HomeMy Public PortalAbout05) 7D Prog Pymt CMoralezCity Council
January 17, 2012
Page 2
authorization to proceed with the construction. This grant requires a 10% match
of local funding for construction.
7. On May 4, 2010, the City Council approved the plans and specifications for this
project and authorized staff to solicit bids.
8. On May 10, 2010, a Notice Inviting Bids was published in the Pasadena Star
News and the bid plans and specifications were made available to prospective
bidders.
9. On May 26, 2010, a mandatory pre-bid meeting was held and six contractors
attended this meeting.
10. On June 1, 2010, the City Clerk opened and recorded a total of four bids for the
project.
11 . On July 20, 2010, the City Council awarded a construction contract in the
amount of $119,849 .00 to Christopher R Morales, Inc. (Contractor) for the traffic
signal upgrades on Temple City Boulevard at Las Tunas Drive and Baldwin
Avenue and Olive Street.
12. Between January and April, 2011, the contractor ordered and procured the traffic
signal poles for both intersections of Temple City Boulevard and Las Tunas
Drive, and Baldwin Avenue and Olive Street.
13. In April 2011, the contractor discovered the wires were permanently attached
within the existing conduits and could not be used. Upon discovery of this
situation, construction manager Arjan ldnani, and the contractor met in the field
to assess the contractor's findings and determine the most cost effective
solution .
14. On August 16, 2011, the City Council approved Progress Payment No . 1 in the
amount of $33,514.39 for the purchase of the traffic signal poles and related
equipment.
15. On August 25, 2011, the construction manager and the contractor discussed and
agreed to the additional scope of work and price. Subsequently, a request for
authorization was submitted to Caltrans on that same day to allocate the
additional needed funds as part of the grant.
16. On September 13, 2011, Caltrans approved the scope change in the amount of
$81 ,803 .00 to be included as part of the grant funded scope. This would allow
the city to be eligible for reimbursement for these project costs.
17. October 18, 2011, the City Council approved Change Order No. 1 in the amount
of $81,803.00 for the installation of six new conduits at the intersections of Las
Tunas Drive and Temple City Boulevard , and one new conduit at the intersection
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January 17, 2012
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of Baldwin Avenue and Olive Street. City Council also approved and amended
the budget by appropriating $73,622 of HSIP funds and $13 ,180 of Measure R
funds for the project.
18. On December 6, 2011, the City Council approved Progress Payment No.2 in the
of $29,999.98 for construction services performed on the upgrade of the traffic
signals at the two intersections, Temple City Boulevard at Las Tunas Drive and
Baldwin Avenue at Olive Street.
19. On December 12, 2011, the contractor provided the Construction Manager, Arjan
ldnani, with Progress Payment No.3 in the amount of $127 ,164 .73. This invoice
encompasses the completion of the construction improvements for this project.
ANALYSIS:
The contractor Christopher R. Morales, Inc. (CRMI) was awarded a construction
contract for the upgrade of the traffic signals at two critical intersections (i.e ., Temple
City Boulevard at Las Tunas Drive and Baldwin Avenue at Olive Street) in the amount
of $119,849.00. The City Council also approved CRMI additional contract items (i.e .,
Change Order No. 1) in the amount of $81,803.00 for the installation of six new conduits.
The contractor has submitted Progress Payment No.3 in the amount of $127,164 .73,
which includes completion of all project related construction. However, since this
project is federally funded, in order to finalize and closeout the project, the contractor
CRMI must submit federally required documents and forms . At this time the contractor
has not completed the required documents and as a result has only submitted a
request for Progress Payment No. 3 at this time. A request for final payment of
retention funds and formal acceptance of the project will be withheld until all required
documentation is submitted by the Contractor and accepted by the City. This is
anticipated to be presented to the City Council at their meeting of February 21, 2012 .
CONCLUSION:
The contractor has completed the construction of all improvements associated with the
project including modification of traffic signals and safety lighting, construction of curb
ramps, and installation of all conduits and pull boxes. Construction Manager Arjan
ldnani and Inspector Jacob Bondar attest that all items described in Progress Payment
No. 3 have been completed by the contractor in accordance with the contract, plans
and specifications. As such , it is recommended the City Council approve Progress
Payment No.3 to Christopher R. Morales , Inc. in the amount of $127,164.73 .
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January 17, 2012
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FISCAL IMPACT:
Funding for this project was included in the Fiscal Year {FY) 2011-12 City Budget.
A IT ACHMENT{S):
A. Christopher R. Morales, Inc.-Progress Payment No.3 invoice #672-1061r.