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HomeMy Public PortalAbout05) 7D Prog Pymt CMoralezCity Council January 17, 2012 Page 2 authorization to proceed with the construction. This grant requires a 10% match of local funding for construction. 7. On May 4, 2010, the City Council approved the plans and specifications for this project and authorized staff to solicit bids. 8. On May 10, 2010, a Notice Inviting Bids was published in the Pasadena Star News and the bid plans and specifications were made available to prospective bidders. 9. On May 26, 2010, a mandatory pre-bid meeting was held and six contractors attended this meeting. 10. On June 1, 2010, the City Clerk opened and recorded a total of four bids for the project. 11 . On July 20, 2010, the City Council awarded a construction contract in the amount of $119,849 .00 to Christopher R Morales, Inc. (Contractor) for the traffic signal upgrades on Temple City Boulevard at Las Tunas Drive and Baldwin Avenue and Olive Street. 12. Between January and April, 2011, the contractor ordered and procured the traffic signal poles for both intersections of Temple City Boulevard and Las Tunas Drive, and Baldwin Avenue and Olive Street. 13. In April 2011, the contractor discovered the wires were permanently attached within the existing conduits and could not be used. Upon discovery of this situation, construction manager Arjan ldnani, and the contractor met in the field to assess the contractor's findings and determine the most cost effective solution . 14. On August 16, 2011, the City Council approved Progress Payment No . 1 in the amount of $33,514.39 for the purchase of the traffic signal poles and related equipment. 15. On August 25, 2011, the construction manager and the contractor discussed and agreed to the additional scope of work and price. Subsequently, a request for authorization was submitted to Caltrans on that same day to allocate the additional needed funds as part of the grant. 16. On September 13, 2011, Caltrans approved the scope change in the amount of $81 ,803 .00 to be included as part of the grant funded scope. This would allow the city to be eligible for reimbursement for these project costs. 17. October 18, 2011, the City Council approved Change Order No. 1 in the amount of $81,803.00 for the installation of six new conduits at the intersections of Las Tunas Drive and Temple City Boulevard , and one new conduit at the intersection City Council January 17, 2012 Page 3 of Baldwin Avenue and Olive Street. City Council also approved and amended the budget by appropriating $73,622 of HSIP funds and $13 ,180 of Measure R funds for the project. 18. On December 6, 2011, the City Council approved Progress Payment No.2 in the of $29,999.98 for construction services performed on the upgrade of the traffic signals at the two intersections, Temple City Boulevard at Las Tunas Drive and Baldwin Avenue at Olive Street. 19. On December 12, 2011, the contractor provided the Construction Manager, Arjan ldnani, with Progress Payment No.3 in the amount of $127 ,164 .73. This invoice encompasses the completion of the construction improvements for this project. ANALYSIS: The contractor Christopher R. Morales, Inc. (CRMI) was awarded a construction contract for the upgrade of the traffic signals at two critical intersections (i.e ., Temple City Boulevard at Las Tunas Drive and Baldwin Avenue at Olive Street) in the amount of $119,849.00. The City Council also approved CRMI additional contract items (i.e ., Change Order No. 1) in the amount of $81,803.00 for the installation of six new conduits. The contractor has submitted Progress Payment No.3 in the amount of $127,164 .73, which includes completion of all project related construction. However, since this project is federally funded, in order to finalize and closeout the project, the contractor CRMI must submit federally required documents and forms . At this time the contractor has not completed the required documents and as a result has only submitted a request for Progress Payment No. 3 at this time. A request for final payment of retention funds and formal acceptance of the project will be withheld until all required documentation is submitted by the Contractor and accepted by the City. This is anticipated to be presented to the City Council at their meeting of February 21, 2012 . CONCLUSION: The contractor has completed the construction of all improvements associated with the project including modification of traffic signals and safety lighting, construction of curb ramps, and installation of all conduits and pull boxes. Construction Manager Arjan ldnani and Inspector Jacob Bondar attest that all items described in Progress Payment No. 3 have been completed by the contractor in accordance with the contract, plans and specifications. As such , it is recommended the City Council approve Progress Payment No.3 to Christopher R. Morales , Inc. in the amount of $127,164.73 . City Council January 17, 2012 Page4 FISCAL IMPACT: Funding for this project was included in the Fiscal Year {FY) 2011-12 City Budget. A IT ACHMENT{S): A. Christopher R. Morales, Inc.-Progress Payment No.3 invoice #672-1061r.