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Home My Public Portal AboutMinutes-4/4/2017 City of Tiffin, Iowa Meeting: Tiffin Work Session & Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: April 4, 2017—7:00 PM Web Page: www.tiffin-iowa.org Posted: March 31, 2017(website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session—5:45 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session April 4, 2017 at 5:48 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton(Arrived at 6:02 PM) , Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff and other visitors. B. Agenda Additions/Agenda Approval Motion to approve work session agenda by Ryan. Second by Kahler. All ayes, motion carried. C. TrueNorth Companies Presentation of Insurance Options Andrew Shifflett, TrueNorth—presented to Council the options they can offer to the City with Risk Management and Insurance. Peggy Upton arrived at 6:02 PM. D. Discussion of Original Town Urbanization Proiect Phasing Mayor Berner recommends the City mimic's how the City of Solon updated their streets with curb and gutters as concrete and fill the road to with Asphalt instead of concrete to save cost. Jay Anderson- HFC showed a proposed phasing of the potential curb/gutter/sidewalk of Original Town Tiffin. E. Discussion/Questions from Council Members re2ardin2 items on the Regular City Council Agenda Doug discussed a few agenda items for the council meeting. F. Other Business G. Adiournment Motion to adjourn by Bartels. Second by Havens. All ayes, meeting adjourned at 6:58 PM City Council Agenda Page I of 7 Council Meeting A. Call to Order— 7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a Regular Session on April 4, 2017 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, Assistant Public Works Director Brian Detert, City Engineer Ben Carhoff, City Attorney Raiber and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Kahler. All ayes, agenda approved D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Sheriff—Lieutenant Adolph present—has received requests to increase patrol on some locations in town to slow the traffic. Nick Faselt—Lot 30, Tiffin East Owner—Formally the McGrew Property- asking Council if 55 year and older would be allowed. They envision having an Independent Living facility with amenities for the residents. Advised that P&Z will be discussing this item tomorrow's P&Z meeting. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve the Consent Agenda which includes City Council Minutes by Havens. Second by Ryan. All ayes, consent agenda approved. F. Mavoral Proclamation 1. G. Public Hearin 1. Public Hearing for Ordinance No. 2017-398—Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 92, by Adding section 92.10—Water Adjustment a. Close Public Hearing and Proceed to H-1 Motion to open Public Hearing for Ordinance No. 2017-398—Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 92,by Adding section 92.10—Water Adjustment by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, opened at 7:14 PM Discussion: Nothing Received at City Hall and No Public Present. Motion to close Public Hearing for Ordinance No. 2017-398—Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 92,by Adding section 92.10—Water Adjustment by Ryan. Second by Upton. City Council Agenda Page 2 of 7 Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, closed at 7:15 PM 2. Public Hearing for Ordinance No. 2017-399—Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.10(1) of Chapter 99, Payment of Bills— Sewer Adjustment a. Close Public Hearing and Proceed to H-2 Motion to open Public Hearing for Ordinance No. 2017-399—Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.10(1) of Chapter 99, Payment of Bills— Sewer Adjustment by Upton. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, opened at 7:16 PM Discussion: Nothing Received at City Hall and No Public Present. Motion to close Public Hearing for Ordinance No. 2017-399—Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.10(1) of Chapter 99, Payment of Bills— Sewer Adjustment by Ryan. Second by Upton. Roll Call: Upton Bartels, Havens, Ryan, Kahler. All ayes, closed at 7:16 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2017-398—Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 92, by Adding section 92.10—Water Adjustment a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2017-398 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 92,by Adding section 92.10—Water Adjustment by Havens. Second by Ryan. Roll Call: Kahler, Upton, Ryan, Bartels, Havens. All ayes, first reading approved. 2. Ordinance No. 2017-399—Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.10(1) of Chapter 99, Payment of Bills— Sewer Adjustment a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2017-399—Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.10(1) of Chapter 99, Payment of Bills— Sewer Adjustment by Havens. Second by Kahler. Roll Call: Ryan, Bartels, Havens, Kahler, Upton. All ayes, first reading approved. L Resolutions for Approval 1. Resolution 2017-018 —A Resolution Accepting Amendments to the Statewide Urban Design and Specifications (SUDAS) Design Standards Manual and Specifications Manual by the City of Tiffin Motion to approve Resolution 2017-018—A Resolution Accepting Amendments to the Statewide Urban Design and Specifications (SUDAS) Design Standards Manual and Specifications Manual by the City of Tiffin by Ryan. Second by Havens. Roll Call: Havens, Bartels, Ryan, Kahler, Upton. All ayes, motion carried. 2. Resolution 2017-019—A Resolution Authorizing Acquisition of Property Abutting Park Road City Council Agenda Page 3 of 7 Motion to approve Resolution 2017-019—A Resolution Authorizing Acquisition of Property Abutting Park Road by Ryan. Second by Kahler. Roll Call: Havens, Bartels, Ryan, Kahler, Upton. All ayes, motion carried. 3. Resolution 2017-020—A Resolution to Authorize the Mayor and City Administrator/Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property and Easements from Adam and Jacqueline Brandt as it relates to the Reconstruction of Park Road Motion to approve Resolution 2017-020—A Resolution to Authorize the Mayor and City Administrator/Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property and Easements from Adam and Jacqueline Brandt as it relates to the Reconstruction of Park Road by Ryan. Second by Bartels. Roll Call: Havens, Bartels, Ryan, Kahler, Upton. All ayes, motion carried. 4. Resolution 2017-021 —A Resolution to Authorize the Mayor and City Administrator/Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property and Easements from Melvin Reeve as it relates to the Reconstruction of Park Road Motion to approve Resolution 2017-021 —A Resolution to Authorize the Mayor and City Administrator/Clerk to Sign the Real Estate Purchase Agreement and all Necessary Documents and Take all Necessary Actions for the Purchase of Property and Easements from Melvin Reeve as it relates to the Reconstruction of Park Road by Havens. Second by Kahler. Roll Call: Havens, Bartels, Ryan, Kahler, Upton. All ayes, motion carried. 5. Resolution 2017-022—A Resolution Setting the Date for Public Hearing on Designation of the 2017 Park Place Urban Renewal Area and on Urban Renewal Plan Motion to approve Resolution 2017-022—A Resolution Setting the Date for Public Hearing on May 2nd on Designation of the 2017 Park Place Urban Renewal Area and on Urban Renewal Plan by Upton. Second by Bartels. Roll Call: Havens, Bartels, Ryan, Kahler, Upton. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 4-4-17 VENDOR INVOICE DESCRIPTION AMOUNT City Council Agenda Page 4 of 7 ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 12.33 ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 108.94 ADVANCED SYSTEMS,INC ANNUAL CONTRT,LS SFTWR ASSRNC 2,974.00 ADVANCED SYSTEMS,INC 9 HOURS BLK LS ROUTING 1,200.00 ALLIANT ENERGY ROBERTS FERRY RD SIREN 26.58 BOLDT,DOUG MILE RMBRSMNT 2/1/17-3/31/17 141.13 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 596 CULLIGAN WATER TECH SRVC RENTAL 04/01/17-04/30/17 27.55 DEARBORN NATIONAL GROUP INSURANCE 468 GAZETTE COMMUNICATIONS PUBLICATIONS 19.07 GAZETTE COMMUNICATIONS PUBLICATIONS 16.63 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 155.82 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 2,623.93 IOWA CITY AREA DEVELOPMENT GRP ECONOMIC DEVELOP DUES 1,000.00 IOWA MUNICIPAL FINANCE OFFICER ANNUAL DUES 375 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 MERRY MAIDS CLEANING 2/7/17-02/21/17 250 MID-AMERICAN ENERGY NATURALGAS 216.15 MID-AMERICAN ENERGY NATURALGAS 39.65 MID-AMERICAN ENERGY NATURALGAS 140.8 MID-AMERICAN ENERGY NATURALGAS 221.77 OFFICE EXPRESS PAPER 127.96 PACE SUPPLY BASES 305.33 PITNEY BOWES PURCHASE POWER POSTAGE METER 1,020.99 RSM US PRODUCT SALES LLC CLN UP AND CUT OVER 2 NEW VRTL 550 SOLON STATE BANK F350 REVENUE LOAN 795.52 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,583.33 USA BLUE BOOK OAKTON PH ELECTRODE FOR WWW 292.78 USA BLUE BOOK PUMPMASTER PUMP SWITCH 91.91 ZEP SALES&SERVICES BRAKE WASH,BIG ORANGE,AERSOL 612.73 ****PAID TOTAL***** ****SCHED TOTAL***** 25,880.39 *****REPORT TOTAL***** 25,880.39 Fund Expense 001 GENERAL 18,885.76 110 ROAD USE TAX 745.86 200 DEBT SERVICE 795.52 600 WATER 4,368.67 610 SEWER 1,084.58 2. Consideration of Payment Application 92—WRH, Inc. —Motion to Approve by Havens. Second by Bartels. City Council Agenda Page 5 of 7 All ayes, motion carried. 3. Consideration of Change Order 96—Rathje Construction—Motion to Approve Motion to have City Administrator/Clerk to look into repurposing the current lights and not retro fit current pole. Look into buying new ones instead to determine if is cost effective by Ryan. Second by Upton. All ayes, motion carried. 4. Consideration of Special Events Application— TifFun Creek Fest Parade Route— Motion to Approve by Upton. Second by Ryan. All ayes, motion carried. 5. Discussion and Consideration of Potential Insurance Program Change and Council Action as Needed Motion to keep with AW Welt and renew with EMC Premium Renewal of$54,696 by Upton. Second by Ryan. All ayes, motion carried. 6. Discussion and Consideration of Increase in Annual Dues to Iowa City Area Development (ICAD) and Council Action as Needed Motion to approved keeping the same annual dues as in past to Iowa City Area Development (ICAD) by Ryan. Second by Havens. All ayes, motion carried. 7. Discussion and Consideration to Proceed with Bids for New Truck in Public Works Department and Council Action as Needed Motion to approved Public Works Department to proceed with Bids for New Truck by Ryan. Second by Kahler. All ayes, motion carried. 8. Discussion and Consideration of Driveway Change at 460 Roberts Ferry Road as part of the Street Reconstruction Project and Council Action as Needed Motion to approve 460 Roberts Ferry Rd driveway change as part of the Street Reconstruction Project by Bartels. Second by Ryan. All ayes, motion carried. 9. Discussion and Consideration of Driveway Change at 461 Roberts Ferry Road as part of the Street Reconstruction Project and Council Action as Needed Motion to exchange concrete for price of the appraised land by Upton- withdrawn no second. Motion to approve 461 Roberts Ferry Road driveway change but ask to have the City only pay half and have resident pay the other half of the driveway expansion by Havens-Withdrawn no second. Motion to approve 461 Roberts Ferry Road driveway change as part of the Street Reconstruction Project by Ryan. City Council Agenda Page 6 of 7 Second by Barles. Ayes: Kahler, Ryan, Havens, Bartels. Nays: Upton, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report—The City's New Minimum Wage Ordinance is Null &Void since the State Law change. Steve has requested to move State Street to the north to help commercial properties to allow for better building development. MPO Meeting regarding the Long Rage Plan Steve sent the Council that information in an email. 2. City Council Reports—Ryan—received concern from citizen regarding the crosswalk on Ireland Ave at 3rd Street—asking for a cross walk have a sign to have "Stop for Pedestrian". RR Trail Crossing light is out on the south side. 3. Director of Public Work's Report—Baseball Season has started and hoping to have the lights for this weekend's ball tournament. 4. Building Official Report—Building season started and have had issues with blocked roads and have been working on correcting this issue. 5. City Engineer's Report—Letter from Jack Burnham regarding the Roundabout project. Metro came to work on the trail but never informed the City Engineers. 6. City Attorney's Report— Still moving forward with Roberts Ferry Road project. 7. City Administrator's Report— Spoke about upcoming meetings with the Joint Session on Monday April 17th at North Liberty City Hall. Received the sample from Life Floor for the splash pad flooring. Showing the Solar Panels impact on the City's usage and what has been generated. N. Adiournment Motion to adjourn by Ryan. Second by Kahler. All ayes, meeting adjourned at 8:48 PM. April 4, 2017 Ashley Platz, Deputy City Clerk City Council Agenda Page 7 of 7