HomeMy Public PortalAbout12) 9A Request form Sing Tao Newspapers Los Angeles Ltd. for the City to Host and Co-sponsor the 2015 Sing Tao Lunar New Year Street FestivalAGENDA
ITEM 9.A.
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
DATE: August5,2014
TO: The Honorable City Council
FROM: Donald E. Penman, Interim City Manager '1C
By: Michael D. Forbes, AICP, Community Development Director ~
SUBJECT: REQUEST FROM SING TAO NEWSPAPERS LOS ANGELES LTD. FOR
THE CITY TO HOST AND CO-SPONSOR THE 2015 SING TAO LUNAR
NEW YEAR STREET FESTIVAL
RECOMMENDATION:
The City Council is requested to:
a) Consider hosting and co-sponsoring the 2015 Sing Tao Lunar New Year Street
Festival ("Festival") on Saturday, January 24 and Sunday, January 25, 2015,
dependent upon the completion of certain conditions by Sing Tao Newspapers Los
Angeles, Ltd . ("Sing Tao") by December 2, 2014;
b) Consider accepting $10,000 from Sing Tao to help offset the costs to the City of
hosting and co-sponsoring the event; and
c) Consider appropriating $26,500 from the General Fund Undesignated Fund Balance
to the following accounts:
• $11 ,300 to 01-950-65-4150 (Community Preservation-Overtime) for City staff
overtime;
• $13,200 to 01-950-61-4730 (Law Enforcement-Special Services) for Los Angeles
County Sheriff's Department personnel; and
• $2 ,000 to 21-960-7 4-451 0 (Traffic Signs & Striping Maintenance-Maintenance
and Repair) for equipment rental.
BACKGROUND:
1. On February 1, 2014 , the City hosted and co-sponsored the 2014 Sing Tao
Chinese New Year Festival. The one-day event took place in Temple City Park
and on Las Tunas Drive between Temple City Boulevard and Golden West
Avenue.
City Council
August 5, 2014
Page 2 of 5
2. On March 24, 2014, City staff received a Special Event Permit application
(Attachment "A") and proposal (Attachment "B") from Sing Tao requesting that
the City host and co-sponsor the 2015 Festival. Sing Tao is seeking to build on
the success of last year's event by expanding to a two-day event. The proposal
provides details about the extent of services and costs that Sing Tao initially
asked the City to incur by agreeing to host and co-sponsor the event.
3. In April and May 2014, City staff reviewed the Special Event Permit application
and analyzed the costs that would be associated with the proposed event.
Additionally, staff found the application to be incomplete in the following sections:
1) Site Plan and Route Map; 2) Parking Plan; 3) Entertainment and Related
Activities; 4) Food Concessions and Preparation; and 5) Medical Evacuation
Plan.
4. At the June 17, 2014, City Council meeting, Sing Tao provided a presentation to
the City Council. The City Council directed staff to meet with Sing Tao
representatives to discuss their proposal in greater detail and to bring the matter
back to the City Council for consideration.
5. On July 3, 2014, Sing Tao representatives met with City staff to discuss the
proposal.
ANALYSIS:
Sing Tao's original proposal included 10 items that the City was requested to provide.
The application also included a request to sell and provide free samples of alcoholic
beverages, which was the subject of some City Council discussion on June 17, 2014.
During further discussion with staff on July 3, 2014, Sing Tao revised and clarified their
original proposal. Sing Tao further stated that they are willing to pay $10,000 to the City
to help offset the cost of hosting the event, with the City to absorb the remaining costs.
Sing Tao has withdrawn their request to provide free samples of alcohol, but is still
considering the possibility of offering alcoholic beverages for sale. Staff has learned
that the Department of Alcoholic Beverage Control will issue temporary alcohol licenses
for this type of event only to non-profit organizations and not to for-profit entities. As
such, Sing Tao would have to partner with a local non-profit organization if it wishes to
sell alcohol. Further, alcohol would have to be served and consumed within a fenced
and controlled area such as a "beer garden" and could not be openly available
throughout the event area.
As currently proposed by Sing Tao, the City would be responsible for the following:
• Blocking traffic along the five block section of Las Tunas Drive between Temple
City Boulevard and Rowland Avenue from 9:00 p.m. on Friday, January 23,
City Council
August 5, 2014
Page 3 of 5
2015 , until 11:30 p .m. on Sunday , January 25, 2015 , including providing or
renting all signs, barricades, and other equipment required to do so;
• Allowing the exclusive use of all facilities in Temple City Park for the event (i.e.
gazebo/pavilion, playground, eating area, restrooms, parking area , and use of
water supply);
• Reserving a street banner space at Las Tunas Drive and Temple City Boulevard
from December 20 , 2014 , to January 25, 2015, for advertising purposes; and
• Incurring all costs for Los Angeles County Sheriff's Department services for
safety and security during the event.
Sing Tao has also requested that the City provide street parking and 300 additional
parking spaces for the event. Festival attendees would have access to all street
parking on side streets along Las Tunas Drive as well as public parking lots in the area.
The City would suspend enforcement of parking time limits during the Festival.
Finally, Sing Tao has requested that the City provide notice of the Festival to the
surrounding neighborhood. Staff will mail or deliver notice one to two weeks prior to the
Festival to all businesses along the portion of Las Tunas Drive that is to be closed to
ensure that businesses are aware of the event and the street closure . Staff will also
provide notice to all businesses and residences one block north and one block south of
the portion of Las Tunas Drive that is to be closed .
Staff estimates that the City would incur the following costs to provide the above
services:
• Approximately $11,300 in overtime costs to provide staffing for the event (this
does not include standard payroll costs for employees normally scheduled to
work during the hours of the event, such as Parking Control Officers and Park
Patrol Officers);
• Approximately $13 ,200 for Los Angeles County Sheriff's Department personnel
costs ; and
• Approximately $2,000 in rental costs for 100 water barriers needed to block Las
Tunas Drive (to supplement the 50 barriers owned by the City).
The total estimated cost to the City of the above items is $26 ,500 . Sing Tao has
offered to provide the City with $10,000 to help offset the cost of hosting the event,
resulting in an estimated remaining cost of $16,500.
Should the City Council wish to go forward with hosting and co-sponsoring the Festival,
staff recommends that this be contingent upon Sing Tao completing the following
City Council
August 5, 2014
Page 4 of 5
conditions by December 2, 2014, to allow for adequate planning time in advance of the
event:
1. Submission of all information necessary for a complete Special Event Permit
application to the City's Public Safety and Services Division;
2. Completion of the event's proposed public safety and traffic plan for approval by
the City Engineer, Public Safety Supervisor, Los Angeles County Sherriff's
Department, Los Angeles County Fire Department, and Los Angeles
Metropolitan Transportation Authority;
3. Payment to the City of $10,000 to help offset the cost of hosting the event;
4. Agreement to provide 15 booths located between Kauffman Avenue and Golden
West Avenue, at no cost to the City, to be allocated at the City's discretion for
use by non-profit and community organizations and City Departments; and
5. Finalization of an outreach strategy and entertainment line-up schedule that
maximizes public awareness and participation, and is inclusionary to all
segments of Temple City's population.
CONCLUSION:
The 2014 Sing Tao Chinese New Year Festival held in Temple City was a successful
event, and Sing Tao is requesting that the City assist them in continuing and building
upon the success of that event by hosting and co-sponsoring the 2015 Sing Tao Lunar
New Year Street Festival. The event will result in direct costs to the City as well as
indirect costs including staff time and use of City resources. The costs documented in
this staff report include the direct costs of overtime pay, payment for law enforcement
services, and equipment rental. Staff did not seek to document the indirect costs of
staff time required during normal working hours or the use of vehicles, facilities, and
equipment owned by the City.
FISCAL IMPACT:
No funds were allocated in the Fiscal Year 2014-15 City Budget for the Festival. The total
estimated cost to the City for overtime pay, law enforcement services, and equipment
rental is $26,500. Sing Tao has offered to pay the City $10,000 to help offset the cost of
the event, resulting in a cost of $16,500. If approved by the City Council, the required
funds would need to be appropriated from the General Fund Undesignated Fund
Balance.
City Council
August 5, 2014
Page 5 of 5
ATTACHMENTS:
A. Special Event Permit Application
B. Sing Tao Original Proposal for 2015 Festival
. Rev. 6)'271!2
ATTACHMENT A
City of Temple City
THE CITY OF TEMPLE CITY MUST RECEIVE TillS COMPLETED
APPLICA TlON 45 DAYS PRIOR TO THE START OF YOUR .EVENT
Non Refundable Processing Fee: $45.00 • Please make checks
payable to: City of Temple City
. To the Special Event Applicant:
The City of Temple City is host to many varied special events throughout the year. These events
. are an important part of our community and can add significantly to the quality of life for our residents and
visitors. Depending on the nature of the events, they can enhance our neighborhoods, highlight products
and services, provide marketing opportunities, and add to our cultural enriclnnent.
This packet is intended to help you understand the special event permit process and provide helpful
infonnation as you plan your event. Submission of a packet does not automatically deem the application
· approved. This packet consists of a three (3) step application process:
1. Complete the application. The application must include pages 1-16.
2. Submit the application and the processing fee of $45.00, 45 days before your scheduled event
date.
3. The City will respond within 10 days regarding the approval or denial of your Special Event
Pennit. The City will notif'y you of any additional City related event costs. The City may
also request additional information within the l 0 day period.
The City of Temple City is committed to supporting quality events that are safe and enjoyable. If
you have questions regarding the permit process, please contact the Community Development Department at
(626) 285-2171.
Rev. fi/27/l2 Page 1 of 16 Applicant Initials
Application Checklist
The following pages have been submitted to the City of Temple City:
Required N/A
D D General Information (page 4)
0 D Site Plan & Route Map (page 5)
D D Parking Plan (page 6)
0 0 (ADA) Awareness (page 7)
D 0 Security Information (page 8)
0 0 Marketing I Advertising (page 8)
0 0 Entertainment and Related Activities (page 9-J 0) (If Applicable)
D D Alcohol (page I I)
D D Food Concession or Preparation (page 11)
D D Restrooms (page 12)
D 0 Waste Management (page 13)
D D Insurance (page 14)
D 0 Hold Hannless Agreement (page 15).
D D City Department Review & Approval (page 16)
D D Business Vendor License Attachments
D D Medical Evacuation Plan Attachment
RI:V. 6/27112 Page2 of 16 Applicant Initial/
S1V1q T t\o Ne~\l ~ft\f ev 7
I, Me I 1 SSp. I&_ . '.on beh.alf of lA> <. ~¥!~I e.c, ki D (the organization I rep~esent), ~ertify
that aJI foregomg pages m th1s SpecJal Event Apphcation have been completed I attest that the mformatto·n
contained herein is accu rate, to the best of my knowledge and bel ief. I a~est that I hav e read all the rules,
· regulations, and guidel ines specified herein and that wh ich is in cluded in th is Special Event Application .
5it1~ T "-O News p"' erS ·
I, acting on behalf of I 0 , (the organization I represent), am authorized to commit
that organization to agree to abide y the rules, regulations, and guidelines specified herein, and I will accept
all responsibilities for any damage to City Property and/or facilities, any payments fo r munic ipal servi ces
and/or resources as they have been outlined and as they may be utilized by me and the organization whom I
, am representing and the patrons who will be served by this Spec ial Event.
~~-"'~ 1 Ao ~~'~~~" N-e·~..~ Y~v J ctn ~lf-R >{ 1:oo A.lvt 'tZ ·
Event Title: ~:r ru-v fLh-r;~ val EventDate(s): HI £ Event Time(s): -J~PD p, IY
Please Print
Name of Applicant: ~1 ~1-,.ss ?', \cf f
· Please Print
Title: G{.eM.f ffi I ~1an a q et
Please Print
Organization Name: c;l Vl g "1/j\ D t"Qdt\1/:z et\f f-V~ l &> Awj e l:eh v 1 D
Please Print
S ignature: ~ Lu-= Date: 3/.>-jO+
I
Rev. 6127/12 Page 3 ofl6 Applicant Initials L
General Information
Event N arne: £1 v1 g 1/i\ o Lll A V\ fi\ { ~ l.t'Jv\J L(uw S:-:OV.t!:t. f ..t,4l) I v J
Group or Association sponsoring event: -----------------------•
· Address; I ;roS1 {irR.e V1 Dr. City: .kclvt .s-vry
Event Contact Person(s) Name: v \6\.\.l ~· I Afl Y1 (AJt1lv1
State: ~(.1' fr+-_Zip: Cf t-T'IJ ·
Event Contact Person(s) Phone: . b~-tff_k__ ~{ ot{ (-b:rh -Vf>h _, !(o '(" Fax: _____ __
Number of expected participants I attendees per day: ---------------------11
· Event Date(s) I Time(s): Satv l rd£y .J a n .J.. 'f , ..){)/ r 1, &1nch..y J q a .."l-f, ">?>If'
Event Anival Set-Up Time: 1 r. , PlettJ e see ()..l(avh frvfos~ -for rntrr'f' dert\,/.S
Event Completion I Strike Time:
Event Location: On La.s Ji rna s Dr ( befvvetw 1.eHtp l e Cny 8 /vd &. R o~Ada nd Ave . )
Event Category:
(Check all that apply)
[!]Fair/Fest ival 0Race/Walk Osports/Recreation
Oconcert/Perfonnance
0Parade/March
Ooutdoor Market 0Nonprofit Organization [}?.___._t..,;,;;h....;er_: __ _
Is this an annual' event? ~Yes 0 No
How many years have you been ho1ding this event? '-f V.fa. r S
·. v
Location(s)ofpreviousevents: ~<;, Tt.-t t1tlS Dr rn T-e~vrp /-e C.!v'-1 (ln~ Cr.e.e~srd
.I
P 6l I k ( n [/1) ud n vrl .
: REQUIRED: Emergency Contact: In case of an emergency during the event, a person must be available to be
i contacted during the hours of the event. Please identify:
: Name: Mli\ y L-1 I A-nn CA r..e n
~Telephone: c>-h:-1'76-g lo1 I f:.?dJ -1fb-f ( 0 r
:, Cell I Pager: hria -~ ttf / ( ~ >
'
Will streets or traffic lanes need to be closed for the event?
If yes, the applicant shall notify the following:
ONo
: • The Temple City Community Development Department-Public Works Division, (626) 2 85-2171 ext.2336
• Los Angeles County Fire Department {LAFD), (626) 287-9521
· Please Provide the City of Temple City Community Development Department with a Copy of your Fire Pennit
and Street Closure Pem1it
:Rev. 6127112 Page 4 of16 Applicant Initials .&:4-.
Site Plan & Route Map
A drawing of your event site plan/route map must be submitted and include, but is not limited to:
a An oveiView of the event venue, including the names of all streets and moving routes of any kind.
Indicate the direction of travel and all street or Jane closures ..
a The provisions for a minimum of twenty-foot (20') emergency access lanes throughout the event venue.
a The location of all ftrst aid facilities.
a The location of an searchlights.
a The location of all stages, bleachers, grandstands', canopies, tents, portable toilets, booths, cooking areas,
trash containers, and dumpsters, and other temporary structures.
a Location of generator( s) with source of grounding and/ or source of electricity.
a Identification of all handicapped accessible areas that meet standards, pedestrian access, and requested
street closures .
Once the City receives an adequate site plan, if necessary, fhe City Engineer will provide an appropriate
traffic mitigation plan for the proposed event with the following details:
CJ Traffic Control Plan (TCP)
• For each sign include the Manual of Uniform Traffic Control Devices (MUTCD) sign number, sign
size, sign description, and its location on the TCP.
• Show size, height, and location of all channelizing devices, warning li ghts, flag trees, portable
barriers, etc, on the TCP. All devices must meet standards specified by MUTCD.
• Example: Cones no smaller than 700 rnm (28 in.) and no farther apru1 than 12 .2 rn (40ft.), include
the length of chrumeling tapers.
• Consult the Community Development Department at (626) 285-2171 for any TCP questions.
o Traffic Signal Operation and Equipment
"' Include location of all traffic signals.
• If special signal timing is required in the TCP, specify ALL changes and their effects .
• Consult the Community Development Department at (626) 285 -2171 for any signal questions.
a Pedestrian Safety
• Be sure pedestrians have a safe route to walk and/or are protected throughout the entire traffic
control area before submittal of the TCP for review.
• Show all pedestrian entry and exit paths on the TCP.
a Parking Restrictions
• The applicant must post City of Temple City "No Parking'' signs 24 hours prior to the event.
• Contact person for sign information: Communi.ty Development Department (626) 285-2171 .
o Other event components not listed above.
Rev . 6/27/12 Page 5 of 16 Applicant Initi~
Traffic Control Site Plan I Parking Plan
~ The Site Plan and Route Map is not a substitute to the Traffic Control Plan requirements outlined in the
Manual of Uniform Traffic Control Devices (111UTCD) in the MUTCD California Supplement. Please refer
to this manual as needed in the development ofTCPs; http:i/mutcd.f11wa .dot.gov and
http://www.dot.ca.gov/hqitraffops/signtech/mutcdsupp/supplement.htm.
~ The City Engineer requires approval of all TCPs before any TCP can be implemented.
~ Should City staff at the event find potential hazards towards traffic and/or pedestrian safety, they can require
the applicant to modify the TCP.
· Rev. 6/27/12 Page 6 of 16 Applicant Initials~
Americans with Disabilities (ADA) Awareness
DEFINITIONS
• The term accessible shall mean ADA compliant.
GENERAL
• Concern should be given to the accessibility of your event's location.
• An event layout map with all elen1ents (such as parking, portable toilets. ramps, seating,. accessible paths of travel, etc.) is required
with this application.
• All printed material for an event is to include the request for accommodation notice with the lntemational symbol for accessibility, a
contact name, and the contact's phone number.
• Requests for accommodation may include material in an alternate fonnat, an interpreter, or assistive listening devices.
BARRIERS
• Concern should be given to elevation changes of more than W' vertical or V:." beveled. This classifies as a barrier and requires a
temporary ramp.
• All cords, wires, hoses, etc., which are located within a path of travel must be ramped or placed within a cord cover.
PATHS OF TRAVEL
• An alternate path of travel is required when the public right-of-way is obstructed.
• When an alternate path of ~vel is provided, sign age designating the alternate path of travel is required.
• An al!emate path of travel must be provided whenever the existing pedestrian access rou te in a public rigltt-of-way is blocked by
temporary conditions.
• Where possible, the alternate path of travel shall be parallel to the disrupted pedestrian access route, and on the same side of the street.
• An alternate path of travel shall have no protrusions up to a height ofBO", including scaffolding and scaffoldiitg braces. Where the
alternate path of travel is l!-djacent to potentially hazardous conditions, the path must be protecled with a barricade.
PARKING
• If parking is provided for an event, accessible parking is tequired .
• If no parking is provided for an event, an accessible passenger loading and unloading zone is required.
• Accessible parking, passenger loading, and unloading zones are required to be identified using the international symbol for
accessibility.
• Signs with the intemalional symbol for accessibility are to be mounted at a minimum of 60" from the finished floor or the ground.
SALES OR SERVICE COUNTERS
• If sales or service counters are provided for your event, the height must be no more than 36" from the finished floor or the ground, and
the width must be at least 36" wide.
ACCESSIBLE ROUTE
• An accessible route is required from the accessible parking, and from tbe passenger loading and unloading zone to th e even t entrance.
• An accessible route is required within the event .
• An accessible route must be a minimum of36" in width.
• Accessible routes must be identified with the international symbol for accessibility. including directional arrows, a minimum of 60"
fi·om the finished floor or the ground .
• Temporary ramps that do not exceed 8.33% grade may be required to provide an accessible route .
SEATING
• If seating is provided, accessible seating and companion sea ting are required.
• Accessible seating and companion seating areas must be identified using the international symbol for accessibility, placed at a
minimum height of 60" above the finished floor or the ground.
PORT ABLE TOILETS
•If portable toilets are provided, they must be accessible and located on a level area not to exceed a 2% cross-slope in any direction.
• The total numbers of portable toilets that are being provided fol" the event determines the required number of accessible portal:lle toilets
This number is I 0% of the total, but in no event less than one for each location. If a single unit is placed, it must be accessible. The
placement of single units will increase the numbet of accessible portable toilets required for your evenL
• An accessible route to each portable toilet is required.
• Accessible portable toi lets must be identified with the international symbol of accessibility.
Rev. 6/27112 Page 7 of 16 Applicant Initials~ ·
Security Infor mation
Have you made arrangements for security?
If yes, what fonn of security will you be using?
(P lease check all that apply)
~ Los Angeles County Sher iffs Department
$JYes
tn Licensed & bonded professional security company
0 Other:----------
If using a licensed security company, please complete the following:
Na me o f Company: Odo nC1 Ut-!Tdt/1 { .S'Put!l rr -,;y Addres s :
O No
J.=f 3 Fzl>-r -Po m 6r t~ Av~
Z ip: q 1Kf City: ~A1f¥11 fr~y {?vl t {c. State : ( ft
D ayti m e Telephone: ( 2..2 1 ) q->-£--RR 1 f Eve ning;-----------
·Fax: ------------------Pager I Cell:--------------
Private Patrol Operators L icense Number:-----------
· License to carry firearms : DYes ONo
· Will this event be advertised or promoted? lQ Ye s 0 No
Jfyes, please exp lain :l11R. -e 1/.tiA"'t. 1Ni 1\l?e fY12 rYlvted 6Yl S1ng T ao Ne,hbpt'p ev S. ~-c t1.1 Re ~
. Sinq T a o T-,m t.s !Al p£1::/j &faqe.z;o es ahcn1T.-D< m onrh pdo (1/~ :vkg ..ftV.£tVJ I..
Will there be medi a coverage at the event? ~Yes 0 No
~ If yes, p lease expl ain: li!L .fAte&([, 11\u II b.e CIJ\I..er.q<J by Srnq Tao Ak wsptlpe ,z
and t:-Tfll
, wm signs, banners, or searchlights be utilized as a source of adve rtise ment? QSl Yes ONo
·; If yes, p lease explain: --+-'-.!..l.d..:s;,._~...L..L-~....l.LI...klfl~r.:<;.!:!JL.LL.L:IO.-L..=4J-=7~W:c::l14.1..Ll.llf---U~-.::l.~:.t:.!.L.~~~Ll.!
Rev. 6/27/12 Page 8 ofl6 Applicant Initials _;JJ1
Entertainment and Related Activities
See City ofTemple City Municipal Code Sectiolls {4130-4133}.
Is there any entertainment features related to your event? ;(Yes 0 No
If yes, complete the f ollowing or provide an attachment that lists all bands I perfom1ers, type of music, time of
sound check, and perfonnance schedule .
. o Number of stages _ _,__ __
Stage # 1 size notated: Height:
I ... rl
Depth: 2-0 Width: _P'_ ':I __
Stage# 2 size notated: Height: ___ Depth: ____ Width: ___ _
a Number of performing groups: ____ _
Please List Performer name(s) and type(s) of Entertainment:
1/q y i-tty CAll ty ,,., e cUt n r~ In dud ; o.g vtl I Of ~ e 1.. con Oa 11 ce I
f~r11:ht;'riij1~~s~~;)at 'li'f}j ft~Z~Ztt:Z~i~ct:;t_~m~~1Xshtto L 1ry ~~~~1:; ~.
· Will dressing room areas be provided for the entertairunent? t( Yes 0 No
Size of dressing room area and type: r D X ( D E.o-t:rC h
Will sound checks be conducted prior to the event? ~Yes ONo
If yes, Start time: q: lYD A-. tv\. Finish time: U1 ·. U] A . \V\
Will amplification b_x..used1_ 1 A 1 L~ Yes «-(~f){) n • n -C.lte'qc-S
If yes, Start time: rp · ob =A ·l--/. 9u\ (v~ Finish time:
ONo
Please describe the sound equipment that will be used for the event: ~A 1 (' '¥1> ~ L1 tM£6 , Sfe?l \:::e .\(S ,
. q-! 1+bGW· ox .
If using a licensed sound company, p lease complete the following:
Name of Company: 1-\.fA\~ Sl'\!t\\.\f\
· City: C.ov\ V\ C\
'
Daytime Telephone: ---------
Fax: _____________ _
Address: ~ o'7 g ~ 1 . Cttll ~'\ t\ & l v "1.:a fl
State: (A\ Zip: --'q-'-1 ....~.-1..:::.).-....::;f,__ __ _
Evening:-------------
Pager I Cell: (;z.2.{?-:::f~ \"' \ ~-?')
Rev . 6127112 Page 9 of 16 Applicant Initial£
Entertainment and Related Activities (Continued).
Will Generato rs as a power source be used? !(Yes ONo
lfyes , wh at typ e: --------How Many: 1 "'C· t> If
If using a licensed Power company, please comp lete the follow ing:
NameofCompany: \3Tt)1t>"f {?..t,yn:tJS Ad dress : Lfq_l,O "0. l.t e\ p~J\IV\A A\J.l
City : tm(il b l.(;\M St ate : C.t\ Z ip : _C(+-){.......,_o_..f ___ _
Dayt ime Tel ephone: 31lf'-q.:::ro .... q~ Evening:------------
Fax :-------------Pager 1 Cell: q ~ 1-;rsJ --=t 7:ll b
Rev. 612711 2 Page 10 ofl 6 A p plicant lnit ia~
Alcohol
City Municipal Code Sections {4400-4406}
Does your event involve the use of alcoholic beverages? ~es
Please, check all that apply:
~ Free I host alcohol (?Av\1\et"l vt q)
l( Alcohol sales
a Host and sale alcohol
a Beer
fi:, Beer and Wine ($6\v"'-~ l l \11 ~)
a Beer, Wine and Distilled alcohol
Will you be hiring a licensed bartender I caterer to serve the alcoholic beverages?
If yes, please provide the following:
Name of Licensed Bartender I Caterer:
IJ/-A:
Alcoholic Beverage Control License Number: _______ _
t1No
DYes
Telephone Number: Fax:---------
f(No
Address: _________________________________________ _
City: __________________ State: ___ Zip: __ _
Food Concession or Preparation
Will your event include food concessions, booths, and I or food preparation areas? ~Yes ONo
If yes, Contact the foJlowing:
o Health Department at (661) 254-9560 a minimum of30 days prior to the event, and describe how the
food will be served and I or prepared:
o Los Angeles County Fire Department at (626) 287-9521 a minimwn of30 days prior to the event to
obtain a Food Booth Operations Pemrit.
Please provide copies of the Health Department Event Sponsor Permit and the Fire Department approved Event
Permit to the City of Temple City Community Development Department.
How many food vendor(s) will be at your event? C\."1 (-€t\.t)l: l 0
Please attach a food vendor(s) list that includes the following:
• Type of food and preparation required.
• Business Name with Address, City, State and Zip Code.
Applicant Initial ~ Rev. 6/27112 Page 11 of 16
Restrooms
The Los Angeles County Department of Health Services (DHS) recommends I chemical or portable toilet
for every 175 women and !_chemical or portable toilet for every 250 men. At least I chemical or portable
toilet facility must be ADA accessible (The total numbers of portable toilets that are being provided for the
event determines the required number of accessible portable toilets. This number is 10% of the tota l, but in
no event less than one ADA accessible toilet for each location). This figure is based upon the maximwn
number of attendees at your event during peak time. For the cutTent requirements please contact DHS at
(661) 254-9560.
Are you planning to provide rest rooms at the event? ~Yes ONo
If yes, please identifY the following: 0
a Total number of port -a-toilets: __ ....:IS:__ _______ _
a Tota l number of ADA accessible rest rooms: _0<,~------
Setup
Pickup
Date: JG\.V\ 7-7 , P-6 \l~ Time: -------
Date: \J a V\ :r~, "l-0 llf Time: _____ _
Portable Toilet Company Name: _\,_c.,L-y-><--_J..l..JoiLLV\!...-___________________ _
Telephone Number: j1 lk -S";,j,. 2-:b tf-(o Fax: 1J> )..--~ t>l-\f D~
Address: ::f ~ yO e1.e '( cg fsV t6 .
· City: 11\l \1 -,11 j -.e I{ State: ct\ Zip: q 0 b D )_.
Re v. 6127/12 Page 12 of 16 Applicant Initials ~
Waste Management
SANITATION AND RECYCLYING
The event must be planned and organized to have a minimum impact on the environment. As an event
organizer) you must properly dispose of waste and garbage throughout the tenn of your event and
immediately upon conclusion of the event the area must be returned to a clean condition.
California State law requires each City to divert 50% of solid waste from landfill. Athens Services manages
the City of Temple City's solid waste programs. You can help by planning recycling strategies for the
waste generated at your event by calling the Public Works Division at (626) 285-2171
Exclusive franchise agreements require applicants to use Athens Services for garbage removal.
Please contact them (626) 336-3636 at least 30 days in advance to arrange for service at the event
Will there be dumpsters? ~Yes 0 No
If yes, please identify the following:
a Total number of dumpsters I size: __ .;z _________ _
PLACEMENT OF DUMPSTERS
Delivery Date: J cH1 Z.? , P'fll t/-
Pickup Date: :fo.Y' 'Yt;" , 1-0 l4-
Time:
Time :
Please explain your plan for clean-up and waste removal during and after the event:
t,\Vi \1 ' lu -~ , rJ ol ~~-t
STORM WATER PROTECTION
-------
-------
Local and State regulations prohibit the discharge of wash water, cleaning water, trash and debris to the
Storm Drain System. Please contact the City's Community Development Department for specific information
and assistance with your event planning at (626) 285-2171.
Rev. 612711 2 Page 13 of 16
Insurance
As a condition of use of City of Temple City facilities or City Programs, your organization must provide, at your sole expense, each
oflhe following items indicated:
Proof of insw·ance comp rised of certificates of insu•·ance and original endorsements of comprehensive general Jiability
insurance written by one or more responsible insurance companies licensed to do business in California. This coverage must:
L Name the City of Temple City, its officials, officers, directors, employees, agents and volunteers as additionaiJy
insured against liability for injury to persons, damage to property ond for the death of a person or persons arising or resulting
from any act or omission ot1the part of your org~nization, its agents or employees.
2. Jnclude liability coverage for claims made by participants in your event/program. You are advised that any and all exc1usio ns
pertaining to athletic or recreational events/programs must be disclosed in the endorsement and failure to do so will not
necessarily insu lat e your organization from individual liability for claims made as a result of the use of the facilities and your
event/program.
3. Be PRIMARY insurance with respect to the additionally insured named above. Any other insurance available to the City of
Temple City, Its officials, officers, directors, employees, agents nnd volunteers shall be excess and noncontributing.
4. The comprehensive general liability insurance policy limits of such insurance shall not be less than $2,000,000 per
occurrence for bodily injury, personal injury and property damage.
Any deductible or self-insured retention must be identified and appro,yed by the City. Jn the event the deductible is deemed to
be too great, 01e City may, require you to have your insurer eliminate ure deductible or reduce it.
5. You must satisfy these requirements by furnishing the City with certificates of insurance and original endorsements affecting
the required coverage. The certificates and endorsements are tQ be on !SO-approved forms. The City will not accept a
Certificate of Insurance alone as proof of insurance coverage. The original endorsement must specifically lis t the following:
''The City of Temple City, its officials, officers, directors, employees, agents, and volunteers are
additionally insured against liabi]ily for injury to persons, damage to property and for the death of a
person or persons arising or resulting from any act or omission on lhe part of your organization, its agents
or employees.
This insurance is primary with respect to the additionally insured. Any other iusurancc available to the
City of Temple City, its officials, offi cers, directors, employees, agents, and volunteers shall be excess and
noncontributing."
You are strongly urged to show this Notice o{ Conditions (including tbe precise wording of these requirements) to you11
insurance agent or broker. Doing so will help you, your agent, and the City process the proper documents in a timely
manner.
. If you are not able to obtain this insurc1.11ce, the City may be able to provide you with an insurance quote through Dive1·si.fted Risk
f11surance Brokers, for the event coverage,
You must provide the City with the endorsement 14 days prior to the start of your event/program. Each
endorsement shall be subject to approval by the City of Temple City as to form and as to insurance
company.
Please sign and re turn this original Notice of Conditions to indicate your receipt and understanding of each of the conditions
listed above. J . / _
Signature of Designated Official -f/0.J..'d~""/_,""~~.a.a=-._E._--4&U--:.c.::::......:;...;::;;.._ ___ Dated...__l3.._/_~__,..,0._1 .;....1_'-f..__ ___ _
TiUe __ ~_M ______ -:-------------------
Organization'sNnme ~11 TM Ntwvptf «> 1;{)$ rnwu{ L{D .
Rev. 6!21112 Page 14 of 16 Applicant Initials ..£,
Rev. 6.'27112
Hold Harmless Agreement
HOLD HARMLESS AND INSURANCE AGREEMENT
By my signature below, I hereby agree to and represent the following:
Si nr Tao N eiiJ5f t).f er s
!& s Anq.P fe ? &70 , as a condition of use of City of Tem-
ple City facilities on the date of , Tta n ~ .Q,?(£ 1 _>-o.Tf , hereby agrees
to, and shall, defend, indemnify, and hold harmless the City of Temple City,
its officials, officers, directors, employees, volunteers and agents from and
against any or aU loss, Jiabillty, expense, claim, costs, suits and damages of
every kind, nature and description, directly or indirectly, arising from usage or
activities for which svecial Event Permits are granted.
S 7n g (a o Ne-1 vS pttf.e 1"S
W Anq..e fe > k T O will take full responsibility for seeing
that use of City facilities is in full adherence and compliance with all applicable
City rules and conditions and the requirements of State Law.
On tbe date(s) of Jan J.-.l/..2 ~, )-0,1 fmmencing at 12:01 a.m. and
expiring at 12:00 midnight~nn To fl fl.fjt .. SDADRK 1-r-.<. A v:u le<. L7 0 will at its sole
expense, maintain in full force' and effect 'a policy ol" policies of comprehensive
general liability insurance written by one or more responsible insurance
companies licensed to do business in California, that will insure
£,-:g ca.o Newc;pttt ey<, Lp$ Arve te s 1--10, and the City of Temple City as an
adc:Utional insu ed, against liability for injury to persons or property and for
death of any person or persons with respect to usage or activities under the
permit. Eacb such policy shall be subject to approval by City of Temple City
as to form and as to insurance company. The comprehensive general liability
insurance policy limits of sucb insurance shall not be less than $2,000,000
combined single limit. .t? ~ lh&«-: -5/¥!/f
Signature of Applicant Dated
Title
Page 15 of 16 Applicant Initia~
City Review & Approval
The various City Departments will sign-off that their department has been made aware oftbe request for a
Special Event Application, and that the responsibilities of their department have been met. If a department
bas any questions and/or the responsibilities have not been met, it could delay the processing of this
application . The departments may suggest or require various steps or conditions concerning but not limited
to traffic and parking enforcement, litter control, insurance requirements, and scheduling to avoid conflict
with other activities. Oiily after each department has signed-off will this application process be
considered complete.
NruneofApplic~t:-__________________ ___ Permit Number: ------------------
Event Title: --------------------EventDate(s): _____ EventTime(s): _____ _
Approved Not Disapproved (Provide reason, Use additional sheet if necessary)
Approved
Approved Not Disappmved (Provide reason , Use additional sheet if necessary)
Approved
Approved Not Disapproved (Provide reason, Use additional sheet if necessary)
Approved
Approved Not Disapproved (Provide reason , Use additional sheet if necessary)
Approved
·r---------,_~--~~~~~--~~~------~~~--~------------~ Approved )'lot Disapproved (Prov ide reason, Use addi tional sheet if n ecessary)
Approved
Suggestions or requirements, if any, must be attached to the Pennit. The Permit will not be approved without
resolution of any requirement noted.
Rev. 6127112 Page 16 of 16 Applicant Initials ....Ji!!1
ATTACHMENT B
SING TAO NEWSPAPERS LOS ANGELES LTD.
Date: March 24, 2014
To: Tracy Hause, Acting City Manager
From: Sing Tao Newspapers Los Angeles LTD.
Proposal to the City of Temple City
2015 Si.ng Tao Lllilar New Year Street Festival
Dear Ms. Hause,
In addition to our application submitted to Temple City for co-hosting with Sing Tao Newspapers
Los Angeles LTD (Sing Tao Daily) in the 2015 Lunar New Year Street Festival, we are respectfully
submitting the following proposal for your consideration.
Pmpose of Event:
• Provide an opportunity for the community to recognize the harmony and diversity of Temple
City and to appreciate the traditions and creativity among multi-ethnic groups;
• Provide an opportunity for Temple City and local businesses to show c;ase their SI?ecialties and
services.
Overview of Ev~nt:
An outdoor, open to public and free admission multi-cultural event:
II! . Theme: Chinese New Year, a multi-cultural family festival.
• Stage Entertainment:
a Vender Booths:
o Children Activities:
Activities to be conducted in bilingual English & Chinese Mandarin.
Stage will hold approximately 6 hours of entertainment per day.
Performances include:
Opening Ceremony, Variety Dance including Filipino Kids Dance,
Chinese Fan Dance, Korean Dance, Lion Dance. and Street Dance;
Chinese Drum, Japanese Drurli, Dumpling Contest and Magic Show.
130-150 (80% merchandise and service booth;
20% food booth)
Mechanical rides, Jumpers, inflated castles, water bubble, ground
bubb le; balloons twisting and face painting,
17059 Green Drive, Clty of Industry, CA 91745, U.S.A. General Line: (626)956-8200 Website: www.slngtaousa.com
I HO NG KONG I USA l<>3 An~el" St11 Fronci<eo l<ew Yotk I CANADA C5lgary Toton!o Voncolti U I EUP.D FE ~.m>ttt dcm i.Jlr<loo Paris I AUSIP.Al.IA Syd noy I
Me.mba ofS ing T.AJo Ncaws Corporatio'n Umiied
SING TAO NEWSPAPERS LOS ANGELES LTD.
Location of Event:
• On Las Tunas Dr., between Temple City Blvd. and Rowland Ave.
Date and Hours of Event:
• Saturday, January 24, 2015 & Sunday, January 25, 2015 (from 9:00am to 7:00pm)
Set-up and Clean-up:
• Setup will start at 9:00p.m. on Friday January 23, 2015
• Clean-up will finish at 11:30 p.m. on Sunday January 25, 2015
As a co-sponsor of the event
Temple City is responsible for the following:
• Blocking traffic on the five block section on Las Tunas Dr., between Temple City Blvd. and
Rowland Ave., effective on 9:00p.m. Friday January 23 to 11:30 p .m. Sunday January 25.
• Expenses on all Temple City staffs during the entire event.
• Contract with LA County Sheriff for safety and security during the event.
• Provide scooter/golf cart or some kind of transportation for Sing Tao Staff during the event.
• Allowing curb parking on side. streets, parking spaces in the City Hall and providing exh·a 300
parking spaces.
• Allowing all the facilities in Temple City Park for the event, including Temple City Park's water
for water bubble attraction, playground, eating area, restroo:ms and parking area.
• Expenses on promotion with street banners, light pole banners, city newspapers and digital
signs starting 1 month preceding the event.
• Reserve two street banner spaces. One on Temple City Blvd and the other one on S. Baldwin
Ave, both from Pecember 20, 2014 to January 25, 2015 for advertising propose.
• Sending out promotion flyers to the neighborhood 2 weeks preceding the event.
• Inviting Council'-members to the opening ceremony.
As a co-sponsor of the. event
Sing Tao Daily is responsible for the following:
e Providing Traffic Control Plan four weeks after confirmation. of event date.
• Expenses for booth tents, performances on stage, sound system, tables , chairs, portable toilets,
hand wash sink and electric generators.
17059 Green Drive, City of Industry, CA 917(15, U.S.A, General Line; (626) 956-8200 Website: www.singtaousa.com
I HONG KONG I USA l.cs AIJQele3 5., Franeis«> !law Yorl< I CANAD A CaJga ryTo10nlo Vancoov..-1 EUROPE Amsl eldam l.cr.don Paris I AUSTRAUA Sydney I
Member of Sing TDo News Corporation Umtted
. -
SING TAO NEWSPAPERS LOS ANGELES LTD.
• Contract with cleaning company to cleanup during and after the event.
• Contract with Athens Services for 2 dumpsters and 80 trash boxes.
• Obtaining permission from County Fire Dept.
• Health Permit for each food vendor issued by LA County Health Department.
• Inviting Food Truck that wer.e previously pru.tidpated in Temple City 2014 Sing Tao Lunru.· New
Year Festival.
• Liability insurance to cover the entire event Provides upon confirmation of event date.
• First Aid Supplies during the event.
• Recruiting 80 student-volunteers from Temple City Schools as ushers, street patrol, parking
patrol, cleaning crew, etc.
• Advertise the event through our daily newspapers and magazines 2 month prior to the event.
• Media coverage for the event.
• Offering 15 booths to Temple City .
This is a preliminary proposal and more details can be added if required. We sincexely ask
Temple City to list any additional requirement for Sing Tao Daily to make the event successfuL
Please feel free to contact me or my colleague, Ann Chen. I can be reached at 626-956-8109 (office),
626-347-1265 (cell), or via email at mayli @s ingt ao la.com. Ann Chen can be reached at
626 -95~-8 1 05, or via email at a nn chen @s ingtaola.co m. We are also available to meet in person if
that's more convenient.
Sincerely,
MayLi
Advertis ing & Marketing Manager
Sing Tao Newspapers Los Angeles LTD.
1705~ Gr~e n Drive, City of industry, CA 91745, U.S.A. General Une; (626) 956-8200 Webslle: WIWI.slngtaousa.com
I HONG ICONG I USA Los Ang•lcs San Fr>ncl><o NewYorlc I CANADA Calga.yToron:o Vinc<:uvor I EUROPE Arnslerdam LondcnP•<is I AUSlRAUA Sydney I
Mamber ofSingTao News Corporation Umitcd