HomeMy Public PortalAbout09) 7H Reso # 12-4789 adding part time position to City's employee class & pay rangeAGENDA
ITEM 7.H.
MANAGEMENT SERVICES DEPARTMENT
MEMORANDUM
DATE: January 17, 2012
TO: City Council
FROM: Jose E. Pulido, City Manager
By: Brian Haworth, Asst. to the City Mgr. I Econ. Dev. Mgr.
Steve Masura, Community Development Director
SUBJECT: RESOLUTION ADDING PART-TIME POSITIONS TO THE CITY'S
EMPLOYEE CLASS AND PAY RANGE SCHEDULE
RECOMMENDATION:
Adopt Resolution No. 12-4789 adding part-time positions and associated salary ranges to
the City's employee class and pay range schedule .
BACKGROUND:
1. On May 19, 2011, the City Council defined its goals for the next two years . These
goals were subsequently used by staff to establish a set of critical work plan items that
move the City organization from status quo to high performing .
2. On June 28, 2011, the City Council approved the Fiscal Year 2011-12 City Budget.
This budget accounts for a one-time General Fund reserve allocation of nearly
$868,000 to support work plan items, including associated personnel costs (i .e., part-
time positions).
ANALYSIS:
The City's two-year work plan identifies nearly 90 initiatives that address major strategic
issues or challenges facing both the community and city organization. Once
implemented , these initiatives will realize opportunities, enhance services, and promote
sustainability and solvency.
The creation of the following part-time positions will assist City staff with work plan
implementation efforts. Below is a summary of the proposed positions, all of which are
considered temporary and at-will .
City Council
January 17, 2012
Page2
Communications Intern
Assists with media relations, the City's quarterly newsletter, and new and better
means of engaging the public. The employee is an upper-division college student,
graduate student, or recent college graduate with relevant coursework in journalism,
communications or a related field. The position reports to the Management Services
Department with a weekly work schedule of 20 to 25 hours per week. Salary:
$12.00 to $15.00 per hour.
Finance Intern
Assists with financial transactions including accounts receivable, accounts payable,
and payroll. The employee is an upper-division college student, graduate student, or
recent college graduate with relevant coursework in accounting or finance. The
position reports to the Administrative Services Department with a weekly work
schedule of 20 to 25 hours per week. Salary: $12.00 to $15 .00 per hour.
Community Development Project Manager
Provides high level project management, policy and technical assistance on complex
current and advance planning projects; also assists with the City's grant funding and
administration efforts. The position reports to the Community Development
Department with a weekly work schedule of 20 hours per week. Salary: $50.00 to
$90.00 per hour.
Community Preservation Officer
Conducts field inspections during evening and weekend hours to ensure public
compliance with municipal code provisions, zoning laws and other ordinances . The
position reports to the Community Development Department with a weekly work
schedule of 30 to 35 hours per week. Salary: $25.32 to $29.62 per hour.
Detailed job descriptions are provided as Attachment A.
CONCLUSION:
City Council approval of the attached Resolution will allow for the timely implementation
of two-year work plan items.
FISCAL IMPACT:
None.
City Council
January 17, 2012
Page 3
ATTACHMENTS:
A. Resolution
Attachment A
RESOLUTION NO. 12-4789
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY
APPROVING THE CLASS SPECIFICATION AND SALARY RANGE FOR THE NEWLY
CREATED PART-TIME POSITIONS OF COMMUNICATIONS INTERN, FINANCE
INTERN, COMMUNITY DEVELOPMENT PROJECT MANAGER AND COMMUNITY
PRESERVATION OFFICER
THE CITY COUNCIL OF THE CITY OF TEMPLE CITY DOES HEREBY RESOLVE,
DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby approves the attached class specifications (provided as
Exhibits 1-4) for the following part-time positions: Communications Intern, Finance Intern, Community
Development Project Manager, and Community Preservation Officer.
SECTION 2. The City Council hereby approves the following salary ranges for the above
referenced class specifications.
Communications Intern
Finance I ntem
Community Development Project Manager
Community Preservation Officer
$12.00 to $15.00 per hour
$12.00 to $15.00 per hour
$50.00 to $90.00 per hour
$25.32 to $29.62 per hour
SECTION 3. This Resolution shall become effective January 18, 2012.
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED ON THIS 1ihday of January, 2012.
Mayor
ATTEST:
City Clerk
Resolution No. 12~4789
Page2
I hereby certify that the foregoing resolution, Resolution No. 12-4789, was adopted by the City
Council of the City of Temple City at regular meeting held on the 171
h day of January, 2012 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmember-
Councilmember-
Councilmember-
Councilmember-
City Clerk
DEFINITION:
TEMPLE CITY
CLASS SPECIFICATIONS
Communications Intern
(Part-Time)
Exhibit 1
This is an "at will" position. Under general direction of the City Manager or his/her
designee, the incumbent provides a variety of communication functions to the
Management Services Department and other city departments as directed.
EXAMPLE OF DUTIES:
Drafts and edits a variety of written material including but not limited to news releases, fact
sheets and marketing collateral; maintains media lists and tracks media coverage; assists
in pitching stories to news reporters; establishes and maintains new media and other
communication outlets, e.g., Facebook and Twitter; develops features and stories for the
quarterly City newsletter; creates copy for and maintains timely information on the City
website; writes scripts for public service announcements; assists with programming of the
City's cable channel; coordinates civic engagement events; conducts research on issues
and programs; and performs other duties as needed.
DESIRABLE QUALIFICATIONS:
Knowledge of: Principles, practices and techniques used in marketing and public
relations; practices, methods and techniques for print, radio and other media;
standard and accepted methods of business and creative writing for formats such
as speeches, scripts, newsletters, press releases, brochure copy, website text, and
public information announcements; standard and accepted terminology, methods
and practices used in graphic design, print production and other visual
presentations; and standard and accepted English usage, spelling, grammar and
punctuation.
Ability to: Learn pertinent City programs activities and events for the purposes of
promotion and marketing; apply a variety of general and specialized marketing,
advertising and public relations techniques and strategies; analyze situations and
identify needs and issues; operate a personal computer and related word
processing and graphics software; communicate effectively, tactfully, persuasively,
and positively in both oral and written forms; and establish and maintain effective
work relationships.
Author: Management Services Department
Date: January 11, 2012
Communications Intern (Part-Time)
Class Specification
Page2
Education and Experience: Enrolled in upper-division or graduate coursework, or
recent graduation from an accredited college or university with coursework or an
emphasis in journalism, communications or other related field.
OTHER QUALIFICATIONS:
Some understanding of local government.
Foreign language proficiency ideal; Cantonese or Mandarin preferred.
Previous experience with an online or print publication.
Proficiency in Microsoft Office and Mac OS.
Knowledge of HTML, the Adobe Creative Suite and current social media practices.
Possession of a valid State of California Class C motor vehicle operator's license.
Ability to operate a computer, calculator, telephone and two-way radio.
Ability to sit up to two hours at a time.
Ability to see.
Ability to get from one location to another in the course of doing business.
DEFINITION:
TEMPLE CITY
CLASS SPECIFICAnONS
Finance Intern
(Part-Time)
Exhibit 2
This is an "at will " position. Under general direction of the Director of Administrative
Services, the incumbent provides a variety of accounting duties involving financial records
and transactions including accounts receivable, accounts payable, payroll and general
ledger.
EXAMPLE OF DUTIES:
Accepts and verifies receipts and other financial data; observes, compares and reviews
financial records, transactions and detailed financial data using personal computer
spreadsheets and other automated software systems; performs a variety of accounting
and administrative tasks such as analyzing source documents, maintaining ledgers,
recording entries and assisting in budget preparation; assists in the preparation of cash
receipt reports , bank deposits, invoice payment documents and work orders; responds to
requests and inquiries; and performs clerical related duties as required.
DESIRABLE QUALIFICATIONS:
Knowledge of: Modem accounting office procedures and practices ; and principles
and practices of accounting specifically associated with a four year bachelors
degree in accounting.
Ability to: Operate a computer, calculator and other common office machines
accurately; follow written and oral instructions; keep financial records; perform
varied clerical work; and responsively deal with public questions.
Education and Experience: Enrolled in upper-division or graduate coursework, or
recent graduation from an accredited college or university with coursework or an
emphasis in accounting or finance .
OTHER QUALIFICATIONS:
Some understanding of local government.
Author: Administrative Services Department
Date : January 11 , 2012
Finance Intern (Part-Time)
Class Specification
Page2
Possession of a valid State of California Class C motor vehicle operator's license.
Proficiency in Microsoft Office (i.e., MS Word, Excel, Access, PowerPoint, etc.)
Ability to operate a computer, calculator, telephone and two-way radio.
Ability to sit up to two hours at a time.
Ability to see.
Ability to get from one location to another in the course of doing business.
DEFINITION:
TEMPLE CITY
CLASS SPECIFICATIONS
Community Development Project Manager
(Part-Time)
Exhibit 3
This is an ''at wiUU position. Under general direction of the Community Development
Director, the incumbent provides a variety of duties involved in providing technical
assistance, support and project management to the City's Community Development
Department.
Assists with the City's advance planning functions; policy development; citywide
community outreach; the development, adoption and implementation of major policy
and planning documents, including the City's general plan, zoning ordinances, specific
plans and corridor plans; the review and issuance of building and similar permits and
conducting plan review; compliance with the California Environmental Quality Act and
other environmental land use laws; and assists with special projects as assigned such
as design review, historical resource surveys and policy recommendations.
Assists with the functions and activities of the following operational units: Maintenance
Division, Public Works Division, Animal Control, Community Preservation (a.k.a. code
enforcement), and Law Enforcement Contract Administration. Assists with developing
community safety programs and coordinates contract law enforcement liaison activities.
Assists with related housing, economic development, redevelopment, grant writing and
administration, and capital improvement planning and projects as assigned or in
accordance with established work plans; makes presentations to officials and
community representatives; may be involved in administrative and inter-departmental
projects outside normal areas of specialization; and does related work as required.
EXAMPLE OF DUTIES:
Writes, directs and coordinates preparation of staff reports for the Planning
Commission, Public Safety Commission, and/or City Council; attends meetings of those
bodies as required; regularly makes presentations at meetings as required; interacts
significantly with the public during the formulation of recommendations related to land
use and other city policies, project recommendations and other department
responsibilities; conducts public workshops and community presentations; conducts
negotiations and works on consensus building with major community stakeholders; and
Author: Community Development Department
Date: January 11, 2012
Community Development Project Manager (Part-Time)
Class Specification
Page2
writes reports, letters and other written material related to department activities.
Assists with the City's residential, commercial and industrial redevelopment; may assist
with implementation of economic development programs, including housing and
commercial rehabilitation, business retention and attraction, and related programs;
establishes, modifies and evaluates program standards, policies and procedures;
supervises and organizes the work activities of assigned project staff; participates in the
selection of and directs consultants engaged to perform a variety of services or special
studies; evaluates multiple factors involving economics, community needs and land use
in developing recommendations for the types of development appropriate for the city or
redevelopment areas; prepares special financial reports and analyses, including reports
required by State and other governmental agencies; coordinates public works projects,
programs or contracts; and assists with grant funding efforts including research,
application preparation, and ongoing grant implementation and reporting.
DESIRABLE QUALIFICATIONS:
Knowledge of: Principles, practices and procedures of contemporary city
planning, zoning, urban design, redevelopment process, California land use and
environmental law, research techniques, economics, municipal finance and
sociology as applied to city planning; public administration; current literature and
recent developments in the field of public planning and redevelopment; practices
of civil engineering and physical design as applied to city planning; and public
works contract law and practices.
Ability to: Plan, organize and coordinate the work of complex projects and
programs; develop and work with staff members using a team-oriented
approach; supervise, motivate and train assigned staff; communicate effectively
with staff; analyze data; carry planning assignments to completion through the
formulation of creative planning solutions; participate in technical research on
economic, sociological, engineering and planning problems; develop and
maintain effective working relationships with officials, other government agencies
and officials, the general public and staff; utilize effective project management
and evaluation techniques; communicate clearly and concisely orally and in
writing; develop, interpret and implement policies, laws, regulations and
procedures; participate in a team oriented collaborative work environment; and
provide effective and friendly customer service.
Education and Experience: Graduation from an accredited college or university
with a Bachelor's degree in city or urban planning, architecture, civil engineering,
geography, landscape architecture, business, public administration or related
field. A Master's degree in city planning, engineering, public administration,
economics or finance is highly desirable. Five· years of recent progressively
responsible professional work experience in local planning, zoning, planning,
Community Development Project Manager (Part-Time)
Class Specification
Page3
economic development, and redevelopment in a municipal planning
environment; and local government administration in the areas of public works,
law enforcement and maintenance, including four years at a direct supervisory
and management or administrative level.
OTHER QUALIFICATIONS:
Possession of a valid State of California Class C motor vehicle operator's license.
Ability to operate a computer, including knowledge of Microsoft Office.
Ability to operate a calculator, telephone and two-way radio.
Ability to understand and respond to the public and staff's requests for assistance
both on the telephone and in person.
Ability to prepare detailed narrative reports and perform complex numerical
analyses.
Ability to sit up to two hours at a time.
Ability to get from one location to another in the course of doing business.
Ability to make oral presentations.
Ability to see.
DEFINITION:
TEMPLE CITY
CLASS SPECIFICATIONS
Community Preservation Officer
(Part-Time)
Exhibit 4
This is an "at will" position. Under direction of the Community Preservation Supervisor,
the incumbent assists in enforcement of the City's municipal code pertaining to business
licenses, health and sanitation, public safety, public works, public nuisance abatement,
building and zoning. The incumbent also performs other related duties as required.
EXAMPLE OF DUTIES:
Conducts investigations regarding municipal code violations; initiates action to facilitate
compliance with applicable code requirements; issues citations, compliance notices,
prepares reports and processes criminal complaints; coordinates law enforcement
support services with the Los Angeles County Sheriff's Department; provides legal
justice system liaison services between the City and District Attorney's office; performs
research relating to municipal community preservation policies and procedures;
maintains records and evidence; receives, evaluates and responds to citizen
complaints; performs industrial, commercial and residential property inspections for the
purpose of ensuring private property code compliance; and investigates and abates
public nuisances.
DESIRABLE QUALIFICATIONS:
Knowledge of: Contemporary principals and practices of the legal justice system;
due process of law requirements; municipal code enforcement policies and
procedures; laws of arrest, search and seizure protocol; evidence gathering; and
technical report writing.
Ability to: Interpret policies and procedures, and appropriately enforce laws,
rules and regulations applicable to municipal community preservation;
comprehend and effectively execute verbal and written directives; establish and
maintain professional relationships with law enforcement agencies and courts;
investigate community preservation violations and initiate appropriate abatement
measures; and prepare written reports, public nuisance abatement resolutions
and property lien documents.
Author: Community Development Department
Date: January 11 , 2012
Community Preservation Officer (Part-Time}
Class Specification
Page2
Education and Experience : High school diploma or GED ; an associate arts
degree in police science or administration of justice is desired . Experience in
municipal community preservation or a related field is required.
OTHER QUALIFICATIONS:
Some understanding of local government.
Foreign language proficiency ideal ; Cantonese or Mandarin preferred .
Ability to operate a computer, calculator, telephone and two-way radio .
Possession of a valid State of California Class C motor vehicle operator's license.
Possession of an 832 P.C. Certificate (Laws of Arrest, Search and Seizure
Training/P .O .S.T. Certified Course).
Ability to understand and respond to the public and staff's request for assistance
both on the telephone and in person .
Ability to operate a computer, including knowledge of word processing and
database software.