HomeMy Public PortalAbout9.E. Request from Sing Tao Newspapers Los Angeles LTD. for the City to Host and Co-sponsor the2014 Sing Tao Chinese New Year Festival (Attachment of Map)AGENDA
ITEM 9.E.
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: November 19,2013
TO: The Honorable City Council
FROM: Jose E. Pulido, City Manag~ ·· · .
Via: Mark Persico, AICP, Community Development Director
By: Robert Sahagun, Pub lic Safety & Services Manager
SUBJECT: REQUEST FROM SING TAO NEWSPAPERS LOS ANGELES LTD. FOR
THE CITY TO HOST AND CO-SPONSOR THE "2014 SING TAO
CHINESE NEW YEAR FESTIVAL"
RECOMMENDATION:
The City Council is requested to:
a) Receive a presentation from Sing Tao Newspapers Los Angeles LTD. (Sing Tao)
regarding the proposed "2014 Chinese New Year Festival"; and
b) Consider hosting and co-sponsoring the "2014 Chinese New Year Festival" on
Saturday, February 1, 2014 dependent on Sing Tao's completion of the following
conditions by December 2, 2013:
1) Submission of a completed special event permit application (Attachment "A")
to the City's Public Safety and Services Division;
2) Completion of the event's proposed public safety and t raffic plan for approval
by the City Engineer, the City's Public Safety Supervisor, Los Angeles
County Sherriff's Department (LASD), Los Angeles County' Fire Department
(LACFD), and Los Angeles Metropolitan Transportation Authority (METRO);
3) Payment of LASD and City fees necessary for staffing and logistical support
of the event;
4) Provision of at least 10 vendor booths to be allocated to Temple City
businesses, non-profit organizations, and City Departments at no cost; and
City Council
November 19, 2013
Page 2 of 5
5) Finalization of an outreach strategy and entertainment line-up schedule that
maximizes public awareness and participation, and is inclusionary to all
segments of Temple City's population.
BACKGROUND:
1. On September 4, 2013, City staff received a City of Temple City Special Event
Permit Application from Sing Tao for the City to host and co-sponsor the "2014
Chinese New Year Festival".
2. Between September 5 and September 26, 2013, City staff reviewed the special
event permit application and found it to be incomplete in the following sections: 1)
Site Plan and Route Map; 2) Parking Plan; 3) Entertainment and Related
Activities; 4) Food Concessions and Preparation; 5) Insurance; and 6) Medical
Evacuation Plan.
3. On October 2, 2013, Sing Tao met with City staff (i.e., Cathy Burroughs, Director
of Parks and Recreation, Robert Sahagun, Public Safety and Services Manager,
Brian Haworth, Assistant to the City Manager/Economic Development Manager,
Bryan Ariizumi, Public Safety Supervisor, and Andrew Coyne, Management
Analyst) to: discuss the deficiencies in their special event permit application;
proposed alternate dates for the event; proposed event activities and vendors;
previous experience with holding similar events in other cities; and logistical needs
for having the event on Las Tunas Drive. Sing Tao expressed their reservations
with having to incur any City staff and logistical costs related to the event. City
staff also again conveyed that the special event application could not be properly
reviewed and staff/logistical costs could not be properly estimated until an
engineer-approved traffic plan had been submitted.
4. Between October 3 and November 7, 2013, City staff remained in contact with
Sing Tao to discuss various issues related to co-sponsorship and logistical
management of the event. Sing Tao expressed reservations about incurring the
cost for the required traffic plan, without assurance from the City that the proposed
event date would be approved by the City. To this end, Sing Tao requested that
the City pre-approve the date for the event at staff level. City staff again conveyed
to Sing Tao that City staff could not arbitrarily approve a date without City Council
approval because the engineer-approved traffic plan is essential in order for City
staff to estimate the level of City resources, personnel involvement, and costs
associated with the proposed event.
5. On November 7, 2013, City staff (i.e., Jose Pulido, City Manager, Cathy
Burroughs Director of Parks and Recreation, Robert Sahagun, Public Safety and
Services Manager, Bryan Ariizumi, Public Safety Supervisor, Andrew Coyne,
Management Analyst, and Sergeant Ron Miranda, LASD) met with Sing Tao to
reiterate the importance of the traffic plan yet to be submitted, which caused the
special event application to continue to be incomplete, thus hindering the City's
City Council
November 19, 2013
Page 3 of 5
review and approval process. City staff proposed a two-step process in which the
first step would be to present the application before City Council on November
191h, for consideration to hold the event on February 1, 2014, pending the
submittal of an engineer-approved traffic plan, in addition to the completion of the
other deficient items in the special event permit application (see Recommendation
b, 1-5). The second step would entail City staff returning to the City Council on
December 3'd, with a budget appropriation (if necessary) and an update on the
special event permit application. Sing Tao agreed with the two-step process.
6. On November 8, 2013, Councilmember Vincent Yu and City staff (i.e., Jose
Pulido, City Manager, and Robert Sahagun, Public Safety and Services Manager)
met with Sing Tao to clear up any misunderstanding regarding the two-step
approval process. Sing Tao expressed their reservations about having to come
back to City Council on December 3'd. As a result, they agreed to incur all costs
(i.e., $3,000 to $10,000) related to the event and subrnit an engineer-approved
traffic plan and completed special event perrnit application by December 2"d
ANALYSIS:
Chinese New Year (also known as the Spring Festival) is an important traditional
Chinese holiday. Markets or village fairs are frequently set up as part of the New Year
festivities. These open-air rnarkets feature New Year related products such as flowers,
toys, and clothing.
Sing Tao, was founded in Hong Kong in 1938. The Sing Tao Daily Newspaper is a
leader arnong Chinese media in serving the Chinese community worldwide, and is the
only Chinese newspaper that has over a dozen local editions in the Americas, Asia,
Europe and Australia. The City received a formal proposal from Sing Tao requesting co-
sponsorship of the "2014 Chinese New Year Festival" on Saturday, February 1, 2014
from 10:00 a.m. to 4:00 p.m. This will be Sing Tao's fourth Chinese New Year's
Festival. Previous festivals have been co-sponsored by the City of Walnut for the past
three years.
The City Council is requested to consider hosting and co-sponsoring with Sing Tao for
the "2014 Chinese New Year Festival" by providing the following:
1. Event Set Up
Allow Sing Tao to set up booths along Las Tunas Drive from Golden West
Avenue to Ternple City Boulevard on Saturday morning, from 2:00 a.rn. to 6:00
a.m.;
City Council
November 19, 2013
Page 4 of 5
2. Street Closure
Allow the closure of Las Tunas Drive between Golden West Avenue and
Temple City Boulevard and the set-up of 80 to 100 vendor booths along Las
Tunas Drive. As proposed, Las Tunas Drive would be closed from Friday,
January 31st at 10:00 p.m. to Saturday, February 1st until10:00 p.m.;
3. Use of Temple City Park
Allow the use of the gazebo in Temple City Park as a stage for 6 hours of
entertainment on Saturday, February 1st, from 10:00 a.m. to 4:00 p.m.;
4. Event Tear Down
Allow for the tear down and clean up after the festival late Saturday evening,
February 1s\ from 4:00p.m. to 9:00p.m.; and
5. Security
Allow all public safety and security to be handled by LASD for the duration of
the event from 9:00 a.m. to 4:00 p.m. (LASD would have to remain until 6:00
p.m. to ensure an orderly dispersing of patrons from the event).
CONCLUSION:
Based on staff's assessment of Sing Tao's experience successfully coordinating similar
events in the City of Walnut, City staff is recommending that City Council approve a
date to host and co-sponsor the "2014 Chinese New Year Festival".
City staff is recommending that the date for this event be approved with the condition
that Sing Tao complete the following items by December 2, 2013: 1) submission of a
revised special event permit application; 2) completion of the event's proposed public
safety and traffic plan; and 3) receipt of payment for LASD and City fees necessary for
staffing and logistical support for the event.
The City holds the discretion to cancel the event in the case that the special event
permit application is not completed to the City's standards relating to public safety and
content.
FISCAL IMPACT:
Approval of this item would not have an impact on the Fiscal Year 2013-14 City Budget,
as Sing Tao has agreed to cover all expenses associated with this special event. City
staff costs are estimated to be in the range from $3,000 to $10,000 (not including LASD
City Council
November 19, 2013
Page 5 of 5
costs), and Sing Tao has agreed to reimburse the City for all incurred costs associated
with the staffing and logistical support for the event.
ATTACHMENT:
A. Special Event Permit Application
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ATTACHMENT A
City of Temple City
THE CITY OF TEMPLE CITY MUST RECEIVE THIS COMPLETED
APPLICATION 45 DAYS PRIOR TO THE START OF YOUR EVENT
Non Refundable Processing Fee: $45.00 • Please make checks
payable to: City of Temple City
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:~ To the Special Event Applicant:
J The City of Temple City is host to many varied special events throughout the year. These events
. are an important part of our commw1ity and can add significantly to the quality of life for our residents and
visitors. Depending on the nature of the events, they can enhance our neighborhoods, highlight products
and services, provide marketing opportunities, and add to our cultural enrichment.
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I This packet is intended to help you understand fue special event pennit process and provide helpful ,.
~ infonnation as you plan your event. Submission of a packet docs not automatically deem the application ,
approved. This packet consists of a three (3) step application process:
l !. Complete the application. The application must include pages 1-16.
2. Submit the application and the processing fee of$45.00, 45 days before your scheduled event
date.
3. The City will respond within 10 days regarding the approval or denial of your Special Event
Pern1it. The City will notify you of any additional City related event costs. The City may
also request additional information within the 10 day period.
The City of Temple City is committed to supporting quality events that are safe and enjoyable. If
yon have questions regarding the permit process, please contact the Community Development Department at
-(626) 285-2171.
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, Rev. 6127112. Page l of 16 Applicant Initials ~
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Application CheclkUst
I The following pages have been submitted to the City of Temple City:
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Rev. 6/27/12
Required N/A
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0 0
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0 0
0 0
0 0
0 0
0 0
0 0
0 0
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General Infonnation (page 4)
Site Plan & Route Map (page 5) l
Parking Plan (page 6)
(ADA) Awareness (page 7)
Security Information (page 8)
Marketing I Advertising (page 8)
Entertairnnent and Related Activities (page 9-1 0) (If Applicable)
Alcohol
Food Concession or Preparation
Restrooms
Waste Management
Insurance
Hold Harmless Agreement
(page 11)
(page 11)
(page 12)
(page 13)
(page 14)
(page 15)
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City Department Review & Approval (page 16)
Business Vendor License Attachments
Medical Evacuation Plan Attaclnnent
Page 2 of 16 'J)f ' Applicant Initials~ ~
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! . . S<ng Tc:w l\ie;IJSf'""f'<'r$
' I, lAel<ShU\ l&e , on behalf of \&<, 81'la<l£S L--1 Q (the organization I represent), certify
that all foregoing pages in this Special Event Application have been completed. I attest that the information
contained herein is·aeeurate; -to the best-ef-my knowledge aR<l-belieF. ± attest-tllat 1 have read a± I the -rules, -
, regulations, and guidelines specified herein and that which is included in this Special Event Application.
0ng Tc..o New»~"'-pers
; I, acting on behalf of L-oS tmq-e(eS k TO. , (the organization I represent), am authorized to commit
,, that organization to agree to abide by the rules, regulations, and guidelines specified herein, and I will accept ! all responsibilities for any damage to City Property and/or facilities, any payments for municipal services
and/or resources as they have been outlined a.nd as they may be utilized by me and the organization whom I
l-am representing and the patrons who will be served by this Special Event
& Event T it1e:
[1_.
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S-mq Ta.o
ChineSe New lf.eaY f.e>Ji 11o, I Event Date(s): f..&v \, >ci1Event Time(s): lD f\IJ\-4PM
Please Print
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Name of Applicant: _M=-e"-li~1;;?.S SL.!Ii\~JLL-:>.-e.~e'c-c--------------------
Please Print
Title: Chref Oo-erroi11ti Off<ce ('
l )Please Print
I Organization Name: h<n@ T ti.O hlev\iSDIAf£6 \&'z fF;;r::(es k1 0.
Please Print\
signature: --'U"'-L ... L.cl.-~""~"""""' .. "'---'o<C""--'· "'""'A.'"'"-------
~ Rev. 6/27/Jl
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Page 3 of 16
Date: ----'-Y(_.._JL_,_,_C:/,__(f_3 __
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;; General Information ' 1 il
;i Event Name: ~(!'1{;] Tvtv CA1iv1-ese ~I.e~~~ l(£t\i{ 1=-.v,-rNt.ii I \ ' ~ ·J i ~ Group or Association sponsoring event:
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ffrttSC( -fu:etM --Qr :h~=ttry-£A---Zip~0R-41 ·: ~: A:ddres>; -City: -StaW.
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' Event Contact Person(s) Name: Mlii.\J II
I l Event Contact Person(s) Phone: b2Cr243 -t.2&S Fax: f i
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Nmnber of expected pruticipants J attendees per day: '
' Event Date(s) I Time(s): ~l't,\1\VV I ' J.blf ! o At--1-4f'H ' L ~
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I Event Arrival Set-Up Time: ' -·
~ Event Completion ( Strike Time: '
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Event Location: CYJ Li!:, Tu fit:!!.<; l2c ~,lfvP.-v~ T-eWI~?i:e (:1-w Pz[v,d ~ ErJJe;:1 I t,l£<. -:t M-. ' J
n·. Event Category: "} ' (Check all that apply) '
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Osports/Recreation ~arade/11arch r;g}Fair/Festival 0Race/Walk
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O=oncert!Perfonnance Oontdoor Market []Nonprofit Organization !lather:
' ·$: !:! Is this an annual event? iil\Yes DNo
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How many years have you been holding this event? 3 ~eo..rs .
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Location(s) of previous events: Cree.kS1Je P01, k lf\\0\\mrt, (~.
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j REQUIRED: Emergency Contact: In case of an emergency during the event, a person mnst be available to be r contacted during the hours of the event. Please identifY: -
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_;Name: Mt~~.~ L-!
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&~0--H-1-l::L(,I:J ., Telephone:
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Cell/ Pager: " \;-f \j, i; [
Will streets or traffic lanes need to be closed for the event? ;)~(Yes DNo -"~
r If yes, the applicant shall notifY the following: "
• The Temple City Community Development Department-Public Works Di;ision, (626) 285-2171 ext.2336
Los Angeles County Fire Department (LAFD), (626}2.87-9521 " • -~,
: Please Provide the City of Temple City Community Development Department with a Copy of your Fire Permit
and Street Closure Permit. -
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Rev. 6127112 Page 4 of16 Applicant Initials _;o.J-1 ; ,_ ·.
Site Plan & Route Map
A drawing of your event site plan/route map must be submitted and hClC!ude, but is not limited to:
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o An overview of the event venue, including the names of ali streets and moving routes of any kind.
Indicate the direction of travel and all street or lane closures.
Cl The provisions for a minimum of twenty-foot (20') emergency access lanes throughout the event venue.
Cl The location of all first aid facilities.
o The location of all searchlights.
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l Cl The location of all stages, bleachers, grandstands, canopies, tents, portable toilets, booths, cooking areas,
! trash containers, and dumpsters, and other temporary structures.
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o Location of generator(s) with source of grounding and/ or source of electricity.
Cl Identification of all handicapped accessible areas that meet standards, pedestrian access, and requested
street closures.
Once the City receives an adequate site plan, if necessary, the City Engineer will provide an appropriate
traffic mitigation plan for the proposed event with the following details:
o Traffic Control Plan (TCP)
• For each Sign include the Manual of Uniform Traffic Control Devices (MUTCD) sign number, sign
size, sign description, and its location on the TCP.
• Show size, height, and Joc.ation of all channelizing devices, warning lights, flag trees, portable
barriers, etc. on the TCP. All devices must meet standards specified by MUTCD.
• Example: Cones no slllilller than 700 mm {28 in.) and no farther apart than 12.2 m ( 40 ft.), include
the length of channeling tapers.
• Consult the Co1111mmity Development Department at (626) 285-2171 for any TCP questions.
Cl Traffic Signal Operation and Equipment
• Include location of all traffic signals.
• If special signal timing is required in the TCP, specifY ALL changes and their effects.
• Consult the Community Development Department at (626) 285-2171 for any signal questions.
o Pedestrian Safety
• Be sme pedestrians have a safe route to walk and/or are protected throughout Lhe entire traffic
control area before submittal of the TCP for review. ·
• Show all pedestrian entry and exit paths on the TCP.
o Parking Restrictions
• The applicant must post City of Temple City "No Parking" signs 24 hours prior to the event.
• Contact person for sign information: Community Development Depa1iment (626) 285-2171.
o Other event components not listed above.
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3
400 ft
7 5
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35 ft35 ft35 ft35 ft
360 ft357 ft
GUEST STAFF
Section Section Section
AudienceAudience
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~-Traffic Control Site Plan I Parking Plan
l-The Site Plan and Route Map is not a substitute to the Traffic Control Plan requirements outlined in the
. I · Manualof Uniform Tmffzc 0Jntml~Devi.:es-("NJU1'CD).i" t.he...fi.1IJTCD California Supplement.. Please refer...
I to this manual as needed in the development ofTCPs; http://mutcd.flrwa.dot.lwv and
http://www .dot ca.rrov/hg/traffops/si g11t"ech/mutcdsupo/supp Iement.hhn. {
l-The City Engineer requites approval of all TCPs before any TCP can be implemented.
i ~ > Should City staff at the event find potential hazards towards traffic and/or pedestrian safety, they can require f the applicant to modifY the TCP.
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Americans with Disabilities (ADA) Awareness
DEFINITIONS
.~ .. The tenn accessible shall mean ADA compliant.
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" GENERAL d • Concern should be given to the accessibility of your event's location. d .. An event layout map with all elements (such as parking, portable toilets~ ramps, seating,. accessible paths of travel, etc,) is required
~ with this application. ~ • All printed material for an event is to include the request for acl:-mmnodation notice with the international symbol for accessibility, a
~' contact name, and the contact's phone number.
~ • Reques(s for accommodation may include material in an a]ternace fmmat, an interpreter, or· as-sistive listening devices.
' BARRIERS ~-• Concern should be given to elevation changes of more than 1,4'' vertical or%" beveled. This classifies as a barrier and requires a
;< temporary ramp.
~ • All cords,. wires~ hoses, etc., which are located within a path of travel must be ramped or placed within a cord cover. i ~ PATHS.OFTRAVEL
~ ~An alternate path of travel is required when the pubJic right~of-way is obstructed .
.. When an alternate path of travel is provided, signage designating the alternate path of travel is required.
~An altcmate pat.lt ofu·avel must be provided whenever the existing pedestrian access route in a public right-of-way is blocked by
temporary conditions. · r{
.. Where possible, the alternate path of travel shall be parallel to the disrupted pedestrian access route, and on the same side of the s.treet. ~-
• An altemate path of travel shall have no protrusions up to a height of 80", including scaffOlding and scaffoiding_ braces. \\'here the
alternate path of travel is adjacent to potentially hazardous conditions, the path must be protected with a barricade.
i PARKING
~ •If parking is pmvided for an even4 accessible parklng is required. ~ • If no parking is provided for an event, an accessible passenger loading and unloading zone is required.
• Accessible parking, passenger loading, and unloading zones are required to b-e identified using the international symbol for
accessibility.
• Signs with the international symbol for accessjbility are to be mounted at a minimum of 60" from the finished floor or the ground.
j SALES OR SERVICE COUNTERS
• If sales or service-counters are provided for your event, fl1e height must be no more tllan 36" from the finished floor or the ground, and
t11e width must be at least 36" wide.
ACCESSIBLE ROUTE
~-··· • An accessible route is required from the accessible parking. and :fto1n the passenger loading and unloadjng_ zo-ile to tl)e event entrance.
~ • An accessible route is required within the event.
• An accessible route Inust be a minimum of 36~· in width.
~ • Accessible routes must be identified with-the international symbol for accesslbility, including direchona( arrows, a minimum of 60"
"' from the finished floor or the ground. 1: ~ Tempor-Jiy ramps that do not exceed 8.33% grade ~ay be required to provide~ accessible route.
I SEATING
'" If seating is pl-ovided, accessible seating and comp-anion seating are required.
'"· "Accessible seating and companion seating areas must be identified using the international symb-ol for accessibility, placed at a
j-minimum height of 60'~ above the finished floor or the ground.
" PORTAB.LE TOILETS
• If portable toilets are provided, they must be accessible and located on a level area not to exceed a 2% cross-slope in any direction.
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,. The total numbers -of portable toilets that are being provjded for the event determines the required number of accessible portable toilets t
i·: This number is JO% of the total. but in no event less than one for each location. If a sjngle unit is placed1 it must be accessible. The ~
placement of single units will lncrease the number of accessible pOltable toilets required for your event. l
~ • An accessible route to each portable toilet is required.
;;; • A.c.cessible portabie toi1ets· must be identified with the international symbol of accessibility.-
Rev. 6!'7!12 Page 7 of IG
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Security Information
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\ Have you made arrangements for security'? /Q_ Yes CiNo
1: -Ifyeo;, whatform ofsecuritywiltyou be using?·
! (Please check all that apply)
1 lQ Los Angeles County Sheriff's Department I !J Licensed & bonded professional security company
' !J Other: --------------~----
If using a licensed security company, please complete the following:
· Name of Company:---------------Address:.,-~--------~
j City: i ~~~~---------------
State: ______ __ Zip: ___ __
I Daytime Telephone: __________ __ Evening: ------------------------
fFax: ________________________ _ Pager I Cell: ____________________ __
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~ Private Patrol Operators License Number: __ __
' License to carry firearms: 0 Yes ONo
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Marketing I Advertising
~ Will this event he advertised or promoted? ~Yes 0 No
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1 If yes, please explain: 'the =ew,"-c IA(i [I be pmmrrr:ec{ oJ!J Sroq Tao N.t®Sft<per> k<,-t--
1 rtJe4;. 5--inqTM TcWJ&., JNeef:::lj 0c1'1?{ ~<nq T.:ap ltJt:.flkiy Vlqqt~-Crvle abmrt ..2 mM-th
: . . pnov -to -t;1.e -ev.c:-v1t:.
" Wrll there be medra coverage at the event? )1) Yes 0 No
l. If yes, please explain: li1P ..ff\/.t1ff(:c V'l-; (! be cmrexe.d ~ay (;n~ Ta 0 ~i£JA1Sfeif"'YS
GtYJd E11V
~· Will signs, banners, or searchlights be utilized as a source of advertisement? ;t;J Yes
o;·
ONo
f. Ifyes,pleaseexplain:'lhevl..-ll\ill\ \7e ~y\~e banM..--cbst;ray,ov( MA(tVJ~iA&Jl -8V*YI1: d""-Y'
-c v.evl it -t -ev rr
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Note: Generally, temporary o -si e signs, such as anners, A-frames, or othersignabe within the public right
of way, are not permitted. (See City of Temple City Municipal Code Section {9326 (B) (5).}, or contact the City !
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of Temple City Community Development Department at (626) 285-2171 for specific information on signage.)
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-,;:', .-. "---. ---~~:--. --____ : ____ ------
Entertainment and Related Activities
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1 f See City afTemple City Municipal Code Sections {4130-4133}.
tl-Is"ttrere·a:ny-eurertai=rfe1lt=s·rein:re&t<rym:rrevenfr -----~Y10s - -:=~-Nu-- - -
If yes, complete the following or provide an attachment that lists all bands I perfom1ers, type of music, time of
sound check, and perfmmance schedule.
: D Numberofstages IAsiV~fj :iike roi![(uYl ofii~t€ ~af~ (),~ li!AY ":,"[l),qe_.
~
Stage # 1 size notated: Height: Depth: ---~-Width: -------------
j Stage # 2 size notated: Height: ____ Depth: _______ Width: ____ _
o Number of performing groups: -c-=----
. Please List Perfonner name(s) atid type(s) of Entertainment:
: till~~~~+!=E:tl*~~:Tirr~te;J~~ bq
' IAibV\J ~u.!?l>te ' '
:· Will dressing room areas be provided for the entertainment? ,g Yes CJ No
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Size of dressing room area and type:
Will sound checks be conducted prior to the event? ~Yes
If yes, Start time: q kJv\
Will an1plification be used?
Finish time: f () At-1 -
DYes ~0
ONo
~ Ifyes, Start time: _____ _ Finish time: ____ _
Please desc1ihe the sound equipment that will be used for the event: ------------~
i ' !fusing a licensed sound company, please complete the following:
,,. Name of Company: Address:------~-~~----
State: Zip:--~~-------City:_ I I Daytime Telephone: _________ _ Evening:--------------
l Fax: ----------------------------Pager I Cell:-~~~~-------------
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Entertainment and Related Activities (Continued)
i~
: lfyes, what type: ~(do'\ 4'1\::w TowCAI:?le.. How Many: I N 2
, !fusing a licensed Power company, please complete the following:
' i Name of Company: Address:--------------
City: --------------------------
Daytime Telephone:-----------
i Fax;-----------------~
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State: Zip: ______ __
Evenmg: ________________ ___
Pager I Cell:--------------
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Alcohol
' City Municipal Code Sections {4400-4406) l Does your event involve the use of alcoholic beverages? CYes \!QNo
, Please, check all that apply: ---J---
I o Free I host alcohol
o Alcohol sales
IJ Host and sale alcohol
o Beer
o Beer and Wine
o Beer, Wine and Distilled alcohol
I Will yon be hiring a licensed bru"tender I caterer to serve the alcoholic beverages?
' If yes, please provide the following:
Name of Licensed Bartender I Caterer: '
Alcoholic Beverage Control License Number: _______ _
DYes
; Telephone Number:----------Fax: ________ _
';;(No
1
ey Address:------------~----------------,---------
City:----------------State: ___ Zip: __ _
Food Concession or Preparation
Will your event include food concessions, booths, and I or food preparation areas?
m If yes, Conta~t the following:
~
I() Yes 0 No
, IJ Health Department at (661) 254-9560 a minimum of30 days prior to the event, and describe how the
l food will be served and I or prepared:
IJ Los Angeles County Fire Department at (626) 287-9521 a minimum of 30 days prior to the event to 1 obtain a Food Booth Operations Pennit.
' Please provide copies of the Health Department Event Sponsor Pem1it and the Fire Department approved Event
Pennit to the City of Temple City Community Development Department.
l How many food vendor(s) will be at your event? -At !:et~.~t I 0
Please attach a food vendor(s) list that includes the following:
o Type of food and preparation required.
1 • Business Name with Address, City, State and Zip Code.
~ Rev. 6/27/12
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Page 11 of16
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Applicant Initialr""
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! Restrooms ~
' ' The Los Angeles County Department of Health Services (DHS) recommends 1 chemical or portable toilet
for every 175 women and 1_ ch«mical or portable toilet for every 250 men. At least 1 chemical or portable
l--!eilet-faeitily-mas{-be-A£A=eessihlef-T1wt<Jtatrninlbecs-efpt>:r1llble-teilels-that-are-being-pm¥ided.fer~ -
l event detennines the required number of accessible portable toilets. This number is 10% of the total, but in
" no event less than one ADA accessible toilet for each location). This figure is based upon the maximum
number of attendees at your event during peak time. For the current requirements please contact DHS at
~ ( 661) 254-9560.
g
Are you planning to provide rest rooms at the event? '&Yes DNo
If yes, please identify the following: i o Total number of port -a-toilets: __ _,l'-'0=---------
·jj o Total number of ADA accessible rest rooms: __ JL_{) ____ _
Setup
Pickup
Date: Jo. (I ~ \ 1 '>D l f Time:-------
Date: (.e,\? l 1 /'0 If Time: _____ _
; Portable Toilet Company Name: ---\(c-<S21:u,c_J,....o.L·I'),_,__ ________ _
, Telephone Number: :t!4 -7Jq-'i\lo4-IO Fax: S&,J.-"'(o::r -4-o!(o
l Address: "1320 Vi :er:u {'pte
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city: !lllhitt1-ev .. -· State: Cit Zip: qo&oJ..
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· Rao.c, 6i27fl2 Page 12 of 16 Applicant Initials~
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Waste Management
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-:--8ANIT-A'I'WN-AN~¥Gb-Y-ING----
The event must be p!mmed m1d organized to have a minimrun impact on the environment As an event
~ ' organizer, you must properly dispose of waste and garbage throughout the tenn of your event and
~ immediately upon conclusion of the event the area must he retumed to a clean condition.
i California State law requires each City to divert 50% of solid waste from landfilL Athens Services manages
1 the City of Temple City's solid waste progralllS. You can help by planning recycling strategies for tbe
1 waste generated at your event by calling the Public Works Division at (626) 285-2171
l
l Exclusive franchise agreements require applicants to use Athens Services for garbage removal.
Please contact tbem (626) 336-3636 at least 30 days in advance to arrange for seTvice at the event.
! Will there be dumpsters? ONo
" If yes, please identify the following:
o Total number of dumpsters I size:--'-----------~
Delivery Date: ____ _ Time:-------
Pickup Date:~ lr Xlltf Time:-------
I PLACEMENT OF DUMPSTERS
STORM WATER PROTECTION
' ' Local and State regulations prohibit the discharge of wash water, clemling water, trash and debris to tbc
Storm Drain System. Please contact the City's Community Development Department for specific information
and assistance with your event planning at (626) 285-2171.
Rr::v. 6t271!2 Page 13 of 16 Applicant Initials~
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Insurance
As a condition of use of City of Temple City facilities or City Programs, your organization mu:::;t provide, at your sole expense, each
~ of the following items indicated:
' Proof gf ii1-m~ed-o£-~4Jnsm:an-ce---aud-ori-&<inal-ew::lorsements-o£cumpi:eh.t.msiY_e..gener-alJiahility_ 1 insurance written by one or more responsible insura<1ce companies licensed to do business in California. Tills coverage must:
t
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l. Name the City of Temple City, its officials, officers, directors, employees, agents and volunteers as additionally
insured against liability for injury to persons, damage to property and for the death of a person or persons arising or resulting
from any act or omission on the part of your orgm1ization, its agents or employees.
2. In dude liability coverage for claims made by participants in your event/program. You are advised that any and all exclusions
perlaini.."1g to athletic or recreational events/programs must be disclosed in the endotsement and failure to do so will not
necessarily insulate your organization from individual liability for claims made as a result of the use of the facilities. and your
event/program.
3. Be PRIMARY insurance with respect to the additionally insured named above. Any other it~surance available to the City of
Temple City, its officiaiSf officers, directors, emp.Joyees, agents and volunteers. shaH be excess arid noncontributing.
4. The com.prehensive general Liability insurance policy limits of such insurance shan not be less than $2,000,000 per
occurrence for b~dily injury, personal injury and property damage,
Any deductible or self-insured retention must be identified and approved by the City.ln the event the deductible is deemed to
be too great, the City may require you to have your insurer eliminate the deductible or reduce it.
5. You must satisfy ihese requirements by furnishing the City with certificates of insurance and original endorsements affecting;
the required coverage. The certificates and endorsements are to be on !SO-approved fon.11s. The City will not accept a
Certificate oflnsui·ance alone as proof of insurance coverage. TI1e original endorsement must specifically list the foilnw:ing:
nThe City of Temple City, its officials, officers, directurs, employees~ agents, and volunte-ers are
additi.onally insured against liability for injury to persons, damage to propetty and for the death of a
person or p-3rsons arising or resulting from any act or omission on the part of your organization, its.ageilts
or employees.
This insurance is primary with respect to the additionally insured. Any other insurance avaiiabie to the
City of Temple City, its officials, officers~ directors, employees, agents, and volunteers shaH be excess and
noncontributing."
You are strongly urged to show this Notice of Conditions (including the precise wording of these t·cquirements} to your
insurance agent or brol{er. Doing so \\'ill help you, yoUr agent, and the City pr:oeess the proper documents in a timely
manner.
If you are not able to obtain tl1is insurance, the City may be able to provide you with an insurance quote through Diversified Risk l Insurance Brokers~ fo-r the event coverage.
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You must provide the City with the endorsement 14 days prior to the start of your event/program. Each
endorsement shaU be subject to approval by the City of Temple City as to form and as to insurance
company.
Please sign and return this original Notice of Conditions to indicate your recei_pt and understanding of each of the conditions
listed above, "'
Signature of Designated Official_L;{,;:e·_,/tt..,'~~'L<>~="'·"'-'---"~"'·"""':_::::=-_-Dated _ _::fl::.L>-=-:lf:L.:.f""J'-· ----
Title (;6;,4 fkt«P>?-j !f/rcu
Organization's Name f:{/t# Jiuo JVtvv fipffi-(-UT
. Rev. 6!27/12 Page 14 of 16 Applicant Initials
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City Review & Approval
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j The various City Departments will sign-off that their department has been made aware of the request for a
i~Sf>ooial-EvomtAj)Jl!Watien,-and ihat ih<He~ensibilitiros-Gt'!heil-~tmenthm~rel-lia-deparunent-
> has any questions and/or the responsibilities have not been met, it could delay the processing of this
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i application. The departments may suggest or require various steps or conditions concerning but not limited
·1 to traffic and parking enforcement, litter control, insurance requirements, and scheduling to avoid conflict I with other activities. Only after each department has signed-offwill this application process be j considered complete.
Name of Applicant: --------------Permit Number: ----------~
Event Title;
o=~ = ~ ~ = §...a s 0 •
E "Z [
------------EventDate(s); _____ EventTime(s):
Approved Not D~sapproved (Provide reason, u'se additional sheet if necessary)
Approved
Approved Not Disapp-roved (Provide reason. Use additional sheet if necessary)
Approved
o • o I ~ uAo I
r---~---+~---+~~-t~--~~~--~~~~~--~~----~
~ '
Approved Not Disapproved (Provfde reason, Use additional sheet if necessary) I Approved
~---------+------+------+--------~-------------------------------4 Approved Not Disapproved (Provide reason, Use additional sheet if necessary)
-~ :;;
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Approved
Approved Not Disapproved {Provide reason, Use additional sheet if necessary)
Approved
~' L-------~-------L--------~--------L-____________________________________________________ __j
j Suggestions or requirements, if any, must be attached to the Permit. The Permit will not be approved without
1 resolution of any requiren1ent noted.
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Rev. (;!27112 Page 16 of16 Applicant Initials ~
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'~ Rev. 6/27!12
Hold Harmless Agreement
HOLD HARMLESS AND INSURANCE AGREEMENT
By my signature below, I hereby agree to and represent the following:
S\ "-~ \ CLo N w~u'f m l ))~ ~.( L/['1> , as a condition of use of City of Tem-
ple City fuCiil=eS1Jn thedate of ::V( ( /cro (f , hereby agrees
to, and shall, defend, indemnify, and li.old harmless the City of Temple City,
its officials, officers, directors, employees, volunteers and agents from and
against any or all loss, liability, expense, claim, costs, suits and damage.~ of
every kind, nature and description, directly or indirectly, mising from usage or
activities for which Special Event Permits are granted.
'i>~ ltt£ rJwYf>ar.u>
[&f ~ £ LTP will take fnll responsibility for seeing
that use of City facilities is in full adherence and compliance with all applicable
City rules and conditions and the requirements of State Law.
On the date(s) of d-.( ( /;x,r 4
expiring at 12:00 midnight, < c{
at 12:0 l a.m. and emu at its sole
expense, maintain in fnll force nd effect a p lie or polici s of comprehensive
general liability insurance written by one or more responsible insurance
companies licensed to . do bu~i!l,ess in California, that will Insure
~ Tfy, NW~!il.f«r L.cs ~{ 12\ll"-<and the City of Temple City as an
aditional ~red, against'llbility for injury to persons or property and for
death of any person or persons with respect to usage or activities under the
permit. Each snch policy shall be subject to approval by City of Temple City
as to form and as to insurance company. The comprehensive general liability
insurance policy limits of such insurance shall not be less than $2,000,000
combined single limit.
/&,elu# ,LA
Signature of Applicant Dated
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Page 15 of !6 Applicant Initials _.J(Jd1 ~.
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