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Home My Public Portal About09-13-2012THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, SEPTEMBER 13, 2012 The Board of Public Works and Safety of the City of Richmond, Indiana, met at 5:00 P.M., Thursday, September 13, 2012, in the Council Chambers at the Municipal Building, 50 North 5th Street, Richmond, Indiana. In attendance were Board Members Vicki Robinson, Dian Lawson and Tony Foster. Also attending were Assistant City Attorney Kim Vessels; Lieutenant Brian Ervin; Community Development Specialist Sharon Palmer; Street Commissioner Tracy Bosell; Director of Public Works and Engineering Greg Stiens; Human Resource Director Sue Roberson; Fire Chief Mike Crawley; Assistant Fire Chief Jared Rudy; Firefighter Jeremy Blake; Firefighter Mathew Baker; William Hahn, Family Pyro of Eastern Indiana LLC; Kathy Hill and Teresa Lonas, RLTurner; Jared Schoettelkotte, Mattcon; Ed Soots and Kerry Muhlen, Muhlen Kamp Building Corporation. The following business was conducted: CALL TO ORDER Ms. Robinson called the meeting to order and noted for the minutes that all board members and legal counsel were present. APPROVAL OF MINUTES The minutes were tabled at this time until they could be reviewed. Mr. Foster moved to table with a second by Ms. Lawson. The motion was unanimously passed. CLAIMS FOR PAYMENT Mr. Foster moved to approve the claims for payment for September 7, 2012 in the amount of $106,219.79 with a second by Ms. Lawson. The motion was unanimously passed. Ms. Lawson moved to approve the claims for payment for September 14, 2012 in the amount of $663,873.66 with a second by Mr. Foster. The motion was unanimously passed. STREET CLOSURES A. Steve Terzini from Little Sheba's Restaurant submitted a request for the closure of Fort Wayne Avenue from North "D" Street to North "E" Street on Tuesday, September 25, 2012 and Thursday, September 27, 2012 from 4:00 PM to 10:00 PM for the Depot's Got Talent Contest. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. B. Steve Terzini from Little Sheba's Restaurant, submitted a request for the closure of Fort Wayne Avenue from North "D" Street to North "E" Street, North 9th Street from Board of Works Minutes September 13, 2012 Page 2 of 5 North "E" Street to Elm Place and Elm Place from North 8t11 Street to North 10th Street, Saturday, September 29, 2012 from 6:00 AM to 12:00 AM for the Depot District's Annual October Fest. Ms Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. C. William Hahn from Family of Pyro of Eastern Indiana, LLC, submitted a request for the closure of SW "G" Street between the G Street Bridge and SW 1st Street on Friday, September 21. 2012 from 6:00 PM to 10:00 PM with a weather related reschedule date of September 30, 2012 for fireworks at Richmond High School. Reid Hospital is sponsoring in conjunction with Bravo to support breast cancer awareness. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. NEW HANDICAPPED PARKING SIGNS A. The approval of (3) three New Handicapped Parking Signs are as follows: 1. 1629 South 4t11 Street for Duane K. & Virginia C. Brubaker Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. 2. 318 Pearl Street for Sandra E. Wicker. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. 3. 313 South 14t11 Street for Julie Stingley. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. HANDICAPPED PARKING SIGN RENEWALS A. The approval of (7) seven Handicapped Parking Sign Renewals are as follows: 1. 423 South 6t11 Street for Juanita Bromagem /Tom Webb 2. 306 NW "E" Street for Patricia K. Burns - Shields 3. 716 South 13t11 Street for James L. Childress 4. 404 North 17t11 Street for Ellen Mong 5. 602 South "E" Street for Mary J. Griffis 6. 38 South 16t11 Street for Hazel Irene Hamm 7. 310 North 19t11 Street for Restoration Outreach Ministries Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. STRIPING AND SIGNS A. Elijah Welch, District Engineer for the Richmond Sanitary District, submitted a request for the approval to modify the striping and signs at the intersection of South 5th Street and Liberty Avenue. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. Board of Works Minutes September 13, 2012 Page 3 of 5 CONTRACTS A. Contract No. 108 -2012 with Cox Excavating for the demolition and clean up of 132 & 133 South 11th Street not to exceed $16,000.00. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. B. Contract No. 109 -2012 with the City of Richmond, Wayne County, State of Indiana and Indiana Eastern Railroad for the Bridge Removal and Flagging Services for the South 9t11 Street Bridge over the Eastern Railroad. This is a federally funded project where the City has a 20% match and those funds are already set aside and available for this project. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. C. Contract No. 110 -2012 with Trademark Construction for the rehab of 216 & 218 South 10th Street that is part of the NSP 3 Project not to exceed $319,000.00. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. A. Contract No. 111 -2012 with Thor Construction for the rehab of 123 South 10th Street that is part of the NSP 3 Project not to exceed $187,000.00. Ms. Lawson moved to approve with a second by Mr. Foster. The motion was unanimously passed. CHANGE ORDERS A. Change Order No, 7 to Contract 115 -2010 with Thor Construction for 224 South 11th Street was tabled at this time. B. Change Order No. 8 to Contract No. 174 -2011 with Trademark Construction LLC for 626 South 8th Street that is a reduction of $7,522.59 that can be used on other NSP 3 properties. Mr. Foster moved to approve with a second by Ms. Lawson. The motion was unanimously passed. BID AWARDS A. The award of the bid for Phase 1 2012 ADA Handicapped Ramp Project to Bowlin Construction in the amount of $82,530.00. Ms. Lawson moved to award with a second by Mr. Foster. The motion was unanimously passed. BID OPENING A. The bid opening for the Rose View Transit Office Building are as follows: 1. RLTurner - $335,000.00 a. Alternate #1 add $10,829.00 b. Alternate #2 add $4,182.00 Board of Works Minutes September 13, 2012 Page 4 of 5 c. Alternate #3 add $42,163.00 d. Alternate #4 add $13,538.00 e. Alternate #5 add $8,440.00 f. Alternate #6 add $1,030.00 2. Muhlen Kamp Building Corporation - $274,490.00 a. Alternate #1 add $11,800.00 b. Alternate #2 add $4,000.00 c. Alternate #3 add $50,000.00 d. Alternate #4 add $54,500.00 e. Alternate #5 add $8,500.00 f. Alternate #6 add $1,050.00 3. Mattcon General Contractors - $382,500.00 a. Alternate #I —No Change b. Alternate #2 add $1,600.00 c. Alternate #3 add $40,000.00 d. Alternate #4 — No Change e. Alternate #5 add $3,500.00 f. Alternate #6 add $1,000.00 4. Thor Construction - $384,000.00 a. Alternate #1 add $10.700.00 b. Alternate #2 add $6,300.00 c. Alternate #3 add $57,000.00 d. Alternate #4 add $19,000.00 e. Alternate #5 add $5,500.00 f. Alternate #6 add $1,500.00 5. Trademark Construction LLC - $309,000.00 a. Alternate #1 add $1,875.00 b. Alternate #2 add $5,913.00 c. Alternate #3 add $36,000.00 d. Alternate #4 add $1,875.00 e. Alternate #5 add $6,700.00 f. Alternate #6 add $1,180.00 6. Smarrelli General Contractors - $279,000.00 a. Alternate #1 add $3,300.00 b. Alternate #2 add $750.00 c. Alternate #3 add $39,000.00 d. Alternate #4 add $4,400.00 e. Alternate #5 add $3,000.00 f. Alternate #6 add $2,000.00 Bids were taken under advisement. Board of Works Minutes September 13, 2012 Page 5 of 5 B. The bid opening for the Airport Quonset Hut Renovation Project are as follows: 1. Mattcon General Contractors - $227,500.00 a. Alternate #1 add $17,000.00 b. Alternate #1 - door and frame replacement add $5,000.00 c. Alternate #1 - spray on insulation add $70,000.00 2. Thor Construction - $198,657.00 a. Alternate #1 - window replacement add $11,363.00 b. Alternate #1 - door and frame replacement add $9,928.00 c. Alternate #1 - spray on insulation add $67,322.00 The bids were taken under advisement There was a ten minute recess before the Final Meeting for Firefighter Grievance #27 GRIEVANCE The meeting reconvened for Firefighter Grievance #27 -2012 pertaining to manpower. Ms Robinson gave instructions on how the meeting was to be conducted. Jeremy Blake the Grievance Chairman for Local 1408 for the Richmond Fire Department first addressed the Board. The Board then heard from Mathew Baker the Petitioner and then from Fire Chief Mike Crawley as the Respondent. After each party addressed the Board Ms. Lawson moved to take under advisement with a second by Mr. Foster. The motion was unanimously passed. Ms. Robinson announced that the Final Answer on this grievance will be held on October 11, 2012 after the regular Board of Public Works and Safety agenda items. There is a recording of the proceedings of this grievance on file in the City Clerk's Office. ADJOURNMENT There being no further business, on a motion duly made, seconded and passed unanimously. The meeting was adjourned. S/S Vicki Robinson Vicki Robinson, President ATTEST: S/S Monica Burns Monica Burns, Deputy Clerk A recording of this meeting is on file in the Office of the City Clerk,