The URL can be used to link to this page

Home My Public Portal About07) 7D P&R Comm Action 2012-01-18City Council February 7, 2012 Page2 The Parks and Recreation Commission approved and recommended to City Council approval of the following : 1) a revised fee schedule for various recreation programs and facility rentals (attached); 2) a payment policy for fee based recreation programs (attached); and 3) a refund policy for recreation programs and facility rentals (attached). 4. NEW BUSINESS -NONE 5. MAlTERS FROM CITY OFFICIALS A. The Commission received and filed the Parks and Recreation Director's Report. CONCLUSION: The City Council is requested to review the Parks and Recreation Commission actions of their meeting of January 18, 2012. FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2011-12 City Budget. AlTACHMENTS: A. Recommended Fees for Recreation Programs and Facility Rentals B. Proposed Refund Policy and Payment Policy CITY OF TEMPLE CITY PARKS & RECREATION DEPARTMENT Recommended Fees for Recreation Programs and Facilty Rentals AD HOC SERVICE/PROGRAM EXISTING FEE PROPOSED FEE Fee & Charge Classes -Admin. Fee $5 $15 Excurs i ons-Admin. Fee varies $15 Teen Zone -Admin. Fee so $10 Teen Zone-School Year $10 $25 Teen Zone -School Year with Transportation $75 $200 Teen Zone -Summer $80 $150 Halloween Costume Ball -pre-register $5 S8 Halloween Costume Ball -at door $5 $12 Spring Fling -pre-register $8 sa Spring Fling-at door $8 $12 STARS Club-Admin. Fee $0 $10 STARS Club-School Year $110/6-8 wks $100/mo. STARS Club -School Year (2 days or less/week) $110/6-8 wks STARS Club-School Year-Staff Develop. Days N/A STARS Club-Summer (5 week session) $155 $200 Winter Camp-(2 weeks) $100 $200 Spring Camp-(1 week) $75 $100 Flag Football-Admin . Fee $0 $10 Flag Football $65 $65 Winter Basketball-Admin. Fee $0 $10 Winter Basketball $85 $85 Summer Basketball -Admin. Fee so $10 Summer Basketball $55 $55 Mini-Sports-Admin. Fee $0 $10 Mini-Sports $55 sss SuperSTARS Dance/Auxiliary Team-Admin. Fee $0 $0 SuperSTARS Dance/Auxiliary Team $75 $100 SuperSTARS Dance/Auxiliary Team-Uniform $100 $100 Special Events -Dining Under the Stars $15 $20 Special Events -Camp-A-Palooza $50 $50 COMMISSION APPROVED FEE $10 $10 $10 $25 $150 $150 $10 $15 $10 $15 $10 $100/mo . $50/mo. $25/day $200 $200 $100 $10 $65 $10 $85 $10 $55 $10 $55 $10 $100 $100 $20 $50 PARKS & RECREATION DEPARTMENT Recommended Fees for Recreation Programs and Facilty Rentals AD HOC SERVICE/PROGRAM EXISTING FEE PROPOSED FEE Performing Arts Pavilion Rental $40/hr $40/hr Community Center Rental Meetings/ Assembly under SO no fee see attached $20 1st hour Meetings/ Assembly 50-100 $12 ea ch add . see att ac h ed $40 1st hour Meetings/ Assembly 101-250 $24 e ach add. see attached $60 1st hour Meetings/ Assembly 251-400 $37 eac h add . see attached $20 1st hour Diningl_Banquet under 50 $12 each add . see attached $4 0 1st hou r Dining/Banquet 50-125 $24 ea ch add. see attach ed $60 1st hou r Dining/Banquet 125-300 $37 eac h add. see attached Kitchen $2 5 p er use ~50 per use Stage $25 per use $50 per use PA system so $25 per use Staff (groups over 300) $0 $40/hour Staff (if staff is not already assigned) $25/hour $40/hour COMMISSION APPROVED FEE $40/hr see attached see attached see atta ched see attached see attached see attached see attached $50 per use $50 per use $25 per use $40/hour $40/hour Use Meeting* Meeting Meeting Meeting/ Assembly Meeting/ Assembly Dining Dining PARKS & RECREATION DEPARTMENT Recommended Fees for Recreation Programs and Facilty Rentals Live Oak Park Community Center Room Attendance Proposed Fee Camellia, Acorn 1 or 2 under20 $25/use Camellia, Acorn, $25 1st hr. Live Oak 2 under 50 $12 ea add . live Oak 2, $35 1st hr. Acorn 1 & 2 51-75 $18 ea add . 1/2 Auditorium $70 1st hr. Live Oak 1, 1 & 2, 2 & 3, or 3 75-200 $35 ea add. Full Auditorium $125 1st hr. Live Oak 1, 2, & 3 201-300 $50 ea add. 1/2 Auditorium $70 1st hr. Live Oak 1, 1 & 2, 2 & 3, or 3 under 125 $35 ea add . Full Auditorium $125 1st hr. live Oak 1, 2, & 3 125-240 $50 ea add. Deposit $100 $200 $200 $200 $200 $500 $500 * Local non-profit organization only (4 hour max)-defined as a 501 (c)( 3 ) that has a permanent mailing address in Temple City, or a permanent meeting location in Temple City, or has 51% or more members that are Temple City residents as verified by staff. Use/Locaton Fee Deposit Reserved use of outside/grass areas at Live Oak Park or Temple City Park (not covered under other policies/fees) $40/hr. $100 City of Temple City-Parks & Recreation Department PROPOSED REFUND POLICY AND PAYMENT POLICY Refund Policy It is the goal of the Temple City Parks & Recreation Department to provide quality programs and services to the community. Staffing and program decisions are made based on registrations and anticipated revenues to cover program costs. Cancellations adversely impact the Department's ability to retain qualified staff and offer the high level of services patrons have come to expect. Therefore the Parks & Recreation Commission and City Council have set the following policy on cancellations and refunds: Cancellation Policy for Facility Rentals Reservations may be cancelled by applicant and all fees and deposit returned up to 30 calendar days prior to the event less a $10 cancellation fee . One half of the rental fees will be retained if reservations are cancelled 29-7 calendar days prior to the event. All fees and deposit will be retained if reservations are cancelled less than 7 calendar days prior to the event. Cancellation Policy for Adult Excursions There will be a $10 service charge for cancellation of one-day trips. Refunds will not be issued within 10 calendar days prior to one-day trips, unless there is a replacement on our waiting list. A $10 service charge will be will be deducted for cancellation of overnight trips of 5 days or less if cancellation is received 20 calendar days in advance (unless otherwise noted). Extended tours of longer length are subject to more stringent cancellation policies. For tours over 5 days or cruise or air tours, the date specified as the "Balance Due Date" is the last date to cancel for a full refund, less the $10 service charge. There will be no refunds issued for any program that is $10 or less. Cancellation Policy for Fee & Charge Classes A $10 cancellation fee will be charged for cancellations made before the commencement of the second week of the program. There will be no make-ups or refunds for missed classes . The Department will not prorate class registration fees for patrons who register after the first day of class. There will be no refunds issued for any program that is $10 or less. Cancellation Policy for Youth Sports Programs For Flag Football and Basketball, full refunds less a $10 cancellation fee will be issued as long as the Department is notified before the first scheduled league game. If a team jersey has been issued to the participant, a $15 jersey fee will also be kept by the Department. For all Mini Sports programs full refunds less a $10 cancellation fee will be issued as long as the Department is notified before the start of the second week of the program. If at-shirt has been issued to the participant, a $5 t-shirt fee will also be kept by the Department. There will be no refunds issued for any program that is $10 or less . Late registrations will be accepted for any youth sports program provided there are openings and jerseys or t-shirts available . Fees will not be prorated. If an outdoor game or practice is cancelled due to inclement weather, it will be made up at the Department's discretion . Parks & Recreation Department Proposed Refund Policy Page 2 Cancellation Policy for Stars Club and Teen Zone Programs Full refunds less a $10 cancellation fee will be issued as long as the Department is notified before the beginning of the second week of the session . There will be a $10 service charge for cancellation of one- day field trips. Refunds will not be issued within 10 calendar days prior to one-day field trips, unless there is a replacement on our waiting list. There will be no refunds issued for any program that is $10 or less. Additional Cancellation Policies for All Programs Cancellation by City: Full refunds will be issued for any class, program, excursion or rental cancelled by the City in the form of a credit to the patron's account with the Department, or a refund by check, or back to the credit card the patron used as payment when registering. Medically Excused Absences: A full refund for days missed, less a $10 cancellation fee, will be issued for any class, program, or excursion which a patron cannot attend for medical reasons, provided a doctor's note is provided to the Department . The refund will be by check or back to the credit card the patron used as payment when registering. The written request must be made within 10 calendar days of the date of the event which the patron could not attend for medical reasons . Exceptions to these policies, and for any program or event that does not fall under the above policies, may be granted on a case by case basis by the Parks & Recreation Director. Payment Policy Fees for all recreation programs are required to be paid in full prior to participation in any fee based City-sponsored program. In cases of extreme hardship, payment plans may be authorized by the Director, or his/her designee, on a case-by-ca se basis. In cases where payment plans are authorized, full payment must be received by the mid-point of the program or the participant will be dropped from the program and all fees paid will be retained by the City . Extreme hardship cases will only be considered to meet an immediate need . Family must provide a request in writing clearly stating the need for both the desired program, and the reason why all fees cannot be paid prior to the start of the program. Supporting documentation must be provided at the time of the request. Requests for payment plans that are denied by staff can be appealed to the Parks and Recreation Commission, who will consider the request at their next regularly scheduled meeting .