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Home My Public Portal AboutSelect Board -- 2022-12-05 MinuteswvvvvvN\ 5W/�� i��i Trsst '� Office of: T �o t, own of Brewst6lk ' 0� tlol o 14 9 % ,:;;.� Select Board 4k* f4. = 2198 Main Street .5 Town Administrator 144.::1 3 a Brewster, MA 02631-1898 CO Phone: (508) 896-3701 www.brewster-ma.gov r:::, REGULAR SESSION DATE: December 5, 2022 TIME: 5:00 PM PLACE: Remote Participation REMOTE PARTICIPANTS: Chair Whitney, Selectperson Chatelain, Selectperson Bingham, Selectperson Chaffee, Selectperson. Hoffmann, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Finance DireEtor Mimi Bernardo; Finance Committee Members; Frank Bridges, Bob Young, Alex Hopper, Andy Evans, Honey Pivirotto, Bill Meehan, Robert Tobias; Nauset School Committee Members: Chris Easley, Gregory Levasseur, Judith Schumacher, and Tom Fitzgibbons Chair Whitney called the meeting to order at 5:OOpm, read the meeting participation and recording statements and decla'red a quorum by announcing that all members of the Select Board are present. Chair Whitney annouhced the Select Board would be entering into Executive Session to review and vote on executive session minutes and to discuss strategy with respect to litigation as an open meeting may have a detrimental effect on,the litigating position of the Town, Bott vs. Brewster and will return to open session with an anticipated st'.art time of 6;OOpm. c Selectperson Hoffmann moved to enter executive session. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Hoffmann, Selectperson Chatelain- yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. 1 The Select Board returned to open session at 534pm. Select Board Announcements and Liaison Reports Selectperson Hoffmann mentioned the Art in the Afternoon events that were held at the Art Center at the Sea Camps property hosted by the Cultural Council and sponsored by the Recreation Department, Town Administrator's Report Mr. Lombardi acknowledged the letters received from the state for Brewster Fire Fighters who responded to the oil spill on Rt 137.` The Town had significant assistance from Harwich Fire Department as well as other Town Departments that have been involved in clean up and remediation of this unfortunate event. Mr. Lombardi reviewed several grant awards the Town has received: A little under $11K from DEP through their sustainable materials recovery program. This award was received due to the great work by our Recycling Commission and DPW. Funds go back to supporting the programs `showcased by the Town of the work that is done at the Transfer station. This is an annual award that is based on reward points the Town earns through different programs. Ld Select Board 12.05.2022 www.brewster-ma.gov Pae 1 of 11 Doc ID: 3eadOd6bc4286f1aea6835bb 1ac89c691ae73d Y Town of Brewster office of. ��' ae e4�9 Select Board Vie°�� 2198 Main Street Town Administrator 3 A v Brewster, MA 026314898 v, = Phone: (508) 896-3701 www.brewster"ma.gov • Just under $9K through our insurance provider MITA for loss prevention equlprent for our Water Department, Department of Public Works and Facilities Department. • $200K grant from the State Department of Fish and Game through their division of Ecological Restoration for planned work on what they call the Freemans Pond Restoration Project, also known as Paines Creek Culvert. The project has been completed for several years but still encounter issues with overtopping and washout, the Town is looking to identify a longer-term solution. These funds can be used as a local match for 75% construction grant that has already been 'secured and can be used for permitting. Mr. Lombardi shared that the Town received notice from our Library Director, Cindy St. Amour that she will be retiring in March. The Town will be working with the Board of Brewster Ladies Library Association in filling the position as soon as possible as this is an important position in the community. Adding that the new hire will be critical in understanding what the path forward is for the library. Mr. Lombardi thanked Cindy for service and wished her the best in her retirement. Consent Agenda a. Meeting Minutes: November 7 and November 14, 2022 b. Execute Warrant for January 10, 2023 Special Town Election i. c. Request from Zoning Board of Appeals to Hold a Meeting on January 10th d. Request for Facility Use: Brewster Conservation Trust y e. Request from Verizon for Equipment Modification to Facility at Cell Tower Site: 1657 Main Street f. Committee Appointment: Cultural Council, Jan Crocker g. Request to Utilize Town Equipment: Homeless for the Holidays (Brewster Fire/Fescue Association) h. One Day Liquor License Applications: Cape Rep Theatre Chair Whitney noted that the Board was informed that per State statute no Zoning Regulatory board can meet on a day of the election and this item will be stricken from the agenda. Selectperson Hoffmann stated that she will be abstaining from the approval of the meeting minutes from the November 7, 2022 meeting. Selectperson Hoffmann moved to approve the Consent Agenda omitting item c. Select person Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Hoffmann- yes, Chair Whitney -yes. The Board vote was 54es, 0 -No. Discuss and Vote on Updated Memorandum of Understanding Between Cape Light Compact and Town of Brewster Reeardine Enerev Manaeer Position- Select Board FY23-24 Strategic Plan Goal CA -1 Mr. Lombardi recalled that about a year ago the Board was approached with a pilot project to partner with the Cape Light Compact where they hired a new full-time position, and the individual would work one day a week for the Town as the part time Energy Manager. Ultimately Cait Cantella was hired and has served in this role for the past 18 months, this has worked out well for both organizations and has helped in advancing issues. Select Board 12.05.2022 www.brewster-ma.gov Page 2 of 11 Doc ID: 3eadOd6bc4286f1aea6835bbZ31ac89c691ae73d V w a r./iii, Office of, Town o Brewster o'e°f �+ 2198 Main Street Select Board �a = Town Administrator o Brewster, MA 02631-1898 CO Phone: (508) 896-3701 AA www,brewster-ma.gov A handful of minor changes have been made to the original Memorandum of Understanding in consultation with Ms. Cantella and Cape Light Compact. The Town is looking forward to continuing the arrangement and allowing the position Ito grow and expand to look more broadly at a net zero plan, as well as see the next generation of our energy committee. The salary for the position is funded essentially entirely through a portion of the proceeds of one of the two solar car ports at the Captain's Golf Course parking lots. Selectperson Hoffmann moved to accept the Memorandum of Understanding between Cape Light Compact and the Town of Brewster regarding the Energy Manager position. Selectperson Chaffee second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Hoffmann- yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No. Discuss and Vote to Disband Energv Committee & Create New Energy & Climate Action Committee- Select Board FY23-24 Strate'e ic Plan Goa) CA -1 Mr. Lombardi referenced the memo in packet and the series of important issues that the Energy Committee worked on when first formed and the excellent job they have done in keeping Brewster on the leading edge of these`.energy initiatives. Adding that over the past several years there has been a trend for energy and climate change. Mr. Lombardi communicated with the existing members of the energy committee and noted that this is in no way a reflection on their work and contributions, the feedback was positive. r Mr. Lombardi reviewed the proposed charge and noted that the Select Board would look to solicit letters of interest from residents and follow the Board's appointment policy. It is recommended that the charge allow for one part-time resident on the committee. This will be a seven -member committee with three-year staggered terms. Mr.`Lombardi noted that we have had the benefit of Brewster representatives to the boards of the Cape Light Compact and the Cape and Vineyard Electric Cooperative and should be ex -officio members, if not full rriember of the Committee. Selectperson Hoffmann moved to disband the Energy Committee and create a new Energy and Climate Action Committee with the addition in the charge to allow a non-resident member as applicable. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann- yes, Chair Whitney -yes, The Board vote was 5 -Yes, 0 -No. Public Announcements and Comments: None Discuss and Vote to Renew Annual Common Victualler, Innholder, Lodging House, New and/or Used Car L)eaiers, hawKer Neaaier tk Livery Licenses Chair Whitney stated ,that the latest information received is that Apt Cape Cod, Island Blue Crab and the Kitchen Cafe will not be voted on tonight for various reasons and will be voted on at a future meeting. Apt Cape Cod and Island Blue Crab have not filed paperwork or paid the fees, and the Kitchen Caf6 is going in front of the Planning Board on December 14. Select Board 12.05.2022 www.brewster-ma.gov PaRe 3 of 11 Doc ID: 3eadOd6bc4286f1aea6835bb1ac89c691ae73d \\\\\\\� ,.g� ows��//J Office of: Town of Brewster o,,,�op a9Fv9 � Select Board 2198 Main Street � �'� �m� 3 = � Town Administrator �` 3 �� A� A r Brewster, MA 02631-1898 o % _= k �—_ ,� v, Phone: (508) 896-3701 . = — � www.brewster-ma.gov Jai � ��'i 'xuu pf�'�Q{T \\\� ��1111(11111111111111\IVO�p�� ,4 Resident Meredith Bair, an abutter to the Kitchen Cafe, read a letter of her concerns to the Select Board regarding the renewal of their Annual Common Victuallers license. Danielle Panzica, owner of the Kitchen Cafe, stated that these are false statements and accusations regarding her business, and it will be discussed further at the next meeting. Selectperson Hoffmann moved that the Select Board vote to approve the renewal of t1he following Annual Common Victualler's licenses, pending all financial obligations have been paid to the Town and the establishment has passed all building and health inspections: • Ack Gioia • Breakwater Fish &Lobster •Brewster Fish House Restaurant' • Brewster Inn /Woodshed •Brewster Pizza House -� �: • Brewster VFW Post 9917 • Cafe Alfresco rl • Candleberry Inn •Cape Cod National Golf Club • Chillingsworth� • Cobie's • Dunkin Donuts •Eat Cake 4 Breakfast ' • Freeman's Grill •Harbor Lights Mini Golf �' • 1.T. Seafood •Kate's Cape Cod Ice Cream • Laurino's Cape Cod Village • Linx Tavern at Ocean Edge `,' • Ocean Edge Inn &Conference Center •Old Sea Pines Inn • Sea Meadow Inn •Snowy Owl Coffee Roasters • Spinnaker •Stone L'Oven Pizza Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann- yes, Chair Whitney -yes. The dote was 5 -Yes, 0 -No. Selectperson Hoffmann moved to continue the discussion and vote of the Annual Common Victualler's License for the Kitchen Cafe, Apt Cape Cod and Island Blue Crab Food & Spirits to a future Select Board meeting. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Hoffmann- yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved that the Select Board vote to approve the renewal of the following Annual Innholder's licenses, pending all financial obligations have been paid to the Town and the establishment has passed all building and health department inspections: t • Brewster By the Sea •Candleberry Inn •Chilingsworth •Michael's Cottages •Old Manse Inn •OId;Sea Pines Inn • Ocean Edge Inn &Conference Center •Pepper House Inn •Sea Meadow Inn • Spinnaker C Select Board 12.05.2022 www.brewster-ma.gov � Pa e 4 of 11 Doc ID; 3eadOd6bc4286f1aea6835bb�1ac89c691ae73d r N4 16, Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone, (508) 896-3701 www.brewster-ma,gov O ice of, Select Board Town Administrator Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann- yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved that the Select Board vote to approve the renewal of the following Annual Lodging House licenses, pending all financial obligations have been paid to the Town and the establishment has passed all Building and Health Department inspections: • The Captain Freeman Inn • The Ruddy Turnstone 1 Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann- yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved that the Board vote to approve the renewal of the following Annual Used Car Dealers/ Class II Licenses, pending all financial obligation have been paid to the Town: • Don's Auto Cosmetics • Bola Talabi — Export Only Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yins , Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann- yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. I Selectperson Hoffmann moved that the Select Board vote to approve the renewal of the following Annual Livery License, pending all financial obligations have been paid to the Town: • Cape Cod Patient Transport, LLC d/b/a Prime Medical Transport Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann- yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved that the Select Board vote to approve the renewal of the following annual Hawker and Peddler Licenses pending all financial obligations have been paid to the Town: • Boundless, Inc: (Eric Barber) Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann- yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. Market, Ocean Edge Resorts Selectperson Hoffmann moved to open the public hearing. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. i Select Board 12.05.202 www,brewster-ma.gov Page 5 of 11 Doc ID:3eadOd6bc4286f1aea6835bb231ac89c691ae73d W s "f1h roWco6''? e m�+4 7s x � Q m D A 0 i' Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone, (508) 896-3701 www.brewster-ma.gov i i t Office of: Select Board Town Administrator kl Resident Danielle Panzica asked if there is a timeframe in which Apt Cape Cod and Island Blue Crab have to have their paperwork in by or it is an automatic dismissal? Mr. Lombardi noted that the licenses run on a calendar year basis. Chair Whitney added that if they do not have their paperwork in by the end of the year, they would not be allowed to sell alcohol in 2023. Selectperson Hoffmann moved to continue the hearing for Apt Cape Cod and Island Blue Crab and close the public hearing. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved that the Board vote to approve the following renewal of annual all alcoholic restaurant licenses pending they pass their annual inspections, have submitted the required liquor liability insurance and all financial obligations have been paid to the Town: • Veron J Smith d/b/a Brewster Fish House • Brewster Pizza House, LLC • Bow to Stern Ltd, d/b/a Freemans Grill • Brown Dog Investments, Inc. d/b/a Laurino's Cape Cod Village • Alexandra and Athanasios Inc., d/b/a Stone L'Oven Pizza • Brewster Inn Inc., d/b/a Woodshed Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved that the Board vote to approve the following renewal bf annual general on - premises wines and malt license pending they pass their annual inspections, have the Tequired liquor liability insurance and all financial obligations have been paid to the Town: • ACK Gioia, LLG Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved that the Board vote to approve the following renewals of annual all alcoholic club licenses pending they pass their annual inspections, have the required liquor liability insurance and all financial obligations have been paid to the Town; • Brewster Post 9917 VFW of the U.S., Inc. d/b/a Brewster Post #9917 VFW • Ocean Edge Resort Limited Partnership d/b/a Inn Ocean Edge Inn & Conference Center • Ocean Edge Resort Limited Partnership d/b/a Linx Tavern and Bar Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. Select Board 12.05.2022 www.brewster-ma.gov Page 6 of 11 Doc ID: 3eadOd6bc4286f1aea6835bb 1ac89c691ae73d �£OR10 h1Bo , Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone; (508) 896-3701 www,brewster-ma.gov Office of: Select Board Town Administrator Selectperson Hoffmann moved that the Board vote to approve the following renewals of annual all alcoholic hotel/innkeeper licenses pending they pass their annual inspections, have the required liquor liability insurance and all financial obligations have been paid to the Town: • Chillingsworth Inc. •Old Sea Pines Inn Corp., d/b/a Old Sea Pines Inn • Spincape LLC, d/b/a Spinnaker Selectperson Binghari� second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No, Selectperson Hoffmann moved that the Board vote to approve the following renewals of annual all alcoholic package store licenses, pending all financial obligations have been paid to the Town: • Brewster Farms Quick Pik Inc., d/b/a Brewster Farms Quick Pik • Kmkb Inc., d/b/a Brewster Village Marketplace • Vidira Corp., d/b/a Brewster Wine & Spirits • Luke's of Brewster Inc., d/b/a Luke's Super Liquors • Checkerberry Inc., d/b/a Millstone Liquors • A Plus Ventures d/b/a Winslow's Spirits and Things Selectperson Bingharj� second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved that the Board vote to approve the following renewal of annual wines and malt package store licenses, pending all financial obligations have been paid to the Town: 11 • A Rose Realty'inc., d/b/a Ferretti's Market • OERGC Inc., d/b/a Ocean Edge Resorts i Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee - yes, Selectperson Bin ham -yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The vote was 5 -Yes, 0 -No. Presentation and Discussion on Nauset Regional High School Proiect & Upcoming Special Elections (Joint Chair Pete Dahl callecj the Finance Committee meeting to order and declared a quorum with the following members present: Frank Bridges, Bob Young, Alex Hopper, Andy Evans, Honey Pivirotto, Bill Meehan, Robert Tobias. Mr. Easley and Ms. Schumacher shared a presentation concerning the January 10 vote on the request for additional funding forthe High School Building Project. Noting that the challenge is the cost increase over the estimate, which is represented in the contractors bid to construct the High School. The original cost estimate is a three-ye;ar-old event and in the past, we were dealing with an estimate and now there is a bid. This challenge is a statement of the time that we live in. Highlights of the presentation included: Select Board 12.05.202) www.brewster-ma.gov PaRe 7 of 11 Doc ID: 3eadOd6bc4286f1aea6835bb�1ac89c691ae73d .i i. t ��A�oVA$1ni11allliNrllllll/i �� tsrF� Town of Brewster Office of: o �,, o qh, 9 Select Board 1�1Q X44 2198Main Street Town Administrator Brewster, MA 02631-1898 ° Phone: (508) 896-3701 N,N www.brewster-ma.gov I 9 n xlfl fid\\\ 1 f k\ SN • A timeline review. } o 2014-2016; problem was identified, original application to the MSBA building program was denied, applied again in 2016 and was accepted. y o 2017; Spring Town Meetings voted and approved $1.31VI to fund the feasibility study o 2018-2019; a series of steps taken to select the preferred building design o February 2020; MSBA approved the building design and project budget. MSBA awards approximately $36M in State funding for the Nauset Regional High School'(NRHS) project o Spring 2020; Town Meetings cancelled due to Covid and vote postponed o March 2021, District-wide vote approves $131,825,665 to fund the NRHS building project o 2021-present; building design developed into blueprint and bid documents, 37 mobile trailer units purchased and installed, design modifications made to reduce $7.3M in costs o June 2022; building project out to bid {° o October 2022; two bids received, Brait Builders won the bid at $134.4M, the 2nd bidder was at $159.8M o November 2022; the Nauset School Committee voted to ask the taxpayers for the additional funds to construct the High School as planned. • Additional funding request for construction costs and contingency was reviewed o Current total project budget = $131,825,665; revised total project budget $169,925,665, resulting in a new funding request of $38,100,000. • Estimated Tax Consequences for Brewster - exact terms will be completed in May o 4.65% interest rate, based on a 30-year level debt bond (subject to change) ■ First year and every year is $67.87 per $100,000 of assessed value o 4.5% interest rate, based on a 25-year level deb bond (subject to change) ■ First year and every year is $87.91 per $100,000 of assessed value • Two options for residents o Vote to provide the additional funding and build the high school as planngd ■ 8 years in the making and the $36M in state funding will not be lost ■ The new High School as proposed is what the community selected as the solution ■ $28M has been borrowed and has been expended and committed for work done and contracted to date ■ Quality general contractor in Brait Builders, same contractors that built Cape Tech o Vote down the additional funding and start all over again ■ Still pay the $28M already borrowed towards the agreed solution and lose the $36M MSBA grant ■ Lose a known builder and a known cost for the solution identified 8 years ago. A new project will take another 4-5 years. u ■ Must continue to maintain a 50-year4d building and the 37 mobile'trailer classrooms ■ Risk having to bring the entire high school building up to current building codes Members of the Select Board and the Finance Committee asked questions and made comments regarding the presentation: Select Board 12.05.2022 www.brewster-ma.govI Pa e 8 of 11 Doc ID: 3ead0d6bc428.6f1aea6835bb 1ac89c691ae73d o%\A IIIA / 1 Office o Town of Brewster 0� ,10'je 4 ` �,F�p''% Seiect Board _ °` 2198 Main Street Town Administrator r 3 Brewster, MA 02631-1898 90 °!n Phone: (508) 896-3701 www,brewster-ma.gov rrrrr • Estimated tax impact was based on $133.1M which is the amount borrowed and requested to be used by various Town Administrators. • The proposed High School can be adapted to include 81h graders. Ms. Schumacher shared that over 150 resident high school students attend other public high schools and that it could be possible for students to return with the new campus. • Multiple questions were asked regarding the builder's risk insurance. Originally the builder's risk insurance was included in the general contractors' conditions of the bid, however the risk carrier approached the region, and the model today is that the school district/Town would assume the builder's risk policy and oversee the costs of the insurance for the project. It is a budget estimate until the policy is purchased for the construction. Once the school has refined numbers they will be provided. • Once the project; is over, the school would try to sell the mobile trailer classrooms. • Mr. Easley explained more about the construction costs and contingency amounts presented. Noting that they been conservative and keeping a tight budget. • Selectperson Chatelain commented that the medium home value in Brewster is closer to $600,000. Ms. Kalinick noted that the Finance Committee had provided a spreadsheet in the packet with this updated information on tax impact. There was a request to update the tax impact slide to reflect the current median value of a residential home in Brewster, which is $636,700 for FY23. • Finance Committee asked if the School Committee would commit to requiring Provincetown and Truro to pay their proportional share of the debt related to the project when their current tuition agreement concludes? Mr. Easley responded that the total dollar amount will include what it takes to educate a child at Nauset Nigh School, this will be considered and will be part of what they must pay. Mr. Fitzgibbon added that they will make every effort for them to pay their portion of the debt, but they can't force them to join the region. • Mr. Easley will pr;�ovide the expenditure report on the approximate $28M that was spent or encumbered. • Mr. Levasseur detailed the cost of the 37 mobile classroom trailers, including price for the trailers ($550K), transportation, and installation which totaled $5.5M. In the original project budget was $3M, the other $2.4M Was taking from the contingency for the construction. The reason to purchase the additional trailers was to reduce the project from a 4 -phase project to a 2 % -3 phase project. The timeframe is now 2 %z to 3 years for the project, an updated timeline will be provided. • Mr. Levasseur responded to the Finance Committee question regarding the $42M in costs that the MSBA would not recognize. One of the costs that MSBA does not contribute to is the septic system, which in this project is $1.6M, they also do not contribute to office spaces. There were things planned for to reduce the impact of the budget on the project. The MSBA wants to direct their money to education, but they do pay a proportionate share of every space on the campus. Added that if we wanted to reduce the project, we would have to cut significant square footage, the problem is it is not the project that Was approved. • Mr. Lombardi noted that for this project, holding the costs constant and assuming the interest rate provided, the difference between a 25- and 30 -year level debt term to the medium residential property owner in Brewster is $34/year in savings for a 30 -year term vs a 25 -year term. In total debt it is $25M in additional interest costs paid going from a 25 -year term to a 30 -year term. Select Board 12.05.2022 www.brewster-ma.gov Pame 9 of 11 d Doc ID: 3eadOd6bc4286f1aea6835bb 1ac89c691ae73 i Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov Office of: Select Board Town Administrator • Regarding the auditorium and performing arts center, the plan is to construct a new preforming arts center in a new location and the existing auditorium gets rehab for other uses. } Mr. Lombardi stated that it is important to clearly communicate to residents consistent figures for project costs and potential tax implications. There needs to be an agreement on what these figures are and use them consistently from Town to Town. Member Bridges moved to adjourn the Finance Committee meeting. Member Meehan second. A roll call vote was taken. Member Bridges -yes, Member Young -yes, Member Hopper -yes, Member Evans -yes, Member Pivirotto-yes, Member Meehan -yes, Member Tobias -yes, Chair Dahl -yes. The Finance Committee vote was &Yes, 0 -No. Mr. Lombardi noted that over the past couple of years on the 5 -year Capital Plan the Town has included line items that acknowledge the need to upgrade both the boiler and ventilation system at the Stony Brook school. The cost estimates for this project have been on the order of $1M historically;" based on information provided by the schools. There was a capital request for $75K at the Town Meeting last May for design of these new systems. The first step in the process was to commission a feasibility study'and recently the Town received the final report from Weston & Sampson Engineers, Inc. This is a new study end in light of the upcoming vote regarding the High School renovation project, Mr. Lombardi thought it,was important to bring this report to the attention of the Select Board and residents. Noting that there are many decisions still to be made. Mr. Lombardi noted that the report looks at four alternatives: • An upgrade to the boilers only, cost is approximately $2M • The other three have a cost approximation of $&$9M (significantly higher than originally estimated), one is for a natural gas fired boiler and cooling system and the other two use electric systems in different forms. 4 The assessed value of the Stony Brook School building is approximately $10M and anywork that is completed to this facility that exceeds 30% of the assessed value triggers significant code compliance. Mr. Lombardi reminded the Board that the consolidation of the schools is on pause pending further decline in enrollment. The findings from the consolidation report point to the fact that the Stony Brook is much more likely to accommodate consolidation if we get to that point. Adding that investing money into the school would be a long-term investment. Mr. Lombardi noted the plan would bring the feasibility study team from Weston & Sampson to present the study to the school committee. It would be helpful, -.and appropriate for members of the newly formed energy and climate change committee to be involved and provide guidance and support. It was stated that the State has recently suspended their accelerated repair program. It is important to understand that some form of significant investment in this facility will be needed. There are copies of the air quality reports included in the meeting packet, this leads to the conclusion that not upgrading the ventilation system really wouldn't be a wise decision for the health of students, faculty, and everyone else in the building. Ms. Kalinick added that in options 3 & 4 a significant amount of the costs is Select Board 12.05.2022 www.brewster-ma.gov d Page 10 of 11 Doc ID:3eadOd6bc42�6f1aea6835bbZ31ac89c691ae73d 4 Town of Brewster Office of: \\\�rc�°ee ai *,F.QSelect Board o 2198 Main Street r Aar say, �,� y Town Administrator a` z� Brewster, MA 02631-1898 Phone: (508) 896-3701 = www.brewster-ma.gov POORPO I associated with upgrading the electric. When the updated Capital Plan is presented in January, there is a major roof renovation that is estimated at $2M. Adding that the code compliance and the amount of money spent is over 3 years. ,Mr. Lombardi shared that this is all informational and we expect that numbers will need to be updated in the capital plan to have a better understanding of what the long-term costs look like. FYIs Mr. Lombardi made note of two items in the FYIs, the first is the regulations relative to hunting in the Punkhorn Parklands this year and the second is that DEP has proposed a series of updated regulations to Title V and created neW watershed permitting regulations. The proposed regulations are consistent with what had initially beek presented in previous workshops, they do have significant impact across the Cape and specifically to Brewster. Unfortunately, one of the key elements that had been originally included in the proposal was a $200N1 appropriation to help cover some of the local costs of compliance of either developing the watershed permits or implementing the IA technologies, this funding has been cut down to $15M. There is opportunity to provide feedback in expressing the significant financial burden this puts on the Town and on residents. None : None Next Meetings December 7 (Joint wii`h Board of Health), December 12 (Joint with Finance Committee), December 19, 2022, January 9, January 11','(Joint with the Finance Committee re. 5 Year Capital Improvement Plan) and January 23, 2023 Adjournment Selectperson Bingham moved to adjourn at 8:25pm. Selectperson Hoffmann second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Chaffee -yes, Selectperson Hoffmann, Selectperson Bingham - yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Respectfully submittoId by Erika Mawn, Executive Assistant Approved / 20 22 / 0Signed: : 12 2i. Date Selectperson Hoffmann, Clerk of the Select Board Accompanying Documents'In Packet: Agenda, TA Report, Consent agenda Items, Public Hearing documents for renewal of annual liquor licenses, renewal of annualdicenses information, NRHS Project and Special Election information, Stony Brook HVAC documents, Memorandum of Understanding with Cape Light Compact, Energy & Climate Action Committee documents, Fall TM debrief, FYIs. a Select Board 12.05.2022 www.brewster-ma.gov Page 11 of 11 Doc ID: 3eadOd6bc4286f1aea6835bbZ31ac89c691ae73d r