HomeMy Public PortalAbout02-04-2013 Village Board Minutes
VILLAGE OF PLAINFIELD MEETING MINUTES FEBRUARY 4, 2013 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS; D.RIPPY, M.BONUCHI (7:04 P.M.), P.FAY, B.LAMB, AND G.PECK. BOARD ABSENT: J.RACICH. OTHERS
PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING
SUPERVISOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, Trustee Racich was absent, all
other Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 30 persons in the audience. PRESIDENTIAL COMMENTS Trustee Fay moved to appoint Mr. David
Schmidt to the Historic Preservation Commission with the term expiring on October 18, 2016. Seconded by Trustee Lamb. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, absent;
Fay, yes; Lamb, yes; Peck, yes. 4 yes, 0 no, 2 absent. Motion carried. Mayor Collins and Allen Persons recognized Andrew Doyle, Jr. for successfully completing all of the requirements
to become a Class 1 Wastewater Treatment Operator. TRUSTEES COMMENTS Trustee Fay asked the staff to look into prohibiting jake breaking. Trustee Lamb thanked the staff for keeping the
expenses down. Trustee Peck stated that Trustee Racich asked him to caution everyone to stay off the ice. PUBLIC COMMENTS on items not on the Agenda (3-5 minutes per topic) None BUSINESS
MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Rippy. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck,
yes. 5 yes, 0 no, 1 absent. Motion carried.
Village of Plainfield Meeting Minutes – February 4, 2013 Page 2 of 5 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting held
on January 7, 2013. b) Bills Paid and Bills Payable Reports for February 4, 2013. c) Cash & Investments, Revenue, and Expenditure Reports for December, 2012. d) Approval of the amended
policy for the Village Hall Community Rooms. e) Ordinance No.3092, decreasing the Class “F” Liquor Licenses to 14 and the Class “K-1” Liquor Licenses to 5. Seconded by Trustee Lamb.
Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 3) PEP BOYS SPECIAL USE AND SITE PLAN REVIEW (PC CASE
#1598-111912.SU/SPR) Trustee Peck moved to adopt Ordinance No.3093, issuing a Special Use Permit to allow an Auto Repair Facility in the B-3 zoning district for Lot 3 of the Menards
Plainfield Subdivision located east of Route 59 and north of 135th Street. Seconded by Trustee Lamb. Mayor Collins questioned the 120’ landscape easement with Graver Estates. Mr. Garrigan
stated that the building itself does not encroach on the landscape easement, however, approximately 5-10 feet of the parking lot does. No one in the audience had an objection regarding
the encroachment of the landscape easement. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, no; Lamb, yes; Peck, yes. 4 yes, 1 no, 1 absent. Motion carried. 4) NATIONAL
FORECLOSURE SETTLEMENT AWARDS GRANT APPLICATION Trustee Fay moved to adopt Resolution No.1668, in support of an application by the Community Service Council of Northern Will County for
its proposal to the National Foreclosure Settlement Awards Housing Counseling and Community Revitalization program. Seconded by Trustee Peck. Vote by roll call. Racich, absent; Rippy,
yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. 5) SUBDIVISION CODE TEXT AMENDMENT Trustee Fay moved to open a Public Hearing to consider a
text amendment to Ordinance No. 2936, an Ordinance revising the Subdivision Code, Chapter 7, 7-163 (1), Professional Fees for Engineering. Seconded by Trustee Peck. Voice Vote. All in
favor, 0 opposed. Motion carried. Trustee Fay moved to adopt Ordinance No.3094, approving a text amendment to Chapter 7, 7-163(1) of the Subdivision Code regarding Professional Fees
for Engineering. Seconded by Trustee Lamb. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried.
Village of Plainfield Meeting Minutes – February 4, 2013 Page 3 of 5 6) PETERSON MANUFACTURING Trustee Fay moved to approve the Site Plan for the expansion of the Peterson Manufacturing
Site on 143rd Street, west of Route 59. Seconded by Trustee Peck. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent.
Motion carried. 7) KLA SCHOOL MODIFIED SITE PLAN REVIEW Trustee Fay moved to approve the proposed modified site plan subject to the stipulation outlined by staff. Seconded by Trustee
Rippy. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, abstain. 4 yes, 0 no, 1 abstain, 1 absent. Motion carried. 8) 2013 FAST CAT 5K/10K RELAY
Trustee Fay moved to approve the requested use and road closures as identified in the staff report for the 2013 Fast Cat 5K/10K relay. Seconded by Trustee Bonuchi. Vote by roll call.
Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report.
ENGINEER’S REPORT Mr. Steve Larson presented the Engineer’s Progress Report. PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT Mr. Dean Marquez presented the Operations
Report for December, 2012. PUBLIC WORKS REPORT Representatives from Strand Associates gave a presentation regarding the Lockport Street By-Pass Feasibility Study. Trustee Lamb moved
to authorize the Village President to execute a Professional Engineering Service Agreement with Strand and Associates to perform the Lockport Street By-Pass Feasibility Study at a cost
not to exceed $93,450.47. Seconded by Trustee Peck. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried.
Trustee Fay moved to authorize the Village President to sign the ICC Agreement to secure the Grant funds for the 135th Street railroad crossing bike path project. Seconded by Trustee
Lamb. Vote by roll call. call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried.
Village of Plainfield Meeting Minutes – February 4, 2013 Page 4 of 5 Trustee Fay moved to authorize the Village President to execute a Professional Engineering Service Agreement with
Baxter and Woodman Consulting Engineers to perform the needed calculations and updates to the Quiet Zone corridor at a cost not to exceed $6,500.00. Seconded by Trustee Lamb. Vote by
roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to authorize Arbor Tek, Inc. to complete
the required trimming of parkway trees at a cost of $37.00 to $47.00 per tree at a total cost not to exceed $25,000. Seconded by Trustee Peck. Vote by roll call. Racich, absent; Rippy,
yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Fay moved to authorize the payment of $6,660.00 to Hydroaire, Inc. for the emergency
repairs to the Fairbanks Morse 4” 30 HP Pump. Seconded by Trustee Lamb. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent.
Motion carried. Director Persons informed the Board of a recent accident involving a snow plow. POLICE CHIEF’S REPORT Trustee Fay moved to authorize the Village President to execute
an Intergovernmental Agreement with the Will County 9-1-1 Emergency Telephone System Board for the funding of a 9-1-1 Surcharge Reallocation. Seconded by Trustee Lamb. Vote by roll call.
Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Trustee Bonuchi moved to authorize the purchase of equipment as identified
in the staff report for a replacement K9 Officer for the total cost of $17,100.67. Seconded by Trustee Lamb. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb,
yes; Peck, yes. 5 yes, 0 no, 1 absent. Motion carried. Chief Konopek presented the Operations Report for December, 2012. ATTORNEY’S REPORT No Report. Mayor Collins read the reminders.
Trustee Fay moved to adjourn to Executive Session as permitted under the Open Meetings Act, under Section 2 (C) (1) to discuss the appointment, employment, compensation, discipline,
performance or dismissal of employees or legal counsel, not to reconvene. Seconded by Trustee Peck. Vote by roll call. Racich, absent; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, no; Peck,
yes. 4 yes, 1 no, 1 absent. Motion carried. The meeting adjourned at 8:15 p.m. Michelle Gibas, Village Clerk
Village of Plainfield Meeting Minutes – February 4, 2013 Page 5 of 5 VILLAGE OF PLAINFIELD PUBLIC HEARING FEBRUARY 4, 2013 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS; D.RIPPY, M.BONUCHI
(7:04 P.M.), P.FAY, B.LAMB, AND G.PECK. BOARD ABSENT: J.RACICH. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.LARSON, ENGINEER; A.PERSONS, PUBLIC
WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING SUPERVISOR; AND J.KONOPEK, CHIEF OF POLICE. SUBDIVISION CODE TEXT AMENDMENT Mayor Collins called the meeting to order
at 7:15 p.m. Present roll call stands. Mr. Garrigan stated that the staff has been requested to propose several modifications to Chapter 7, 7-163 (1) which is an ordinance regulating
Professional Fees for Engineers. Over the past year, there has been some confusion about Section 1 fee table. Staff has taken this opportunity to revise the table to clarify how engineering
fees should be calculated. There were no public comments. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Lamb. Voice Vote.
All in favor, 0 opposed. Motion carried. The meeting adjourned at 7:16 p.m. Michelle Gibas, Village Clerk