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HomeMy Public PortalAbout03) 7A2 MIN1. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING MINUTES MARCH 6, 2012 AGENDA ITEM 7.A.2 Mayor Chavez called the City Council Regular Meeting to order at 7:30 p .m. in the Council Chambers located at 5938 Kauffman Avenue, Temple City. 2. ROLL CALL PRESENT : Councilmember-Bium, Sternquist, Vizcarra, Yu, Chavez ABSENT: Councilmember-None ALSO PRESENT: City Manager Pulido, City Attorney Vail, Public Safety Officer Ariizumi , Parks & Recreation Director Burroughs, City Clerk Flandrick, Associate Planner Gulick, Community Development Director Masura 3. INVOCATION Reverend Darrel Kelty, Pastor of Community of Christ, provided the Invocation. 4. PLEDGE OF ALLEGIANCE Mayor Chavez led those present in the Pledge of Allegiance to the Flag. 5. CEREMONIAL MATTERS -PRESENT AllONS A. ARBOR DAY PROCLAMATION Rob Cruse, City Arborist, accepted a Proclamation from Mayor Chavez proclaiming March 9, 2012 as Arbor Day in the City of Temple City . B. RECOGNITION OF ASSISTANT FIRE CHIEF NICHOLAS DUVALL Y This presentation was continued to the City Council meeting of March 20, 2012, as Chief Duvally was unable to attend this evening . ITEM ADDED TO THE AGENDA City Attorney Vail recommended adding a subsequent need item to the agenda in order to postpone the Council's reorganization, normally held the first meeting of March in City Council Minutes March 6, 2012 Page 2 non-election years , per the City's Charter. As there was a desire to hold this meeting at the second meeting of the month, he asked that Council formally vote to do so . Councilmember Vizcarra moved to add this item to the agenda as a subsequent need item, seconded by Councilmember Blum and unanimously carried by the following roll call vote: AYES: NOES: Councilmember-Bium, Sternquist, Vizcarra, Yu, Chavez Councilmember-None ABSENT: Councilmember-None ABSTAIN : Councilmember-None Councilmember Sternquist moved to postpone the Council's reorganization until the March 20, 2012 City Council meeting, seconded by Councilmember Vizcarra and unanimously carried by the following roll call vote: AYES: NOES: Councilmember-Bium, Sternquist, Vizcarra, Yu, Chavez Councilmember -None ABSENT: Cou ncilmember -None ABSTAIN: Council member -None 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Gilbert Viramontes, Temple City resident, stated he served as a volunteer patrol officer through the City's Resident Safety Volunteer Patrol (RSVP) for sixteen years until it ended about four months ago . He requested the Council consider starting the program up again as it was a valuable asset to the City and he offered to be part of the management of the program. Steve Stafford relayed concerns of power outages at his father's home on Nadine Drive. This is a re-occurring problem in this neighborhood and he felt that Edison was not doing their job . The City needs to provide proper power and Edison is not dealing with the problem. 7. CONSENT CALENDAR Mayor Pro Tern Yu moved to approve the Consent Calendar, seconded by Councilmember Blum and unanimously carried by the following roll call vote : AYES : NOES : ABSENT: ABSTAIN : Councilmember-Bium, Sternquist , Vizcarra, Yu, Chavez Councilmember -None Councilmember-None Councilmember-None City Council Minutes March 6, 2012 Page 3 A. APPROVAL OF MINUTES Approved as presented: 1) Minutes of the City Council Regular Meeting of February 21 , 2012 ; and 2) Minutes of the City Council Special Meeting of February 29, 2012. B. PLANNING COMMISSION ACTIONS -MEETING OF FEBRUARY 14, 2012 Received and filed the Planning Commission actions of their meeting of February 14, 2012. C . PARKS AND RECREATION COMMISSION ACTIONS-MEETING OF FEBRUARY 15, 2012 Received and filed the Parks and Recreation Commission actions of their meeting of February 15, 2012 . D. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF FEBRUARY 22 ,2012 Received and filed the Public Safety Commission actions of their meeting of February 22, 2012. E. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH HARRIS & ASSOCIATES TO PROVIDE ASSESSMENT ENGINEERING SERVICES FOR THE CITYWIDE LIGHTING AND MAINTENANCE DISTRICT, TO REVIEW THE EXISTING LOCAL STREET LIGHTING FOR INCONSISTENCIES, AND TO DEVELOP FUNDING STRATEGIES FOR THE MAINTENANCE OF THE ROSEMEAD BOULEVARD IMPROVEMENTS Approved a Consultant Services Agreement with Harris and Associates to develop funding strategies for the maintenance of the Rosemead Boulevard improvements, to provide a local street lighting review , and to provide Assessment Engineering Services for the Citywide Lighting and Maintenance District for Fiscal Year (FY) 2012-13. F. RESOLUTION NO . 12-4800 -ADOPTION OF RECORDS RETENTION SCHEDULE Adopted Resolution No. 12-4800, a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY ADOPTING A RECORDS RETENTION SCHEDULE. City Council Minutes March 6, 2012 Page 4 G. RELEASE OF SURETY BOND FOR TRACT NO. 062146 FOR ROAD AND STREET TREE IMPROVEMENTS AT 5003-5005 WILLMONTE AVENUE Authorized release of securities, in the amount of $10,700, upon completion of road and street tree improvements at 5003 -5005 Willmonte Avenue. H. RELEASE OF SECURITIES FOR TRACT NO. 54047 FOR SANITARY SEWER AND STREET TREE IMPROVEMENTS AT 9623-9633 BROADWAY Authorized release of securities, in the amount of $8,700, upon completion of sanitary sewer and street tree improvements at 9623-9633 Broadway . I. PETTY CASH REPORT Received and filed the Petty Cash Report . J. ADOPTION OF RESOLUTION NO. 12-4801 -APPROVAL OF PAYMENT OF BILLS Adopted Resolution No. 12-4801, a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY ALLOWING CLAIMS AND DEMANDS IN THE SUM OF $2,965,386.16 DEMAND NOS. 33858 THROUGH 33951 . Mayor Chavez noted that one of the Consent Calendar items just approved was the City 's Records Retention Schedule which is a policy that governs records . Staff put a lot of hard work into this schedule and he wanted to acknowledge their efforts in putting this together. 8. UNFINISHED BUSINESS -None 9. NEW BUSINESS A. ADOPTION OF MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING PROGRAM FOR THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENT AND BEAUTIFICATION PROJECT AND AUTHORIZATION TO SOLICIT BIDS FOR CONSTRUCTION AND RELATED SERVICES FOR THE PROJECT The City Council was requested to authorize the City Manager to release the plans and specifications for bid . This authorization, pending Caltrans E-76 authorization , will expedite the schedule for the project as it will be City Council Minutes March 6 , 2012 Page 5 able to go out to bid as soon as Caltrans E-76 authorization is received. The proposed project would enhance the safety and appearance of Rosemead Boulevard , no significant environmental impacts would occur, and all project-related funding are in place . It was recommended that the City Council adopt Resolution No. 12-4802 adopting the Mitigated Negative Declaration and Mitigation monitoring Program for the Rosemead Boulevard Safety Enhancement and Beautification Project. Community Development Director Masura requested Council consider approval of the mitigated negative declaration and environmental documents as well as authorize the plans and specifications to go to bid for the proposed project He presented a brief overview of the project's two-year progress culminating with the bid documents going out in June or July and construction starting later in the year. He asked for a presentation from the project consultants. Steve Smith , Gruen Associates, provided a presentation of the approved project design features, including new sidewalk access ramps, crosswalks , bike lanes, pedestrian and vehicle lighting, sustainable landscaping , public art and seating areas. Kim Avila, Atkins, reviewed the project's environmental review process and schedule per the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA). Mayor Chavez opened the public hearing . Doug Smaldino, representing Gateway Management, which owns a retail center at the southeast intersection of Longden and Rosemead Boulevard , spoke of concerns of the changed ingress and egress for the shopping center. The center 's access rights for southbound traffic on Rosemead Boulevard were removed by the project design . The project's proposed design for the bike lane eliminated loading and unloading capability on Rosemead. Boulevard. A 210 foot left-hand stacking lane from Rosemead is part of the plan , similar to that on Broadway, although four times as many cars use Broadway than Longden. His tenants require easy ingress and egress, and this will not happen if access rights from Rosemead are eliminated . He suggested shortening the left hand turn lane consistent with traffic patterns at Pentland and Garibaldi . He protested the proposed traffic changes for the following reasons: the environmental impact report does not adequately report or reflect traffic flow at the intersection of Longden and Rosemead Boulevard; extensive procedures per the state highway code were not met; and the City is doing a regulatory taking of property rights and can be held responsible for damages . City Council Minutes March 6 , 2012 Page 6 Hearing no further requests to speak, either for or against this item, the public hearing was closed . Councilmember Blum moved to adopt Resolution No. 12-4802, a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY ADOPTING THE MITIGATED NEGATIVE DECLARATION AND MITIGATION MEASURES PROGRAM FOR THE ROSEMEAD BOULEVARD SAFETY ENHANCEMENT AND BEAUTIFICATION PROJECT, seconded by Councilmember Vizcarra and unanimously carried by the following roll call vote : AYES: NOES: ABSENT: ABSTAIN : Councilmember-Bium, Sternquist, Vizcarra, Yu, Chavez Councilmember-None Councilmember-None Councilmember -None Councilmember Blum moved to authorize the City Manager to release the plans and specifications for bid upon receipt of Caltrans E-76 authorization, seconded by Mayor Pro Tern Yu and unanimously carried by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: Councilmember-Bium, Sternquist, Vizcarra, Yu, Chavez Councilmember-None Councilmember-None Councilmember-None 10. COMMUNICATIONS -None 11. ACTIONS TAKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY A. RESOLUTION NO. 12-4799-SA -RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) Assistant to the City Manager Haworth requested Council adoption of the Recognized Obligation Payment Schedule (ROPS). ABx1 26 requires the City, acting as successor agency to the former Community Redevelopment Agency, to adopt a ROPS, which includes a list of the former Agency's existing financial obligations through December 31, 2012. Adoption of a recognized obligation payment schedule ensures that the City Council will be able to continue payment of former Agency obligations through the end of the fiscal year and the first half of the next fiscal year . Councilmember Blum moved to adopt Resolution No . 12-4799-SA, a RESOLUTION OF THE CITY OF TEMPLE CITY, ACTING AS SUCCESSOR AGENCY TO THE FORMER COMMUNITY City Council Minutes March 6, 2012 Page 7 REDEVELOPMENT AGENCY, ADOPTING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE PURSUANT TO SECTION 34169(g) OF THE CALIFORNIA HEALTH AND SAFETY CODE, seconded by Councilmember Vizcarra and unanimously carried by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN : Councilmember-Bium, Sternquist, Vizcarra , Yu, Chavez Councilmember -None Councilmember-None Councilmember -None 12. UPDATE FROM CITY MANAGER City Manager Pulido stated a Council Study Session has been scheduled for Thursday at 7:00 p .m . to review a draft budget reserve policy, economic development ordinance, mid-year budget review, and Chamber renovation. 13. MATTERS FROM CITY OFFICIALS-None 14. COUNCIL REPORTS REGARDING AD HOC OR COMMISSION MEETINGS The City Council reported on recent meetings of the Local Clergy Outreach Ad Hoc Committee, School District/City Standing Committee, and Public Art Advisory Group Ad Hoc Committee . 15. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA A. COUNCILMEMBER BLUM-None B. COUNCILMEMBER STERNQUIST Councilmember Sternquist thanked Mayor Chavez for his State of the City Address. She also thanked all of the volunteers that participated in making the Camellia Festival a wonderful three day event, and staff who helped out as well. C. COUNCILMEMBER VIZCARRA Councilmember Vizcarra commended the Mayor on his State of the City Address. D. MAYOR PRO TEM YU Mayor Pro Tern Yu likewise congratulated Mayor Chavez on a great speech. City Council Minutes March 6, 2012 Page 8 E. MAYOR CHAVEZ Mayor Chavez stated none of the City's accomplishments would be possible without the team we have in place-the City Council , dedicated staff, and involved community. Mayor Chavez thanked the Camellia Festival volunteers and Director Nan Fish for a great event. 16. REIMBURSEMENTS OF EXPENSES PAID TO OFFICIALS FOR CONDUCT OF CITY BUSINESS -None 17. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA-None 18. CLOSED SESSION -None 19. ADJOURNMENT The City Council Regular Meeting was adjourned at 8 :48 p.m . Mayor ATTEST: City Clerk