HomeMy Public PortalAbout15) 7L Reso # 12-4797 Approving application for Sustainable Communities Planning GrantCity Council
Sustainable Communities Planning Grant Resolution
February 7, 2012
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Communities Planning Grant and Incentives Program, which is funded through
Proposition 84. This is a (highly) competitive grant program that provides grants to
cities, counties, councils of governments and regional transportation agencies so
as to promote the development of sustainable communities throughout California.
More specifically, per the program's RFP (see Attachment '18"), the primary goal of
this grant program is to develop and implement plans that reduce greenhouse gas
emissions consistent with AB 32 and SB 375, and achieve the following program
objectives: improve air and water quality; promote public health; promote equity;
increase housing affordability; promote infill and compact development; revitalize
urban and community centers; protect natural resources and agricultural lands;
reduce automobile usage and fuel consumption; improve infrastructure systems;
promote water conservation; promote energy efficiency and conservation; and,
strengthen the economy.
4. Approximately $18 million of Proposition 84 funds have been allocated for this
round of the program, which is the second of three planned rounds . According to
the Strategic Growth Council's website, "the funds awarded will support
development, adoption, and implementation of sustainable community planning
elements throughout the state, including, but not limited to climate action plans and
general plan amendments.n
5. On May 19, 2011, the City Council adopted a work program that includes a number
of initiatives that are consistent with the goals of the Strategic Growth Council in
general, and the objectives of the Sustainable Communities Planning Grant
program in particular. These Council goals include updating the general plan to
promote sustainable infrastructure and future development patterns in the
community.
ANALYSIS:
General Plan Update. Staff is proposing to apply for these grant funds for the purpose
of updating the community's general plan in a manner consistent with the goals of the
Sustainable Communities Planning Grant Program . The City Council at its goal setting
session of May 19, 2011 identified the need to update the community's general plan,
and the City Manager's Action Plan includes a project to conduct an update of the
general plan through a community engagement/participation process. This is an
extensive undertaking for any community, and it is staff's estimate that the entire
process (including technical analysis of existing conditions, the public participation
process, the analysis and formulation of new general plan elements, and the
environmental review process) would entail a cost of approximately $600,000 to
$800,000 for necessary consulting services and other costs over a period of
approximately three years.
The State of California requires all municipalities in the state to adopt a general plan
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Sustainable Communities Planning Grant Resolution
February 7, 2012
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that specifies goals and objectives for the physical development of the community,
subject to state standards for content and issues to be addressed in general plans.
State statutes also require that most discretionary decisions made by the planning
commission and the City Council be consistent with the policies contained in the general
plan, and such decisions are generally subject to legal challenge if they are not.
The City of Temple City General Plan was adopted in 1987, and may not adequately
convey the current conditions, values, expectations, needs and aspirations of the
community for its physical development over the next twenty years. Moreover, while the
existing general plan includes the elements (Land Use, Circulation, Housing, Resource
Management, Public Safety and Noise) and addresses the issues required by the state
in 1987, only the Housing Element has been updated since that time and new state
standards applicable to other elements of the general plan have not been addressed .
Possible Funding Opportunity. The state Strategic Growth Council 's program
providing Sustainable Communities Planning Grants provides an immediate opportunity
for the city to obtain partial funding to conduct the general plan update process.
Moreover, it is staff's assessment that the goals and criteria of this state grant program
to promote planning for sustainable communities are consistent with the goals and
objectives of the City Council. Such goals of the grant program as outlined in the RFP
for the program (Attachment "8") include the statewide reduction of greenhouse gas
emiss ions through local policies to promote infill and compact new development,
revitalize existing downtowns and centers of economic activity, improve air and water
quality, improve infrastructure systems and access to public transit, increase housing
affordability, promote water and energy conservation and efficiency, and develop the
local economy.
In light of this , and subsequent to review of the extensive application criteria and forms,
it is staff's assessment that the City should submit an application for a planning grant of
$400,000. This would cover the approximate cost of professional planning consulting
services to conduct technical analyses, assist the city in conducting a public
participation process and preparing draft general plan elements for public review.
A key additional component of the general plan update will be the environmental review
process required pursuant to the California Environmental Quality Act. Staff envisions
that this would entail preparation of a "program environmental impact report" that would
cover the impacts of anticipated new development and facilitate the review and approval
process for new development that was consistent with the general plan. However, the
additional cost of conducting such an environmental impact review process for the
general plan update (approximately $200,000 to $400,000) is not eligible for funding
under the Sustainable Communities Planning Grant program . A Sustainable
Communities Planning Grant does not require any local match from other sources,
however providing such matching will make an application more competitive, and the
cost of conducting the general plan update environmental review process would qualify
as matching funds in the City's application.
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Sustainable Communities Planning Grant Resolution
February 7, 2012
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It is important to note that applications for a Sustainable Communities Planning Grant
must be submitted to the state by February 15, 2012. Grant award announcements are
expected by June 2012.
Consultant Available. In light of the extensiveness of the grant application, and the
short time-frame for preparation and submittal of an application to the state, it will be
necessary to utilize a planning consultant to complete the application on time. It is for
contingencies such as this that the City recently conducted a formal competitive
"request for qualifications" (RFQ) process to pre-qualify planning and grant writing
consultant firms that can provide such services on short notice .
One of the firms included under the city's RFQ process is particularly well qualified to
provide such assistance at a competitive rate. This firm, JWA Urban Consultants, Inc.,
has previously prepared applications for two cities under the first round of the
Sustainable Communities Planning Grant program in 2010, and both cities received
such grants. Staff has negotiated a professional services contract with the principal of
the firm, Jack L. Wong, for preparation of the application at a cost not to exceed
$14,000, subject to City Council adoption of a resolution authorizing submittal of the
application.
City Council Resolution. The procedures established by the state Strategic Growth
Council for submittal of applications for Sustainable Communities Planning Grants
require that the governing board of any agency applying for such a grant adopt a
resolution including specified language (see Attachment "A") approving submittal of the
application prior to its submission (i.e., prior to the submission deadline of February 15,
2012). The Strategic Growth Council's purpose in this regard is to be certain that a
municipality's city council is cognizant of and supportive of the project for which funding
is being sought, and of the general purpose and requirements of the Sustainable
Communities Planning Grant program, prior to submittal of the grant application.
CONCLUSION:
The community's existing general plan was adopted in 1987, and is in need of updating
in order to adequately convey the community's aspirations with respect to its continuing
development over the next twenty years. Adoption of the attached resolution
(Attachment "A") is a necessary step in order for the City to submit an application by
February 15, 2012 to the State of California for a Sustainable Communities Planning
Grant. Approval by the state of such a grant for Temple City would allow the City to
initiate the extensive process for updating the community's general plan on an
immediate basis.
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Sustainable Communities Planning Grant Resolution
February 7, 2012
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FISCAL IMPACT:
There will be no budget impact with respect to submittal of the grant application since
funds to cover the necessary consultant services (not to exceed $14,000} are provided for
in the current appropriations of the adopted Fiscal Year 2010-11 Community Development
Department budget for contract services. Moreover, State approval of the City's grant
request for $400,000 would significantly offset the fiscal impact on the City's General Fund
or other funds that would otherwise be used to cover the cost of the general plan update
project.
ATTACHMENTS:
A. Resolution No. 12-4797
B . State of California Strategic Growth Council RFP for Sustainable Communities
Planning Grant and Incentive Program
Attachment A
RESOLUTION N0.12-4797
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMPLE CITY APPROVING THE FILING OF AN APPLICATION
FOR FUNDING THROUGH THE STATE OF CALIFORNIA
SUSTAINABLE COMMUNITIES PLANNING GRANT AND
INCENTIVES PROGRAM TO BE USED FOR PARTIAL
FUNDING OF A FOCUSED UPDATE OF THE CITY OF
TEMPLE CITY GENERAL PLAN
(Name of Proposal : Focused Update of the City of Temple City General
Plan)
WHEREAS, the Legislature and Governor of the State of California have
provided funds for the Sustainable Communities Planning Grant and Incentives
Program under the Safe Drinking Water, Water Quality and Supply, Flood Control, River
and Coastal Protection Bond Act of 2006 (Proposition 84); and
WHEREAS, the Strategic Growth Council has been delegated the responsibility
for the administration of this grant program, establishing necessary procedures; and
WHEREAS, said procedures require all award recipients commit to threshold
requirements;
WHEREAS, said procedures established by the Strategic Growth Council require
a resolution certifying the approval of application(s) by the Applicant's governing board
before submission of said application(s) to the State; and
WHEREAS, the applicant, if selected, will enter into an agreement with the State
of California to carry out the development of the proposal :
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
T em pie City hereby:
Section 1. Approves the filing of an application for a grant to partially fund a
focused update of the Temple City General Plan in order to become a more sustainable
community; and
Section 2. Certifies that applicant will have sufficient funds to develop the
Proposal or will secure the resources to do so; and
Section 3. Certifies that the Proposal will comply with any applicable laws and
regulations including being consistent with the State's Planning Priorities identified in
Government Code section 65041 .1 and summarized below:
a. Promote infill development and invest in existing communities
b. Protect, preserve and enhance agricultural land and natural resources;
and
Resolution No. 12-4797
February 7, 2012
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c. Encourage location and resource efficient new development; and
Section 4. Certifies that threshold requirements outlined in the guidelines,
including consideration of Ocean Protection Council Sea Level Rise Guidance will be
met; and
Section 5. Agrees to reduce, on as permanent a basis as feasible,
greenhouse gas emissions consistent with California Global Warming Solutions Act of
2006 (Division 25.5 (commencing with Section 3850) of the Health and Safety Code);
any applicable regional plan; and
Section 6. Agrees to meet the Collaboration Requirements of the focus area
applicable to the Proposal; and include all required documents in the application
package; and
Section 7. Appoints the City Manager or his designee as agent to conduct all
negotiations, execute and submit all documents including, but not limited to
applications, agreements, payment requests and so on, which may be necessary for the
completion of the aforementioned project.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Temple
City on this J'h day of February 2012.
MAYOR
ATTEST :
City Clerk
I hereby certify that the foregoing resolution, Resolution No. 12-4797, was duly passed,
approved and adopted by the City Council of the City of Temple City at a regular meeting
held on the ih day of February 2012, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmember-
Councilmember-
Councilmember-
Councilmember-
City Clerk
Section
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TABLE OF CONTENTS
Title
Introduction
Purpose and Goal
Focusing Funds
Threshold Requirements
Program Objectives
Priority Considerations
Evaluation/ Scoring Criteria
Proposal Summary
Proposal Description (Evaluation Questions)
Examples of Eligible Proposals
Examples of Ineligible Proposals
Planning Grant Administration
Appendices
A. Glossary
Page
1
2
2
4
5
5
6
7
7
10
10
11
13
B. Application Checklist: What to Include 18
C. Online Application Tool: FAAST 19
D. Sample Initial Budget Proposal 29
E. Sample Initial Work Plan 30
F. Sample Indicators and Outcome 31
G. Required Resolution Language 32
H. Proposition 84, Chapter 9 34
I. SB 732 35
J. AB 32 Goals for Local Government 39
K. Sea Level Rise Guidance 40
L. State Planning Priorities 41
M. Healthy Communities 42
N. Regional or State Adopted Plans 43
0. Online Resources 45
I. Introduction-Round Two
Grants-The Strategic Growth Council requests submittal of Proposals for the Sustainable Communities
Planning Grant and Incentive Program. Cities, counties, Metropolitan Planning Organizations (MPOs),
Joint Powers Authorities (JPAs), Regional Transportation Planning Agencies (RTPAs), Councils of
Governments (COGs), or combination thereof, are eligible to apply. It is anticipated that proposals
funded under this solicitation will be not less than $100,000 nor greater than $1,000,000 each . The
Council may consider higher grant awards for a joint proposal: an application submitted by one lead
applicant with one or more eligible partner entities, coordinated by planning activities with defined
shared outcomes. Partial funding may be considered to fully maximize grant awards.
Funding-The Sustainable Communities Planning Grant and Incentive Program is funded by Proposition
84, the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond
Act of 2006. It added Division 43 to the Public Resources Code, Chapter 9, Sustainable Communities and
Climate Change Reduction Section 7506S(a), authorizing the Legislature to appropriate $90 million for
planning grants and planning incentives that reduce energy consumption, conserve water, improve air
and water quality, and provide other community benefits (see Appendix H).
Statutes-SB 732 Steinberg, (Chapter 13, Statutes of 2008) established the Strategic Growth Council
(Council). The Council is composed of agency secretaries from the Business Transportation and Housing
Agency, California Health and Human Services Agency, California Environmental Protection Agency, the
California Natural Resources Agency, the Director of the Governor's Office of Planning and Research, and
a public member, appointed by the Governor (see Appendix 1). Under Section 75127 and 75128 of SB
732, Council shall do all of the following: (a) identify and review activities and funding programs of
member state agencies that may be coordinated to improve air and water quality, improve natural
resource protection, meet the goals of the California Global Warming Solution Act of 2006, encourage
sustainable land use planning, and revitalize urban and community centers in a sustainable manner; (b)
recommend policies and investment strategies and priorities to the Governor, the Legislature, and to
appropriate state agencies to encourage the development of sustainable communities, such as those
communities that promote equity, strengthen the economy, protect the environment and promote
public health and safety, and is consistent with subdivision (a) and (c) of Section 75065; (c) provide, fund,
and distribute data and information to local governments and regional agencies that will assist in
developing and planning sustainable communities; and (d) manage and award grants and loans to
support the planning and development of sustainable communities.
Online Application-Round two of the Planning Grant and Incentive Program will be using the FAAST
online application tool (see Appendix C). FAAST has been developed by the State Water Resources
Control Board to provide an efficient means for project proponents to apply for state managed loan and
grant programs.
1 Introduction
11. Purpose and Goal
As mandated by Proposition 84 of 2006, this grant program implements the vision of the People of California
to foster the development of sustainable communities throughout California . It is designed to help local
governments meet the challenges of adopting land use plans and integrating strategies in order to transform
communities and create long term prosperity. Sustainable communities shall promote equity, strengthen the
economy, protect the environment and promote healthy, safe communities.
The primary goal of this grant program is to develop and implement plans that reduce greenhouse gas
emissions consistent with AB 32 and SB 375, and achieve the following Program Objectives:
• Improve air and water quality
• Promote public health
• Promote equity
• Increase housing affordability
• Promote infill and compact development
• Revitalize urban and community centers
• Protect natural resources and agricultural lands
• Reduce automobile usage and fuel consumption
• Improve infrastructure systems
• Promote water conservation
• Promote energy efficiency and conservation
• Strengthen the economy
These objectives are consistent with the State Planning Priorities, as defined by Government Code 65041.1 as
well as Strategic Growth Council objectives.
Ill. Focusing Funds
Applications will generally be limited to a maximum of $1 million and a minimum of $100,000 per proposal.
Partial funding may be considered to fully maximize grant awards. The Council may consider higher grant
awards for a joint proposal {see Glossary) that is cooperative, scale-appropriate, and reflects the
interdependence of environmental, economic, community health, and other requirements.
The Council shall fund proposals that fall within the following three focus areas:
• Focus Area #1: Local Sustainable Planning
• Focus Area #2: Regional SB 375 Plus
• Focus Area #3: Regional Planning Activities with Multiple Partners
The goal is to focus a minimum of 25% of funds in Focus Area #1, a minimum of 25% in Focus Area #2, and a
minimum of 10% in Focus Area #3 . No less than 20% of all Round 2 program funds will be dedicated to
targeted planning efforts that address the direct challenges of economically disadvantaged communities. An
applicant may submit two applications to Focus Area #1 provided that at least one of the applications
proposes to address the needs of an economically disadvantaged community.
2 Purpose and Goals; Focusing Funds
Focus Area# 1: Local Sustainable Planning
Eligible Applicants: Cities and Counties
Intent: Support the development and implementation of effective and/or innovative local plans that support
the State's AB 32 GHG emission reduction targets and implement SB 375 , while creating sustainable
communities.
Examples of Eligible Proposals: (including, but not limited to)
• Specific Plans/lnfill Plans/Zoning Ordinances
• Local Coastal Plan Updates
• Climate Action Plans (consistent with State CEQA Guidelines section 15183.5(b))
• Targeted General Plan Updates or Elements
• Community Basic Infrastructure (water and wastewater) Plans
• Other implementation instruments and plans needed for successfully meeting AB 32 greenhouse gas
emissions reduction and implement SB 375, while improving community-wide sustainability
Collaboration Requirement: Provide a detailed explanation regarding how the Proposal is consistent with its
region's goals, including implementing SB 375. A letter from the regional entity concurring with the
explanation may be one way to satisfy this collaboration requirement.
Economically Disadvantaged Communities: At least twenty percent (20%) of each round of funding shall be
awarded to Focus Area #1 projects that target economically disadvantaged communities (EDC). See the
Glossary for EDC definition. Projects seeking EDC status must show that the planning to be funded would be
targeted primarily or substantially within the geographic boundaries of an EDC. An EDC may be a community
or neighborhood within a city or county.
Focus Area # 2: Regional SB 375 Plus
Eligible Applicants: MPOs
Intent: Fund MPOs to collaborate with local governments to implement SB 375 and/or AB 32 at the city or
county level, within the context of the three E's of sustainable communities: healthy environment, economy,
and equitable access to regional resources and amenities. The outcome of these efforts should support
successful Sustainable Community Strategies that help meet the regional targets established by the Air
Resources Board (see Appendix 0 for links to additional information).
Examples of Eligible Proposals: (including, but not limited to)
• Blueprint Plans • Alternative Planning Strategies (APS)
• Multi-Jurisdictional Corridor Plans • Natural Communities Conservation Plans
• Transit Oriented Development (TOO) Plans (NCCP)
• Targeted General Plan Updates • Regional Greenprint Plans
• Specific Plans or other planning processes • Local Coastal Plan Updates
• Sustainable Community Strategies (SCS)
Collaboration Requirement: Submit a joint work plan between local governments and MPOs and letters of
intent to participate in proposed activities from local government partners.
3 Focusing Funds
Focus Area # 3: Regional Planning Activities with Multiple Partners
Eligible Applicants: Cities, Counties, RTPAs, JPAs and COGs.
Intent: Support collaboration between cities and/or counties, JPAs, COGs or RTPAs to work with local
governments to develop or implement regional plans that meet the intent of SB 732.
Proposal Examples: (including, but not limited to)
• County-Wide Climate Action Plans
• local Coastal Plan Updates
• Regional Cap and Trade Plans or offset programs
• Rural Blueprint Plans or plans that voluntarily implements SB 375.
• Interregional Plans
Collaboration Requirement: Submit a joint work plan by partners and letters of intent to participate in
proposed activities from all partners.
IV. Threshold Requirements
Proposals must meet the threshold requirements below. Proposals that fail to meet the following criteria will
be considered ineligible for funding. This shall be at the sole discretion of the State.
1. Be consistent with (see Glossary) the State's Planning Priorities, in summary below, and identified in
Section 65041 .1 of the Government Code (Appendix N):
• Promote infill development and invest in existing communities
• Protect, preserve and enhance environmental and agricultural lands and natural and recreational
resources
• Encourage location-and resource-efficient new development
2. Reduce, on as permanent a basis that is feasible, greenhouse gas emissions consistent with:
• California Global Warming Solutions Act of 2006 (Division 25.5 (commencing with Section 38500) of
the Health and Safety Code) (see Appendix J)
• Any applicable regional plan (see Glossary)
3. Meet the Collaboration Requirements of the focus area applicable to the Proposal (See Section Ill). Include
all required documents in the application package.
4. Plan for Sea Level Rise, where appropriate, consistent with Ocean Protection Council Resolution on Sea
Level Rise and related gu idance (see Appendix K).
4 Focusing Funds; Threshold Requirements
V. Program Objectives
Proposals must address the objectives listed below. Proposal should describe those objectives to be
addressed with grant funds, as well as those being addressed by other means, and identify anticipated
indicators that will be incorporated into the Proposal to measure the success of the objective. The final report
must quantify the projected outcomes {see Glossary), to the extent feasible.
• Improve air and water quality
• Promote public health
• Promote equity
• Increase housing affordability
• Promote inflll and compact development
• Revitalize urban and community centers
• Protect natural resources and agricultural lands
• Reduce automobile usage and fuel consumption
• Improve infrastructure systems
• Promote water conservation
• Promote energy efficiency and conservation
• Strengthen the economy
VI. Priority Considerations
Consistent with the goal of the program, the following areas have been identified as priorities in awarding
grants . In evaluating proposals, the State may also consider factors including, but not limited to, geographic
distribution of bond funds, environmental justice, and partial funding.
• Proposal demonstrates ongoing collaboration with state, regional and local, public and private
stakeholders and community involvement;
• Proposal addresses cl i mate change impacts;
• Proposal demonstrates strategies or outcomes that can serve as best practices for communities across the
state;
• Proposal is leveraged with additional resources (in-kind or funds); and
• Proposal promotes equity and serves an economically disadvantaged community (see Glossary).
5 Program Objectives; Pri ority Considerations
VII. Evaluation/ Scoring Criteria
All information submitted in the application package provides the grant review committee a basis for
evaluation and should demonstrate how effectively the Proposal meets Threshold Requirements, the Program
Goal and Objectives and Priority Considerations. Proposals will first be reviewed for completeness and
eligibility . If judged complete and eligible, the proposals will be scored and ranked by a scoring committee
whose members represent the breadth of the Strategic Growth Council. Eligible proposals receiving between
sixty-five (65) and one hundred (100) points shall be considered for funding. Proposals will be scored on the
following areas.
SCORING
Program Objectives
)> Scope and number of objectives addressed in the Proposal;
)> Improve air and water quality
)> Promote public health
)> Promote equity
)> Increase hous ing affordability
)> Promote infill and compact development
)> Revitalize urban and community centers
)> Protect natural resources and agricultural lands
)> Reduce automobile usage and fuel consumption
)> Improve infrastructure systems
)> Promote water conservation
)> Promote energy efficiency and conservation
)> Strengthen the economy
)> Indicators identified to measure the success of the objectives
)> Responses provided and supporting documents
)> Proposal meets the intent of the applicable focus area
0-60
Priority Considerations 0-28
)> Proposal demonstrates ongoing collaboration with state, regional and 5
local, public and private stakeholders and community involvement
)> Proposal addresses climate change impacts 5
)> Proposal demonstrates strategies or outcomes that can serve as best S
practices 5
)> Proposal is leveraged with additional resources 5
)> Proposal serves an economically disadvantaged community 5
)> Severely economically disadvantaged community (add 3 for 8 total EDC) 3
Organizational Capacity 0-12
)> Organization demonstrates the ability to complete the Proposal within the
schedule and budget
)> Identify in the work plan how the Proposal will be implemented, including
zoning updates if applicable
Total Available Points 100
6 Evaluation I Scoring Criteria
VIII. Proposal Summary Statement
Prepare a proposal summary statement for attachment to the online application. The Proposal Summary
Statement should be no longer than one full page, and saved as a PDF file. The summary should describe:
• The need for the Proposal; and
• How the Proposal achieves the intent of the applicable focus area.
IX. Proposal Description (Evaluation Questions)
(Tips for using online application) The application uses an online application tool (FAAST) (see Appendix C).
You will be prompted to type information into text boxes, select choices from preset lists, and submit
attachments (upload). It may be helpful to prepare answers in advance, in an unformatted Word document,
in order to cut and paste information into the online application. You can save work-in-progress at any point,
and return to your application at another time. (Be sure to save your work often!)
• Use only basic formatting. Extra symbols or layout designs can interfere with completion of the online
application.
The questions below are designed to solicit specific facts regarding how the Proposed Project addresses the
Threshold Eligibility Requirements, Program Objectives and Priority Considerations. Use these questions to
prepare your draft proposal prior to entry into the online application .
Step 1: Threshold Requirements
Clearly label and address all of the following points:
1. Describe how the Proposal is consistent with the State's Planning Priorities, Section 65041.1 of the
Government Code.
a. Promote infill development and invest in existing communities;
b. Protect, preserve and enhance environmental and agricultural lands, and natural and recreational
resources; and
c. Encourage location-and resource-efficient development
2. Describe (and include in work plan) how the Proposal will reduce, on as permanent a basis that is feasible,
greenhouse gas em issions consistent with:
a. California's Global Warming Solutions Act of 2006
i. Identify how the Proposal will reduce greenhouse gas emissions.
ii . Identify the indicators that will be used to measure whether the Proposal will meet
greenhouse gas emissions reduction targets or requirements.
b. Any applicable regional plan
i. Cite any applicable regional plan(s).
ii. Describe how your Proposal will be consistent with the greenhouse gas emission reduction
strategies in the applicable regional plan(s).
7 Proposal Description; Preparatory Questions
3. Meet the Collaboration Requirements of the focus area applicable to the Proposal.
(See Section Ill, Focusing Funds, for the Collaboration Requirements applicable to the Proposal.)
4 . Plan for Sea level Rise, where appropriate, consistent with Ocean Protection Council Resolution on Sea
level Rise and related guidance .
Step 2: Program Objectives
Identify and describe the Program Objectives projected to be achieved by the Proposal. The online application
provides further guidance on questions to be addressed in the Proposal Description. The Proposal must
identify anticipated indicators (see Glossary) that will evaluate the overall success of achieving each Program
Objective that is projected to be achieved. The Program Objectives are as follows :
• Improve air and water quality;
• Promote public health;
• Promote equity;
• Increase housing affordability;
• Promote infill and compact development;
• Revitalize urban and community centers;
• Protect natural resources and agricultural lands;
• Reduce automobile usage and fuel consumption;
• Improve infrastructure systems;
• Promote water conservation;
• Promote energy efficiency and conservation; and
• Strengthen the economy.
Step 3: Priority Considerations
Address the following points, if applicable to the Proposal:
1. Proposal demonstrates ongoing collaboration with state, regional and local, public and private
stakeholders and community involvement (include in work plan).
a. Describe tasks undertaken by all entities involved in the work plan.
b. Describe how other entities will be engaged in the development and/or implementation of the
Proposal (e.g., local governments, state entities, designated Catalyst Projects, COGs, MPOs, transit
agencies, health agencies, air districts, local businesses, landowners, general public, environmental
groups, low income households and/or groups that represent them, etc).
c. Describe how the community will be engaged in the planning process .
2. Proposal addresses climate change impacts.
a. Identify the potential climate change impacts on the population, or human or natural areas, or
systems most vulnerable to those impacts within the planning area.
b. How does the Proposal improve adaptation to the impacts for these populations, human or natural
areas, or systems?
8 Proposal Description; Preparatory Questions
3. Proposal demonstrates strategies or outcomes that can serve as best practices for communities across the
state. Note: proposals funded by the grant will be posted on the Strategic Growth Council website.
a. Does the Proposal include tools or processes that could easily be accessed and used by other
government agencies to develop plans or strategies for sustainable communities?
b. How will your agency promote and share the Proposal's information, tools or processes?
4. Proposal is leveraged with additional resources, in-kind or funds. Identify in Budget (Appendix D).
a. Identify funding sources and amount already committed to the Proposal and expected tim ing of
funds. Detail whether funds are in the form of cash contributions, in-kind services, volunteer
effort, donated labor or materials, technical expertise, etc.
b. Identify potential future funding sources and the amount expected to be committed to the
Proposal. Detail whether funds are in the form of cash contributions, in-kind services, volunteer
effort, donated labor or materials, technical expertise, etc.
5. Proposal serves an economically disadvantaged community.
a. Describe the unique challenges faced by the economically disadvantaged community, or severely
economically disadvantaged community (see Glossary), that this proposal seeks to serve.
b. How will this Proposal specifically work to address these challenges and improve the quality of life
for residents in the targeted community (see Glossary)?
c. Discuss how the economically disadvantaged community has been and will continue to be engaged
and participatory in the development of the Proposal.
Step 4: Organizational Capacity
Address the following points :
1. What is your organization's experience in completing this type of proposal or similar proposals? Is the
expertise needed for the successful development of the Proposal available within the organization? If not,
how do you plan to acquire it?
2. Do you have active partners that will help develop the Proposal? Who? How will they help?
3. How will the Proposal be kept on schedule and within budget?
4. If the Proposal goes over budget, explain your contingency plan to cover the cost.
5. Identify how the Proposal will be implemented, including zoning updates if applicable. This will appear in
your workplan, as well as a more detailed response in the online application questionnaire.
9 Proposal Description; Preparatory Question s
X. Eligible Proposals
Eligible proposals include, but are not limited to, the development, update, adoption and/or implementation
of a:
• Targeted General Plan Updates or Elements
that incorporate the program goal and
objectives throughout the General Plan or in a
General Plan element;
• Specific Plans/lnfill Plans/Zoning Ordinances;
• Local Coastal Plan Updates
• Climate Action Plans (consistent with State
CEQA Guidelines section 15183.5(b));
• Regional Plans;
• County-wide Climate Action Plans;
• Regional Cap and Trade Plans or offset
programs;
XI. Ineligible Proposals
• Community Infrastructure Plans;
• Rural Blueprints plans or plans that voluntarily
implement SB 375;
• Interregional Plans;
• Sustainable Community Strategies (SCS);
• Alternative Planning Strategies (APS);
• Natural Communities Conservation Plans
(NCCP); or
• Regional Greenprint Plans.
Ineligible Proposals that will not be funded under this program include, but are not limited to, proposals that:
• Do not meet the threshold requirements
• Do not contain adequate documentation and applicable materials
• Do not include objective(s) and indicator(s)
• Do not meet a minimum of 65 points
• Are not received by the 2011/12 application deadline, SPM, February 15, 2012
• Request funding for any part of the CEQA process
• Request funding for the same proposal under another focus area
• Request funding for activities already funded by any other grant program
10 Eligible Proposals; Ineligible Proposals
XII. Planning Grant Administration
Grant Selection Process
1. Applicants submit a complete grant Proposal to the State by the deadline (one application submitted per
entity, except for entities submitting an EDC focused application).
2. Proposals are reviewed for completeness and eligibility. (Incomplete or ineligible proposals may not be
evaluated or considered for funding at the sole discretion of the State.)
3. Grant Committee (Committee) reviews proposals and makes recommendations for awards.
4. Strategic Growth Council approves the final proposals for awards.
General Overview of Grant Process after Grants are Awarded
1. State sends grant agreement/contract and materials to grantee.
2. Grantee signs and returns all required copies back to the State (a fully executed copy will be returned to
the Grantee). Upon the date of signature of the grant agreement, signed by both parties, the grantee has
36 months to complete project.
3 . Grantee commences preliminary work on the project and submits requests for reimbursements, as
applicable.
4. Periodic progress reports, at least two annually, are submitted and reviewed .
5 . Grantee completes project and submits project completion packet (to be provided under separate cover).
6. State receives project completion packet (including final report) and approves final payment.
7 . Grant activities may be audited during the performance period and for three years after the grant project
is completed.
* Awards are contingent upon legislative appropriation of funds and sale of bond.
Changes to Approved Proposal
A grantee wishing to make changes or amendments to an approved project must first obtain approval from the
State. Changes in the Project must continue to meet the requirements of the grant as approved. The grantee
jeopardizes funding if changes are made without State approval.
Eligible Costs
Direct related costs, including staff to implement the Project, incurred during the performance period specified
in the grant agreement will be eligible for reimbursement. All eligible costs must be supported by appropriate
documentation. Costs incurred outside of the performance period and indirect costs are not eligible (see
Glossary).
Payment of Grant Funds
Funds cannot be disbursed until there is a fully executed grant agreement between the State and the Grantee.
Work done prior to the date of a fully executed grant agreement will not be funded.
11 Planning Grant Administration
" P a y m e n t s w i l l b e m a d e o n a r e i m b u r s e m e n t b a s i s ( i . e . , t h e g r a n t e e p a y s f o r s e r v i c e s o r s t a f f a n d i s t h e n
r e i m b u r s e d b y t h e S t a t e ) .
" F i f t e e n p e r c e n t ( 1 5 % ) o f t h e a m o u n t s s u b m i t t e d f o r r e i m b u r s e m e n t w i l l b e w i t h h e l d a n d i s s u e d a s a f i n a l
p a y m e n t u p o n P r o j e c t c o m p l e t i o n , a t t h e s o l e d i s c r e t i o n o f t h e S t a t e .
" A d v a n c e d p a y m e n t s f o r P r o j e c t s a r e n o t a l l o w e d .
C a n c e l l a t i o n o f G r a n t s
T h e f o l l o w i n g a r e e x a m p l e s o f a c t i o n s t h a t m a y r e s u l t i n a G r a n t e e '