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Home My Public Portal About04) 7C YWCA In-Kind SvcCity Council January 17, 2012 Page2 5. On February 14, 2011, the senior lunch program began at Live Oak Park. 6. On July 19 2011, the City Council approved an In-Kind Services Agreement for Fiscal Year (FY) 2011-12 from the YWCA of San Gabriel Valley. 7. In September 2011, the City, in conjunction with the YWCA San Gabriel Valley, began providing case management services to eligible senior citizens . 8. On January 6 , 2012, staff received a Memorandum of Understanding (MOU) and an In -Kind Services Agreement between the City of Temple City and the YWCA San Gabriel Valley-Intervale Senior Services Collaborative to provide congregate meal services and other related services for the period of July 1, 2012 -June 30, 2013. ANALYSIS: In 2010, at the request of the City Council, staff began gathering information from surrounding cities on the criteria, policies and procedures to implement a senior lunch program. Subsequently, during the October 20, 201 0 meeting with Los Angeles County Supervisor Michael Antonovich, the City proposed working with the County to establish a senior meals program in Temple City. The Supervisor and his staff were very supportive of the request and worked with the City to establish the senior lunch program at Live Oak Park. In many of the surrounding cities, the senior meals program is administered by the YWCA of San Gabriel Valley and is funded in part by the Los Angeles County Area Agency on Aging through the Older Americans Act of 1965 as amended . Pursuant to the City Council's action on January 18, 2011, the YWCA San Gabriel Valley currently administers the senior meals program at Live Oak Park. The meals program is funded with Federal and State monies through the Older Americans Act. A 15% match is required from the City; however the match can be an "in-kind" match for use of the facility. The only direct cost to the City is a cash contribution of $6,000 per year ($500 per month} to cover the cost of a Site-Manager for the senior meals program . Between February 14, 2011, when the lunch program began at Live Oak Park, and December 31, 2011, over 15,000 meals have been served to qualifying senior citizens. Approximately 70 lunches are served daily. Moreover, in September 2011 , the City began offering free case management services to eligible seniors through the YWCA San Gabriel Valley Linkages Program. Onsite services are available twice a month at the Live Oak Park Community Center. Telephone assistance is also available through the YWCA San Gabriel Valley. Based on guidelines from the State of California and the Federal Administration on Aging, but normally every three years , the local Area Agency on Aging (in Los Angeles County this is the County's Department of Community and Senior Services) is required City Council January 17, 2012 Page 3 to solicit competitive public bids through a Request for Proposals (RFP) to select the various contractors (such as the YWCA San Gabriel Valley) that will provide Elderly Nutrition Program (ENP) services . The YWCA San Gabriel Valley has been successfully selected as a contractor of ENP services in Los Angeles County since 1986. The deadline for submitting a response to the County's RFP is January 17, 2012 . The YWCA San Gabriel Valley includes with their proposal copies of the MOUs and In-Kind Agreements from their partner cities to show they have substantial loca l support for their programs and services . Additionally, as part of their contract with the County, the YWCA San Gabriel Valley is also required to competitively bid the food service contract every 3 years. The YWCA San Gabriel Valley is conducting this bid process currently. In order to determine the number of cities that will be served in the upcoming years, the YWCA San Gabriel Valley is requesting each of their partner cities consider and approve the MOU and In-Ki nd Services Agreement for the period from July 1, 2012 through June 30,2013. CONCLUSION: Approval of the Memorandum of Understanding and In-Kind Services Agreement with the YWCA San Gabriel Valley -Intervale Senior Services will allow the senior lunch program and other related services at Live Oak Park to continue through June 30, 2013. FISCAL IMPACT: Funds have been budgeted in the Fiscal Year (FY) 20 11-12 City Budget and will be included in the proposed FY 2012-13 City Budget. ATTACHMENTS: A. Memorandum of Understanding/Collaboration Agreement -YWCA San Gabriel Valley B. In-Kind Services Agreement "A"-July 1, 2012 through June 30 , 2013 eliminating racism • empowering women ywca YWCA SAN GABRIEL VALLEY 943 North Grand Avenue, Covina, CA 91724 Tel: 626.960.2995 Fax : 626.814.0447 www.ywcasgv.org SENIOR SERVICES YWCA lnteiVale 24-Hour Message Line: 626 .214.9465 DOMESTIC VIOLENCE YWCA WINGS 24-Hour Help Line: 626 .967.0658 MEMORANDUM OF UNDERSTANDING I COLLABORATION AGREEMENT FOR Elderly Nutrition Program CENPl Services including Congregate Meal Services, Home Delivered Meal/Telephone Reassurance Services and all Related Services between Temple City -Live Oak Park Community Center and YWCA San Gabriel Vallev -Intervale Senior Services Collaborative This agreement will confirm the understanding between the undersigned to maximize resources, ensure comprehensive and coordinated service delivery and prevent unnecessary duplication of services. The undersigned agree to develop linkages with other community-based service providers, particularly those that work with elders, and agree to share vital assessment information with other agencies providing services to elderly clients; however, in sharing information, the undersigned must respect client confidentiality rights, adhere to applicable confidentiality regulations, and follow appropriate protocols. This relationship will support the Los Angeles County Area Agency on Aging's mission and it's Elderly Nutrition Program (ENP) under the administration of Los Angeles County Community and Senior Services (CSS): Congregate Meal Services are intended to maintain or improve the physical and social well being of mobile older adults in a group setting at strategically located sites to persons age 60 or older and other eligible individuals. Home Delivered MealfTelephone Reassurance Services are intended to maintain and/or improve the physical and social well being of homebound older adults, delivering/providing nutritious meals in home environments/settings to persons age 60 or older who are homebound by reason of illness, disability or who are otherwise isolated as determined to be eligible under the California Code of Regulations and as provided in the ENP Statement of Work. ENP Services include, but are not limited to, procurement, preparation, transportation and serving of meals. Emphasis will be made to address the needs of special populations: low-income, minority, functionally impaired Older Individuals and those living in rural areas. The ENP contractor will provide services to clients with limited or no English speaking capabilities in the primary/native language of the client and agrees to be committed and sensitive to the delivery of services that are culturally and linguistically appropriate. Services supported by this MOU include, but are not limited to, all elements contained in the ENP statement of work, including specific tasks, client eligibility, staffing requirements, quality control, training, mandatory DASS & ENHANCE coordination, customer satisfaction, outcome measures, teamwork and performance requirements. Signature: ___________ _ Donald E. Herring. Assistant Director YWCA San Gabriel Valley- Intervale Senior Services Collaborative 943 North Grand Avenue. Covina. CA Date: _________ _ Signature: ___________ _ Print Name: Agency: Temple City-Live Oak Park Comm. Ctr. 10144 Bogue Street Temple City, CA 91780 Date : __________ _ IN-KIND SERVICES AGREEMENT "A" (Between the Applicant Agency and a Second Party) Effective July 1, 2012 through June 30, 2013 _C_ity""---o_f_T_e_m ....... p-'--le----=-C-'--ity-"---,-,-----------agrees to provide (In-Kind Agency) YWCA San Gabriel Valley-Intervale Senior Services with the following (Applicant Agency) PROGRAM CATEGORY inkind services: TYPE OF SERVICE PROVIDED RATE PER MONTH SQ/FOOTAGE (OR TIME/MO .) TOTAL ANNUAL $VALUE All Services Funded by OAA Title IIIB , NSIP Title IIJC-1 , C-2 SSP & Linkages Space at Live Oak Park Community Center located at: 1 0144 Bogue Street Temple City, CA Cash Match Agreement Summary: $2.00 sq. ft ./mo. $3,680 $ 44,160.00 (1 ,840 sq.ft.) $ 500.00 I mo. $ 6,000.00 TOTAL $ 50,160.00 The information listed represents the annual in-kind and cash contributions to the YWCA San Gabriel Valley Intervale Senior Services Collaborative as the lead agency for the delivery of coordinated/integrated Older Americans Act services, Case Management services, and other related services to clients in our community. The above constitutes a Use of Facility Agreement between YWCA Intervale Senior Services and the City of Temple City, for space located at the Live Oak Park Community Center, 10144 Bogue Street. Temple City, for the operation of services listed above . Both parties understand and agree that this In-kind Service Agreement is contingent upon receipt of sufficient funds by either party to operate the programs and/or facilities listed above. The parties agree that this agreement may be revised as needed during the period 7-2012 to 6-2016. In-Kind Agency City of Temple City Signature ----------- Title ____________ _ Date ---------------- Applicant Agency YWCA of Gabriel Valley Intervale Senior Services Signature ----------- Donald E. Herring Title ---=S=en=i=o=-r =S=erv;....;..:.;ic=e=s-=D;..::;i::....:re=c=to=r-- Date ____________ _