fund Balance
Reserve for Dredging
$17,820.00
$0.00
$0.00
Fund Balance
$14,770,819.54
$0.00
$0.00
Fund Balance
$0.00
$0.00
$430,190.54
Retained Earnings - Unreserved
$0.00
$5,344,334.55
$0.00
Retained Earnings - Reserved
$0.00
($124,282.84)
$0.00
R/E Reserved For D/S and R & R
$0.00
$537,915.98
$0.00
Total Fund Balance
$14,788,639.54
$5,757,967.69
$430,190.54
Total Liabilities and Fund Balance
$16,174,472.41
$5,766,246.00
$430,190.54
3
Town of Gulf Stream
Income Statement
General Fund as of March 31, 2024
Current Month YTD
Actual
Budget
Variance
Actual
Budget
Variance
2024 Budget
Percent
Revenues
Property Taxes
Ad Valorem Taxes - Current
$126,401.10
$506,308.50
($379,907.40)
$5,843,612.31
$6,075,702.00
($232,089.69)
$6,075,702.00
96.18 %
Early Payment Discount-AdValo
($1,701.77)
($13,916.70)
$12,214.93
($224,036.44)
($167,000.00)
($57,036.44)
($167,000.00)
134.15%
Interest on Tax Collection
$0.00
$208.30
($208.30)
$0.00
$2,500.00
($2,500.00)
$2,500.00
0.00 %
Total Property Taxes
$124,699.33
$492,600.10
($367,900.77)
$5,619,575.87
$5,911,202.00
($291,626.13)
$5,911,202.00
95.07 %
Fines
Judgements and Fines
$223.80
$83.30
$140.50
$1,048.52
$1,000.00
$48.52
$1,000.00
104.85 %
Violations of Local Ordinances
$1,050.00
$666.70
$383.30
$13,115.00
$8,000.00
$5,115.00
$8,000.00
163.94 %
$1,273.80
$750.00
$523.80
$14,163.52
$9,000.00
$5,163.52
$9,000.00
157.37 %
Permits
Zoning/CodeReview Fees
$10,274.90
$9,166.70
$1,108.20
$65,915.01
$110,000.00
($44,084.99)
$110,000.00
59.92 %
Inspection Fee
$135,527.04
$25,000.00
$110,527.04
$567,114.91
$300,000.00
$267,114.91
$300,000.00
189.04 %
$145,801.94
$34,166.70
$111,635.24
$633,029.92
$410,000.00
$223,029.92
$410,000.00
154.40 %
Registrations
County Business Tax
$119.72
$250.00
($130.28)
$1,716.60
$3,000.00
($1,283.40)
$3,000.00
57.22 %
$119.72
$250.00
($130.28)
$1,716.60
$3,000.00
($1,283.40)
$3,000.00
57.22 %
State & County
Local Option Fuel TaxR&S
$2,843.15
$3,000.00
($156.85)
$11,556.02
$36,000.00
($24,443.98)
$36,000.00
32.10 %
FL Revenue Sharing
$2,504.98
$2,166.70
$338.28
$15,029.91
$26,000.00
($10,970.09)
$26,000.00
57.81 %
FL Rev Sharing -Alcoholic Bev
$0.00
$34.60
($34.60)
$0.00
$415.00
($415.00)
$415.00
0.00 %
Local Government 1/2c Sales Tx
$8,044.01
$7,500.00
$544.01
$33,651.97
$90,000.00
($56,348.03)
$90,000.00
37.39 %
Fuel Tax Refund
$0.00
$112.50
($112.50)
$358.79
$1,350.00
($991.21)
$1,350.00
26.58 %
Recycle Revenue Sharing
$0.00
$8.30
($8.30)
$0.00
$100.00
($100.00)
$100.00
0.00%
$13,392.14
$12,822.10
$570.04
$60,596.69
$153,865.00
($93,268.31)
$153,865.00
39.38 %
Interest
Interest On Investment
$66,201.74
$16,666.70
$49,535.04
$382,733.94
$200,000.00
$182,733.94
$200,000.00
191.37 %
$66,201.74
$16,666.70
$49,535.04
$382,733.94
$200,000.00
$182,733.94
$200,000.00
191.37 %
Franchises
Franchise Fees -FPL
$13,843.06
$13,333.30
$509.76
$72,631.37
$160,000.00
($87,368.63)
$160,000.00
45.39%
4
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2024 Budget
Percent
$13,843.06
$13,333.30
$509.76
$72,631.37
$160,000.00
($87,368.63)
$160,000.00
45.39 %
Local Communication Svc Tax
Communications Services Tax
$5,169.24
$4,916.70
$252.54
$21,081.75
$59,000.00
($37,918.25)
$59,000.00
35.73 %
$5,169.24
$4,916.70
$252.54
$21,081.75
$59,000.00
($37,918.25)
$59,000.00
35.73 %
Garbage Collection Fees
Garbage Collection Fee
$59,185.38
$14,333.30
$44,852.08
$115,370.76
$172,000.00
($56,629.24)
$172,000.00
67.08 %
$59,185.38
$14,333.30
$44,852.08
$115,370.76
$172,000.00
($56,629.24)
$172,000.00
67.08 %
Utility Service Tax
Utility Service Tax - Electric
$19,477.45
$17,500.00
$1,977.45
$106,872.36
$210,000.00
($103,127.64)
$210,000.00
50.89%
Utility Service Tax - Gas
$7,302.84
$1,666.70
$5,636.14
$25,227.24
$20,000.00
$5,227.24
$20,000.00
126.14 %
Utility Service Tax - Propane
$1,317.29
$1,250.00
$67.29
$4,455.86
$15,000.00
($10,544.14)
$15,000.00
29.71 %
$28,097.58
$20,416.70
$7,680.88
$136,555.46
$245,000.00
($108,444.54)
$245,000.00
55.74 %
Contributions and Donations
Contributions -Civic Assoc.
$1,200.00
$0.00
$1,200.00
$1,200.00
$0.00
$1,200.00
$0.00
0.00 %
Contributions - Community
$0.00
$1,166.70
($1,166.70)
$15,493.98
$14,000.00
$1,493.98
$14,000.00
110.67%
$1,200.00
$1,166.70
$33.30
$16,693.98
$14,000.00
$2,693.98
$14,000.00
119.24 %
Grants
Federal Grants - Other
$0.00
$41,176.80
($41,176.80)
$0.00
$494,121.00
($494,121.00)
$494,121.00
0.00%
Total Grants
$0.00
$41,176.80
($41,176.80)
$0.00
$494,121.00
($494,121.00)
$494,121.00
0.00 %
Other
Certification, Copies, Misc Ot
$225.00
$250.00
($25.00)
$1,285.00
$3,000.00
($1,715.00)
$3,000.00
42.83 %
Miscellaneous Services
$0.00
$8.30
($8.30)
$0.00
$100.00
($100.00)
$100.00
0.00 %
Clerk's Charges & Fees
$0.00
$83.30
($83.30)
$454.50
$1,000.00
($545.50)
$1,000.00
45.45 %
Public Safety - Other Chrg/Fee
$0.00
$4.20
($4.20)
$520.00
$50.00
$470.00
$50.00
1,040.00 %
Other Contractual Agreements
$0.00
$416.70
($416.70)
$35,138.32
$5,000.00
$30,138.32
$5,000.00
702.77 %
Other Miscellaneous Revenue
$0.00
$16.70
($16.70)
$10,144.50
$200.00
$9,944.50
$200.00
5,072.25 %
$225.00
$779.20
($554.20)
$47,542.32
$9,350.00
$38,192.32
$9,350.00
508.47 %
Total Revenues
$459,208.93
$653,378.30
($194,169.37)
$7,121,692.18
$7,840,538.00
($718,845.82)
$7,840,538.00
90.83 %
Expenditures
Admin & General
Executive Salaries
$3,237.22
$12,899.30
$9,662.08
$68,584.00
$154,791.00
$86,207.00
$154,791.00
44.31 %
Regular Salaries - Admin
$41,176.96
$22,433.80
($18,743.16)
$133,262.48
$269,205.00
$135,942.52
$269,205.00
49.50 %
Contingency - Miscellaneous
$0.00
$8,333.30
$8,333.30
$0.00
$100,000.00
$100,000.00
$100,000.00
0.00 %
Overtime-Admin
$556.02
$416.70
($139.32)
$1,032.61
$5,000.00
$3,967.39
$5,000.00
20.65 %
FICA Taxes
$3,352.99
$2,734.80
($618.19)
$15,228.36
$32,818.00
$17,589.64
$32,818.00
46.40 %
5
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2024 Budget
Percent
Retirement Contributions
$9,291.46
$6,500.80
($2,790.66)
$42,226.27
$78,010.00
$35,783.73
$78,010.00
54.13 %
Life and Health Insurance
$5,044.53
$7,217.00
$2,172.47
$40,606.73
$86,604.00
$45,997.27
$86,604.00
46.89 %
Misc. Prof Svcs.- Building Inspections
$135,527.04
$25,000.00
($110,527.04)
$567,114.91
$300,000.00
($267,114.91)
$300,000.00
189.04 %
Misc Prof Svcs - TH
$2,430.56
$4,583.30
$2,152.74
$36,791.47
$55,000.00
$18,208.53
$55,000.00
66.89 %
Accounting and Auditing Fees
$949.65
$1,666.70
$717.05
$20,505.58
$20,000.00
($505.58)
$20,000.00
102.53 %
Property Trash Removal/ Mowing
$0.00
$250.00
$250.00
$2,063.12
$3,000.00
$936.88
$3,000.00
68.77 %
Travel and Per Diem - TH
$0.00
$416.70
$416.70
$406.89
$5,000.00
$4,593.11
$5,000.00
8.14 %
Communication -TH
$1,270.59
$1,350.00
$79.41
$9,034.97
$16,200.00
$7,165.03
$16,200.00
55.77 %
Postage
$0.00
$308.30
$308.30
$365.77
$3,700.00
$3,334.23
$3,700.00
9.89 %
Electric -TH
$27.44
$916.70
$889.26
$685.95
$11,000.00
$10,314.05
$11,000.00
6.24%
Water
$0.00
$1,666.70
$1,666.70
$5,970.08
$20,000.00
$14,029.92
$20,000.00
29.85 %
Rental and Lease Expense
$404.16
$425.00
$20.84
$2,100.31
$5,100.00
$2,999.69
$5,100.00
41.18 %
Insurance - Liab/Prop/WC
$67,749.75
$22,500.00
($45,249.75)
$136,333.50
$270,000.00
$133,666.50
$270,000.00
50.49 %
Flood Insurance
$0.00
$750.00
$750.00
$9,863.00
$9,000.00
($863.00)
$9,000.00
109.59 %
Building Maintenance -TH
$1,439.42
$1,678.30
$238.88
$17,160.97
$20,140.00
$2,979.03
$20,140.00
85.21 %
Lawn Maintenance
$2,640.77
$958.30
($1,682.47)
$6,592.77
$11,500.00
$4,907.23
$11,500.00
57.33 %
Bird Sanctuary Maintenance
$0.00
$166.70
$166.70
$1,700.00
$2,000.00
$300.00
$2,000.00
85.00 %
Office Eq/Supp/Computer - TH
$417.04
$2,083.30
$1,666.26
$16,475.99
$25,000.00
$8,524.01
$25,000.00
65.90 %
Printing and Binding - TH
$619.27
$625.00
$5.73
$3,614.42
$7,500.00
$3,885.58
$7,500.00
48.19 %
Provision for Bad Debt
$0.00
$41.70
$41.70
$0.00
$500.00
$500.00
$500.00
0.00 %
Legal Advertisement & Other
$0.00
$541.70
$541.70
$1,579.47
$6,500.00
$4,920.53
$6,500.00
24.30 %
Misc. Other - TH
$0.00
$0.00
$0.00
$319.94
$0.00
($319.94)
$0.00
0.00 %
Office Supplies
$810.41
$416.70
($393.71)
$2,609.90
$5,000.00
$2,390.10
$5,000.00
52.20 %
Books, Membership, Training - TH
$95.00
$916.70
$821.70
$4,085.14
$11,000.00
$6,914.86
$11,000.00
37.14 %
Capital Outlay - TH
$0.00
$6,250.00
$6,250.00
$8,036.88
$75,000.00
$66,963.12
$75,000.00
10.72 %
$277,040.28
$134,047.50
($142,992.78)
$1,154,351.48
$1,608,568.00
$454,216.52
$1,608,568.00
71.76 %
Fire
Fire Control Contract Services
$54,537.84
$56,721.20
$2,183.36
$327,227.04
$680,654.00
$353,426.96
$680,654.00
48.08 %
Misc. Repair and Maintenance
$0.00
$83.30
$83.30
$24,000.00
$1,000.00
($23,000.00)
$1,000.00
2,400.00%
$54,537.84
$56,804.50
$2,266.66
$351,227.04
$681,654.00
$330,426.96
$681,654.00
51.53 %
Police
Executive Salaries
$562.50
$12,187.50
$11,625.00
$62,221.15
$146,250.00
$84,028.85
$146,250.00
42.54 %
RegularSalaries- PoliceOffi
$101,509.27
$100,308.70
($1,200.57)
$572,567.57
$1,203,704.00
$631,136.43
$1,203,704.00
47.57%
Overtime - Police
$369.34
$1,833.30
$1,463.96
$9,041.68
$22,000.00
$12,958.32
$22,000.00
41.10 %
Incentive Pay
$3,150.00
$960.00
($2,190.00)
$21,020.79
$11,520.00
($9,500.79)
$11,520.00
182.47%
FICA Taxes
$7,729.14
$8,728.80
$999.66
$50,383.53
$104,745.00
$54,361.47
$104,745.00
48.10 %
Ll
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2024 Budget
Percent
Retirement Contributions
$17,297.92
$21,872.50
$4,574.58
$120,447.55
$262,470.00
$142,022.45
$262,470.00
45.89 %
Life and Health Insurance
($16,837.19)
$0.00
$16,837.19
$18,047.85
$0.00
($18,047.85)
$0.00
0.00 %
Life and Health Insurance
$13,266.35
$25,259.90
$11,993.55
$100,737.21
$303,119.00
$202,381.79
$303,119.00
33.23 %
HRA Benefit Payments
$28,396.10
$0.00
($28,396.10)
$28,396.10
$0.00
($28,396.10)
$0.00
0.00 %
Misc Prof Svcs - PD
$1,120.88
$500.00
($620.88)
$6,056.31
$6,000.00
($56.31)
$6,000.00
100.94 %
Dispatch Service Contract
$0.00
$5,666.70
$5,666.70
$0.00
$68,000.00
$68,000.00
$68,000.00
0.00 %
Travel and Per Diem - PD
$0.00
$250.00
$250.00
$18.82
$3,000.00
$2,981.18
$3,000.00
0.63 %
Communication - PD
$664.79
$687.50
$22.71
$3,305.99
$8,250.00
$4,944.01
$8,250.00
40.07 %
Electric - PD
$0.00
$325.00
$325.00
$105.64
$3,900.00
$3,794.36
$3,900.00
2.71 %
Water-PD
$0.00
$22.10
$22.10
$0.00
$265.00
$265.00
$265.00
0.00 %
Rental and Lease Expense-PD
$132.61
$166.70
$34.09
$663.05
$2,000.00
$1,336.95
$2,000.00
33.15 %
Building Maintenance -PD
$374.81
$1,050.00
$675.19
$9,519.53
$12,600.00
$3,080.47
$12,600.00
75.55 %
Vehicle Maintenance
$1,697.91
$1,141.70
($556.21)
$8,012.05
$13,700.00
$5,687.95
$13,700.00
58.48 %
OfficeEq/Supp/Computer -PD
$100.35
$1,666.70
$1,566.35
$10,520.90
$20,000.00
$9,479.10
$20,000.00
52.60 %
Printing and Binding - PD
$24.58
$66.30
$41.72
$92.59
$795.00
$702.41
$795.00
11.65 %
Uniform Cleaning
$610.25
$416.70
($193.55)
$2,703.53
$5,000.00
$2,296.47
$5,000.00
54.07 %
Office Supplies
$0.00
$132.50
$132.50
$533.22
$1,590.00
$1,056.78
$1,590.00
33.54%
Fuel
$0.00
$3,375.00
$3,375.00
$6,455.92
$40,500.00
$34,044.08
$40,500.00
15.94 %
Uniforms & Equipment
$692.14
$1,250.00
$557.86
$9,994.07
$15,000.00
$5,005.93
$15,000.00
66.63 %
Books, Memberships, Training - PD
$0.00
$500.00
$500.00
$518.21
$6,000.00
$5,481.79
$6,000.00
8.64 %
Capital Outlay -PD
$9,197.19
$9,541.70
$344.51
$171,928.11
$114,500.00
($57,428.11)
$114,500.00
150.16 %
$170,058.94
$197,909.30
$27,850.36
$1,213,291.37
$2,374,908.00
$1,161,616.63
$2,374,908.00
51.09 %
Streets
Regular Salaries - Streets
$2,695.73
$8,097.90
$5,402.17
$41,187.99
$97,175.00
$55,987.01
$97,175.00
42.39 %
Overtime - Streets
$0.00
$416.70
$416.70
$450.16
$5,000.00
$4,549.84
$5,000.00
9.00 %
FICA Taxes
$177.78
$651.40
$473.62
$2,725.43
$7,817.00
$5,091.57
$7,817.00
34.87 %
Retirement Contributions
$563.95
$1,554.60
$990.65
$8,499.83
$18,655.00
$10,155.17
$18,655.00
45.56 %
Life and Health Insurance
$2,574.49
$1,804.30
($770.19)
$13,187.31
$21,651.00
$8,463.69
$21,651.00
60.91 %
Misc Prof Svcs - Streets
$41.30
$3,750.00
$3,708.70
$31,344.02
$45,000.00
$13,655.98
$45,000.00
69.65 %
Communication - Streets
$76.47
$91.70
$15.23
$382.33
$1,100.00
$717.67
$1,100.00
34.76 %
Electric - Streets
$1,912.39
$2,358.30
$445.91
$9,730.86
$28,300.00
$18,569.14
$28,300.00
34.38 %
Rental and Lease Expense
$0.00
$250.00
$250.00
$0.00
$3,000.00
$3,000.00
$3,000.00
0.00 %
Vehicle Maintenance- Streets
$0.00
$125.00
$125.00
$124.69
$1,500.00
$1,375.31
$1,500.00
8.31 %
Misc. Repair and Maintenance
$1,042.99
$2,916.70
$1,873.71
$23,529.19
$35,000.00
$11,470.81
$35,000.00
67.23 %
Misc.Other -NPDES
$7,589.50
$833.30
($6,756.20)
$9,820.06
$10,000.00
$179.94
$10,000.00
98.20 %
Operating Supplies
$373.00
$1,250.00
$877.00
$5,254.36
$15,000.00
$9,745.64
$15,000.00
35.03 %
7
Current Month
YTD
Uniforms & Equipment
Road Materials and Supplies
Capital Outlay - Streets
Legal
Regular Salaries - Legal
FICA Taxes - Legal
Retirement Contributions - Legal
Life and Health Insurance - Legal
Contracted Legal Services
Travel and Per Diem -Legal
Communication - Legal
Postage- Legal
Printing and Binding - Legal
Office Supplies - Legal
Books, Membership, Training - Legal
Total
Sanitation
Garbage Contract Services
Misc. Trash Disposal
Total Sanitation
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Actual Budget Variance Actual Budget
$0.00 $166.70 $166.70 $0.00 $2,000.00
$0.00 $500.00 $500.00 $0.00 $6,000.00
Variance 2024 Budget Percent
$6,000.00 $6,000.00 0.00 %
$76,232.66 $80,000.00 4.71 %
$18,995.48
$31,433.30
$12,437.82
$150,003.57
$377,198.00
$227,194.43
$377,198.00
39.77 %
$4,607.68
$12,645.80
$8,038.12
$67,679.74
$151,750.00
$84,070.26
$151,750.00
44.60 %
$352.48
$967.40
$614.92
$5,177.49
$11,609.00
$6,431.51
$11,609.00
44.60 %
$963.92
$2,610.70
$1,646.78
$14,158.59
$31,328.00
$17,169.41
$31,328.00
45.19 %
$1,364.48
$1,804.30
$439.82
$9,846.54
$21,651.00
$11,804.46
$21,651.00
45.48 %
$615.00
$33,333.30
$32,718.30
$2,902.30
$400,000.00
$397,097.70
$400,000.00
0.73 %
$0.00
$166.70
$166.70
$0.00
$2,000.00
$2,000.00
$2,000.00
0.00 %
$40.40
$61.80
$21.40
$201.97
$742.00
$540.03
$742.00
27.22 %
$0.00
$2.30
$2.30
$0.00
$27.00
$27.00
$27.00
0.00 %
$0.00
$2.30
$2.30
$0.00
$27.00
$27.00
$27.00
0.00 %
$0.00
$17.70
$17.70
$0.00
$212.00
$212.00
$212.00
0.00 %
$288.37
$458.30
$169.93
$1,688.61
$5,500.00
$3,811.39
$5,500.00
30.70 %
$8,232.33
$52,070.60
$43,838.27
$101,655.24
$624,846.00
$523,190.76
$624,846.00
16.27 %
$14,651.82
$16,026.80
$1,374.98
$74,259.21
$192,321.00
$118,061.79
$192,321.00
38.61 %
$0.00
$416.70
$416.70
$0.00
$5,000.00
$5,000.00
$5,000.00
0.00 %
$14,651.82
$16,443.50
$1,791.68
$74,259.21
$197,321.00
$123,061.79
$197,321.00
37.63 %
$543,516.69
$488,708.70
($54,807.99)
$3,044,787.91
$5,864,495.00
$2,819,707.09
$5,864,495.00
51.92 %
($84,307.76)
$164,669.60
($248,977.36)
$4,076,904.27
$1,976,043.00
$2,100,861.27
$1,976,043.00
206.32 %
($84,307.76)
$164,669.60
($248,977.36)
$4,076,904.27
$1,976,043.00
$2,1009861.27
$1,976,043.00
206.32 %
Revenues
Water Sales
Water Sales
Total Water Sales
Reserve Fees
Reserves Fees
Total Reserve Fees
Interest
Interest On Investment
Other
Impact Fees -Physical Environm
Water Admin and Late Fees
Misc.- Other
Backflow Preventer Test - Revenue
Backflow Preventer Test Sale
Total
Total Revenues
Expenditures
Water Purchased
Water Purchased - Commodity
Water - Capacity
Water Purchased -Meter Charge
Backflow Preventer Testing
Total Water Purchased
Other Expenses
Regular Salaries - Water
Town of Gulf Stream
Income Statement
Water Fund as of March 31, 2024
Current Month YTD
Actual
Budget
Variance
Actual
Budget
Variance
2024 Budget
Percent
$389,068.50
$91,666.70
$297,401.80
$795,976.34
$1,100,000.00
($304,023.66)
$1,100,000.00
72.36 %
$389,068.50
$91,666.70
$297,401.80
$795,976.34
$1,100,000.00
($304,023.66)
$1,100,000.00
72.36 %
$45,943.20
$11,550.00
$34,393.20
$91,990.20
$138,600.00
($46,609.80)
$138,600.00
66.37 %
$45,943.20
$11,550.00
$34,393.20
$91,990.20
$138,600.00
($46,609.80)
$138,600.00
66.37 %
$8,348.37
$2,916.70
$5,431.67
$54,582.30
$35,000.00
$19,582.30
$35,000.00
155.95 %
$8,348.37
$2,916.70
$5,431.67
$54,582.30
$35,000.00
$19,582.30
$35,000.00
155.95 %
$0.00
$833.30
($833.30)
$0.00
$10,000.00
($10,000.00)
$10,000.00
0.00 %
$7,631.62
$1,803.80
$5,827.82
$15,260.43
$21,645.00
($6,384.57)
$21,645.00
70.50 %
$0.00
$0.00
$0.00
$153.54
$0.00
$153.54
$0.00
0.00 %
$7,631.62
$2,637.10
$4,994.52
$15,413.97
$31,645.00
($16,231.03)
$31,645.00
48.71 %
$0.00
$1,083.30
($1,083.30)
$0.00
$13,000.00
($13,000.00)
$13,000.00
0.00 %
$0.00
$1,083.30
($1,083.30)
$0.00
$13,000.00
($13,000.00)
$13,000.00
0.00 %
$450,991.69
$109,853.80
$341,137.89
$957,962.81
$1,318,245.00
($360,282.19)
$1,318,245.00
72.67 %
$2,622.00
$62,862.20
$60,240.20
$277,106.93
$754,346.00
$477,239.07
$754,346.00
36.73 %
$0.00
$2,161.30
$2,161.30
$9,465.96
$25,935.00
$16,469.04
$25,935.00
36.50 %
$0.00
$9.20
$9.20
$33.73
$110.00
$76.27
$110.00
30.66 %
$0.00
$1,083.30
$1,083.30
$52.00
$13,000.00
$12,948.00
$13,000.00
0.40 %
$2,622.00
$66,116.00
$63,494.00
$286,658.62
$793,391.00
$506,732.38
$793,391.00
36.13 %
$1,166.70
$5,055.80
$3,889.10
$27,128.66
$60,669.00
$33,540.34
$60,669.00
44.72 %
I
Overtime - Water
FICA Taxes
Retirement Contributions
Life and Health Insurance
GIS/Mapping
Water Sampling & Testing
Accounting and Auditing Fees
Repair Services
Software Maintenance Contract
Communication
Postage
Electric - Chlorinator
Rental and Lease Expense
Vehicle Maintenance- Water
Printing and Binding
Misc. Operating Supplies
General Office Supplies
Uniforms & Equipment
Books, Membership, Training -Water
Depreciation Expense
Renewal & Replacement Expense
Capital Outlay- Water
Total Other Expenses
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Town of Gulf Stream
Income Statement
Water Fund as of March 31, 2024
Current Month
Arhial Rudest
Vnrianra Ar_tual
$0.00
$416.70
$416.70
$201.56
$89.24
$431.30
$342.06
$2,090.70
$244.07
$1,057.70
$813.63
$5,602.10
$1,279.19
$1,804.30
$525.11
$8,925.96
$0.00
$500.00
$500.00
$0.00
$192.00
$706.70
$514.70
$2,634.00
$0.00
$0.00
$0.00
$48.37
$9,472.98
$1,250.00
($8,222.98)
$15,069.65
$809.07
$883.30
$74.23
$10,179.97
$41.19
$62.50
$21.31
$209.42
$0.00
$100.00
$100.00
$264.00
$0.00
$58.30
$58.30
$0.00
$0.00
$250.00
$250.00
$0.00
$0.00
$208.30
$208.30
$436.45
$0.00
$83.30
$83.30
$0.00
$438.46
$2,500.00
$2,061.54
$5,162.15
$0.00
$83.30
$83.30
$0.00
$0.00
$291.70
$291.70
$0.00
$0.00
$291.70
$291.70
$175.00
$0.00
$12,916.70
$12,916.70
$0.00
$0.00
$441.70
$441.70
$0.00
$1,947.87
$125,000.00
$123,052.13
$65,272.38
$15,680.77
$154,393.30
$138,712.53
$143,400.37
$18,302.77
$220,509.30
$202,206.53
$430,058.99
$432,688.92
($110,655.50)
$543,344.42
$527,903.82
YTD
Budget
Variance
2024 Budget
Percent
$5,000.00
$4,798.44
$5,000.00
4.03 %
$5,176.00
$3,085.30
$5,176.00
40.39 %
$12,692.00
$7,089.90
$12,692.00
44.14 %
$21,651.00
$12,725.04
$21,651.00
41.23 %
$6,000.00
$6,000.00
$6,000.00
0.00 %
$8,480.00
$5,846.00
$8,480.00
31.06 %
$0.00
($48.37)
$0.00
0.00 %
$15,000.00
($69.65)
$15,000.00
100.46 %
$10,600.00
$420.03
$10,600.00
96.04 %
$750.00
$540.58
$750.00
27.92 %
$1,200.00
$936.00
$1,200.00
22.00 %
$700.00
$700.00
$700.00
0.00 %
$3,000.00
$3,000.00
$3,000.00
0.00 %
$2,500.00
$2,063.55
$2,500.00
17.46 %
$1,000.00
$1,000.00
$1,000.00
0.00 %
$30,000.00
$24,837.85
$30,000.00
17.21 %
$1,000.00
$1,000.00
$1,000.00
0.00 %
$3,500.00
$3,500.00
$3,500.00
0.00 %
$3,500.00
$3,325.00
$3,500.00
5.00 %
$155,000.00
$155,000.00
$155,000.00
0.00 %
$5,300.00
$5,300.00
$5,300.00
0.00 %
$1,500,000.00
$1,434,727.62
$1,500,000.00
4.35 %
$1,852,718.00
$1,709,317.63
$1,852,718.00
7.74 %
$2,646,109.00
$2,216,050.01
$2,646,109.00
16.25 %
N1327_964.001 Pl_R55.767_R2 0P1327_964.001 139-76)0/
$432,688.92 ($110,655.50) $543,344.42 $527,903.82 ($1,327,864.00) $1,855,767.82 ($1,327,864.00) (39.76)%
10
Town of Gulf Stream
Income Statement
Penny Sales Tax Fund as of March 31, 2024
YTD
Actual
Budget
2024 Budget
Variance
Revenues
Discretionary Infrastructure Tax
$52,615.18
$72,000.00
$72,000.00
($19,384.82)
Interest On Investment
$10,238.96
$12,000.00
$12,000.00
($1,761.04)
PST Balance Transfer In
$0.00
$0.00
$0.00
$0.00
Total Revenues
$62,854.14
$84,000.00
$849000.00
($21,145.86)
Expenses
PST Fund Contingency - Miscellaneous
$0.00
$0.00
$0.00
$0.00
Infrastructure Capital Outlay
$0.00
$300,000.00
$300,000.00
$300,000.00
Total Expenses
$0.00
$3009000.00
$300,000.00
$300,000.00
BEGINNING FUND BALANCE
$367,336.40
$0.00
$0.00
$367,336.40
NET SURPLUS/(DEFICIT)
$62,854.14
$0.00
$0.00
$62,854.14
ENDING FUND BALANCE
$430,190.54
$0.00
$0.00
$430,190.54
n�1QOS�Tl
Gulf Stream Police Department
FIA. Monthly Activity Report
John J. Haseley Interim Chief of Police
From 3/1/2023 Through 3/31/2023
Activity
Count
ALARMS
9
ANIMAL COMPLAINT
I
ASSIST OTHER DEPARTMENT
17
DISTURBANCE
2
EXTRA PATROL
126
FRAUD
2
MOTORIST ASSIST
I
POLICE SERVICE
18
TOWN ORDINANCE VIOLATION
20
TOWN ORDINANCE CONST. SITE MANAGEMENT HANDBOOK CITATIONS
5
TRAFFIC COMPLAINT
13
TRAFFIC CONTACTS
119
Gulf Stream Police Department
Activity Report
Richard Jones Chief of Police
From 3/1/2024 Through 3/31/2024
Activity Count
ALARMS
5
ARRESTS
3
ANIMAL COMPLAINT
2
ASSIST OTHER DEPARTMENT
30
BURGLARY AUTO
1
EXTRA PATROL
254
FOUND PROPERTY
1
POLICE SERVICE
32
SUSPICIOUS INCIDENT
2
SUSPICIOUS VEHICLE
1
THEFT (GRAND)
1
TOWN ORDINANCE VIOLATION
47
TOWN ORDINANCE CITATIONS (CONSTRUCTION MANAGEMENT HANDBOOK)
8
TRAFFIC COMPLAINT
2
TRESPASSING
I
UNATTENDED DEATH
1
TRAFFIC CONTACTS
337
THIRD AMENDMENT TO DEVELOPER'S AGREEMENT
THIS THIRD AMENDMENT TO DEVELOPER'S AGREEMENT ("Third
Amendment") is entered into on this day of , 2024, by and between the
TOWN OF GULF STREAM, FLORIDA, a Florida municipal corporation ("Town") and GULF
STREAM SCHOOL, INC, a Florida corporation not -for -profit ("School") (collectively, the
"Parties").
WITNESSETH:
WHEREAS, the Parties entered into a Developer's Agreement dated June 10, 1994 and
recorded June 20, 1994 in Official Records Book 8311, Page 630 of the Public Records of Palm
Beach County, Florida, as amended and modified by that Amendment to Developer's Agreement
dated April 9, 2001 and recorded on April 13, 2001 in Official Records Book 12458, Page 1563
of the Public Records of Palm Beach County, Florida, and as further amended and modified by
that Second Amendment to Developer's Agreement dated April 16, 2013 and recorded on April
30, 2013 in Official Records Book 25988, Page 1520 of the Public Records of Palm Beach County,
Florida (as amended, the "Agreement"); and
WHEREAS, Gulf Stream School has been stewarded well for many years by a Board that
practices conservative budgeting and spending policies; and
WHEREAS, in the nearly three decades since the Parties entered into the Agreement,
much has changed in education. The School has invested substantial funding in technology,
campus security, health, and social/emotional wellness; and
WHEREAS, the Agreement set the maximum number of students, both seasonal and full-
time, that maybe enrolled in said School at one time at 250 students. The Parties have agreed that
an enrolment figure not to exceed 300 students for school years 2024-25, 2025-26, 2026-27, 2027-
28, and 2028-29 is an appropriate number to balance continued good stewardship and necessary
budgeting practices of the School with the potential impacts a 20 percent enrollment increase may
have on the Town's narrow roads and residential community; and
WHEREAS, in May of 2022, the School employed a traffic engineer to evaluate the traffic
generated by the School on campus and on Gulf Stream Road. After initiating a new pattern where
certain traffic exits on AlA and other traffic exits on Gulf Stream Road, the Parties have seen a
morning arrival that concludes before 8:15 a.m. and has relieved morning traffic backup on Gulf
Stream Road. Similar benefits have been observed during the afternoon dismissals, with a range
between 10 and 18 minutes from start to finish; and
WHEREAS, the School and Town agree to increase the maximum number of students,
both seasonal and full-time, that may be enrolled in said School at one time from 250 to 300 as
further described herein.
NOW, THEREFORE, for and in consideration of the premises, the mutual undertakings and
agreements herein contained and assumed, the School and the Town hereby covenant and agree as
follows:
1. Recitals. The foregoing recitals are true and correct and are incorporated herein by
reference.
2. Amendments. The Parties hereby agree that the Agreement is amended as follows:
a. Paragraph 1, Use of the Premises, subparagraph (b) is deleted in its entirety and
replaced with the following:
B. The Parties agree that the use of the Premises as a school shall be limited
as follows: The maximum number of students, both seasonal and full-time,
that may be enrolled in said school at one time shall not exceed two hundred
fifty (250) students except that for school years 2024-25, 2025-26, 2026-
27, 2027-28, and 2028-29 the maximum number of students, both seasonal
and full-time, is permitted to be three hundred (300). Said students will be
enrolled in grade levels Pre-K through 9 but shall not include any students
enrolled solely at the Gulf Stream School Delray Beach Campus, located at
2515 North Swinton Avenue, Delray Beach, Florida 33444. The School will
generally be open between the hours of 6:00 A.M. and 6:00 P.M. year
round. After school activities will generally not be conducted past the hour
of 7:00 P.M. during the weekday, and all events shall conclude by 10:00
P.M. Events or activities which will be attended by more than fifty (50)
persons and that are conducted past 7:00 P.M., regardless of the day of the
week, shall be limited to a total of twelve (12) per calendar year.
Additionally, the Premises will not be used for any activity other than for
School and community events involving the residents of Gulf Stream,
Florida, the students attending the Gulf Stream School, and the families and
friends of those students. The school may not collect a rent, cash or
otherwise, from any individual or organization conducting an event on the
Premises, nor may the individual or organization receive compensation for
conducting the event unless that compensation comes directly from the
School. Moreover, only the School may charge an admission fee to any
event conducted on the Premises. The maximum number of adults
attending said activities shall not exceed five hundred fifty (550).
b. Paragraph 3B, on page 3 of the 2001 Amendment to Developer's Agreement is
deleted in its entirety and replaced with the following:
The School, in recognition of the services provided it by the Town, shall pay to the
Town annually on October 1st of each year the sum of Nineteen Thousand, Two
Hundred and Twenty -Five Dollars ($19,225) beginning October 1, 2024, subject to an
annual adjustment to reflect the rising cost to the Town to provide these services. This
annual adjustment shall be computed by multiplying the previous year's payment by
the net change to the Consumer Price Index — All Urban Consumers, published by the
U.S. Department of Labor, Bureau of Labor Statistics for the preceding twelve (12)
month period, June to June. The Town shall invoice the School on September 1 of each
year, with payment due on October 1.
The School shall provide to the Town an annual report of the number of students
enrolled at the School, which shall include a sworn certification that enrollment at the
School does not exceed the maximum permitted student enrollment. This report and
certification shall be provided by the Head of School no later than the first day of the
school year.
c. Miscellaneous:
i. The terms contained in this Third Amendment shall govern in the event of
any conflict between the terms hereof and the terms contained in the
Agreement.
ii. Except as herein modified, all of the terms and provisions of the Agreement
shall remain in full force and effect.
iii. The parties agree that this Third Amendment shall be recorded in the Public
Records of Palm Beach County, Florida, within fourteen (14) days of
execution by all parties.
iv. This Third Amendment may not be amended or modified, nor shall any
waiver of any provision hereof or thereof be effective, except by an
instrument in writing executed by the parties.
v. This Third Amendment shall be binding upon the parties and their
respective legal representatives, successors and assigns.
vi. The provisions of this Third Amendment shall be construed in accordance
with the laws of the State of Florida.
vii. This Third Amendment may be executed in any number of counterparts
each of which shall be considered an original and one and the same
document. A facsimile copy of this Third Amendment and any signatures
hereon shall be considered for all purposes as originals.
3. Increased Enrollment Impact. The Town has undertaken a large capital improvement
project, part of which will widen roads west of State Road AlA between Sea Road and
Golfview Road. This project is projected to conclude in late 2025. Many of these roads are
impacted by school traffic. The parties agree to meet and discuss the impact of the increased
enrollment in early 2027 and extending the maximum number of students, both seasonal
and full-time, of three hundred beyond the 2028-29 school year.
This Agreement signed, sealed, and delivered by the parties hereto on the date first written above.
Vt zec41e- 'V'- GULF STREAM SCHOOL, INC.
,e
By:
Lasca�L
AA-4 �.
3314 5-4
STATE OF FLORIDA
COUNTY OF fL--
The foregoing instrument was acknowledged before me by means offt(A physical presence or L]
online notarization this lq4"- day of , 201,q , by
as A ' 1>, c- - of the Gulf Stream School.
(NOTARY SEA ADRIANA WYNN
MY COMMISSION # HH432452
v EXPIRES: August 13, 2027
Personally Known OR Produced Identification
Type of Identification roduced
TOWN OF GULFSTREAM
Scott W. Morgan, Mayor
ATTEST:
Renee R. Basel, Town Clerk
[(SEAL)]
BAXTER WOODMAN
1601 Forum Place, Suite 400, West Palm Beach, FL 33401 • baxterwoodman.com
March 27, 2024
Mr. Gregory Dunham
Town Manager
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
Subject: Core Area Project — During Construction
Public Outreach/Website Development & Maintenance
Proposal for Services, Amendment No.1
Dear Mr. Dunham,
The Core Area Project begins construction on April 22, 2024 with a Final Construction Completion date of
December 13, 2025. Town of Gulf Stream (OWNER) has requested the services of Baxter & Woodman,
Inc. (CONSULTANT) for public involvement, project website development and maintenance during
construction of this project in order to provide an avenue for project updates and communication for the
residents.
The Scope of Work includes the following tasks:
1. Task 1: Public Outreach Presentations/Meetings
a. CONSULTANT will develop relevant presentation materials (i.e. Powerpoint, handouts,
etc.) and present at up to three (3) public outreach meetings and/or Commission
meetings to update the public on the status of the Core Area project construction. This
is separate from handouts, fliers, etc. that the construction contractor would be
responsible for under his contract. The meetings included under this task are as
requested by the OWNER.
b. Reimbursable expenses include printing, postage, and mileage.
2. Task 2: Website Development & Maintenance
a. CONSULTANT shall obtain the web domain for the site www.CoreAreaRoadwork.com,
shall develop the content for the project website and populate the site with relevant
information including maps, construction schedule, contact information, etc. and
maintain the website by providing weekly content updates as the project progresses. The
domain expenses are on an annual basis for a period of 2 years.
ASSUMPTIONS
1. Information collected by CONSULTANT shall be limited to data provided by the OWNER or readily
available on the required websites.
2. Any required Public Notices or other fees shall be posted and paid for by the OWNER.
BAXTERMOODMAN
Consulting Engineers
3. The OWNER shall coordinate and arrange the public outreach meetings including notices,
distribution of meeting agendas, etc.
4. The OWNER shall provide the CONSUTLTANT a minimum 2-week notice to prepare for OWNER
requested public outreach meetings.
5. In the event that the construction contract is extended, additional services may be necessary.
SCHEDULE
CONSULTANT will provide the scope of services for the time period of the construction contract, currently
April 22, 2024 through December 13, 2025.
FEES
Please accept this letter as a proposal for CONSULTANT to provide the OWNER with services for additional
public meetings and/or Commission meeting presentations and for project website development and
maintenance for the Core Area Project during construction. The time will be charged on an hourly basis,
not -to -exceed basis in the amount of $4,725 for the public meetings. The time will be charged on a lump
sum basis in the amount of $17,169 for the website development and maintenance. The contract total is
$21,894. A breakdown of the fees is shown in Attachment A.
Please sign below if you approve and your signature will act as notice -to -proceed.
Please contact me if you have any questions.
Sincerely,
Baxter and Woodman, Inc.
Rebecca Travis, P.E.
Executive Vice President /Florida Division Manager
Approved:
Gregory Dunham Date
Town Manager
Town of Gulf Stream
Mr. Gregory Dunham March 27, 2024
Town of Gulf Stream, Florida 212003.00 0 Page 2
]RUTER WOODMAN
Attachment A
Town of Gulf Stream
Core Area Public Outreach/Website Services
Baxter & Woodman Fee Table (3/27/2024)
Task No.
Task Description
Labor Classification and Hourly Rates
Principal
Engineer
$175.82
Constr
Mgr/
Sr PM
$159.83
Sr.
Inspector
$117.21
CADD
$101.23
Social
Media Tech
$150.00
Expenses
Total
Labor
1
Public Meetings/Presentations
1.1
Public Meetings/Commission Presentation (up to 3)
10
6
6
6
$500
$4,225
Subtotal (NTE)
$500
$4,225
2
Website Content & Management
2.1
Web Domain, Hosting & Maintenance
$1,000
2.2
Website Initial Setup
3
10
3
15
$4,679
2.3
Website Project Updates (Weekly)
43
43
$11,490
Subtotal (Lump Sum)
$1,000
$16,169
Labor Subtotal Hours
13
16
43
9
64
Labor Subtotal Costs
$2,286
$2,557
$5,040
$911
$9,600
$20,394
Labor Total Costs
$20,394
Reimbursable Expenses
$1,500
Project Total
$21,894
Mr. Gregory Dunham March 27, 2024
Town of Gulf Stream, Florida 212003.00 • Page 3
INTER -OFFICE MEMORANDUM
TOWN OF GULF STREAM, FLORIDA
DATE: April 5, 2024
TO: Town Commission
FROM: Greg Dunham
RE: Information Technology Services
There were two bids received and two others contacted:
1. Node Zero IT Professionals $1,275 per month
2. iPower Technologies $3,308 per month
3. Constant Computing No Reply
4. Essential Network Solutions No Reply
Calvin, Giordano & Associates, Inc. notified us in January of this year that they would not be
renewing the agreement between CGA and Gulf Stream with a termination date of May 11, 2024
or sooner if we found a replacement. Their company has grown and is no longer servicing small
municipalities. They did offer to be available during the transition to help with any questions.
Recommendation:
Motion to approve the Agreement for Information Technology Services with Node Zero IT
Professionals.
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