HomeMy Public PortalAbout9/08/1998City of Greencastle
City Hall
Four East Walnut Street
Greencastle, Indiana 46135
Pamela S. Jones
Clerk- Treasurer
GREENCASTLE COMMON COUNCIL
REGULAR SESSION
TUESDAY, SEPTEMBER 8, 1998 7:00 P.M. PUTNAM COUNTY LIBRARY
The Greencastle Common Council met in Regular Session Tuesday, September 8, 1998, 7:00
p.m. at the Putnam County Library. Mayor Michael called the meeting to order. On the Roll Call,
the following were found to be present: Councilor Roach, Councilor Hammer, Councilor Green,
Councilor Baynard and Councilor Masten. Also present was City Attorney Trudy Selvia.
Public Petitions and Comments
There were no public petitions or comments.
Department Reports
Police Chief Wood reported the Board of Works met September 1, 1998 to hire two new police
officers. The new officers are Mike Johnson and Brian Hopkins.
Councilor Hammer asked Chief Wood about the noise pollution problem addressed a couple of
months ago. Chief Wood replied the officers are stopping people and giving warnings, but have
had no second violators.
Engineer Smith reported the INDOT projects are progressing. A public forum regarding the
intersections wil be held September 29 at the Putnam County Library. Work is progressing on the
basemaps for South Jackson Street, but not yet in the design phase. Curbs and sidewalks on Berry
Street are to be completed by the end of this week, with work completing clean -up and
landscaping by the end of next week. Once Berry Street is complete the contractor will return to
Avenue D to complete work there. Councilor Baynard thanked Engineer Smith for the work done
on Berry Street and stated he appreciates all that has been done.
Approval of Minutes
Councilor Hammer corrected the spelling of "decimal" to "decibel" in the second paragraph of the
July 14,1998 minutes. City Attorney Selvia stated she is not included as being present at the July
14, 1998 or the July 20, 1998 meetings. Motion to approve minutes from July 7, 1998, Special
Session; July 14, 1998, Executive Session; July 14, 1998, Regular Session; July 20, 1998, Special
Session; August 11, 1998, Regular Session; August 26, 1998, Special Session and August 31,
1998, Emergency Session, with corrections made by Councilor Hammer, seconded by Councilor
Baynard. Vote was unanimous.
Approval of Claims
® Motion to approve City claims made by Councilor Baynard, seconded by Councilor Roach.
Councilor Baynard questioned a repair bill in the amount of $62.95 for heating and cooling system
at the Street Department submitted by Joe Ellis Heating. Superintendent Wright stated the system
was installed prior to Councilor Masten being elected. His company knows the equipment and
have the parts on hand and the Street Department has always received good service from them.
Councilor Baynard asked if the repair bill seemed reasonable to Superintendent Wright.
Superintendent Wright stated yes. Vote to approve claims as follows:
Councilor Roach yes
Councilor Hammer yes
Councilor Green yes
Councilor Baynard yes
Councilor Masten abstain
Cheryl Salsman was present requesting parking exemption on Berry Street, Saturday, October 3,
1998, for the Berry Street Flea Market. The request also included a request to close Warren
Street between Berry and Highland for placing a port-o -pot. Motion to approve made by
Councilor Roach, seconded by Councilor Baynard. Vote was unanimous.
Public Hearing, Ordinance 1998 -17, An Ordinance Amending Ordinances 1995 -12 and 1996 -1
Approving Water Rates and Charges, second reading. Attorney Selvia explained changes in
language to better serve the City and reasons for the water rate increase. Mayor Michael opened
the floor for public comments. Jim Proctor from Reelsville Water Corporation was present and
stated that after the last increase, he was under the impression all wholesale water corporations
were to sign a contact. Mr. Proctor stated he found they are the only corporation that signed a
contact which limits them to 84 million gallons annually. Mr. Proctor suggested all corporations
• sign contracts and Reelsville Water Corporation would like to increase their annual maximum by
25 million gallons. Councilor Hammer asked how wholesale water corporations pass on the
increases. Mr. Proctor stated thev have a surchame added to the bills which amounts to two or
three cents per 1000 gallons or approximately twelve to eighteen cents per month.
Mayor Michael then opened the floor for Council discussion stating she feels 7.8% is a reasonable
increase. Councilor Roach stated he would like to see the utility department purchase a program
which allows for in house rate analysis. CT Jones stated the program is available from Keystone
with a cost of approximately $5,000.00. Councilor Roach made the motion to approve Ordinance
1998 -17 with a strong recommendation that the Board of Works approve the purchase of the rate
analysis program, seconded by Councilor Green. Vote was unanimous.
Ordinance 1998 -20, An Ordinance Amending Section 8-47 of the Greencastle City Code, second
reading. This ordinance specifies towing from the leased Banner lot. Motion to approve made by
Councilor Roach, seconded by Councilor Hammer. Vote was unanimous. CT Jones stated she
has received many complaints from leasees that others are parking in their spots and requested the
Street Department paint "reserved" on the bumpers in the lot.
Ordinance 1998 -21, an Ordinance of the City of Greencastle, Indiana, Approving the Transfer of
the Cable Television Franchise, second reading. Motion to approve made by Councilor Hammer,
seconded by Councilor Green. Vote was unanimous.
• Public hearing, Ordinance 1998 -22, An Ordinance for Appropriations, first reading. CT Jones
read budget totals for each department as follows:
0 Mayor $ 48,030.00
Clerk- Treasurer
$
76,369.00
City Attorney
$
18,950.00
Engineer
$
37,900.00
Common Council
$
79.390.00
Board of Works
$
754,000.00
Fire
$
525,103.00
Police
$
629,030.00
Building Commissioner/
Planner
$
47,275.00
General Total
$2,216,047.00
Street
$
535,764.00
LRS
$
50,000.00
Park & Recreation
$
352,613.00
Cemetery
$
208,765.00
Debt Service
$
168,744.00
Fire Pension
$
212,100.00
Police Pension
$
122,945.00
CCD
$
115,000.00
Law Enforcement Ed.
$
2,400.00
Total Budget
$3,984,378.00
• TIF
237,540.00
Motion to approve Ordinance 1998 -22, first reading, made by Councilor Hammer, seconded by
Councilor Green. Vote as follows:
Councilor Roach
yes
Councilor Hammer
yes
Councilor Green
yes
Councilor Baynard
yes
Councilor Masten
no
Ordinance 1998 -23, Park Non - Reverting Fund, first reading, read by Mayor Michael. This
Ordinance creates a non - reverting fund for youth basketball and softball. Mayor Michael stated
Clay County YMCA has sponsored the youth basketball in the past. The Greencastle School
Corporation has approached the City and asked to utilize Park Director Staton to keep the program
going. Director Staton stated this will be a partnership with the park and recreation department
and the school corporation. Income would go into the non - reverting fund and all expenses for the
program would be paid out of the non - reverting fund. Mayor Michael stated the school will cover
the liability insurance and allow us to use their facilities for the program. In the past, the basketball
league has used excess funds to purchase something both the school and program can use.
Councilor Roach stated he would like to see a copy of the interlocal agreement between the City
and Schools before approving a non - reverting fund. Mayor Michael stated she wants to show the
City support of the program by taking the non - reverting fund ordinance to the school. Councilor
0 Masten stated two funds are needed, one for softball and one for youth basketball. After more
S discussion, Councilor Masten made the motion to approve Ordinance 1998 -23, first reading,
with the stipulations that the funds be separated into two non - reverting funds and a paragraph is
added stating any funds received from youth basketball will be spent to promote and maintain the
youth basketball program, seconded by Councilor Hammer. Vote as follows:
Councilor Roach no
Councilor Hammer
yes
Councilor Green
yes
Councilor Baynard
no
Councilor Masten
yes
Ordinance 1998 -24, An Ordinance Amending Section 2 -197 of the Greencastle City Code
Amending the Purchasing Procedures of the City of Greencastle, first reading. Motion to waive
reading and approve Ordinance 1998 -24, first reading, made by Councilor Roach, seconded by
Councilor Masten. Vote was unanimous.
Ordinance 1998 -25, An Ordinance amending Ordinance 1997 -21 (Personnel Policy), first
reading, read by Mayor Michael. Attorney Selvia explains this ordinance will streamline the
application and interviewing process. Councilor Roach made the motion to waive the reading and
approve Ordinance 1998 -25, first reading, with the word "qualified" taken out of "f', seconded
by Councilor Masten. Vote was unanimous.
Ordinance 1998 -26, An Ordinance Amending Article 4 of the Greencastle City Code, first
• reading. Engineer Smith explained changes in ordinance. The annual permit fee will be changed
from $1,000.00 to $7,500.00 which will allow repetitive work in the right -of -ways. Driveway
construction has been added with standard drawings available with permits. Sec. 7 -55 has
changed the fines from $50.00 per day to $100.00 per day. Motion to waive reading and approve
Ordinance 1998 -26, first reading, made by Councilor Hammer, seconded by Councilor Masten.
Vote was unanimous.
Resolution 1998 -29, A Resolution Appropriating Insurance Reimbursement for Greencastle
Police Department, read by Mayor Michael. Motion to approve made by Councilor Masten,
seconded by Councilor Roach. Vote was unanimous.
Resolution 1998 -30, A Resolution Authorizing Additional Transfer of Appropriation Between
Classifications of Appropriation in the 1998 Budget of the City of Greencastle, read by Mayor
Michael. Motion to approve made by Councilor Masten, seconded by Councilor Hammer. Vote
was unanimous.
Engineer Smith discussed the 1999 Capital Improvement Projects list stating the Council has
discussed renovating Franklin Street from College Avenue to Arlington Street South. Engineer
Smith discussed the Tenth Street/Indianapolis Road intersection and the need for left turn lanes.
Engineer Smith stated his estimate for this work, which could possibly include replacing the
controllers, is approximately $100,000.00 - $70,000.00 for construction and $30,000.00 for
engineering. This would all be done on a hourly basis. Engineer Smith stated he has discussed
• this with CT Jones and there is a possibility to do both these projects out of EDIT funds. CT
Jones stated there will be enough money by December draw, but not by the time these projects
® would be complete. Councilor Hammer stated he feels the Albin Pond Walkway is equally as
important and does not want this issue to be placed on the back burner by a higher traffic area.
Consensus of Council is to get better numbers and move forward with these two projects.
Mayor Michael passed out a proposed ordinance amending handicap spaces in the downtown area.
This ordinance would add three handicap parking spaces as follows: one located 100 feet East of
the North East Corner of the intersection of Jackson Street and Franklin Street on the North side
of Jackson Street (just east of the crosswalk), one located 100 feet East of Southeast Comer of the
Washington Street and Jackson Street intersection on the South side of Washington Street (just
west of the crosswalk) and one space located on l 10 feet North of the Northeast comer of Jackson
Street and Washington Street Intersection on East side of Jackson Street (just North of the
crosswalk). Councilor Roach asked for input by Mainstreet representative and for this to be
placed on next months agenda.
Being no further business, Councilor Hammer made the motion to adjourn, seconded by
Councilor Green. Vote was unanimous.
Nancy A. Mi hael, Mayor
ATTEST:
Pamela S. Jones, C e '-T easurer
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