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HomeMy Public PortalAbout9/08/1998City of Greencastle City Hall Four East Walnut Street Greencastle, Indiana 46135 Pamela S. Jones Clerk- Treasurer GREENCASTLE COMMON COUNCIL REGULAR SESSION TUESDAY, SEPTEMBER 8, 1998 7:00 P.M. PUTNAM COUNTY LIBRARY The Greencastle Common Council met in Regular Session Tuesday, September 8, 1998, 7:00 p.m. at the Putnam County Library. Mayor Michael called the meeting to order. On the Roll Call, the following were found to be present: Councilor Roach, Councilor Hammer, Councilor Green, Councilor Baynard and Councilor Masten. Also present was City Attorney Trudy Selvia. Public Petitions and Comments There were no public petitions or comments. Department Reports Police Chief Wood reported the Board of Works met September 1, 1998 to hire two new police officers. The new officers are Mike Johnson and Brian Hopkins. Councilor Hammer asked Chief Wood about the noise pollution problem addressed a couple of months ago. Chief Wood replied the officers are stopping people and giving warnings, but have had no second violators. Engineer Smith reported the INDOT projects are progressing. A public forum regarding the intersections wil be held September 29 at the Putnam County Library. Work is progressing on the basemaps for South Jackson Street, but not yet in the design phase. Curbs and sidewalks on Berry Street are to be completed by the end of this week, with work completing clean -up and landscaping by the end of next week. Once Berry Street is complete the contractor will return to Avenue D to complete work there. Councilor Baynard thanked Engineer Smith for the work done on Berry Street and stated he appreciates all that has been done. Approval of Minutes Councilor Hammer corrected the spelling of "decimal" to "decibel" in the second paragraph of the July 14,1998 minutes. City Attorney Selvia stated she is not included as being present at the July 14, 1998 or the July 20, 1998 meetings. Motion to approve minutes from July 7, 1998, Special Session; July 14, 1998, Executive Session; July 14, 1998, Regular Session; July 20, 1998, Special Session; August 11, 1998, Regular Session; August 26, 1998, Special Session and August 31, 1998, Emergency Session, with corrections made by Councilor Hammer, seconded by Councilor Baynard. Vote was unanimous. Approval of Claims ® Motion to approve City claims made by Councilor Baynard, seconded by Councilor Roach. Councilor Baynard questioned a repair bill in the amount of $62.95 for heating and cooling system at the Street Department submitted by Joe Ellis Heating. Superintendent Wright stated the system was installed prior to Councilor Masten being elected. His company knows the equipment and have the parts on hand and the Street Department has always received good service from them. Councilor Baynard asked if the repair bill seemed reasonable to Superintendent Wright. Superintendent Wright stated yes. Vote to approve claims as follows: Councilor Roach yes Councilor Hammer yes Councilor Green yes Councilor Baynard yes Councilor Masten abstain Cheryl Salsman was present requesting parking exemption on Berry Street, Saturday, October 3, 1998, for the Berry Street Flea Market. The request also included a request to close Warren Street between Berry and Highland for placing a port-o -pot. Motion to approve made by Councilor Roach, seconded by Councilor Baynard. Vote was unanimous. Public Hearing, Ordinance 1998 -17, An Ordinance Amending Ordinances 1995 -12 and 1996 -1 Approving Water Rates and Charges, second reading. Attorney Selvia explained changes in language to better serve the City and reasons for the water rate increase. Mayor Michael opened the floor for public comments. Jim Proctor from Reelsville Water Corporation was present and stated that after the last increase, he was under the impression all wholesale water corporations were to sign a contact. Mr. Proctor stated he found they are the only corporation that signed a contact which limits them to 84 million gallons annually. Mr. Proctor suggested all corporations • sign contracts and Reelsville Water Corporation would like to increase their annual maximum by 25 million gallons. Councilor Hammer asked how wholesale water corporations pass on the increases. Mr. Proctor stated thev have a surchame added to the bills which amounts to two or three cents per 1000 gallons or approximately twelve to eighteen cents per month. Mayor Michael then opened the floor for Council discussion stating she feels 7.8% is a reasonable increase. Councilor Roach stated he would like to see the utility department purchase a program which allows for in house rate analysis. CT Jones stated the program is available from Keystone with a cost of approximately $5,000.00. Councilor Roach made the motion to approve Ordinance 1998 -17 with a strong recommendation that the Board of Works approve the purchase of the rate analysis program, seconded by Councilor Green. Vote was unanimous. Ordinance 1998 -20, An Ordinance Amending Section 8-47 of the Greencastle City Code, second reading. This ordinance specifies towing from the leased Banner lot. Motion to approve made by Councilor Roach, seconded by Councilor Hammer. Vote was unanimous. CT Jones stated she has received many complaints from leasees that others are parking in their spots and requested the Street Department paint "reserved" on the bumpers in the lot. Ordinance 1998 -21, an Ordinance of the City of Greencastle, Indiana, Approving the Transfer of the Cable Television Franchise, second reading. Motion to approve made by Councilor Hammer, seconded by Councilor Green. Vote was unanimous. • Public hearing, Ordinance 1998 -22, An Ordinance for Appropriations, first reading. CT Jones read budget totals for each department as follows: 0 Mayor $ 48,030.00 Clerk- Treasurer $ 76,369.00 City Attorney $ 18,950.00 Engineer $ 37,900.00 Common Council $ 79.390.00 Board of Works $ 754,000.00 Fire $ 525,103.00 Police $ 629,030.00 Building Commissioner/ Planner $ 47,275.00 General Total $2,216,047.00 Street $ 535,764.00 LRS $ 50,000.00 Park & Recreation $ 352,613.00 Cemetery $ 208,765.00 Debt Service $ 168,744.00 Fire Pension $ 212,100.00 Police Pension $ 122,945.00 CCD $ 115,000.00 Law Enforcement Ed. $ 2,400.00 Total Budget $3,984,378.00 • TIF 237,540.00 Motion to approve Ordinance 1998 -22, first reading, made by Councilor Hammer, seconded by Councilor Green. Vote as follows: Councilor Roach yes Councilor Hammer yes Councilor Green yes Councilor Baynard yes Councilor Masten no Ordinance 1998 -23, Park Non - Reverting Fund, first reading, read by Mayor Michael. This Ordinance creates a non - reverting fund for youth basketball and softball. Mayor Michael stated Clay County YMCA has sponsored the youth basketball in the past. The Greencastle School Corporation has approached the City and asked to utilize Park Director Staton to keep the program going. Director Staton stated this will be a partnership with the park and recreation department and the school corporation. Income would go into the non - reverting fund and all expenses for the program would be paid out of the non - reverting fund. Mayor Michael stated the school will cover the liability insurance and allow us to use their facilities for the program. In the past, the basketball league has used excess funds to purchase something both the school and program can use. Councilor Roach stated he would like to see a copy of the interlocal agreement between the City and Schools before approving a non - reverting fund. Mayor Michael stated she wants to show the City support of the program by taking the non - reverting fund ordinance to the school. Councilor 0 Masten stated two funds are needed, one for softball and one for youth basketball. After more S discussion, Councilor Masten made the motion to approve Ordinance 1998 -23, first reading, with the stipulations that the funds be separated into two non - reverting funds and a paragraph is added stating any funds received from youth basketball will be spent to promote and maintain the youth basketball program, seconded by Councilor Hammer. Vote as follows: Councilor Roach no Councilor Hammer yes Councilor Green yes Councilor Baynard no Councilor Masten yes Ordinance 1998 -24, An Ordinance Amending Section 2 -197 of the Greencastle City Code Amending the Purchasing Procedures of the City of Greencastle, first reading. Motion to waive reading and approve Ordinance 1998 -24, first reading, made by Councilor Roach, seconded by Councilor Masten. Vote was unanimous. Ordinance 1998 -25, An Ordinance amending Ordinance 1997 -21 (Personnel Policy), first reading, read by Mayor Michael. Attorney Selvia explains this ordinance will streamline the application and interviewing process. Councilor Roach made the motion to waive the reading and approve Ordinance 1998 -25, first reading, with the word "qualified" taken out of "f', seconded by Councilor Masten. Vote was unanimous. Ordinance 1998 -26, An Ordinance Amending Article 4 of the Greencastle City Code, first • reading. Engineer Smith explained changes in ordinance. The annual permit fee will be changed from $1,000.00 to $7,500.00 which will allow repetitive work in the right -of -ways. Driveway construction has been added with standard drawings available with permits. Sec. 7 -55 has changed the fines from $50.00 per day to $100.00 per day. Motion to waive reading and approve Ordinance 1998 -26, first reading, made by Councilor Hammer, seconded by Councilor Masten. Vote was unanimous. Resolution 1998 -29, A Resolution Appropriating Insurance Reimbursement for Greencastle Police Department, read by Mayor Michael. Motion to approve made by Councilor Masten, seconded by Councilor Roach. Vote was unanimous. Resolution 1998 -30, A Resolution Authorizing Additional Transfer of Appropriation Between Classifications of Appropriation in the 1998 Budget of the City of Greencastle, read by Mayor Michael. Motion to approve made by Councilor Masten, seconded by Councilor Hammer. Vote was unanimous. Engineer Smith discussed the 1999 Capital Improvement Projects list stating the Council has discussed renovating Franklin Street from College Avenue to Arlington Street South. Engineer Smith discussed the Tenth Street/Indianapolis Road intersection and the need for left turn lanes. Engineer Smith stated his estimate for this work, which could possibly include replacing the controllers, is approximately $100,000.00 - $70,000.00 for construction and $30,000.00 for engineering. This would all be done on a hourly basis. Engineer Smith stated he has discussed • this with CT Jones and there is a possibility to do both these projects out of EDIT funds. CT Jones stated there will be enough money by December draw, but not by the time these projects ® would be complete. Councilor Hammer stated he feels the Albin Pond Walkway is equally as important and does not want this issue to be placed on the back burner by a higher traffic area. Consensus of Council is to get better numbers and move forward with these two projects. Mayor Michael passed out a proposed ordinance amending handicap spaces in the downtown area. This ordinance would add three handicap parking spaces as follows: one located 100 feet East of the North East Corner of the intersection of Jackson Street and Franklin Street on the North side of Jackson Street (just east of the crosswalk), one located 100 feet East of Southeast Comer of the Washington Street and Jackson Street intersection on the South side of Washington Street (just west of the crosswalk) and one space located on l 10 feet North of the Northeast comer of Jackson Street and Washington Street Intersection on East side of Jackson Street (just North of the crosswalk). Councilor Roach asked for input by Mainstreet representative and for this to be placed on next months agenda. Being no further business, Councilor Hammer made the motion to adjourn, seconded by Councilor Green. Vote was unanimous. Nancy A. Mi hael, Mayor ATTEST: Pamela S. Jones, C e '-T easurer 11