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HomeMy Public PortalAbout08142023 AGENDA Packet COOPER CHARTER TOWNSHIP BOARD 1590 West D Ave, Kalamazoo MI 49009 269-382-0223 August 14, 2023 REGULAR MEETING 7:00 p.m. A G E N D A 1. Call to Order 2. Pledge of Allegiance 3. Approval of Consent Agenda: a) Board Meeting Minutes of July b) July Receipts and Disbursements Report c) July 2023 KCSO Calls for Service Report d) Ordinance Enforcement Report – July e) Treasurers Report – June 2023 f) 2022/2023 Audit g) 2023/2024 Road Projects Worksheet h) HHW Reporter 4. Additions or deletions to agenda, approval of agenda: 5. Citizens Comments on Non-Agenda Items. THE BOARD WELCOMES CITIZENS’ COMMENTS. ANYONE WISHING TO ADDRESS THE BOARD SHOULD STATE THEIR NAME, ADDRESS, AND LIMIT THEIR COMMETNS TO THREE MINUTES. 6. Fire Department Reports. a. Chiefs Report b. Stats Report c. Fire Service Fee Invoice Revisions 7. Updated ARPA Funds Worksheet, Construction Expense Worksheet, Change Orders 8. Discussion: SMBA Update 9. Request for Payment of approx. $297.00 toward Veteran Headstone Foundation 10. Discussion – Proposed Revision to Bereavement Leave Policy 11. Review Quotes for Township Hall Security 12. Discussion – Draft of Emergency Services Ordinance 13. Resolution 23-249 to Adopt the 2022 Kalamazoo County Hazard Mitigation Plan 14. Resolution No. 23-248 to Adopt Proposed Ordinance No. 265. 15. Trustee Comments 16. Adjourn THE CHARTER TOWNSHIP OF COOPER Regular Township Board Meeting July 10, 2023 The regular meeting of the Cooper Charter Township Board was held on Monday, July 10, 2023. MEMBERS PRESENT: Supervisor, Jeff Sorensen Clerk, DeAnna Janssen Treasurer, Carol DeHaan Trustee, Jim Frederick Trustee, Dan Williams Trustee, Adam Tuinstra Trustee, Fred Vlietstra MEMBERS ABSENT: None Chief Emig, Planner Julie Johnston and 16 interested people were present. Supervisor Sorensen called the meeting to order at 7:00 pm. CONSENT AGENDA: Items on the consent agenda: a) Board Meeting Minutes of June b) June Receipts and Disbursements Report c) June 2023 KCSO Calls for Service Report d) Ordinance Enforcement Report - June e) Treasurers Report – May 2023 f) 2022/2023 Draft Audit Available for review on Website Board Packet or from Clerk g) 2023/2024 Road Projects Worksheet h) Letter from Dorie Adams of Ketchum, ID The board and citizens were asked if they wanted any items removed from the consent agenda. Motion by Williams, supported by DeHaan to approve the consent agenda as written. Motion carried 7-0. ADDITIONS OR DELETIONS TO AGENDA: Motion by Frederick, supported by Vlietstra to approve the agenda as written. Motion carried 7-0. CITIZEN COMMENTS: Resident commended Chief Emig and the firefighters for all the work they have had this last month. KALAMAZOO COUNTY SHERIFFS’ DEPARTMENT – LT. BEERS CONSIDER FIRE DEPARTMENT REPORTS: Motion by Tuinstra, supported by Vlietstra to approve the reports. Motion carried 7-0. UPDATED ARPA FUNDS WORKSHEET AND CONSTRUCTION EXPENSE WORKSHEET: Motion by Frederick, supported by Janssen to approve reports. Motion carried 7-0. CONSIDER APPOINTING TIM MOTT AS BOARD OF REVIEW ALTERNATE MEMBER: Motion by Janssen, supported by DeHaan to appoint Tim Mott to BOR as an alternate member for a term to expire November 2024. Motion carried 7-0. 2023/2024 FISCAL YEAR 1ST QUARTER BUDGET REPORT: Motion by Frederick, supported by Tuinstra to approve. Motion carried 7-0. RESOLUTION NO. 23-247 TO INTRODUCE FOR FIRST READING PROPOSED ORDINANCE NO. 265. Motion by Frederick, supported by Williams to Adopt Resolution No. 23-247 and to set the Final Reading and Adoption for August 14, 2023. Roll Call Vote: Yes: Vlietstra, Frederick, Janssen, Sorensen, DeHaan, Tuinstra, Williams No: none Motion carried 7-0. REQUEST FOR COMBINATION: CYNTHIA ROSS, 6024 N 20TH STREET Motion by Williams, supported by Tuinstra to approve. Motion carried 7-0. DISCUSSION: SMBA UPDATE TRUSTEE COMMENTS: Sorensen mentioned that the 12th St. and 24th St. road projects were almost complete and looked good, but that he had a call from a resident on 12th Street regarding the replacement of his driveway apron. He mentioned he will be calling the Road Commission to talk to them about the issue. DeHaan welcomed Megan Stewart as a new Temp to Full Time employee in the township office and mentioned that we have been very happy with her attitude and performance thus far. Tuinstra thanked the Fire Department for their hard work. Williams mentioned that he has had several interactions with the new Ordinance Officer and that he thinks he is not only doing a great job, but he is doing it in a way that is effective as well as kind and helpful to the residents affected. There being no further business to come before the board, the meeting was adjourned at 7:50 pm. ________________________________ ________________________________ DeAnna Janssen, Clerk Attested: Jeff Sorensen, Supervisor I, the undersigned DeAnna Janssen, the duly qualified and elected Clerk for the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board of said Township at a regular board meeting held on the 10th day of July 2023. ________________________________ DeAnna Janssen, Clerk Cooper Charter Township RECEIPTS & DISBURSEMENTS ** GENERAL, FIRE, SEWER & WATER FUNDS ** 7/1/2023 - 7/31/2023 RECEIPTS: Current RE & PP Tax $6,301.15 Summer Tax Collection Fee $11,017.50 Franchise Fees $2,278.75 State Shared Revenue $188,284.00 Metro Act Funds $9,926.86 Misc Kalamazoo County Treasurer - 8th District Court $29.70 Kalamazoo County - May Election Reimbursment $5,990.70 Consumers Energy - Reimburse for Pole Engineering $1,000.00 Trailer Park Fees $38.00 Interest on Deposits $3,308.64 Grave open/close fees $3,600.00 Cemetery Foundation Fees $1,925.00 Interest - Sewer & Water $558.62 Total $234,258.92 DISBURSEMENTS: 7/6/2023 Payroll - Office/Boards $15,229.15 7/20/2023 Payroll - Office/Boards $15,258.17 7/6/2023 Payables $84,120.55 7/20/2023 Payables $137,635.42 Total $252,243.29 07/03/2023 12:38 PM Check Register Report For Cooper Charter Township For Payroll ID: 538 Check Date: 07/06/2023 Pay Period End Date: 07/02/2023 Check Date Bank Check Number Name Check Physical Gross Check Amount Page 1 of 1 Direct Deposit Status 07/06/2023 GEN 13955 ASSELMEIER, ALAN C 100.00 92.35 0.00 Processing 07/06/2023 GEN 13956 BOEKHOVEN, LEONARD K 100.00 88.10 0.00 Processing 07/06/2023 GEN 13957 FEIL, CHRIS M 100.00 88.10 0.00 Processing 07/06/2023 GEN 13958 FOOY, DAVID D 100.00 92.35 0.00 Processing 07/06/2023 GEN DD3278 ADAMS, STARR E 1,579.91 0.00 889.13 Processing 07/06/2023 GEN DD3279 CORKE, JOHN D 100.00 0.00 88.10 Processing 07/06/2023 GEN DD3280 DEHAAN, CAROL S 2,358.08 0.00 1,243.63 Processing 07/06/2023 GEN DD3281 DREWYOR, MINDY G 1,207.50 0.00 911.90 Processing 07/06/2023 GEN DD3282 FREDERICK, JAMES B 100.00 0.00 92.35 Processing 07/06/2023 GEN DD3283 HOLTMAN, DEBORAH A 1,452.50 0.00 1,093.96 Processing 07/06/2023 GEN DD3284 JANSSEN, DEANNA D 2,358.08 0.00 1,811.10 Processing 07/06/2023 GEN DD3285 KARS-BOS, KIMBERLY A 1,995.00 0.00 1,337.95 Processing 07/06/2023 GEN DD3286 MIHELICH, CHRISTOPHER R 1,320.00 0.00 1,076.90 Processing 07/06/2023 GEN DD3287 SORENSEN, JEFFREY R 2,358.08 0.00 1,879.73 Processing Totals: Number of Checks: 014 Total Physical Checks: 4 Total Check Stubs: 10 15,229.15 360.90 10,424.75 07/17/2023 01:32 PM Check Date Bank Check Register Report For Cooper Charter Township For Payroll ID: 539 Check Date: 07/20/2023 Pay Period End Date: 07/16/2023 Check Number Name Check Gross Physical Check Amount Page 1 of 1 Direct Deposit Status 07/20/2023 GEN 07/20/2023 GEN 07/20/2023 GEN 07/20/2023 GEN 07/20/2023 GEN 07/20/2023 GEN 07/20/2023 GEN 07/20/2023 GEN 07/20/2023 GEN 07/20/2023 GEN 07/20/2023 GEN 07/20/2023 GEN DD3288 ADAMS, STARR E DD3289 DEHAAN, CAROL S DD3290 DREWYOR, MINDY G DD3291 FREDERICK, JAMES B DD3292 HOLTMAN, DEBORAH A DD3293 JANSSEN, DEANNA D DD3294 KARS-BOS, KIMBERLY A DD3295 MIHELICH, CHRISTOPHER R DD3296 SORENSEN, JEFFREY R DD3297 TUINSTRA, ADAM L DD3298 VLIETSTRA, FRED J DD3299 WILLIAMS, DANIEL L 1,579.91 2,358.08 1,207.51 200.00 1,452.51 2,358.08 1,995.00 1,269.00 2,358.08 140.00 140.00 200.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 889.14 1,243.63 911.92 184.70 1,093.98 1,811.11 1,337.97 1,038.09 1,879.73 129.29 123.34 184.70 Processing Processing Processing Processing Processing Processing Processing Processing Processing Processing Processing Processing Totals: Number of Checks: 012 Total Physical Checks: Total Check Stubs: 12 15,258.17 0.00 10,827.60 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 1/11 000047 BD OF CO ROAD COMMISSION 07/06/2023 53996 GEN 17TH ST - C AVE TO AB AVE (2023 CRA 11803 OF KAL COUNTY 07/06/2023 N 3801 KILGORE ROAD KALAMAZOO MI, 49001 / / 0.0000 N 0.00 07/06/2023 N 32,384.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-446-801.00 ROAD MAINTENANCE 32,384.00 32,384.00 000047 BD OF CO ROAD COMMISSION 07/06/2023 53997 GEN C AVE. - 12TH ST TO 14TH ST (2023 C 11802 OF KAL COUNTY 07/06/2023 N 7,527.10 3801 KILGORE ROAD KALAMAZOO MI, 49001 / / 0.0000 N 0.00 07/06/2023 N 7,527.10 Paid GL NUMBER DESCRIPTION AMOUNT 101-446-801.00 ROAD MAINTENANCE 7,527.10 000047 BD OF CO ROAD COMMISSION 07/06/2023 53998 GEN C AVE. - RIVERVIEW TO 24TH ST (2023 11801 OF KAL COUNTY 07/06/2023 N 5,923.38 3801 KILGORE ROAD KALAMAZOO MI, 49001 / / 0.0000 N 0.00 07/06/2023 N 5,923.38 Paid GL NUMBER DESCRIPTION AMOUNT 101-446-801.00 ROAD MAINTENANCE 5,923.38 000047 BD OF CO ROAD COMMISSION 07/06/2023 53999 GEN E AVE - 12TH ST TO 14TH ST (2023 CR 11804 OF KAL COUNTY 07/06/2023 N 1,717.04 3801 KILGORE ROAD KALAMAZOO MI, 49001 / / 0.0000 N 0.00 07/06/2023 N 1,717.04 Paid GL NUMBER DESCRIPTION AMOUNT 101-446-801.00 ROAD MAINTENANCE 1,717.04 VENDOR TOTAL: 47,551.52 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Page: 2/11 Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold City/State/Zip Disc. Date Disc. % Sep CK Due Date 1099 Gross Amount Discount Net Amount 000275 BESCO WATER TREATMENT INC 07/06/2023 07-01-23 GEN BOTTLED WATER 11778 P 0 BOX 1310 07/06/2023 N 18.00 BATTLE CREEK MI, 49016 / / 0.0000 N 0.00 07/06/2023 N 18.00 Paid GL NUMBER DESCRIPTION 101-215-728.00 SUPPLIES 101-336-766.00 TOOLS & SUPPLIES AMOUNT 9.00 9.00 18.00 VENDOR TOTAL: 18.00 000680 CARDMEMBER SERVICE 07/06/2023 JUNE2023 GEN GOOGLE PLAY SUBSC,MICROSOFT,FD TRAI 11787 P.O. BOX 790408 07/06/2023 N 2,962.17 SAINT LOUIS MO, 63179-0408 / / 0.0000 N 0.00 07/06/2023 N 2,962.17 Paid GL NUMBER DESCRIPTION AMOUNT 101-302-955.00 MISC 60.68 101-265-930.00 BLDG MAINT 20.00 101-250-803.00 GENERAL COMPUTER SERVICES 696.40 101-336-958.00 TRAINING & CONFERENCES 250.00 101-262-729.00 POSTAGE 176.10 101-336-801.00 SOFTWARE PROGRAMS 405.00 101-336-766.00 TOOLS & SUPPLIES 319.82 101-302-728.00 SUPPLIES 932.75 101-215-728.00 SUPPLIES 101.42 2,962.17 VENDOR TOTAL: 2,962.17 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Ref # Address CK Run Date PO City/State/Zip Disc. Date Disc. % Due Date Page: 3/11 Bank Invoice Description Hold Sep CK 1099 Gross Amount Discount Net Amount 000005 CONSUMERS ENERGY 11776 PAYMENT CENTER P.O. BOX 740309 CINCINNATI OH, 45274-0309 Paid GL NUMBER 101-567-920.00 101-567-920.00 101-265-920.00 101-336-921.00 101-448-920.00 101-265-920.00 101-336-921.00 101-265-920.00 DESCRIPTION ELECTRICITY ELECTRICITY UTILITIES UTILITIES TWP SHARE OF ST LIGHTS UTILITIES UTILITIES UTILITIES 07/06/2023 07/06/2023 / / 07/06/2023 VARIOUS 0.0000 GEN CEMETERIES, REC BARN, FD ST2,BRIDGE N N N AMOUNT 31.86 28.81 33.23 244.96 45.80 513.27 342.18 81.95 1,322.06 VENDOR TOTAL: 1,322.06 0.00 1,322.06 1,322.06 000931 11790 Paid GL NUMBER 101-336-931.00 DAVID FREE 10077 N. RIVERVIEW DR. PLAINWELL MI, 49080 DESCRIPTION BLDG & GROUNDS MAINT 07/06/2023 128568 07/06/2023 / / 07/06/2023 0.0000 GEN N N Y DOOR REPAIRS TO ST #1 AND ST #2 367.00 0.00 367.00 AMOUNT 367.00 VENDOR TOTAL: 367.00 MISC E.M. SERGEANT 11780 542 EAST MICHIGAN AVE KALAMAZOO MI, 49007 Paid GL NUMBER 101-336-920.00 DESCRIPTION GAS, OIL 07/06/2023 1129331 07/06/2023 / / 07/06/2023 0.0000 GEN N N N MULTIPLE DEPARTMENTS - FUEL (LP TRU 1,561.52 0.00 1,561.52 AMOUNT 1,561.52 VENDOR TOTAL: 1,561.52 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 4/11 000335 EMERGENCY VEHICLE PRODUCT 07/06/2023 S0017494 GEN FD - UNIT 212 11781 2975 INTERSTATE PARKWAY 07/06/2023 N 2,835.95 KALAMAZOO MI, 49048 / / 0.0000 N 0.00 07/06/2023 N 2,835.95 Paid GL NUMBER DESCRIPTION 101-336-933.00 VEHICLE MAINT AMOUNT 2,835.95 000335 EMERGENCY VEHICLE PRODUCT 07/06/2023 50017509 GEN FD - UNIT NEW 211 11782 2975 INTERSTATE PARKWAY 07/06/2023 N 2,904.75 KALAMAZOO MI, 49048 / / 0.0000 N 0.00 07/06/2023 N 2,904.75 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-933.00 VEHICLE MAINT 2,904.75 000335 EMERGENCY VEHICLE PRODUCT 07/06/2023 S0017518 GEN UNIT NEW 211 11789 2975 INTERSTATE PARKWAY 07/06/2023 N 1,602.48 KALAMAZOO MI, 49048 / / 0.0000 N 0.00 07/06/2023 N 1,602.48 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-933.00 VEHICLE MAINT 1,602.48 VENDOR TOTAL: 7,343.18 001014 EXPERT CLEANING SERVICES, INC. 07/06/2023 24327 GEN CLEANING SERVICES 11783 P.O. BOX 19573 07/06/2023 N 1,005.00 KALAMAZOO MI, 49019 / / 0.0000 N 0.00 07/06/2023 N 1,005.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-930.00 BLDG MAINT 1,005.00 VENDOR TOTAL: 1,005.00 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. o Sep CK Discount Due Date 1099 Net Amount Page: 5/11 000059 FOSTERSWIFTCOLLINS&SMITH 07/06/2023 860425 GEN MUN. GEN. 11797 313 SOUTH WASHINGTON SQR. 07/06/2023 N 1,012.50 LANSING MI, 48933 / / 0.0000 N 0.00 07/06/2023 Y 1,012.50 Paid GL NUMBER 101-250-801.00 101-701-802.00 DESCRIPTION LEGAL FEES LEGAL FEES AMOUNT 697.50 315.00 1,012.50 VENDOR TOTAL: 1,012.50 001001 HI -TECH INTEGRATED TECHNOLOGIES 11786 839 LENOX AVE. SUITE A PORTAGE MI, 49024 Paid GL NUMBER 101-250-803.00 07/06/2023 9069 GEN BACK UP SERVICE 07/06/2023 N / / 0.0000 N 07/06/2023 Y DESCRIPTION AMOUNT GENERAL COMPUTER SERVICES 40.00 40.00 0.00 40.00 VENDOR TOTAL: 40.00 000866 J & H OIL COMPANY 07/06/2023 CFSI-2676 GEN FUEL - FIRE TRUCKS 11777 2601 N. BURDICK ST. 07/06/2023 N 613.18 KALAMAZOO MI, 49007-1874 / / 0.0000 N 0.00 07/06/2023 Y 613.18 Paid GL NUMBER 101-336-920.00 DESCRIPTION AMOUNT GAS, OIL 613.18 VENDOR TOTAL: 613.18 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Disc. Date Disc. % Sep CK Due Date 1099 Page: 6/11 Gross Amount Discount Net Amount 000924 11796 Paid MENARDS 5300 GULL ROAD KALAMAZOO MI, 49048 GL NUMBER DESCRIPTION 101-336-920.00 GAS, OIL 07/06/2023 91589 GEN FUEL - FD 07/06/2023 N 26.94 / / 0.0000 N 0.00 07/06/2023 N 26.94 AMOUNT 26.94 000924 MENARDS 07/06/2023 92007 GEN GOLF OUTING 2023 11775 5300 GULL ROAD 07/06/2023 N 536.88 KALAMAZOO MI, 49048 / / 0.0000 N 0.00 07/06/2023 N 536.88 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-965.00 OTHER SUNDRY 536.88 VENDOR TOTAL: 563.82 000057 MI MUN TREAS ASSN 07/06/2023 8015 GEN MMTA FALL CONF. - 2023 (CAROL) 11806 P.O. BOX 324 07/06/2023 N 399.00 TAWAS CITY MI, 48764 / / 0.0000 N 0.00 07/06/2023 N 399.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-253-958.00 TRAINING & CONFERENCES 399.00 VENDOR TOTAL: 399.00 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 7/11 000860 11800 Paid MI PRINT WORKS PO BOX 3308 KALAMAZOO MI, 49001 GL NUMBER DESCRIPTION 101-215-900.00 PRINTING 07/06/2023 11440 GEN SUMMER NEWSLETTERS - 2023 07/06/2023 N 740.09 / / 0.0000 N 0.00 07/06/2023 N 740.09 AMOUNT 740.09 000860 MI PRINT WORKS 07/06/2023 11454 GEN BUSINESS CARDS - KIM 11792 PO BOX 3308 07/06/2023 N 75.00 KALAMAZOO MI, 49001 / / 0.0000 N 0.00 07/06/2023 N 75.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-257-728.00 SUPPLIES 75.00 000860 MI PRINT WORKS 07/06/2023 11460 GEN GENERAL ACCT. CHECKS (PAYABLES) 11791 PO BOX 3308 07/06/2023 N 318.90 KALAMAZOO MI, 49001 / / 0.0000 N 0.00 07/06/2023 N 318.90 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-728.00 SUPPLIES 318.90 VENDOR TOTAL: 1,133.99 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 8/11 000183 PLERUS PAYMENT CENTER 07/06/2023 4619 GEN PREC. KITS, POLL BOOKS, BLANK AV AP 11798 07/06/2023 N 1175 DAVIS ROAD ELGIN IL, 60123 / / 0.0000 N 07/06/2023 Y Paid GL NUMBER DESCRIPTION 101-262-728.00 SUPPLIES AMOUNT 132.89 132.89 0.00 132.89 000183 PLERUS PAYMENT CENTER 07/06/2023 4622 GEN AV APPS & MAILING 11799 07/06/2023 N 199.22 1175 DAVIS ROAD ELGIN IL, 60123 / / 0.0000 N 0.00 07/06/2023 Y 199.22 Paid GL NUMBER DESCRIPTION AMOUNT 101-262-729.00 POSTAGE 199.22 VENDOR TOTAL: 332.11 000002 R I STAFFORD EXCAVATING 07/06/2023 2220 GEN GRAVE OPEN & CLOSE, FOUNDATIONS: VA 11788 7290 EAST D AVENUE 07/06/2023 N 5,462.20 RICHLAND MI, 49083 / / 0.0000 N 0.00 07/06/2023 Y 5,462.20 Paid GL NUMBER DESCRIPTION AMOUNT 101-567-802.00 GR OPEN & CLOSE 3,150.00 101-567-930.00 CEM MAINT 2,312.20 5,462.20 VENDOR TOTAL: 5,462.20 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp Vendor Code Vendor name Ref # Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 9/11 000451 REPUBLIC SERVICES #249 07/06/2023 0249-007915814 GEN DUMPSTERS @ CEMETERIES 11794 P.O. BOX 9001099 07/06/2023 N 460.26 LOUISVILLE KY, 40290-1099 / / 0.0000 N 0.00 07/06/2023 N 460.26 Paid GL NUMBER 101-567-930.00 DESCRIPTION CEM MAINT AMOUNT 460.26 000451 REPUBLIC SERVICES #249 07/06/2023 0249-007918035 GEN DUMPSTERS @ TWP HALL 11793 P.O. BOX 9001099 07/06/2023 N 1,398.66 LOUISVILLE KY, 40290-1099 / / 0.0000 N 0.00 07/06/2023 N 1,398.66 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-931.00 GROUNDS MAINTENANCE 1,398.66 VENDOR TOTAL: 1,858.92 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Disc. Date Disc. % Sep CK Due Date 1099 Page: 10/11 Gross Amount Discount Net Amount 001022 ROBERT HALF 07/06/2023 62061532 GEN STEFANIE SERAFANO 11784 12400 COLLECTIONS CENTER DRIVE 07/06/2023 N 882.00 CHICAGO IL, 60693 / / 0.0000 N 0.00 07/06/2023 N 882.00 Paid GL NUMBER DESCRIPTION 101-215-706.00 SECTY SALARIES AMOUNT 882.00 001022 ROBERT HALF 07/06/2023 62191485 GEN STEFANIE SERAFANO 11805 12400 COLLECTIONS CENTER DRIVE 07/06/2023 N 1,050.21 CHICAGO IL, 60693 / / 0.0000 N 0.00 07/06/2023 N 1,050.21 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-706.00 SECTY SALARIES 1,050.21 001022 ROBERT HALF 07/06/2023 62225444 GEN MEGAN STEWART 11785 12400 COLLECTIONS CENTER DRIVE 07/06/2023 N 1,010.80 CHICAGO IL, 60693 / / 0.0000 N 0.00 07/06/2023 N 1,010.80 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-706.00 SECTY SALARIES 1,010.80 VENDOR TOTAL: 2,943.01 001021 SCOTT NEWCOMB 07/06/2023 7-1-2023 GEN MOWING, MOWING @ 8076 DOUGLAS, TRIM 11779 617 W. BRIDGE ST 07/06/2023 N 6,735.00 PLAINWELL MI, 49080 / / 0.0000 N 0.00 07/06/2023 Y 6,735.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-931.00 GROUNDS MAINTENANCE 1,685.00 101-336-931.00 BLDG & GROUNDS MAINT 160.00 101-567-930.00 CEM MAINT 4,890.00 6,735.00 VENDOR TOTAL:- 6,735.00 07/06/2023 01:44 PM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/06/2023 - 07/06/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Disc. Date Disc. % Sep CK Due Date 1099 Page: 11/11 Gross Amount Discount Net Amount 001012 11774 Paid TELNET WORLDWIDE P.O. BOX 430 DEARBORN MI, 48121 GL NUMBER DESCRIPTION 101-215-851.00 TELEPHONE 101-336-850.00 TELEPHONE 07/06/2023 9861 GEN PHONE (MAY AND JUNE 2023) 07/06/2023 N 856.50 / / 0.0000 N 0.00 07/06/2023 N 856.50 AMOUNT 642.38 214.12 856.50 VENDOR TOTAL: 856.50 000077 UNDERGROUND SECURITY CO 07/06/2023 9992 GEN RETRIEVAL, PACKAGING & RELEASE OF M 11795 1200 JUDD AVE S W 07/06/2023 N 39.87 GRAND RAPIDS MI, 49509 / / 0.0000 N 0.00 07/06/2023 N 39.87 Paid GL NUMBER 101-215-965.00 DESCRIPTION AMOUNT OTHER SUNDRY 39.87 VENDOR TOTAL: 39.87 TOTAL - ALL VENDORS: 84,120.55 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref 4 Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 1/12 000016 AMERICAN GAS & OIL, INC 07/20/2023 06-30-23 GEN FUEL - TWP VEHICLES 11836 P.O. BOX 247 07/20/2023 N 107.91 SPARTA MI, 49345 / / 0.0000 N 0.00 07/20/2023 N 107.91 Paid GL NUMBER DESCRIPTION 101-215-921.00 GAS, OIL AMOUNT 107.91 VENDOR TOTAL: 107.91 MISC ANALYTICAL TESTING & CONSULTING SVC 11829 14625 DOSTER ROAD PLAINWELL MI, 49080 Paid 07/20/2023 7608-23 07/20/2023 / / 0.0000 07/20/2023 GEN 8076 DOUGLAS AVE (ASBESTOS SURVEY & N 915.00 N 0.00 N 915.00 GL NUMBER DESCRIPTION AMOUNT 282-000-971.00 CAPITAL OUTLAY 915.00 VENDOR TOTAL: 915.00 000120 APPLIED INNOVATION 07/20/2023 2252205 GEN RICOH/MPC5503 (6-6-23 TO 7-5-23) 11833 7718 SOLUTION CENTER 07/20/2023 N 1,052.69 CHICAGO IL, 60677-7007 / / 0.0000 N 0.00 07/20/2023 N 1,052.69 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-938.00 EQUIP MAINTENANCE 1,052.69 VENDOR TOTAL: 1,052.69 000998 AT&T MOBILITY 07/20/2023 287315538055X07 GEN IPADS - FD 11820 P.O. BOX 6463 07/20/2023 N 144.96 CAROL STREAM IL, 60197-6463 / / 0.0000 N 0.00 07/20/2023 N 144.96 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-801.00 SOFTWARE PROGRAMS 144.96 VENDOR TOTAL: 144.96 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice CK Run Date PO Disc. Date Disc. % Due Date Page: 2/12 Bank Invoice Description Hold Sep CK 1099 Gross Amount Discount Net Amount 000908 11831 Paid GL NUMBER 249-371-803.00 AUNALYTICS, INC. PO BOX 809113 CHICAGO IL, 60680-9113 DESCRIPTION ADD'L EXPENSES 07/20/2023 29987704 07/20/2023 / / 0.0000 07/20/2023 GEN BUSINESS CLOUD - SMBA N N N AMOUNT 132.00 VENDOR TOTAL: 132.00 0.00 132.00 132.00 000312 BAUCKHAM, THALL, SEEBER, KAUFMAN & 11828 Paid GL NUMBER 101-302-802.00 470 W. CENTRE AVE., SUITE A PORTAGE MI, 49024 DESCRIPTION LEGAL FEES 07/20/2023 07/20/2023 / / 07/20/2023 10780, 10781, 1 GEN LEGAL FEES - ORDINANCE N 0.0000 N Y AMOUNT 1,951.24 1,951.24 0.00 1,951.24 VENDOR TOTAL: 1,951.24 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Vendor Code Vendor name Post Date Invoice Ref # Address CK Run Date PO City/State/Zip Disc. Date Disc. Due Date Page: 3/12 Bank Invoice Description Hold Sep CK 1099 Gross Amount Discount Net Amount 000047 11811 Paid GL NUMBER 101-446-801.00 BD OF CO ROAD COMMISSION OF KAL COUNTY 3801 KILGORE ROAD KALAMAZOO MI, 49001 DESCRIPTION ROAD MAINTENANCE 000047 BD OF CO ROAD COMMISSION 11810 OF KAL COUNTY 3801 KILGORE ROAD KALAMAZOO MI, 49001 Paid GL NUMBER 101-446-801.00 000047 11809 Paid GL NUMBER 101-446-801.00 000047 11808 Paid GL NUMBER 101-446-801.00 DESCRIPTION ROAD MAINTENANCE BD OF CO ROAD COMMISSION OF KAL COUNTY 3801 KILGORE ROAD KALAMAZOO MI, 49001 DESCRIPTION ROAD MAINTENANCE BD OF CO ROAD COMMISSION OF KAL COUNTY 3801 KILGORE ROAD KALAMAZOO MI, 49001 DESCRIPTION ROAD MAINTENANCE 000047 BD OF CO ROAD COMMISSION 11807 OF KAL COUNTY 3801 KILGORE ROAD KALAMAZOO MI, 49001 07/20/2023 07/20/2023 / / 07/20/2023 07/20/2023 07/20/2023 / / 07/20/2023 07/20/2023 07/20/2023 / / 07/20/2023 07/20/2023 07/20/2023 / / 07/20/2023 07/20/2023 07/20/2023 / / 54055 0.0000 54056 0.0000 54057 0.0000 54058 0.0000 54068 0.0000 GEN 17TH ST -C AVE TO AB AVE:2023 CRACK N N N AMOUNT 20,154.07 20,154.07 0.00 20,154.07 GEN C AVE-12TH ST TO 14TH ST:2023 CRACK N 14,479.53 N N AMOUNT 14,479.53 0.00 14,479.53 GEN C AVE-RIVERVIEW TO 24TH ST:2023 CRA N 18,574.50 N N AMOUNT 18,574.50 0.00 18,574.50 GEN E AVE-12TH ST TO 14TH ST:2023 CRACK N 15,203.08 N 0.00 N 15,203.08 AMOUNT 15,203.08 GEN CRIMSON OAK THRU CARDINAL HILLS:202 N 8,459.84 N 0.00 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Page: 4/12 Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold City/State/Zip Disc. Date Disc. % Sep CK Due Date 1099 Gross Amount Discount Net Amount 07/20/2023 N Paid GL NUMBER DESCRIPTION 101-446-801.00 ROAD MAINTENANCE AMOUNT 8,459.84 8,459.84 VENDOR TOTAL: 76,871.02 000013 BLUE CROSS BLUE SHIELD OF MICHIGAN 07/20/2023 AUGUST2023 GEN HEALTH INS. 11824 P 0 BOX 674416 07/20/2023 N 5,833.31 DETROIT MI, 48267-4416 / / 0.0000 N 0.00 07/20/2023 N 5,833.31 Paid GL NUMBER DESCRIPTION AMOUNT 101-278-725.00 HEALTH AND LIFE 4,707.56 101-000-231.07 DUE TO HEALTH INSURANCE 1,125.75 5,833.31 VENDOR TOTAL: 5,833.31 000332 BONNIE SYTSMA 07/20/2023 JULY2023 GEN HEALTH INS.- REIMBURSEMENT 11832 393 FINEVIEW 07/20/2023 N 696.32 KALAMAZOO MI, 49004 / / 0.0000 N 0.00 07/20/2023 N 696.32 Paid GL NUMBER DESCRIPTION AMOUNT 101-278-725.01 RETIREE HEALTH CARE 696.32 VENDOR TOTAL: 696.32 000213 BS&A SOFTWARE 07/20/2023 148353 GEN ANNUAL SERVICE & SUPPORT (CEM. MGT, 11816 14965 ABBEY LANE 07/20/2023 N 2,650.00 BATH MI, 48808 / / 0.0000 N 0.00 07/20/2023 N 2,650.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-250-803.00 GENERAL COMPUTER SERVICES 2,650.00 VENDOR TOTAL: 2,650.00 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Disc. Date Disc. % Sep CK Due Date 1099 Page: 5/12 Gross Amount Discount Net Amount 000128 CHARTER COMMUNICATIONS 07/20/2023 005550701070123 GEN PHONE, TV, INTERNET - FD ST#2 11821 PO BOX 223085 07/20/2023 N 238.42 PITTSBURGH PA, 15251-2085 / / 0.0000 N 0.00 07/20/2023 Y 238.42 Paid GL NUMBER DESCRIPTION 101-336-850.00 TELEPHONE AMOUNT 238.42 000128 CHARTER COMMUNICATIONS 07/20/2023 005562201070123 GEN PHONE, TV, INTERNET - HALL, OFFICE, 11822 PO BOX 223085 07/20/2023 N 350.88 PITTSBURGH PA, 15251-2085 / / 0.0000 N 0.00 07/20/2023 Y 350.88 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-851.00 TELEPHONE 175.44 101-336-850.00 TELEPHONE 175.44 350.88 VENDOR TOTAL: 589.30 001015 CITI CARDS 07/20/2023 JULY2023 GEN AMT. SHORTED FROM MAY PAYMENT 11839 P.O. BOX 9001016 07/20/2023 N 48.02 LOUISVILLE KY, 40290-1016 / / 0.0000 N 0.00 07/20/2023 N 48.02 Paid GL NUMBER 101-215-728.00 DESCRIPTION AMOUNT SUPPLIES 48.02 VENDOR TOTAL: 48.02 000976 CITY OF KALAMAZOO TREASURER 07/20/2023 07-06-23 GEN QUARTERLY WATER BILL - FD ST#2 11826 241 W. SOUTH STREET 07/20/2023 N 104.99 KALAMAZOO MI, 49007 / / 0.0000 N 0.00 07/20/2023 N 104.99 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-921.00 UTILITIES 104.99 VENDOR TOTAL: 104.99 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Page: 6/12 Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold City/State/Zip Disc. Date Disc. % Sep CK Due Date 1099 Gross Amount Discount Net Amount 000005 CONSUMERS ENERGY 11812 PAYMENT CENTER P.O. BOX 740309 CINCINNATI OH, 45274-0309 Paid GL NUMBER DESCRIPTION 101-265-920.00 UTILITIES 219-448-920.00 ST LIGHTS 07/20/2023 VARIOUS GEN PARKING LOT, ST. LIGHTS 07/20/2023 N 4,817.28 / / 0.0000 07/20/2023 N N AMOUNT 221.70 4,595.58 4,817.28 0.00 4,817.28 VENDOR TOTAL: 4,817.28 000335 EMERGENCY VEHICLE PRODUCT 07/20/2023 S0017548 GEN UNIT - NEW 211 11827 2975 INTERSTATE PARKWAY 07/20/2023 N 888.77 KALAMAZOO MI, 49048 / / 0.0000 N 0.00 07/20/2023 N 888.77 Paid GL NUMBER DESCRIPTION AMOUNT 101-336-933.00 VEHICLE MAINT 888.77 VENDOR TOTAL: 888.77 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Page: 7/12 Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold City/State/Zip Disc. Date Disc. % Sep CK Due Date 1099 Gross Amount Discount Net Amount 001001 HI -TECH INTEGRATED TECHNOLOGIES 07/20/2023 9083 GEN 10 HRS PREPAID IT SUPPORT 11834 839 LENOX AVE. 07/20/2023 N 1,150.00 SUITE A PORTAGE MI, 49024 / / 0.0000 N 0.00 07/20/2023 Y 1,150.00 Paid GL NUMBER DESCRIPTION 101-250-803.00 GENERAL COMPUTER SERVICES AMOUNT 1,150.00 001001 HI -TECH INTEGRATED TECHNOLOGIES 07/20/2023 9102 GEN TERRY - FD LAPTOP 11842 839 LENOX AVE. 07/20/2023 N 45.00 SUITE A PORTAGE MI, 49024 / / 0.0000 N 0.00 07/20/2023 Y 45.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-250-803.00 GENERAL COMPUTER SERVICES 45.00 001001 HI -TECH INTEGRATED TECHNOLOGIES 07/20/2023 9104 GEN DELL SERVER INSTALL 11825 839 LENOX AVE. 07/20/2023 N 9,805.00 SUITE A PORTAGE MI, 49024 / / 0.0000 N 0.00 07/20/2023 Y 9,805.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-250-803.00 GENERAL COMPUTER SERVICES 9,805.00 VENDOR TOTAL: 11,000.00 000965 J.JOHNSTON CONSULTING 07/20/2023 6 GEN PLANNING/ZONING SERVICES (JUNE 1-30 11835 P.O. BOX 10 07/20/2023 N 1,620.00 PLAINWELL MI, 49080 / / 0.0000 N 0.00 07/20/2023 N 1,620.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-701-804.00 PLANNER 1,620.00 VENDOR TOTAL: 1,620.00 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Page: 8/12 Vendor Code Vendor name Post Date Invoice Bank Invoice Description Ref # Address CK Run Date PO Hold Gross Amount City/State/Zip Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount 000133 JEFF SORENSEN 07/20/2023 6-19/7-14 GEN MILEAGE 11843 7932 ROLLING MEADOWS DR 07/20/2023 N 89.74 KALAMAZOO MI, 49009 / / 0.0000 N 0.00 07/20/2023 N 89.74 Paid GL NUMBER DESCRIPTION 101-215-921.00 GAS, OIL AMOUNT 89.74 VENDOR TOTAL: 89.74 000924 MENARDS 07/20/2023 93035 GEN TRASH BAGS 11819 5300 GULL ROAD 07/20/2023 N 59.76 KALAMAZOO MI, 49048 / / 0.0000 N 0.00 07/20/2023 N 59.76 Paid GL NUMBER 101-215-728.00 SUPPLIES DESCRIPTION AMOUNT 59.76 VENDOR TOTAL: 59.76 000012 11838 Paid MLIVE MEDIA GROUP DEPT. LOCKBOX 77571 P 0 BOX 77000 DETROIT MI, 48277-0571 07/20/2023 0003009136 GEN LEGAL NOTICES 07/20/2023 N / / 0.0000 N 07/20/2023 N GL NUMBER DESCRIPTION AMOUNT 101-215-803.00 LEGAL NOTICES 47.19 101-701-806.00 LEGAL NOTICES 119.96 167.15 167.15 0.00 167.15 VENDOR TOTAL: 167.15 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Disc. Date Disc. % Sep CK Due Date 1099 Page: 9/12 Gross Amount Discount Net Amount 000994 11840 Paid PEST PROS 5068 S. SPRINKLE RD PORTAGE MI, 49002 GL NUMBER DESCRIPTION 101-336-931.00 BLDG & GROUNDS MAINT 07/20/2023 5775407 GEN RECURRING PEST CONTROL SERVICES - F 07/20/2023 N 95.00 / / 0.0000 N 0.00 07/20/2023 N 95.00 AMOUNT 95.00 000994 PEST PROS 07/20/2023 5776868 GEN RODENT SERVICE (HALL & FD ST#1) 11814 5068 S. SPRINKLE RD 07/20/2023 N 169.00 PORTAGE MI, 49002 / / 0.0000 N 0.00 07/20/2023 N 169.00 Paid GL NUMBER DESCRIPTION AMOUNT 101-265-931.00 GROUNDS MAINTENANCE 169.00 VENDOR TOTAL: 264.00 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 10/12 000009 PREIN & NEWHOF INC. 07/20/2023 75402 GEN CAPITAL IMPROVEMENT PROJECT (WATER) 11813 3355 EVERGREEN DRIVE NE 07/20/2023 N 922.75 GRAND RAPIDS MI, 49525 / / 0.0000 N 0.00 07/20/2023 N 922.75 Paid GL NUMBER DESCRIPTION 225-443-801.00 PROFESSIONAL SERVICES 282-000-971.00 CAPITAL OUTLAY AMOUNT 558.25 364.50 922.75 000009 PREIN & NEWHOF INC. 07/20/2023 75730 GEN ADDRESS LIST FOR COOPERS LANDING 11818 3355 EVERGREEN DRIVE NE 07/20/2023 N 49.50 GRAND RAPIDS MI, 49525 / / 0.0000 N 0.00 07/20/2023 N 49.50 Paid GL NUMBER DESCRIPTION AMOUNT 101-257-805.00 SPLITS & MAPPING 49.50 000009 PREIN & NEWHOF INC. 07/20/2023 75739 GEN TAX DESC. CORRECTION, TAX MAP PAGE 11817 3355 EVERGREEN DRIVE NE 07/20/2023 N 115.27 GRAND RAPIDS MI, 49525 / / 0.0000 N 0.00 07/20/2023 N 115.27 Paid GL NUMBER DESCRIPTION AMOUNT 101-257-805.00 SPLITS & MAPPING 115.27 VENDOR TOTAL: 1,087.52 000159 REPUBLIC SERVICES #249 07/20/2023 0249-007921202 GEN RECYCLING 11823 3432 GEMBRIT CIRCLE 07/20/2023 N 14,137.11 KALAMAZOO MI, 49001-4614 / / 0.0000 N 0.00 07/20/2023 N 14,137.11 Paid GL NUMBER DESCRIPTION AMOUNT 228-528-802.00 DISPOSAL & RECYCLING COST 14,137.11 VENDOR TOTAL: 14,137.11 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 11/12 001022 ROBERT HALF 07/20/2023 62270010 GEN MEGAN STEWART 11830 12400 COLLECTIONS CENTER DRIVE 07/20/2023 N 808.64 CHICAGO IL, 60693 / / 0.0000 N 0.00 07/20/2023 N 808.64 Paid GL NUMBER DESCRIPTION 101-215-706.00 SECTY SALARIES AMOUNT 808.64 001022 ROBERT HALF 07/20/2023 62300949 GEN MEGAN STEWART 11815 12400 COLLECTIONS CENTER DRIVE 07/20/2023 N 1,010.80 CHICAGO IL, 60693 / / 0.0000 N 0.00 07/20/2023 N 1,010.80 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-706.00 SECTY SALARIES 1,010.80 VENDOR TOTAL: 1,819.44 000028 SIEGFRIED, CRANDALL, P.C. 07/20/2023 112692 GEN SERVICES FOR JUNE 2023, AUDIT YR EN 11841 246 EAST KILGORE ROAD 07/20/2023 N 10,200.00 KALAMAZOO MI, 49002-5599 / / 0.0000 N 0.00 07/20/2023 N 10,200.00 Paid GL NUMBER 101-250-802.00 DESCRIPTION AMOUNT AUDIT 10,200.00 VENDOR TOTAL: 10,200.00 001012 TELNET WORLDWIDE 07/20/2023 14260 GEN PHONE (JULY 2023) 11837 P.O. BOX 430 07/20/2023 N 387.89 DEARBORN MI, 48121 / / 0.0000 N 0.00 07/20/2023 N 387.89 Paid GL NUMBER DESCRIPTION AMOUNT 101-215-851.00 TELEPHONE 290.92 101-336-850.00 TELEPHONE 96.97 387.89 VENDOR TOTAL: 387.89 07/20/2023 09:46 AM User: DHOLTMAN DB: Coopertwp Vendor Code Ref # Vendor name Address City/State/Zip INVOICE APPROVAL BY INVOICE REPORT FOR COOPER TOWNSHIP EXP CHECK RUN DATES 07/20/2023 - 07/20/2023 BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Post Date Invoice Bank Invoice Description CK Run Date PO Hold Gross Amount Disc. Date Disc. % Sep CK Discount Due Date 1099 Net Amount Page: 12/12 TOTAL - ALL VENDORS: 137,635.42 Call Source / Call Type Description COOPER Citizen Initiated 204 911 Hangup/Misdial 12 Abandoned Vehicle-Private Property 4 Alarm 4 Animal Complaint 1 Assault/DV 5 Assist Fire Dept 2 Assist Other Department 5 Assist Person 5 B&E/Larceny From Veh 8 Burglary/Illegal Entry 3 Check Welfare 14 Child Abuse/Neglect 2 Death Investigation 1 Disturbance/Fight 7 Drugs/VCSA 1 ECHO Priority Medical 1 Felonious Assault 2 Fireworks 4 Follow up 8 Fraud 2 Harrassment/Misc Criminal 3 Hit & Run Accident 1 Larceny 8 MDP 4 Missing Person 1 Noise Complaint 4 Open Door/Window 1 OWI/OUID 1 Parking Complaint 2 PD Accident 6 Peace Officer 3 Priority 1 Medical 1 Priority 2 Medical 1 Recover Stolen Vehicle 1 Road Commission/MDOT Notify 1 Service For Department 1 Shots Fired 3 Suspicious 29 Traffic Mishap/Accidental Damage 1 Trespassing 8 Trouble with Subject 26 Vehicle Theft (UDAA)3 VRDL/TICKETS 2 Warrant Service 1 Authority within the specified township(s) for the specified month. Kalamazoo County Sheriff's Office Page 1 Time of Day Hour of day Day of Week 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Unk Total Sunday 2 2 1 2 2 2 2 1 1 2 1 2 3 2 4 3 32 Monday 1 1 2 1 1 5 1 2 1 8 2 2 1 3 3 2 1 2 1 40 Tuesday 1 1 1 1 1 2 1 3 2 2 1 1 2 2 3 3 1 1 1 30 Wednesday 1 1 1 2 1 4 1 1 3 1 16 Thursday 1 1 2 1 1 1 2 1 1 1 1 2 2 1 2 1 2 2 3 28 Friday 1 2 3 1 1 2 1 1 2 2 2 3 3 3 1 1 3 1 33 Saturday 3 1 1 2 1 1 1 3 2 1 3 2 1 1 1 2 26 Total 10 4 4 6 5 4 6 2 13 10 9 6 18 13 10 5 11 16 14 8 12 11 8 205 Description: This report shows all calls for service received by dispatch (not initiated by an officer) for a given venue and date range. Kalamazoo County Sheriff's Office Page 1 Year Year 2019 Year 2020 Year 2021 Year 2022 Year 2023 Month January February March April May June July August September October November December Unknown Venue ALAMO AUGUSTA BRADY CHARLESTON CLIMAX CLIMAX VILLAGE COMSTOCK COOPER GALESBURG KALAMAZOO KALAMAZOO TOW... OSHTEMO PARCHMENT PAVILION PORTAGE PRAIRIE RONDE RICHLAND RICHLAND VILLAGE ROSS SCHOOLCRAFT SCHOOLCRAFT VIL... TEXAS VICKSBURG WAKESHMA WMU Canceled - DO NOT MODIFY No Yes Unknown Call Source - DO NOT MODIFY E911 LEIN Officer/FOP Phone Radio Text to 911 ORI 03901 03904 03905 03917 03922 39KCRC 39LIFE EMSMISC MI3900001 MI3913900 MI3949900 MI3950000 MI8005100 03902 03903 03908 03909 03913 03914 03915 03916 03919 03920 39LCARE 39PRIDE MI0399200 Kalamazoo County Sheriff's Office Page 2 Law Enforcement Top 15 Call Types Event Types Call Count Suspicious 29 Trouble with Subject 26 Check Welfare 14 B&E/Larceny From Veh 8 Larceny 8 Trespassing 8 PD Accident 6 Assist Other Department 6 Assault/DV 5 Assist Person 5 Alarm 4 MDP 4 Abandoned Vehicle-Private Property 4 Fireworks 4 Disturbance/Fight 4 Grand Total 135 Description: This report sums all CAD Event Types within the given township, across all chosen agencies, and then ranks them and displays the fifteen most common Event Types. Parameters Suspicious Trouble with Subject Check Welfare B&E/Larceny From Veh Larceny Trespassing PD Accident Assist Other Department Assault/DV Assist Person Alarm Call Type DescriptionCall Count Top 15 Call Types Kalamazoo County Sheriff's Office Page 1 Cooper Township Ordinance Enforcement Officer Christopher Mihelich Board of Trustees Report Out Generated 8/4/23 Explanation of statuses Compliant Workflow: New -> Initial Investigation -> Initial Investigation Complete -> Correspondence Delivered -> Compliance in Progress -> Compliant Non-Compliant Workflow : New -> Initial Investigation -> Initial Investigation Complete -> Correspondence Delivered -> Civil Infraction Posted -> Compliance in Progress/Compliance Stalled -> Compliance Order/Nuisance Abatement -> Compliant ROW – Right of Way Observation On Site – Visit On Site Encounters Total together for case involvement. July 2023 New Cases by Compliance Order -> Status -> Address -> Ordinance -> Occupancy ROW On Site Total Encounter No 32 13 45 Civil Infraction Posted 2 1 3 6132 N. 20TH ST 2 1 3 138 - BURNING ORDINANCE;#109 - LITTER ORDINANCE;#159 - NOXIOUS WEED CONTROL 2 1 3 TBD 2 1 3 Compliance In-Progress 11 2 13 10353 N. 17TH ST 2 0 2 111 - MOTOR VEHICLE STORAGE AND REPAIR 2 0 2 Owner Occupied 2 0 2 10358 N. 19TH ST 2 0 2 111 - MOTOR VEHICLE STORAGE AND REPAIR 2 0 2 Tenant - Rental 2 0 2 1755 TRAVIS RD 1 1 2 109 - LITTER ORDINANCE 1 1 2 Owner Occupied 1 1 2 5076 MOUNT OLIVET RD 2 1 3 109 - LITTER ORDINANCE;#111 - MOTOR VEHICLE STORAGE AND REPAIR 2 1 3 Owner Occupied 2 1 3 5320 N. 20TH ST 1 0 1 111 - MOTOR VEHICLE STORAGE AND REPAIR 1 0 1 Owner Occupied 1 0 1 9675 N. 17TH ST 3 0 3 111 - MOTOR VEHICLE STORAGE AND REPAIR 3 0 3 Owner Occupied 3 0 3 Compliance Stalled 3 2 5 5118 N. 20TH ST 3 2 5 109 - LITTER ORDINANCE 3 2 5 Commercial 3 2 5 Compliant 5 7 12 02-06-426-010 W. AB AVE 2 2 111 - MOTOR VEHICLE STORAGE AND REPAIR 2 2 Vacant 2 2 1590 W. D AVE 1 1 2 111 - MOTOR VEHICLE STORAGE AND REPAIR 1 1 2 Commercial 1 1 2 2169 MCKINLEY ST 1 2 3 109 - LITTER ORDINANCE 1 1 2 TBD 1 1 2 (blank) 1 1 TBD 1 1 3281 E. B AVE 3 0 3 111 - MOTOR VEHICLE STORAGE AND REPAIR 3 0 3 Owner Occupied 3 0 3 5147 N. 20TH ST 1 1 159 - NOXIOUS WEED CONTROL 1 1 Owner Occupied 1 1 893 E. G AVE 1 1 (blank) 1 1 Owner Occupied 1 1 Correspondence Delivered 11 1 12 128 FINEVIEW AVE 1 0 1 109 - LITTER ORDINANCE 1 0 1 TBD 1 0 1 152 FINEVIEW AVE 1 0 1 111 - MOTOR VEHICLE STORAGE AND REPAIR 1 0 1 TBD 1 0 1 2199 W. D AVE 1 1 114 - DANGEROUS BUILDINGS;#109 - LITTER ORDINANCE;#111 - MOTOR VEHICLE STORAGE AND REPAIR 1 1 TBD 1 1 2846 E. D AVE 2 0 2 111 - MOTOR VEHICLE STORAGE AND REPAIR 2 0 2 Owner Occupied 2 0 2 316 W. G AVE 1 0 1 109 - LITTER ORDINANCE 1 0 1 TBD 1 0 1 5090 N. WESTNEDGE AVE 1 0 1 109 - LITTER ORDINANCE 1 0 1 TBD 1 0 1 8185 N. RIVERVIEW DR 2 0 2 111 - MOTOR VEHICLE STORAGE AND REPAIR 2 0 2 Owner Occupied 2 0 2 9500 N. RIVERVIEW DR 3 0 3 111 - MOTOR VEHICLE STORAGE AND REPAIR 3 0 3 Owner Occupied 3 0 3 New 0 0 F AVE 0 0 (blank) 0 0 TBD 0 0 W. F AVE 0 0 (blank) 0 0 TBD 0 0 1510 E. D AVE 0 0 (blank) 0 0 TBD 0 0 2923 TRAVIS RD 0 (blank) 0 TBD 0 3738 ROLLRIDGE AVE 0 (blank) 0 TBD 0 4097 ROLLRIDGE AVE 0 (blank) 0 TBD 0 5308 N. 20TH ST 0 (blank) 0 TBD 0 564 FINEVIEW AVE 0 (blank) 0 TBD 0 7312 DOUGLAS AVE 0 (blank) 0 TBD 0 8234 N. 14TH ST 0 (blank) 0 TBD 0 8750 N. RIVERVIEW DR 0 (blank) 0 TBD 0 8760 N. 14TH ST 0 (blank) 0 TBD 0 Question Resolved 0 5111 SOLVEL ST 0 (blank) 0 Tenant - Rental 0 5473 N. 20TH ST 0 120.360 - FENCING AND SWIMMING POOL 0 Owner Occupied 0 8490 DOUGLAS AVE 0 120.480 - NONCOMMERCIAL KEEPING OF LIVESTOCK AND HONEYBEES 0 Owner Occupied 0 Grand Total 32 13 Row Labels ROW On Site Total Encounters Expired 2 4 6 Compliance In-Progress 2 4 6 1813 ROOSEVELT AVE 2 4 6 No 42 47 89 Civil Infraction Posted 6 11 17 02-26-376-100 MCKINLEY ST 4 2 6 2237 MCKINLEY ST 2 4 6 5288 N. RIVERVIEW DR 5 5 Compliance In-Progress 23 22 45 1792 TRAVIS RD 0 0 2560 ROOSEVELT ST 2 6 8 2587 MCKINLEY ST 4 5 9 4050 E. D AVE 1 1 2 4790 W. C AVE 1 0 1 5084 KEYES DR 3 1 4 5187 WAYNE ST 3 0 3 5214 N. 20TH ST 4 1 5 5259 WELLER ST 1 2 3 5668 N. 20TH ST 1 2 3 5756 N. 20TH ST 3 4 7 Correspondence Delivered 13 14 27 02-06-305-015 N. 12TH ST 1 1 1961 W. D AVE 1 1 3950 W. C AVE 1 1 4133 W. E AVE 2 1 3 5142 KEYES DR 1 0 1 5193 KEYES DR 4 2 6 5313 N. 20TH ST 1 1 5325 N. 20TH ST 2 2 4 5791 N. 20TH ST 2 2 703 E. G AVE 4 3 7 New 0 0 4699 TAYLOR RIDGE CIR 0 0 Yes 36 86 122 Compliance In-Progress 19 34 53 1539 E. B AVE 4 4 8 1994 W. C AVE 3 10 13 2026 TRAVIS RD 1 9 10 3370 E. D AVE 6 6 12 5221 BEVERLY AVE 5 5 10 Compliance Order 10 44 54 4243 W. E AVE 3 8 11 5197 BEVERLY AVE 4 10 14 5307 N. 20TH ST 2 10 12 7400 N. RIVERVIEW DR 10 10 7484 N. WESTNEDGE AVE 1 6 7 Correspondence Delivered 1 1 5472 COLLINGWOOD AVE 1 1 Nuisance Abatement 7 7 14 1817 W. D AVE 5 3 8 8352 N. 14TH ST 2 4 6 Grand Total 80 137 217 Grand Total Carry Forward Reported Last Month 47 95 142 Visits of Carry Forward Difference for July 33 42 75 Bank Type AcctNumber Amount MercantileBank Checking xxxx2563 48,135.00 281.92 13900 MercantileBank Checking xxxx2571 241,402.87 165.00 13912 MercantileBank Checking xxxx2589 906,771.54 724.10 13943 AdviaCU Savings xxxx4355 5.00 Purchase/146.16 13946 ConsumersCU Savings xxxx2728 25.00 LastInterest Maturity Pmtfrequency 954.90 13948 MultibankSecurities CD 1,280,895.98 3/31/2023 Various Monthly 307.00 52824 MI CLASS MICLASS XXX 991,767.62 3/31/2023 589.38 52830 ConsumersCU CD xxxx8079 283,729.09 11/30/2022 5/30/2024 2,464.92 EFT1086 AdviaCU CD xxxx4355 215,071.88 3/3/2023 3/3/2024 - Mercantile CD xxxx2466 100,059.58 3/31/2023 4/15/2024 - Mercantile CD xxxx3864 100,036.78 2/14/2023 8/14/2023 - Huntington CD xxxx3787 100,000.00 2/14/2023 8/14/2023 - Huntington CD xxxx4715 100,000.00 8/1/2022 8/1/2023 - FNB CD xxxxxxxx 202,057.03 4/16/2022 4/16/2023 - CIBC CD xxxx6708 252,304.16 2/15/2023 2/15/2024 - CD 225,000.00 4/13/2023 - CD 238,000.00 4/20/2023 - CD 200,000.00 4/14/2023 5,633.38 Grand River Bank CD 249,000.00 5/8/2023 BankBalance 5,734,261.53 Interest (4,137.84) Interest DIT 400.00 Bank Earned OSC (5,633.38) 2563 36.49 Adjustments (6,308.02) 2571 194.65 UnlocatedDiff - 2589 558.62 BookBalances 5,718,582.29 3,348.08 (A)4,137.84 #101-001 2,473,760.18 2,619,495.45 #101-017 1,353,258.52 1,349,367.49 #219-001 103,405.63 110,585.10 #225-001 670,338.48 677,783.21 #228-001 40,753.36 57,782.40 #249-001 52,384.26 52,516.26 #282-001 742,691.81 958,090.42 #401-001 36,276.75 36,174.46 #403-001 120,713.30 120,304.09 #815-001 125,000.00 125,000.00 5,718,582.29 6,107,098.88 (A) Adjustments: ConsumersCUCDInterest - AdviaCUCDInterest - MultibankSecuritiesAppr/Dpr - PriorMo 1,313,947.70 CurrentMo 1,313,947.70 - Audit AJE for Retiree Health - Unrecorded Deposit 5/24 5,085.00 Unrecorded Deposit 6/28 6,301.15 Potential Double Receipt (5,115.03) Unrecorded Retiree Health (19.80) Record Service Charge - 6/15 (55.70) Double recorded Apr Adjustment - Retiree Health 19.80 Double recorded Apr Adjustment - Service Charge 92.60 6,308.02 Unadjusted May Adjusted PROPOSED Balance Adjustments Balance ADJUSTMENT #101-001 2,473,760.18 36.90 2,473,797.08 Debit #101-017 1,353,258.52 - 1,353,258.52 (Credit) #219-001 103,405.63 - 103,405.63 101-000-001.00 36.90 #225-001 670,338.48 - 670,338.48 101-000-665.00 (36.90) #228-001 40,753.36 - 40,753.36 #249-001 52,384.26 - 52,384.26 #282-001 742,691.81 - 742,691.81 #401-001 36,276.75 - 36,276.75 #403-001 120,713.30 - 120,713.30 #815-001 125,000.00 - 125,000.00 5,718,582.29 36.90 5,718,619.19 (A) OSC-current Charter Township of Cooper Kalamazoo County, Michigan FINANCIAL STATEMENTS Year ended March 31, 2023 CONTENTS Page INDEPENDENT AUDITOR’S REPORT 3 - 4 MANAGEMENT’S DISCUSSION AND ANALYSIS 5 - 10 BASIC FINANCIAL STATEMENTS Government-wide financial statements: Statement of net position 11 Statement of activities 12 Fund financial statements: Balance sheet - governmental funds 13 Statement of revenues, expenditures, and changes in fund balances - governmental funds 14 - 15 Statement of fiduciary net position - custodial funds 16 Statement of changes in fiduciary net position - custodial funds 17 Notes to financial statements 18 - 30 REQUIRED SUPPLEMENTARY INFORMATION Budgetary comparison schedules: General Fund 31 - 32 Water and Sewer Fund 33 Recycling Fund 34 Street Lighting Fund 35 Schedule of changes in the Township’s Net OPEB liability and related ratios 36 Schedule of Township OPEB contributions 37 - 38 INDEPENDENT AUDITOR’S REPORT Board of Trustees Charter Township of Cooper, Michigan Opinions We have audited the accompanying financial statements of the governmental activities, each major fund, and the aggregate remaining fund information of the Charter Township of Cooper, Michigan, as of and for the year ended March 31, 2023, and the related notes to the financial statements, which collectively comprise the Township’s basic financial statements, as listed in the contents. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Charter Township of Cooper, Michigan, as of March 31, 2023, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the Township, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the Township’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. 246 E. Kilgore Road Portage, MI 49002-5599 www.siegfriedcrandall.com Telephone 269-381-4970 800-876-0979 Fax 269-349-1344 Board of Trustees Charter Township of Cooper, Michigan Page 2 Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with generally accepted auditing standards, we: •Exercise professional judgment and maintain professional skepticism throughout the audit. •Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. •Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Township’s internal control. Accordingly, no such opinion is expressed. •Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. •Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the Township’s ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit. Required supplementary information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis, the budgetary comparison information, and the schedules for the postemployment healthcare plan, as listed in the contents, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. A June 22, 2023 MANAGEMENT’S DISCUSSION AND ANALYSIS Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS Our discussion and analysis of the Charter Township of Cooper’s (the Township) financial performance provides a narrative overview of the Township’s financial activities for the fiscal year ended March 31, 2023. Please read it in conjunction with the Township’s financial statements. FINANCIAL HIGHLIGHTS • The Township’s total net position increased by $549,505 as a result of this year’s activities. • Of the $6,518,044 total net position reported, $5,368,874 is available to be used to meet the Township’s ongoing obligations to its citizens and customers, without constraints established by debt covenants, enabling legislation, or other legal requirements. • The General Fund’s unassigned fund balance at the end of the fiscal year was $4,202,131, which represents 237 percent of the actual General Fund expenditures for the current fiscal year. Overview of the financial statements The Township’s annual report is comprised of three parts: management’s discussion and analysis, the basic financial statements, and required supplementary information. The basic financial statements include two kinds of statements that present different views of the Township: • The first two statements are government-wide financial statements that provide both long-term and short-term information about the Township’s overall financial status. • The remaining statements are fund financial statements that focus on individual parts of the Township government, reporting the Township’s operations in more detail than the government-wide financial statements. o Governmental funds statements explain how government services, like general government, public safety, and public works, were financed in the short-term, as well as what remains for future spending. o Fiduciary funds statements provide information about the financial relationships in which the Township acts solely as a custodian for the benefit of others to whom the resources in question belong. The financial statements also include notes that explain some of the information in the financial statements and provide more detailed data. The financial statements are followed by a section of required supplementary information that further explains and supports the information in the financial statements. A comparative analysis of the government-wide financial statements for 2023 and 2022 is also presented. Government-wide financial statements The government-wide financial statements report information about the Township as a whole using accounting methods similar to those used by private-sector companies. The Statement of Net Position includes all of the Township’s assets, deferred outflows of resources, liabilities, and deferred inflows of resources. All of the current year’s revenues and expenses are accounted for in the Statement of Activities, regardless of when cash is received or paid. -5- Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS (Continued) The two government-wide statements report the Township’s net position and how it has changed. Net position (the difference between the Township’s assets and deferred outflows of resources, and liabilities and deferred inflows of resources) is one way to measure the Township’s financial health, or position. • Over time, increases or decreases in the Township’s net position are an indicator of whether its financial health is improving or deteriorating, respectively. • To assess the overall health of the Township, you need to consider additional nonfinancial factors, such as changes in the Township’s property tax base and the condition of the Township’s capital assets. The government-wide financial statements present governmental activities. These activities include functions most commonly associated with government (e.g., general government, public safety, public works, etc.). Property taxes and intergovernmental revenues generally fund these services. Fund financial statements The fund financial statements provide more detailed information about the Township’s most significant funds - not the Township as a whole. Funds are accounting devices that the Township uses to keep track of specific sources of funding and spending for particular purposes. • Some funds are required by state law and bond agreements. • The Township Board establishes other funds to control and manage money for particular purposes or to show that it is properly using certain other revenues. The Township has two types of funds: • Governmental funds. All of the Township’s basic services are included in its governmental funds, which focus on (1) how cash, and other financial assets that can be readily converted to cash, flows in and out, and (2) the balances left at year end that are available for spending. Consequently, the governmental funds statements provide a detailed short-term view that helps determine whether there are more or fewer financial resources that can be spent in the near future to finance the Township’s programs. Because this information does not encompass the additional long-term focus of the government-wide statements, we provide additional information that explains the relationship between them. • Fiduciary funds. These funds are used to account for the collection and disbursement of resources, primarily taxes, for the benefit of parties outside the Township. The Township is responsible for ensuring that the assets reported in the fiduciary funds are used for their intended purposes. The Township’s fiduciary balances and activities are reported in the Statement of Fiduciary Net Position and Statement of Changes in Fiduciary Net Position. We exclude these activities from the Township’s government-wide financial statements because the Township cannot use these assets to finance its operations. -6- Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS (Continued) FINANCIAL ANALYSIS OF THE TOWNSHIP AS A WHOLE Net position Total net position at the end of the fiscal year was $6,518,044. Of this total, $977,941 is invested in capital assets and $171,229 is restricted for public works and public safety. The remaining unrestricted net position was $5,368,874. 2023 2022 Current and other assets 6,575,954$ 5,806,433$ Capital assets 977,941 791,063 Total assets 7,553,895 6,597,496 Deferred outflows of resources 14,699 10,210 Current and other liabilities 90,879 42,791 Unearned revenue 959,166 581,515 Total liabilities 1,050,045 624,306 Deferred inflows of resources 505 14,861 Net position: Investment in capital assets 977,941 791,063 Restricted 171,229 198,516 Unrestricted 5,368,874 4,978,960 Total net position 6,518,044$ 5,968,539$ activities Governmental Condensed financial information Net position Changes in net position The Township’s total revenues were $2,418,949. Approximately 49 percent of the total comes from state shared revenue, 22 percent comes from charges for services, and 12 percent comes from property taxes. The total cost of the Township’s programs was $1,869,444. Approximately 46 percent of the Township’s expenses relate to general government costs, 21 percent relate to public safety, and public works amounts to 32 percent of the Township’s total expenses. -7- Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS (Continued) 2023 2022 Program revenues: Charges for services 524,919$ 663,353$ Operating grants and contributions 29,032 15,142 Capital grants and contributions 198,851 - General revenues: Property taxes 290,614 270,667 State shared revenue 1,188,566 1,113,543 Franchise fees 137,235 135,097 Investment return 24,732 (9,407) Gain on sale of capital assets 25,000 - Total revenues 2,418,949 2,188,395 Expenses: General government 856,952 825,104 Public safety 384,058 368,649 Public works 603,346 498,457 Community and economic development 25,088 38,873 Interest - 223 Total expenses 1,869,444 1,731,306 Special item - transfer of assets - (888,977) Changes in net position 549,505 (431,888) Net position, end of year 6,518,044$ 5,968,539$ activities Governmental Condensed financial information Changes in net position -8- Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS (Continued) Governmental activities Governmental activities increased the Township’s net position by $549,505 compared to a $431,888 decrease last year, reflecting an increase in total revenues and expenses in 2023 compared to 2022. Revenues increased by $230,554, as the Township recognized $214,424 in ARPA grant revenues in the current fiscal year. Total expenses had a net increase of $138,138, as public works costs were $104,889 higher than 2022, while the remaining functions had moderate changes in 2023. In 2022, A special item related to assets transferred to the City of Kalamazoo, totaling $888,977, was recorded as the result of a sewer services agreement signed during the previous fiscal year. The total cost of governmental activities this year was $1,869,444. After subtracting the charges to those who directly benefited from the programs ($524,919), operating grants ($29,032), and capital grants ($198,851) the “public benefit” portion covered by taxes, state revenue sharing, and other general revenues was $1,116,642, compared to $1,052,811 in 2022. FINANCIAL ANALYSIS OF THE TOWNSHIP’S FUNDS At March 31, 2023, the Township’s governmental funds reported combined ending fund balances of $5,403,718, an increase of $317,547 from the prior year. The General Fund is the primary operating fund of the Township. Its fund balance was $4,517,009 at the end of the fiscal year, which represents a $320,719 increase, as revenues ($2,090,935) exceeded expenditures ($1,770,216). The Water and Sewer Fund had an increase in fund balance of $32,494 as revenues ($35,789) exceeded expenditures ($3,295). Fund balance at year end was $673,870. The Recycling Fund’s fund balance decreased by $14,121, as revenues ($217,671) were exceeded by expenditures ($231,792). The ending fund balance was $94,390. The Street Lighting Fund’s fund balance decreased by $21,545, as revenues ($45,617) were exceeded by expenditures ($67,162). The ending fund balance was $118,449. General Fund budgetary highlights The Township amended its General Fund budget to increase revenues and expenditures by $203,851 and $213,351, respectively. Actual revenues were $373,384 more than budgeted, while expenditures were $186,285 less than the amounts appropriated. Revenues showed positive variances in all areas except interest and rentals, which were $4,268 less than projected. The majority of the budgeted functional expenditure categories were lower than expected in total, which resulted in a $559,669 positive budget variance and a $320,719 increase in fund balance compared to a budgeted decrease of $238,950. CAPITAL ASSETS AND DEBT ADMINISTRATION Capital assets The Township’s investment in capital assets for its governmental activities as of March 31, 2023, amounts to $977,941 (net of accumulated depreciation). This investment includes several different types of assets, including land, buildings, and equipment. The Township’s investment in capital assets increased by $186,878 for the current year, as $278,898 in asset acquisitions were offset by $92,020 in depreciation expenses. Major capital asset events during the current fiscal year included Douglas Avenue property purchased for $205,551, and cemetery drive improvements totaling $31,320. More detailed information about the Township’s capital assets is presented in Note 5 of the notes to the basic financial statements. -9- Charter Township of Cooper MANAGEMENT’S DISCUSSION AND ANALYSIS (Continued) Debt The Township had no debt outstanding at the beginning or end of the fiscal year. ECONOMIC FACTORS AND NEXT YEAR’S BUDGETS AND RATES The Township expects to be able to use current revenues to provide essential services that will allow current fund balances to be maintained. The Township plans to maintain all ongoing programs for 2024. CONTACTING THE TOWNSHIP’S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, taxpayers, customers, investors, and creditors with a general overview of the Township’s finances and to demonstrate the Township’s accountability for the resources it receives. Questions regarding any information provided in this report or requests for additional financial information should be addressed to: Jeff Sorensen, Township Supervisor Phone: (269) 382-0223 Charter Township of Cooper 1590 West D Avenue Kalamazoo, MI 49009-6321 -10- BASIC FINANCIAL STATEMENTS Charter Township of Cooper STATEMENT OF NET POSITION March 31, 2023 Governmental activities ASSETS   Current assets:  Cash 5,212,303$             Investments 991,768                   Receivables, net 255,907                   Prepaid expenses 17,109                     Total current assets 6,477,087                Noncurrent assets: Receivables, net  16,619                     Net other postemployment benefit asset 82,248                     Capital assets, not being depreciated 362,077                   Capital assets, net of accumulated depreciation 615,864                   Total noncurrent assets 1,076,808                Total assets 7,553,895                DEFERRED OUTFLOWS OF RESOURCES ‐ OPEB 14,699                     LIABILITIES Current liabilities: Payables 90,879                     Unearned revenue 959,166                   Total liabilities 1,050,045                DEFERRED INFLOWS OF RESOURCES ‐ OPEB 505                           NET POSITION Investment in capital assets 977,941                   Restricted for: Public safety 52,780                     Public works 118,449                   Unrestricted 5,368,874                Total net position 6,518,044$             See notes to financial statements ‐11‐ Charter Township of Cooper STATEMENT OF ACTIVITIES Year ended March 31, 2023 Net (expenses) revenues and change in net position Operating Capital Charges for grants and grants and Governmental Expenses services contributions contributions activities Functions/Programs Governmental activities: General government 856,952$      142,072$    18,619$             198,851$          (497,410)$             Public safety 384,058         ‐               ‐                      ‐                     (384,058)               Public works 603,346         354,447       10,413               ‐                     (238,486)               Community and economic development 25,088           28,400          ‐                       ‐                     3,312                     Total governmental activities 1,869,444$   524,919$    29,032$             198,851$          (1,116,642)            General revenues: Taxes 290,614                 State grants 1,188,566              Franchise fees 137,235                 Investment income 24,732                   Gain on sale of capital assets 25,000                   Total general revenues 1,666,147              Change in net position 549,505                 Net position ‐ beginning 5,968,539              Net position ‐ ending 6,518,044$           Program revenues ‐12‐ See notes to financial statements Charter Township of Cooper BALANCE SHEET ‐ governmental funds March 31, 2023 Total Water  and Street governmental General Sewer Recycling Lighting funds ASSETS Cash 4,311,137$     673,572$           104,178$           123,416$           5,212,303$           Investments 991,768            ‐ ‐ ‐ 991,768                 Receivables 238,152           23,668               9,639                  1,067                  272,526                 Prepaid items 17,109              ‐  ‐  ‐ 17,109  Total assets 5,558,166$     697,240$           113,817$           124,483$           6,493,706$           LIABILITIES, DEFERRED INFLOWS OF  RESOURCES, AND FUND BALANCES Liabilities: Payables 65,418$           ‐$ 19,427$             6,034$               90,879$                 Unearned grant revenue 959,166            ‐  ‐  ‐ 959,166                 Total liabilities 1,024,584        ‐ 19,427               6,034                  1,050,045             Deferred inflows of resources: Unavailable special assessment revenue ‐ 23,370               ‐ ‐ 23,370  Unavailable grant revenue 10,573             ‐ ‐ ‐ 10,573  Unavailable interest revenue 6,000                ‐  ‐  ‐ 6,000  Total deferred inflows of resources 16,573             23,370                ‐  ‐ 39,943  Fund balances: Nonspendable ‐ prepaid items 17,109             ‐ ‐ ‐ 17,109  Restricted for: Public safety 52,780             ‐ ‐ ‐ 52,780  Public works ‐ ‐ ‐ 118,449             118,449                 Assigned for: Public works ‐ 673,870             94,390               ‐ 768,260                 Capital acquisitions ‐ fire equipment 119,989           ‐ ‐ ‐ 119,989                 Capital acquisitions ‐ general 125,000           ‐ ‐ ‐ 125,000                 Unassigned 4,202,131        ‐  ‐  ‐ 4,202,131             Total fund balances 4,517,009       673,870             94,390               118,449             5,403,718             Total liabilities, deferred inflows of resources, and fund balances 5,558,166$     697,240$           113,817$           124,483$           6,493,706$           Reconciliation of the balance sheet to the statement of net position: Total fund balance ‐ total governmental funds 5,403,718$           Amounts reported for governmental activities  in the statement of net position (page 11) are different because: Capital assets used in governmental activities are not reported in the funds.977,941                 Deferred outflows of resources, related to the OPEB plan, relate to future years and, therefore, are not reported in the funds.14,699  Other postemployment assets are not reported in the funds.82,248  Deferred inflows of resources, related to the OPEB plan, relate to future years and, therefore, are not reported in the funds.(505)  Certain special assessments, grants, and interest receivable are not available to spend and,  therefore, are deferred in the funds.39,943  Net position of governmental activities 6,518,044$           ‐13‐ See notes to financial statements Charter Township of Cooper STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN  FUND BALANCES ‐ governmental funds Year ended March 31, 2023 Total Water and Street governmental General Sewer Recycling Lighting funds REVENUES Taxes 290,614$        ‐$                   ‐$                      ‐$                      290,614$              Federal grants 203,851          ‐                     ‐                        ‐                        203,851                State grants 1,198,979       ‐                     ‐                        ‐                        1,198,979             Licenses and permits 137,235          ‐                     ‐                        ‐                        137,235                Charges for services 205,529          ‐                     ‐                        ‐                        205,529                Interest and rentals 25,532             2,691                 ‐                        ‐                        28,223                  Other 29,195             33,098               217,671               45,617                 325,581                Total revenues 2,090,935       35,789               217,671               45,617                 2,390,012             EXPENDITURES Current: General government 816,704          ‐                     ‐                        ‐                        816,704                Public safety 356,925          ‐                     ‐                        ‐                        356,925                Public works 296,348          3,295                 231,792               67,162                 598,597                Community and economic development 25,088             ‐                     ‐                        ‐                        25,088                  Capital outlay 275,151           ‐                      ‐                         ‐                        275,151                Total expenditures 1,770,216       3,295                 231,792               67,162                 2,072,465             NET CHANGES IN FUND BALANCES 320,719          32,494               (14,121)                (21,545)                317,547                FUND BALANCES ‐ BEGINNING 4,196,290       641,376             108,511               139,994               5,086,171             FUND BALANCES ‐ ENDING 4,517,009$     673,870$           94,390$               118,449$             5,403,718$           See notes to financial statements ‐14‐ Charter Township of Cooper STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN  FUND BALANCES ‐ governmental funds (Continued) Year ended March 31, 2023 Reconciliation of the statement of revenues, expenditures, and changes in fund balances to the statement of activities: Net change in fund balance ‐ total governmental funds (page 14)317,547$              Amounts reported for governmental activities  in the statement of activities (page 12) are different because: Capital assets: Assets acquired 278,898                Provision for depreciation (92,020)                 Deferred outflows of resources: Net increase in deferred outflows of resources ‐ OPEB 4,489                     Deferred inflows of resources: Net increase in unavailable special assessments 19,164                  Net increase in unavailable grant revenues 10,573                  Net decrease in unavailable interest revenues (800)                       Net increase in deferred inflows of resources ‐ OPEB 14,356                  Changes in other assets/liabilities: Net decrease in other postemployment liabilities (2,702)                   Change in net position of governmental activities 549,505$              See notes to financial statements ‐15‐ Charter Township of Cooper STATEMENT OF FIDUCIARY NET POSITION ‐ c ustodial funds March 31, 2023 Retiree Medical Tax Trust Collections ASSETS Investments 190,388$         ‐$                NET POSITION Held in trust for retirees' health benefits 190,388$         ‐$                See notes to financial statements ‐16‐ Charter Township of Cooper STATEMENT OF CHANGES IN FIDUCIARY NET POSITION ‐ custodial funds Year ended March 31, 2023 Retiree Medical Tax Trust Collections ADDITIONS Contributions ‐ employer 15,748$          ‐$                 Property taxes collected for other governments ‐ 12,402,264     Net appreciation of market value (11,987)            ‐  Total additions 3,761               12,402,264     DEDUCTIONS Benefits paid 15,748 ‐  Property taxes distributed to other governments ‐ 12,402,264     Advisory fees paid 1,194                ‐  Total deductions 16,942 12,402,264     NET CHANGE IN FIDUCIARY NET POSITION (13,181)           ‐  NET POSITION ‐ BEGINNING 203,569           ‐  NET POSTION ‐ ENDING 190,388$         ‐$                 See notes to financial statements ‐17‐ Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies of the Charter Township of Cooper, Michigan (the Township), conform to accounting principles generally accepted in the United States of America (hereinafter referred to as generally accepted accounting principles) as applicable to governmental units. The following is a summary of the more significant accounting policies. Reporting entity: As required by generally accepted accounting principles, these financial statements present only the Township (located in Kalamazoo County), as management has determined that there are no other entities for which the Township is financially accountable. Government-wide and fund financial statements: The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the Township. The effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function. Program revenues include: (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function; and (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function. Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and the fiduciary funds, even though the latter are excluded from government-wide financial statements. Major individual governmental funds are reported as separate columns in the fund financial statements. Measurement focus, basis of accounting, and financial statement presentation: The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenues as soon as all eligibility requirements imposed by the provider have been met. Governmental funds financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available if they are collected within the current period, or soon enough thereafter, to pay liabilities of the current period. For this purpose, the Township generally considers revenues to be available if they are expected to be collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, expenditures relating to compensated absences, and claims and judgments are recorded only when payment is due. State grants, licenses and permits, charges for services, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable only when cash is received by the Township. -18- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Measurement focus, basis of accounting, and financial statement presentation (continued): The Township reports the following major governmental funds: The General Fund is the Township’s primary operating fund. It accounts for all financial resources of the Township, except those required to be accounted for in another fund. Revenues are primarily derived from property taxes and state shared revenue. The Water and Sewer Fund accounts for financial resources used for the expansion and maintenance of water and sewer lines within the Township. Revenues are primarily derived from connection fees and special assessments. The Recycling Fund accounts for financial resources used for the operation of the recycling center and seasonal collections within the Township. Revenues are primarily derived from special assessments. The Street Lighting Fund accounts for financial resources used for street lighting within the Township. Revenues are primarily derived from special assessments. The Township also reports fiduciary funds, which account for assets held by the Township as a custodian for individuals, private organizations, and other governments. The Township currently reports two fiduciary funds (Retiree Medical Trust Fund and Tax Collections Fund). Amounts reported as program revenues include: (1) charges to customers or applicants for goods, services, or privileges provided; (2) operating grants and contributions; and (3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. Assets, deferred outflows of resources, liabilities, deferred inflows of resources, and equity: Bank deposits - Cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition. Investments - Investments are reported at fair value, with changes in value recognized in the operating statements of each fund. Receivables - In general, outstanding balances between funds are reported as “due to/from other funds.” No allowance for uncollectible accounts has been recorded, as the Township considers all receivables to be fully collectible. Prepaid items - Certain payments to vendors reflect costs applicable to future fiscal years and are recorded as prepaid items in both government-wide and fund financial statements. Capital assets - Capital assets, which include property, plant, equipment, and infrastructure assets (water and sewer systems, and similar items), are reported in the government-wide financial statements. Capital assets are defined by the Township as assets with an initial, individual cost of more than $1,000 ($10,000 for infrastructure assets) and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at acquisition value as of the date received. Governments can elect to account for infrastructure assets either retroactively to June 15, 1980, or prospectively. The Township has elected to account for infrastructure assets prospectively, beginning April 1, 2004. -19- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, deferred outflows of resources, liabilities, deferred inflows of resources, and equity (continued): Capital assets (continued) - Capital assets are depreciated or amortized using the straight-line method over the following useful lives: Buildings and improvements 15 - 40 years Equipment 3 - 10 years Vehicles 3 - 20 years Unearned revenue - Unearned revenue represents resources related to federal grant revenue, which has not yet been earned. Deferred outflows of resources - The statement of net position includes a separate section for deferred outflows of resources. This separate financial statement element reflects a decrease in net position that applies to a future period. The related expense will not be recognized until a future event occurs. The Township has one item in this category. The deferred outflows, related to the defined benefit other postemployment benefit plan, are discussed in Note 11. No deferred outflows of resources affect the governmental funds financial statements. Deferred inflows of resources - The statement of net position and the governmental funds balance sheet include a separate section for deferred inflows of resources. This separate financial statement element reflects an increase in net position that applies to a future period. The related revenues will not be recognized until a future event occurs. The Township has three items that are included in this category: special assessments, interest, and defined benefit other postemployment benefit plan. Special assessment and interest revenues, which are not recognized until available (collected not later than 60 days after the end of the Township's fiscal year), are deferred and recognized as an inflow of resources in the period that the revenues become available. The deferred inflows, related to the defined benefit other postemployment benefit plan, are discussed in Note 11. Net position - Net position represents the difference between assets and deferred outflows of resources, and liabilities and deferred inflows of resources. The Township reports three categories of net position, as follows: (1) Investment in capital assets consists of net capital assets reduced by outstanding balances of any related debt obligations and deferred inflows of resources attributable to the acquisition, construction, or improvement of those assets; (2) Restricted net position is considered restricted if its use is constrained to a particular purpose. Restrictions are imposed by external organizations, such as federal or state laws or buyers of the Township’s debt. Restricted net position is reduced by liabilities and deferred inflows of resources related to the restricted assets; (3)Unrestricted net position consists of all other net position that does not meet the definition of the above components and is available for general use by the Township. Net position flow assumption - Sometimes, the Township will fund outlays for a particular purpose from both restricted (e.g., restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted - net position and unrestricted - net position in the government-wide financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. It is the Township’s policy to consider restricted - net position to have been depleted before unrestricted - net position is applied. Postemployment benefits other than pensions - For purposes of measuring the net OPEB liability, deferred outflows of resources and deferred inflows of resources related to OPEB, and OPEB expense, information about the fiduciary net position of the Cooper Charter Township Retiree Medical Plan and additions to/deductions from the plan fiduciary net position have been determined on the same basis as they are reported by the plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. -20- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, deferred outflows of resources, liabilities, deferred inflows of resources, and equity (continued): Fund equity - Governmental funds report nonspendable fund balance for amounts that cannot be spent because they are either a) not in spendable form, or b) legally or contractually required to be maintained intact. Restricted fund balance is reported when externally imposed constraints are placed on the use of resources by grantors, contributors, or laws and regulations of other governments. The Township Board retains the authority to assign fund balances as to purpose. Unassigned fund balances are amounts that do not fall into any other category above. This is the residual classification for amounts in the General Fund. In other governmental funds, only negative unassigned amounts are reported, if any, and represent expenditures incurred for specific purposes exceeding the amounts previously restricted or assigned to those purposes. When the Township incurs an expenditure for purposes for which various fund balance classifications can be used, it is the Township’s policy to use the restricted fund balance first, followed by assigned fund balance, and, finally, unassigned fund balance. Property tax revenue recognition - Property taxes are levied as of December 1 on property values assessed as of December 31 of the prior year. The billings are due on or before February 14, at which time the bill becomes delinquent and penalties and interest may be assessed by the Township. The Township considers property taxes levied December 1 to be revenue of the current year. Use of estimates - The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the period. Accordingly, actual results could differ from those estimates. NOTE 2 - STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY Budgetary information - Annual budgets are adopted on a basis consistent with generally accepted accounting principles for governmental funds. The budget document presents information by fund, function, and department. The legal level of budgetary control adopted by the governing body is the activity level. All annual appropriations lapse at the end of the fiscal year. There were no reportable budget variations at year end. NOTE 3 - CASH AND INVESTMENTS Cash and investments, as shown in the government-wide statement of net position and the fiduciary fund statement of net position, were as follows: Governmental Fiduciary activities activities Totals Cash 5,212,303$ -$ 5,212,303$ Investments 991,768 190,388 1,182,156 Total cash and investments 6,204,071$ 190,388$ 6,394,459$ Composition of cash and investments: Deposits with financial institutions 5,212,253$ -$ 5,212,253$ Cash on hand 50 - 50 Investments 991,768 190,388 1,182,156 Totals 6,204,071$ 190,388$ 6,394,459$ -21- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 3 - CASH AND INVESTMENTS (continued) Deposits - State statutes and the Township’s investment policy authorize the Township to make deposits in the accounts of federally-insured banks, credit unions, and savings and loan associations. The Township’s deposits are in accordance with statutory authority. Custodial credit risk is the risk that, in the event of the failure of a financial institution, the Township will not be able to recover its deposits. The Township’s investment policy does not specifically address custodial credit risk for deposits. At March 31, 2023, $2,430,205 of the Township’s bank balances of $5,282,650 was exposed to custodial credit risk because it was uninsured and uncollateralized. All interest earned on pooled deposits has been assigned to the General Fund. Investments, primary government - State statutes and the Township’s investment policy authorize the Township to invest in a) obligations of the U.S. Treasury, agencies, and instrumentalities; b) commercial paper rated within the two highest rate classifications, which mature not more than 270 days after the date of purchase; c) repurchase agreements, collateralized by U.S. governmental securities; d) bankers' acceptances; e) mutual funds composed of otherwise legal investments; and f)investment pools organized under the local government investment pool act. Investments in entities that calculate net asset value per share - The Township holds shares in an investment pool where the fair value of the investment is measured on a recurring basis using net asset value per share of the investment pool as a practical expedient. At March 31, 2023, the fair value, unfunded commitments, and redemption rules of these investments are as follows: Michigan CLASS Fair value at March 31, 2023 991,768$ Unfunded commitments none Redemption frequency n/a Notice period none The Michigan CLASS investment Pool invests in U.S. Treasury obligations, federal agency obligations of the U.S. government, high-grade commercial paper (rated 'A-1' or better), collateralized bank deposits, repurchase agreements (collateralized at 102% by treasury agencies), and approved money market funds. The program is designed to meet the needs of Michigan public sector investors. The Pool purchases securities that are legally permissible under state statutes and are available for investment by Michigan counties, cities, townships, school districts, authorities, and other public agencies. Investments, retiree health plan - The investments of the Township’s other postemployment benefit (OPEB) trust fund are maintained separately from the Township’s pooled cash and investments, are subject to separate investment policies and state statutes. Accordingly, the required disclosures for the OPEB trust fund investments are presented separately. The Michigan Public Employees Retirement Systems’ Investment Act, Public Act 314 of 1965, as amended, authorizes the other postemployment benefit trust to invest in stocks, governmental and corporate securities, mortgages, real estate, and various other investment instruments, subject to certain limitation. The Township Board has the responsibility and authority to oversee the investment portfolio. The Township has contracted the Constellation Trust Company to assist in managing the OPEB trust fund’s assets. -22- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 3 - CASH AND INVESTMENTS (continued) Specific fund holdings at March 31, 2023, consisted of the following: Fair value Mutual Funds: Destinations Large Cap Equity 94,018$ Destinations Core Fixed Income 31,741 Destinations Small Mid Cap Equity 16,786 Destinations Intl Equity Fd 14,730 Destinations Multi Strgy Alt 11,844 Destinations Equity Income Fd 7,445 Destinations Low Dur Fixed Inc 7,241 Destinations Global Fixed Inc Oppor 5,986 Constellation Trust Cash 597 Total mutual funds 190,388$ Investment type The Township’s investments are subject to several types of risk, which are discussed below: Custodial credit risk. Custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e.g., broker-dealer) to a transaction, the Township will not be able to recover the value of its investment or collateral securities that are in the possession of an outside party. State statutes and the Township’s OPEB investment policy require that investment securities be held in trust by a third-party institution, in the name of the benefit trust. The Trust fund holdings are not exposed to custodial credit risk because their existence is not evidenced by securities that exist in physical form. Credit risk. Credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This risk is measured by the assignment of a rating by a nationally recognized statistical rating organization. Investments in mutual funds and qualified investment pools, including those within the Trust, are not considered to have credit risk. Concentration of credit risk. Concentration of credit risk is the risk of loss attributable to the magnitude of the Township’s investment in a single holding. The Township’s OPEB investment policy places no limitations on the amount that can be invested in any one issuer. Interest rate risk. Interest rate risk is the risk that the value of an investment will decrease as a result of an increase in market interest rates. Generally, longer investment maturities generate more sensitivity to changes in an investment’s fair value due to changes in market interest rates. The Township’s OPEB investment policy has no specific limitations with respect to maturities of investments. The Trust holdings have no maturities. Fair value measurement - The Township categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level 3 inputs are significant unobservable inputs. The Township has the following recurring fair value measurements as of March 31, 2023: • Cooper Charter Township Section 115 Trust, with a balance of $190,388, at March 31, 2023 is valued using observable fair values of similar assets (Level 1). -23- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 4 - RECEIVABLES Receivables as of March 31, 2023, for the Township’s individual major funds and nonmajor fund, in the aggregate, were as follows: Special Inter- Property assess-govern- Accounts taxes ments Interest mental Totals General 33,496$ 11,538$ -$ 6,200$ 186,918$ 238,152$ Water and Sewer - - 23,668 - - 23,668 Recycling - - 9,639 - - 9,639 Street Lighting - - 1,067 - - 1,067 Totals 33,496$ 11,538$ 34,374$ 6,200$ 186,918$ 272,526$ Noncurrent portion -$ -$ 16,619$ -$ -$ 16,619$ Fund All receivables are considered fully collectible. NOTE 5 - CAPITAL ASSETS Capital asset activity for the year ended March 31, 2023, was as follows: Beginning Ending balance Increases Decreases balance Governmental activities: Capital assets not being depreciated - land 156,526$ 205,551$ -$ 362,077$ Capital assets being depreciated: Buildings and improvements 836,996 31,320 (21,800) 846,516 Equipment 725,880 42,027 (126,119) 641,788 Vehicles 850,530 - - 850,530 Subtotal 2,413,406 73,347 (147,919) 2,338,834 Less accumulated depreciation for: Buildings and improvements (633,502) (13,654) 21,800 (625,356) Equipment (628,513) (37,009) 126,119 (539,403) Vehicles (516,854) (41,357) - (558,211) Subtotal (1,778,869) (92,020) 147,919 (1,722,970) Total capital assets being depreciated, net 634,537 (18,673) - 615,864 Governmental activities capital assets, net 791,063$ 186,878$ -$ 977,941$ -24- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 5 - CAPITAL ASSETS (continued) Depreciation expense was charged to functions of the Township as follows: Governmental activities: General government 39,851$ Public safety 47,920 Public works 4,249 Total governmental activities 92,020$ NOTE 6 - PAYABLES Payables as of March 31, 2023, for the Township’s individual major funds and the nonmajor fund were as follows: Accounts Payroll Totals General 44,366$ 21,052$ 65,418$ Recycling 19,427 - 19,427 Street Lighting 6,034 - 6,034 Totals 69,827$ 21,052$ 90,879$ Fund NOTE 7 - PROPERTY TAXES The 2022 taxable valuation of the Township approximated $344,712,000, on which ad valorem taxes levied consisted of 0.8278 mills for operating purposes, raising approximately $285,000. This amount is recognized in the respective fund financial statements as property tax revenue. NOTE 8 - RISK MANAGEMENT The Township is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The Township has joined together with other local governmental units in the State to form the Michigan Municipal League Insurance Pool (MML), a public-entity risk pool currently operating as a common risk management and insurance program for local governmental units within the State. The Township pays an annual premium to MML for all of its insurance coverages. MML is self-sustaining through member premiums and will reinsure through commercial companies for claims in excess for each insured event. -25- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 9 - DEFINED CONTRIBUTION PENSION PLAN The Township contributes to the Cooper Charter Township Group Pension Plan, a defined contribution pension plan, which is administered by a third-party administrator. The plan covers all elected officials or full-time employees, who are eligible to participate six months after they are elected or hired. Benefit terms, including contribution requirements, for the Plan are established, and may be amended, by the Township Board. In a defined contribution plan, benefits depend solely on amounts contributed to the plan, plus investment earnings. Employees are eligible to participate as described above. The Township contributes annually 15% of the participant’s base salary or $100, whichever is more. For the year ended March 31, 2023, the Township made contributions of $51,758. At March 31, 2023, the Township reported no amount as accrued liability as part of the contributions to the plan. The Township’s contributions for each employee (and investment earnings allocated to the employee’s account) are fully vested after twenty months of service. Forfeitures may be used to reduce or reallocate employer contributions. There were no forfeitures during the current fiscal year. The Township is not a trustee of the defined contribution pension plan, nor is the Township responsible for investment management of the pension plan assets. Accordingly, plan assets, and changes therein, are not reported in these financial statements. NOTE 10 - JOINT VENTURE The Township is a member of the Southwest Michigan Building Authority (the Authority), which is a joint venture of the Charter Townships of Oshtemo and Cooper. The administrative board of the Authority consists of members appointed by each participating unit and a member at-large. The Authority was established to administer and enforce the Michigan State Construction Code within its constituent municipalities. The inter-local agreement governing the Authority does not convey an explicit and measurable equity interest to its members. The Township is unaware of any indication that the joint venture is accumulating significant financial resources or is experiencing fiscal stress that may cause an additional financial benefit or burden on the Township in the near future. Complete audited financial statements for the Authority can be obtained by contacting the Authority at 7275 W. Main, Kalamazoo, MI 49009. NOTE 11 - POSTEMPLOYMENT HEALTHCARE PLAN Plan description: The Cooper Charter Township OPEB Plan (the Plan) is a single-employer plan established and administered by Cooper Charter Township and can be amended at its discretion. Funding policy: The Plan provides lifetime healthcare insurance for eligible retirees and their spouses through the Township’s group health insurance plan, which covers only retired members. No individuals are eligible for postemployment health benefits under the current plan. The retiree health plan does not issue a publicly available financial report. The Township pays the full cost of coverage of these benefits for retirees and their dependents on a pay-as-you-go basis for health care coverage through private insurers. Retirees are not obligated to make contributions to the plan at this time. -26- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 11 - POSTEMPLOYMENT HEALTHCARE PLAN (Continued) As of March 31, 2023, Plan membership consisted of the following: Active participants - Inactive participants - Retirees and beneficiaries 2 Total participants 2 Contributions: The Cooper Charter Township OPEB Plan was established and is being funded under the authority of the Township. The plan's funding policy is that the employer will contribute any required amounts as determined by an annual actuarial valuation as a reference but not as a definitive requirement. Active participants do not make contributions to pre-fund the Plan. There are no long-term contracts for contributions to the plan. The plan has no legally required reserves. Actuarial Assumptions: The total OPEB liability was determined by an actuarial valuation as of March 31, 2023, rolled forward to the measurement date. The following actuarial assumptions were used in the measurement: Inflation Included in investment rate of return Salary increase Not applicable Investment rate of return 7.45% (including inflation) 20-year Aa Municipal bond rate 4.05% (S&P Municipal Bond 20-Year High Grade Rate Index) Mortality 2010 Public General Employee and Healthy Retiree, headcount weighted with MP-2021 improvement scale The long-term expected rate of return on retirement plan investments was determined using a building-block method in which best-estimate ranges of expected future real rates of return (expected returns, net of retirement plan investment expense and inflation) are developed for each major asset class. These ranges are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the Plan’s target asset allocation as of March 31, 2023, are summarized in the following table: Long-Term Expected Asset Class Target Allocation Real Rate of Return Global Equity 64.00%9.00% Global fixed income 26.00%4.70% Real Assets 5.00%6.40% Diversifying strategies 5.00%3.00% The sum of each target allocation times its long-term expected real rate, plus inflation, is 7.45%. -27- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 11 - POSTEMPLOYMENT HEALTHCARE PLAN (Continued) Discount rate: The discount rate used to measure the total OPEB liability was 7.45%. The projection of cash flows used to determine the discount rate assumed that the Township will make no further contribution to the trust and that assets will be used to pay benefits. Based on this assumption, the retirement plan’s fiduciary net position was projected to be sufficient to make all projected future benefit payments of current plan members. For projected benefits that are covered by projected assets, the long-term expected rate was used to discount the projected benefits. From the year that benefit payments were not projected to be covered by the projected assets (the “depletion date”, not applicable for this plan), projected benefits were discounted at a discount rate reflecting a 20-year AA/Aa tax-exempt municipal bond yield. A single equivalent discount rate that yields the same present value of benefits is calculated. This discount rate is used to determine the Total OPEB Liability. As of March 31, 2022, the discount rate used to value OPEB liabilities was 7.00%. Changes in the net OPEB liability: Total OPEB Plan fiduciary Net OPEB liability net position liability (asset) (a)(b)(a) - (b) Balances at March 31, 2022 118,619$ 203,569$ (84,950)$ Changes for the year: Service cost - - - Interest 7,752 - 7,752 Experience (Gains)/Losses 44 - 44 Change in plan terms - - - Change in assumptions (2,527) - (2,527) Contributions - employer - 15,748 (15,748) Net investment income (loss)- (12,074) 12,074 Benefit payments Benefit payments; including refunds of Employee Contributions (15,748) (15,748) - Administrative expenses -(1,107)1,107 Net changes (10,479) (13,181)2,702 Balances at March 31, 2023 108,140$ 190,388$ (82,248)$ Increase (decrease) -28- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 11 - POSTEMPLOYMENT HEALTHCARE PLAN (Continued) Sensitivity of the net OPEB liability to changes in the discount rate: The following schedule presents the net OPEB liability (asset) of the Township, calculated using the discount rates 1% higher and lower than the current rate: 1% decrease Current rate 1% increase Net OPEB liability (asset)(76,239)$ (82,248)$ (87,634)$ Sensitivity of the net OPEB liability to changes in the trend rate: The following schedule presents the net OPEB liability (asset) of the Township, calculated using healthcare cost trend rates 1% higher and lower than the current rate: 1% decrease Current rate 1% increase Net OPEB liability (asset)(83,184)$ (82,248)$ (81,585)$ OPEB expense, deferred outflows of resources, and deferred inflows of resources related to OPEB Plan: Components of Township’s OPEB Expense for the Fiscal Year Ending March 31, 2023 Fiscal Year Ending 3/31/2023 Service Cost -$ Interest on Total OPEB Liability 7,752 Experience (Gains)/Losses (505) Change in plan terms - Change in assumptions 2,791 Projected earnings on OPEB plan investments (14,211) Investments earnings (gains)/losses 2,671 Administrative expenses 1,107 (395)$ OPEB Plan Fiduciary Net Position: The OPEB Plan Fiduciary Net Position as of March 31, 2023 is $190,388. Deferred Inflows and Outflows of Resources Related to OPEB Plan: Deferred Outflows Deferred Inflows of Resources of Resources Experience (gains)/losses -$ 505$ Change in assumptions 4,892 - Investment earnings (gains)/losses 9,807 - Total 14,699$ 505$ -29- Charter Township of Cooper NOTES TO FINANCIAL STATEMENTS (Continued) NOTE 11 - POSTEMPLOYMENT HEALTHCARE PLAN (Continued) Amounts reported as deferred outflows of resources and deferred inflows of resources related to OPEB will be recognized in OPEB expense as follows: Year Ended Amount March 31,Recognized 2024 6,080$ 2025 (3,381) 2026 6,238 2027 5,257 Thereafter - 14,194$ Reconciliation of Net OPEB Liability (Asset): Net OPEB Liability (Asset) Net OPEB Liability (Asset) March 31, 2022 (84,950)$ Total OPEB expense (395) Contributions (15,748) Change in deferred outflows of resources 4,489 Change in deferred inflows of resources 14,356 Net OPEB Liability (Asset) March 31, 2023 (82,248)$ Total OPEB liability by participant status: Total OPEB Liability Active participants -$ Inactive participants - Retirees and beneficiaries 108,140 Total 108,140$ NOTE 12 - PENDING ACCOUNTING PRONOUNCEMENT In May 2020, the GASB issued Statement No. 96, Subscription-based Information Technology Arrangements. This Statement provides guidance on the accounting and financial reporting for subscription-based information technology arrangements (SBITAs) for government end users (governments). This Statement (1) defines a SBITA; (2) establishes that a SBITA results in a right-to-use subscription asset - an intangible asset - and a corresponding subscription liability; (3) provides the capitalization criteria for outlays other than subscription payments, including implementation costs of a SBITA; and (4) requires note disclosures regarding a SBITA. To the extent relevant, the standards for SBITAs are based on the standards established in Statement No. 87, Leases, as amended. The Township is currently evaluating the impact this standard will have on the financial statements when adopted during the 2024 fiscal year. -30- REQUIRED SUPPLEMENTARY INFORMATION Charter Township of Cooper BUDGETARY COMPARISON SCHEDULE ‐ General Fund Year ended March 31, 2023 Variance with final budget Original Final positive budget budget Actual (negative) REVENUES Taxes 261,500$        261,500$        290,614$        29,114$                   Federal grants ‐                   203,851          203,851          ‐                            State grants 939,400          939,400          1,198,979       259,579                   Licenses and permits 135,000          135,000          137,235          2,235                       Charges for services 143,000          143,000          205,529          62,529                     Interest and rentals 29,800             29,800             25,532             (4,268)                      Other 5,000               5,000               29,195             24,195                     Total revenues 1,513,700       1,717,551       2,090,935       373,384                   EXPENDITURES General government: Legislative 11,800             14,800             13,854             946                           Supervisor 74,000             74,000             68,637             5,363                       Election 25,800             41,300             36,800             4,500                       Assessor 122,100          130,100          120,823          9,277                       Clerk 108,250          108,250          91,726             16,524                     Treasurer 82,000             87,000             81,044             5,956                       Board of review 3,600               3,600               2,798               802                           Professional services 40,000             40,000             20,665             19,335                     Buildings and grounds 73,100             78,100             77,253             847                           General operations 311,000          311,000          303,104          7,896                       Total general government 851,650          888,150          816,704          71,446                     Public safety: Fire protection 328,200          328,200          315,488          12,712                     Building inspections 3,100               3,100               1,535               1,565                       Ordinance enforcement 50,000             50,000             39,902             10,098                     Total public safety 381,300          381,300          356,925          24,375                     Public works ‐ highways and streets: Highways and streets 200,000          221,000          220,484          516                           Cemetery 71,500             73,500             75,274             (1,774)                      Street lights 1,000               1,000               590                  410                           Total public works 272,500          295,500          296,348          (848)                         Community and economic development ‐ planning and zoning 61,700             61,700             25,088             36,612                     ‐31‐ Charter Township of Cooper BUDGETARY COMPARISON SCHEDULE ‐ General Fund  (Continued) Year ended March 31, 2023 Variance with final budget Original Final positive budget budget Actual (negative) EXPENDITURES (Continued) Capital outlay 176,000$        329,851$        275,151$        54,700$  Total expenditures 1,743,150       1,956,501       1,770,216       186,285  EXCESS (DEFICENCY) OF REVENUES  OVER EXPENDITURES (229,450)         (238,950)         320,719          559,669  OTHER FINANCING USES Transfers out (50,000)            ‐  ‐  ‐  NET CHANGES IN FUND BALANCES (279,450)         (238,950)         320,719          559,669  FUND BALANCES ‐ BEGINNING 4,196,290       4,196,290       4,196,290        ‐  FUND BALANCES ‐ ENDING 3,916,840$     3,957,340$     4,517,009$     559,669$                 ‐32‐ Charter Township of Cooper BUDGETARY COMPARISON SCHEDULE ‐ Water and Sewer Fund Year ended March 31, 2023 Variance with final budget Original Final positive budget budget Actual (negative) REVENUES Charges for services 80,000$          80,000$          ‐$                 (80,000)$                 Interest 500 500 2,691               2,191  Other ‐ special assessments 1,000               1,000               33,098             32,098  Total revenues 81,500             81,500             35,789             (45,711)  EXPENDITURES Public works 36,000             36,000             3,295               32,705  NET CHANGES IN FUND BALANCES 45,500             45,500             32,494             (13,006)  FUND BALANCES ‐ BEGINNING 641,376          641,376          641,376           ‐  FUND BALANCES ‐ ENDING 686,876$        686,876$        673,870$        (13,006)$                 ‐33‐ Charter Township of Cooper BUDGETARY COMPARISON SCHEDULE ‐ Recycling Fund Year ended March 31, 2023 Variance with final budget Original Final positive budget budget Actual (negative) REVENUES Other ‐ special assessments 225,000$        225,000$        217,671$        (7,329)$                    EXPENDITURES Public works 251,500          251,500          231,792          19,708                     DEFICIENCY OF REVENUES OVER EXPENDITURES (26,500)           (26,500)           (14,121)           12,379                     OTHER FINANCING SOURCES Transfers in 50,000              ‐                    ‐                    ‐                            NET CHANGES IN FUND BALANCES 23,500             (26,500)           (14,121)           12,379                     FUND BALANCES ‐ BEGINNING 108,511          108,511          108,511           ‐                            FUND BALANCES ‐ ENDING 132,011$        82,011$          94,390$          12,379$                   ‐34‐ Charter Township of Cooper BUDGETARY COMPARISON SCHEDULE ‐ Street Lighting Fund Year ended March 31, 2023 Variance with final budget Original Final positive budget budget Actual (negative) REVENUES Other ‐ special assessments 80,000$          40,000$          45,617$          5,617$  EXPENDITURES Public works 73,600             73,600             67,162             6,438  NET CHANGES IN FUND BALANCES 6,400               (33,600)           (21,545)           12,055  FUND BALANCES ‐ BEGINNING 139,994          139,994          139,994           ‐  FUND BALANCES ‐ ENDING 146,394$        106,394$        118,449$        12,055$  ‐35‐ Charter Township of Cooper SCHEDULE OF CHANGES IN THE TOWNSHIP'S NET OPEB LIABILITY AND RELATED RATIOS Year Ended March 31, 2023 2023 2022 2021 2020 2019 Total OPEB liability: Service cost ‐$           ‐$           ‐$          26,965$   23,423$    Interest 7,752        7,651        8,820        23,966      20,609       Changes in plan terms ‐            10,468      (41,442)    (434,665)  ‐             Difference between expected and actual experience 44              ‐            (1,558)       10,670      (3,249)        Changes in assumptions (2,527)       (515) (15,457) (18,964)    31,482       Benefit payments, including refunds (15,748)    (16,570)    (14,861)    (14,383)    (14,017)     Net change in total OPEB liability (10,479)    1,034        (64,498)    (406,411)  58,248       Total OPEB liability, beginning of year 118,619$ 117,585   182,083   588,494   530,246    Total OPEB liability, end of year 108,140$ 118,619$ 117,585$ 182,083$ 588,494$  Plan fiduciary net position: Contributions: Employer 15,748$   16,570$   14,861$   14,383$   14,017$    Employee ‐             ‐             ‐             ‐             ‐             Net investment income (12,074)    8,775        57,778      (14,260)    8,016         Benefit payments, including refunds (15,748)    (16,570)    (14,861)    (122,216)  (14,017)     Administrative expenses (1,107)       (1,039)       (845) (974) (1,273)        Net change in plan fiduciary net position (13,181)    7,736        56,933      (123,067)  6,743         Plan fiduciary net position, beginning of year 203,569$ 195,833   138,900   261,967   255,224    Plan fiduciary net position, end of year 190,388$ 203,569$ 195,833$ 138,900$ 261,967$  Township's net OPEB liability (asset), end of year (82,248)$  (84,950)$  (78,248)$  43,183$   326,527$  Plan fiduciary net position as a percent of total OPEB liability 176.06% 171.62% 166.55% 76.28% 44.51% Covered payroll ‐$           ‐$           ‐$           ‐$          273,889$  Township's net OPEB liability as a percentage of covered payroll 0.00% 0.00% 0.00% 0.00% 119.22% Note: This schedule is being built prospectively after the implementation of GASB 75 in 2019. Ultimately, ten years of data will be presented. ‐36‐ Charter Township of Cooper SCHEDULE OF TOWNSHIP OPEB CONTRIBUTIONS Year Ended March 31, 2023 2024 2023 2022 2021 2020 Actuarially determined employer contributions Normal costs ‐$            ‐$            ‐$            ‐$            26,965$       Amortization of unfunded liability ‐              ‐              ‐              43,183        36,899         Interest cost ‐             ‐             ‐              2,181          2,516           Actuarial determined employer contribution, not less than $0 ‐              ‐              ‐              45,364        66,380         Employer contributions (benefit payment)TBD TBD 16,570        14,861        14,383         Contribution deficiency/(excess)TBD TBD ‐$             ‐$             ‐$             Covered payroll ‐$            ‐$            ‐$            ‐$            ‐$             Contribution as a percentage of covered payroll NA NA NA NA NA Assumptions Used in Calculation of Actuarially Determined Contribution Valuation date March 31, 2023 Actuarial methods: Cost method Entry age normal (level percent) Asset valuation method Equal to market value of assets Actuarial assumptions: Discount rate ‐ 7.45% for liability and 7.00% contribution for  March 31, 2023 Rationale ‐ blended rate based on long term expected return and the 20‐year Aa Municipal Bond rate 20 year Aa Municipal Bond rate ‐ 4.05% Rationale ‐ 20‐year bond rate (S&P Municipal Bond 20‐year High Grade Rate Index as of March 31, 2022) Salary scale ‐ N/A Rationale ‐ all participants are retired Return on plan assets ‐ 7.45% Rationale ‐ Provided by investment manager Mortality rates ‐ Public General 2010 Employee and Health Retiree, headcount weighted, MP‐2021 improvement Rationale ‐ Most current mortality rates available for municipalities Utilization ‐ actual coverage used for non‐active Rationale ‐ Historical Termination Rates ‐ Not applicable Rationale ‐ All participants are retired Disability Rates ‐ Not applicable Rationale ‐ All participants are retired ‐37‐ Charter Township of Cooper SCHEDULE OF TOWNSHIP OPEB CONTRIBUTIONS (Continued) Year Ended March 31, 2023 Retirement Rates ‐ Not applicable Rationale ‐ All participants are retired Marital assumption ‐ actual marital status used Rationale ‐ consistent with experience  Claims Costs ‐ see rates (monthly) below: Rationale ‐ actual post‐65 premiums Medicare Dental & Vision Part D (Rx) Supplement Supplement Medicare Coverage 1 (single)377.50$               ‐$                 ‐$               Coverage 1 (dual)813.00 ‐ ‐                  Coverage 2 (single)237.50 45.82               12.70             Coverage 2 (dual)440.60 91.64               25.40             Implicit Subsidy ‐ Not applicable; all participants have post‐65 coverage Medical trend rates: Pre‐Medicare, not applicable Post‐Medicare, 5.5% grade down by .25% per year to an ultimate rate of 4.5% Rationale ‐ Based on State of Michigan trend survey Data Collection Date and form of data ‐ all personnel and asset data was prepared by the Plan sponsor or a representative and was  generally relied upon as being correct and complete without audit by Watkins Ross Changes since prior valuation Mortality Improvement Scale updated from MP‐2019 to MP‐2021 ‐38‐ Project Description Project Total Cooper Township Share Remaining Cooper Share Project Under by Project Over by F I N A L ? pymt date invoice #pymt amount Total Paid 17th Street - B Avenue to AB Avenue $59,053.00 $29,526.50 7/20/2023 54055 $20,154.07 $20,154.07 $9,372.43 17th Street - C Avenue to B Avenue $97,935.00 $48,967.50 7/6/2023 53996 $32,384.00 $32,384.00 $16,583.50 E Avenue - 12th St to 14th St $43,587.00 $21,793.50 7/6/2023 53999 $1,717.04 7/20/2023 54058 $15,203.08 $16,920.12 $4,873.38 C Avenue - 12th St to 14th St $82,417.00 $41,208.50 7/6/2023 53997 $7,527.10 7/20/2023 54056 $14,479.53 $22,006.63 $19,201.87 C Avenue - Riverview Dr to 24th Street $62,804.00 $31,402.00 7/6/2023 53998 $5,923.38 7/20/2023 54057 $18,574.50 $24,497.88 $6,904.12 Crimson Oak - Riverview to Cinnamon Woods Trail, Cinnamon Woods Trail - Cardinal Hills Trail to Crimson Oak Ave; Cardinal Hills Trail - 143' north of Crimson Oak Ave to Cinnamon Woods Trail $32,086.00 $26,216.00 5/11/2023 53979 $4,682.83 7/20/2023 54068 $8,459.84 $13,142.67 $13,073.33 $199,114.00 $129,105.37 $70,008.63 2023/2024 ROAD PROJECTS AND PAYMENTS Cooper Payments (Invoice Date) Crack Fill, HMA Wedging, Chip Seal, Fog Seal Crack Fill, HMA Wedging, Chip Seal, Fog Seal C O M B I N E D O N I N V O I C I N G Crack Fill, Chip Seal, Fog Seal Crack Fill, HMA Wedging, Chip Seal, Fog Seal Crack Fill, HMA Wedging, Chip Seal, Fog Seal Crack Fill, Chip Seal, Fog Seal HHW REPORTER 2ND QUARTER 2023 NEWS AND PARTICIPATION STATS FROM THE HOUSEHOLD HAZARDOUS WASTE CENTER 1301 Lamont Avenue Kalamazoo, MI 49048 269.383.8741 www.kalcounty.com/hhw REMAINING 2023 SATURDAY COLLECTIONS 8:00am–12:00pm October 14 November 4 December 9 2023 Expected Closures: August 7 -12 (Youth Fair) September 8 -9 (Street Rod Nationals) November 7 (Election Day) November 10 -11 (Veteran’s Day) November 23 -24 (Thanksgiving Break) One of the wastestreams we collect at the HHW Center falls into the category of Fusee.This includes marine flares (white plastic pictured below),road flares (red pictured below)and unused fireworks.In 2022,we collected 185 pounds of these materials. While usually stable,we take great care to keep these items from accidently igniting while in storage or during shipping. A typical flare can burn at over 2,500 degrees Fahrenheit,and the bright light is ideal for rescue operations.Fireworks are made with strong oxidizers and when used appropriately,provide noisy,colorful holiday cheer. If fireworks were to accidently ignite in a confined space and start a fire,the oxidizing components would release oxygen and “feed”the fire giving it fuel to burn hotter than normal.This is just one example of a complex wastestream at the HHW Center and how storage plays an important part in safety. Safe Storage of Chemicals is Important! 2ND QUARTER HHW CENTER PARTICIPATION Municipality April May June 2nd Quarter Total Alamo Township 12 16 15 43 Almena Township 7 10 7 24 Antwerp Township 40 20 12 72 Augusta Village 1 1 2 4 Berrien County 3 4 10 17 Brady Township 11 16 17 44 Charleston Township 14 7 11 32 Climax Township NA NA NA 0 Climax Village 3 2 3 8 Comstock Township 77 97 94 268 Cooper Township 38 48 50 136 Galesburg City 1 2 1 4 Kalamazoo City 162 174 175 511 Kalamazoo Township 96 77 59 232 Oshtemo Township 81 72 77 230 Parchment City 5 3 8 16 Pavilion Township 14 24 28 66 Paw Paw Township NA NA NA 0 Portage City 247 190 187 624 Prairie Ronde Township 9 8 5 22 Richland Township 31 59 36 126 Richland Village 2 9 7 18 Ross Township 22 23 28 73 Schoolcraft Township 14 20 18 52 Schoolcraft Village 0 4 4 8 Texas Township 77 92 71 240 Vicksburg Village 5 10 6 21 Wakeshma Township 2 0 0 2 Subtotal 974 988 931 2,893 Regular HHW Paying Customers 38 26 39 103 Electronics Paying Customers 11 8 33 52 Grand Total 1,023 1,022 1,003 3,048 Clean Sweep Customers 3 1 5 9 * THIS IS NOT A BILL -INVOICE WILL BE MAILED OUT AT A LATER DATE * 2ND QUARTER RECYCLING COST SHARE CONTRACTOR DISPOSAL COSTS ELECTRONICS RECYCLING TOTAL BILLING MUNICIPALITY HOUSEHOLD EQUIVALENTS PERCENT TOTAL COST ALAMO TOWNSHIP 43 1.49 $470.00 ALMENA TOWNSHIP 24 0.83 $260.87 ANTWERP TOWNSHIP 72 2.49 $770.38 AUGUSTA VILLAGE 4 0.14 $44.36 BERRIEN COUNTY 17 0.59 $190.28 BRADY TOWNSHIP 44 1.52 $482.83 CHARLESTON TOWNSHIP 32 1.11 $348.82 CLIMAX TOWNSHIP 0 0.00 $0.00 CLIMAX VILLAGE 8 0.28 $87.54 COMSTOCK TOWNSHIP 268 9.26 $2,929.51 COOPER TOWNSHIP 136 4.70 $1,489.15 GALESBURG CITY 4 0.14 $43.33 KALAMAZOO CITY 511 17.66 $5,579.03 KALAMAZOO TOWNSHIP 232 8.02 $2,508.39 OSHTEMO TOWNSHIP 230 7.95 $2,508.04 PARCHMENT CITY 16 0.55 $177.30 PAVILION TOWNSHIP 66 2.28 $727.21 PAW PAW TOWNSHIP 0 0.00 $0.00 PORTAGE CITY 624 21.57 $6,777.62 PRAIRIE RONDE TOWNSHIP 22 0.76 $237.27 RICHLAND TOWNSHIP 126 4.36 $1,369.66 RICHLAND VILLAGE 18 0.62 $197.96 ROSS TOWNSHIP 73 2.52 $800.27 SCHOOLCRAFT TOWNSHIP 52 1.80 $568.31 SCHOOLCRAFT VILLAGE 8 0.28 $89.03 TEXAS TOWNSHIP 240 8.30 $2,608.61 VICKSBURG VILLAGE 21 0.73 $228.30 WAKESHMA TOWNSHIP 2 0.07 $20.92 TOTAL 2,893 100.00 $31,515.00 BILLING PERIOD 4/01/23-6/30/23 $27,740.62 $3,774.38 $31,515.00 Don’t forget we can provide ads free of charge for your websites and newsletters in various sizes! Penguard #10 Tear Gas and Tear Gas Shells Probably made in the early 1970’s, this “pen” was considered one of the first personal protection devices available and could be carried “easily in your coat, pocket, ladies handbag or the palm of your hand.” It would deliver a “nontoxic but irritating cloud at your assailant giving you time to escape.” The pen has a firing pin and can also shoot rounds of ammunition and for this reason became regulated as a firearm. This one was turned over to the Sheriff’s Department. 2ND QUARTER COLLECTIONS 2023 NUMBER OF HOUSEHOLD EQUIVALENTS 2,893 NUMBER OF PAYING CUSTOMER EQUIVALENTS 155 NUMBER OF CLEAN SWEEP CUSTOMERS 9 ITEM(S)POUNDS ELECTRONICS FROM HOMEOWNERS 59,497 ELECTRONICS FROM PAYING CUSTOMERS 2,516 CHEMICAL WASTE FROM HOMEOWNERS *32,821 CHEMICAL WASTE FROM PAYING CUSTOMERS *4,574 ANTIFREEZE 7,750 COPPER WIRE 2,202 FIRE EXTINGUISHERS 811 OIL FILTERS 560 PESTICIDES 5,604 RECHARGEABLE BATTERIES 2,420 SCRAP METAL 721 USED MOTOR OIL 23,400 TOTAL POUNDS COLLECTED 142,876 * acids, aerosols, ammunition, bases, batteries (alkaline & lithium), cleaners, flammable liquids, flares, fluorescent bulbs, mercury, oil based paint, organic peroxides, oxidizers, PCB ballasts, poisons/toxics, 1-lb propane cylinders CHIEFS REPORT JULY 2023 - Starting September 7th -November 11th 3 probationary members will be attending MFR classes - On August 11th the Fire Department is presenting the 4 recent retirees years of service plaques and we are also doing a cookout for them. - We are requesting a new copy machine to replace the current one. This was a hand me down from the Twp. It has been serviced numerous times and still is not working correctly. - TOTAL CALLS FOR JULY= 5- Medical= 28 Burn Complaints= 3 Car Fires= 1 Brush Fires= 2 CO detector= 1 Assist Other Departments= 6 Fire Alarms= 1 Smoke Investigations= 2 False Alarms= 4 Tree Fires= 1 River Rescues= 1 Drills for July- 1st-Hose Lays 2nd- Nozzles and NIOSH fires Calls For Service June 2023 YTD Total Station 1 District 24 158 Station 2 District 31 225 15 77 Not Recorded 12 50 Total 55 383 17 145 15 100 Types of Incidents June 2023 YTD Total 6 16 100 (All fire Incidents)8 20 4 18 111 (Building Fires)1 3 0 1 300 (EMS)33 227 Water Type Rescues 0 1 Primary Action Taken (Vehicle Accidents)5 29 (Major Actions) 400 (Haz. Conditions)1 58 20 144 All Other Types 13 78 11 107 Aid Given Incidents 4 26 4 12 Aid Received Incidents 2 16 2 13 Average Response Times June 2023 YTD Total Avg. dispatch to arrive 7:11 7:19 Avg. on scene time 40:35 21:32 30 138 Longest total incident time 14:05:20 14:05:20 13 64 14 126 Avg. Personnel on Incident June 2023 YTD Total 00:00-3:59 7 5 04:00-7:59 5 5 08:00-11:59 7 6 5 24 12:00-15:59 6 7 3 39 16:00-19:59 10 10 15 76 20:00-23:59 11 9 10 86 Overall Average 8 7 10 91 12 67 June 2023 YTD Total Avg. of total people responded for Incident Apparatus Used on Incidents 252 261 272 Boats Extinguishment Provide First Aid Investigate 16:00-19:59 20:00-23:59 Incident Count by 4 Hr Range June 2023 YTD Total Cooper Fire Department Monthly June 2023 212 211 251 June 2023 YTD Total Provide Basic Life Support 08:00-11:59 No No Ambulance on Scene Yes Cooper Unit on Scene Before Ambulance June 2023 YTD Total 00:00-3:59 04:00-7:59 12:00-15:59 259 211 268 234 270 271 363 344 383 0 50 100 150 200 250 300 350 400 450 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 YTD Incident Count in Prior Years and Forcaseted Dotted line predicts incident count for this time next year COOPER CHARTER TOWNSHIP FIRE SERVICE FEE INVOICE PER ORDINANCE # 178 Incident Date: Incident # Incident Location: Type of Incident: Duration of Incident: Fee Recovery Invoiced to: PERSONNEL FEES OFFICERS: 4 X $18.00/HR X _HR RESPONSE = $ FIREFIGHTERS: 1 X $16.50/HR X _ HR RESPONSE = $ TOTAL PERSONNEL EXPENSE: EQUIPTMENT FEES ENGINE # @ $100.00/HR X_ HR RESPONSE = $ TRUCK # @ $100.00/HR X_ HR RESPONSE = $ TANKER# @ $100.00/HR X_ HR RESPONSE = $ TOTAL EQUIPTMENT EXPENSE: $ TOTAL REIMBURSEMENT DUE: PLEASE REMIT PAYMENT TO: COOPER CHARTER TOWNSHIP/ATTENTION CLERK Project #Date Unearned Revenue Acct Funds Obligated by Twp Board Reported to SLFRF Compliance 282-000-360.00 10/6/2021 $579,183.50 2/2/2022 $2,331.54 6/27/2022 $581,501.81 1 7/25/2022 $199,900.00 4/14/2023 8/18/2022 $198,851.29 8/30/2022 4/14/2023 5/25/2023 $915.00 $915.00 $199,900.00 $199,766.29 $133.71 total obligated for project 1 total spent for project 1 balance of projects unused funds 3 8/8/2022 $387,672.28 4/14/2023 4/13/2023 $60,000.00 $60,000.00 5/8/2023 $134,272.29 5/25/2023 $1,000.00 $1,000.00 6/8/2023 $43,924.00 $43,924.00 7/3/2023 $1,000.00 $1,000.00 7/20/2023 $364.50 $364.50 $0.00 $521,944.57 $104,288.50 $417,656.07 total obligated for project 3 total spent for project 3 balance of projects unused funds add'l Deposit 2021/2022 Original Depost 2022/2023 Board approved use of ARPA funds for Township Hall Renovations $198,851.29 Board approved use of ARPA funds for Township Hall Renovations Board approved use of ARPA funds for purchase of 8076 Douglas $198,851.29Incurred expense - purchase of 8076 Douglas Expenses toward Kallewards $1,667,500.00 ARPA Capital Outlay 282-000-971.00 incurred expense - Consumers Energy deposit for moving electric poles incurred expense - Consumers Energy for moving electric poles Description Incurred expense - inspection of house for asbestos - Analytic Test & Constulting 282-000-528.00 ARPA Revenue Acct incurred expense - VanderWeele Design Consultants (80% of total $75,000) Refund from Consumers for deposit incurred expense w/P&N for eng power pole ARPA FUNDS USE SPREADSHEET $198,851.29 Original Deposit 2021/2022 Journal Entry for Cashiers Check to Purchase 8076 Douglas 4 9/12/2022 $387,672.28 4/14/2023 10/11/2022 4/10/2023 4/27/2023 $500.00 $500.00 4/13/2023 $53,895.00 $53,895.00 4/27/2023 $78,707.18 $78,707.18 5/11/2023 $1,599.63 $1,599.63 5/25/2023 $1,650.00 $1,650.00 $387,672.28 $136,351.81 $251,320.47 total obligated for project 4 total spent for project 4 balance of projects unused funds 2 11/14/2022 $53,500.00 4/14/2023 2/24/2023 $5,000.00 3/2/2023 4/14/2023 4/10/2023 $2,800.00 $53,500.00 $7,800.00 $45,700.00 total obligated for project 2 total spent for project 2 balance of projects unused funds $1,163,016.85 $714,810.25 3/8/2023 Per Joel at SC, only transfer funds from unearned revenue to ARPA Revenue when you have actually paid the money! $5,000.00 Board approved use of 1/3rd of ARPA total for Fire Department Board approved use of ARPA funds for implementation of Laserfiche and historical document scanning incurred expense to ICC for Laserfiche Cloud Installation $5,000.00 incurred expense - deposit for new truck board approved use of $80,000+ of FD-ARPA funds for double set of extracation tools incurred expense - ICC for Laserfiche Training AP - pd invoice to ICC for Laserfiche Cloud Installation board approved use of $55,000+ of FD-ARPA funds for purchase of new grass rig. incurred expense - Seelye Ford - Fire Dept Grass Rig incurred expense - fd extraction tools incurred expense - Grass Rig stiping and lettering incurred expense - fd grass rig bumper installation Total Obligated ARPA Funds of the $1,163,016.85 Original Funds Total ARPA Funds Spent of the $1,163,016.85 Original Funds Incurred Expenses yet to be paid. $448,206.60$0.00 $5,000.00 Balance of Unused ARPA Funds FISCAL YEAR 2022/2023 FISCAL YEAR 2023/2024 FISCAL YEAR 2024/2025 FISCAL YEAR 2025/2026 FISCAL YEAR 2026/2027 means already reported to fed's Bldg Maint Capital Outlay 101-265-971 Capital Fund 815-534-971 ARPA Fund 282-000-971 Running Total Paid to Contractor ($1,667,500.00) 4/13/2023 Vanderweele Design Architect (80% of total $75,000.00)$60,000.00 $60,000.00 5/25/2023 Consumers Energy deposit for engineering for pole removal $1,000.00 $61,000.00 6/8/2023 Consumers Energy Payment for Pole Removal Plan $43,924.00 $104,924.00 7/3/2023 Consumers Energy refund for deposit of paid project -$1,000.00 $103,924.00 5/25/2023 Bernie's Hall Away Demolition Deposit for house on Douglas $7,900.00 $111,824.00 6/8/2023 Taplin Group Asbestos Abatement for house on Douglas $3,205.00 $115,029.00 Bernie's Hall Away Demolition Balance Due $115,029.00 7/20/2023 Analytic Testing & Consulting Asbestos testing for house on Douglas $915.00 $115,944.00 7/20/2023 P&N Consumer Energy Pole Move Engineering Costs $364.50 $116,308.50 $116,308.50 $116,308.50 $116,308.50 $116,308.50 $116,308.50 $116,308.50 $116,308.50 $116,308.50 $116,308.50 $116,308.50 $116,308.50 Township Hall 2023/2024 Construction Project Expenses $116,308.50 $116,308.50 $116,308.50 $116,308.50 CHANGE ORDER K•G DOCUMENT G701 COPIES: Owner Architect ❑ Contractor O Field Other PROJECT: Cooper Charter Township (name, address) Office Renovations/Expansion 1590 West D Avenue Kalamazoo, Michigan 49009 TO: (Contractor) Kalleward Group 3548 Gembrit Circle Kalamazoo, Michigan 49001 CHANGE ORDER NO. One (1) DATE: June 29, 2023 CONTRACT DATE: June 19, 2023 CONTRACT FOR: Construction The Contract is changed to cover the following: Change Request #1.01 — Per request, provide performanceand payment bonds, add.... $21,000.00 Total $21,000.00 Refer to KG correspondence previously submitted for support information. Not valid until signed. The original Lump Sum Contract price was....... ..... ... .. .. ................... . ... .. ........ ___,.... $1,667,500.00 The net change by previous Change Orders.....,...„. .. . .. ........ _ ................. ............ _______. .... $0.00 The Lump Sum Contract price prior to this Change Order was $1,667,500.00 The Lump Sum Contract price will be adjusted by this Change Order by...„.„....„...„.. ........... 521,000.00 The revised Lump Sum Contract price now becomes $1,688,500.00 This Change Order results in an adjustment in the time of fifteen (15 days to complete. The date of substantial completion is..................................................................................May 14, 2024 Cooper Charter Township V .nderWeel- Desi•n OWNER DATE/ DATE DATE File:230426-CooPer Township -col C AN rid KoG DOCUMENT G701 COPIES: Owner Architect O Contractor O Field Other PROJECT: Cooper Charter Township (name, address) Office Renovations/Expansion 1590 West D Avenue Kalamazoo, Michigan 49009 TO: (Contractor) Kalleward Group 3548 Gembrit Circle Kalamazoo, Michigan 49001 CHANGE ORDER NO. Two (2) DATE: August 1, 2023 CONTRACT DATE: June 19, 2023 CONTRACT FOR: Construction The Contract is changed to cover the following: Change Request #2.01 — Remove three additional trees, clean and chip downed debris along North wood line, and remove stump, add $7,701.00. Total $7,701.00. Refer to KG correspondence previously submitted for support information. Not valid until signed. The original Lump Sum Contract price was $1,667,500.00 The net change by previous Change Orders $21,000.00 The Lump Sum Contract price prior to this Change Order was $1,688,500.00 The Lump Sum Contract price will be adjusted by this Change Order by $7,701.00 The revised Lump Sum Contract price now becomes._.,_, .. ..................$1,696,201.00 This Change Order results in an adjustment in the time of three (3) days to complete. The date of substantial completion is . ...... . .. .. ..... . . . . .. .. .. .. ... .. . ........ .........:......... ...............May 17, 2024 Cooper Charter Township OWNER DATE DAT DATE File:230426-Cooper Township-co2 waiting periods or exclusions (e.g. pre-existing condition exclusions) except for service -connected injuries. Military leave is unpaid, however, you may use any accrued benefits that you have. Please contact the Township Supervisor if you have any questions. 7.7 Medical Leave In the event that an employee who has used all of his/her accumulated sick days and vacation days is unable to return to work due to personal illness, an unpaid medical leave of absence may be requested. Any request for a medical leave of absence must include a supporting physician's statement which includes the date the employee became unable to work and projected date of return, whenever possible. All requests for a medical leave of absence must be approved by the employee's supervisor. The employee granted a medical leave of absence is not guaranteed reinstatement to the position he/she held prior to the leave. An employee returning from a medical leave of absence should contact the supervisor 30 days prior to the expiration of such leave and every effort will be made to place the employee in a comparable position. 7.8 FMLA Leave Employees may be entitled to a leave of absence under the Family and Medical Leave Act (FMLA). FMLA leave is available to "eligible employees." An eligible employee must: (1) have been employed by the Township for at least twelve (12) months (which need not be consecutive); (2) have been employed by the Township for at least 1,250 hours of service during the 12 -month period immediately preceding the commencement of the leave; and (3) be employed at a worksite where 50 or more employees are located within 75 miles of the worksite. 7.9 Bereavement Leave Full time regular employees shall be granted three (3) days paid leave in the event of the death of a member of the employee's immediate family. For this policy, immediate family shall be defined to include the employees current spouse, father, mother, son, daughter, son-in-law, daughter-in- law, brother, sister, grandchild, father-in-law or mother-in-law. Full time regular employees shall be granted (1) day paid leave in the event of the death of a member of the employee's family. For this policy family members shall be defined to include the employee's brother-in-law, sister-in-law and grandparents. Full-time regular employees shall be granted one-half (1/2) day paid leave in the event of the death of any other relative of the employee. Other relatives may include aunts, uncles, cousins or others. Full-time regular employees shall be granted up to 2 (two) hours paid leave to attend the funeral of a close friend or fellow employee with the approval of the Supervisor, Clerk, or Treasurer. To be eligible for such pay, the employee must attend the funeral. Additional days of absence may be allowed for funeral leave from accumulated sick time or vacation time at the discretion of the Township Supervisor. Effective September 13, 2021 Supersedes All Others Page 7-5 Proposal prepared for: Cooper Charter Township Presented by: Reed Turchetti 616-706-4766 | 8/1/2023 Sales Agreement ID: 891555132 Proposal pricing is valid for 30 days Tuesday, August 1, 2023 Ms. DeAnna Janssen, CMC Cooper Charter Township 1590 West D Avenue Kalamazoo, MI 49009 Dear DeAnna, Thank you for allowing us the opportunity to provide you with a revised proposal for Access and Video systems. Due to the supply chain issues and fluctuation in pricing, this proposal is valid for only 30 days from the date of proposal and adheres to our standard Terms and Conditions. All work under this proposal will be performed during ADT Commercial’s standard business hours of 8:00 AM – 5:00 PM. This proposal includes non-union labor provided by ADT Commercial personnel; union labor or after-hours installation is available at an additional cost. It is understood and agreed by and between the parties hereto, that the payment terms for contracts less than five thousand dollars ($5,000.00) will be 60% upon signing of the contract and 40% upon completion of the installation or delivery of equipment. Contracts for five thousand ($5,000.00) dollars and over, payment terms are as follows; 30% upon signing of the contract, 40% will be invoiced 30 days from the contract date of the project, and the final 30% will be due upon completion of the installation and/or delivery of the equipment. All invoices are due NET 30. Past due invoices are subject to finance charges. I look forward to discussing this proposal with you. Should you have any questions, please do not hesitate to contact me. Sincerely, Reed Turchetti 616-706-4766 / ReedTurchetti@adt.com Cooper Charter Township - Video Surveillance System August 1, 2023 Site Information: 1590 WEST D AVENUE, KALAMAZOO, MI 49009 SA89155132 Scope of Work: This quote is for installation of a video surveillance system. The system would consist of the following: •8-channel Network Video Recorder (NVR) with on-board POE network ports •Uninterruptable Power Supply, 1000VA •2 - fixed IP dome cameras, 4MP, 2.8mm lens, vandal-resistant •1 - fixed IP dome camera, 4MP, 3.8-10mm motorized varifocal lens, built-in microphone •WAVE video management app •Installation materials & labor •Programming, testing OWNER RESPONSIBILITY: •The Owner is to provide the necessary shelf space and electrical outlets for the system control equipment. •The Owner is to provide one hard-wired internet connection at the system head end. •The system is intended to be managed using the WAVE video management app on the Owner's PC or smart phone. The Owner is to be present at the time of system commissioning with a compatible PC and smart phone for setup and training on the WAVE app. •The camera at the reception desk includes an on-board microphone and the system is capable of recording audio from this camera. ADT *DOES NOT* provide legal advice. The Owner is to consult an attorney for guidance on the recording of audio. Any signage required to notify the public of the recording of audio is *NOT INCLUDED* in this quote and is the responsibility of the Owner. Equipment List: Quantity Description 1 Hanwha 1U Wave PoE NVR Intel Based with 4 Professional Licenses 8TB Raw Supports 8 CH with 8 PoE 2 Hanwha 4MP Network IR Vandal Dome Resistant Camera 1 Hanwha 4MP IP Dome 2-10mm motorized VF H.265 IP66, IK10 1 Tripp Lite UPS 1000VA LCD Display 750 Honeywell CAT5E UTP CMP Gray 1M Cabling Summary of Charges for: Video Surveillance Equipment & Installation Price*$8,085.00 *Plus applicable sales tax Proposal pricing is valid for 30 days Cooper Charter Township - RS2 Access Control August 1, 2023 Site Information: 1590 WEST D AVENUE, KALAMAZOO, MI 49009 SA891555132 Scope of Work: This quote is for an integrated intrusion detection/access control system. The system would consist of the following: •(1) RS2 Technologies Access IT software license •(1) RS2 Mercury Intelligent Controller •(3) RS2 Mercure Dual Reader Boards •(5) mullion-mount card/fob readers •(2) mullion-mount card/fob readers with PIN pad •(40) Proximity key fob credentials •(1) Lifesafety Power enclosure with battery backup •Required cabling OWNER RESPONSIBILITIES: •The Owner is responsible for supplying the server for RS2 Access Control Software. •The Owner is to provide the necessary wall space and electrical outlets for the system control equipment. •The Owner is to provide one hard-wired internet connection at the system head end. •The necessary electronic locks for access-controlled doors *ARE NOT INCLUDED* in the price quoted. Electronic locks are to be provided and installed by Others. This quote includes low-voltage power wired to each lock location. Equipment List: Quantity Description 5 DMP P300 Cascade Proximity Reader 2 DMP P620 Denali Proximity Reader with Keypad 4 DMP ProxKey III- HID Pack Of 10 1 RS2 AccessIt! Universal Standard Single Client 3 RS2 Dual Reader Interface Board 1 RS2 Mercury Intelligent Controller Plus Dual Reader Board 1 LifeSafety Power Enclosure 2 Battery 12V,7AH 1500 18/2 Plenum Cabling 1500 22/6 Cabling Summary of Charges for: RS2 Access Control Equipment & Installation Price*$20,080.00 *Plus applicable sales tax Proposal pricing is valid for 30 days Cooper Charter Township – Optional RS2 Server with License August 1, 2023 Site Information: 1590 WEST D AVENUE, KALAMAZOO, MI 49009 SA891555132 Scope of Work: This is an option for a desktop server with the software pre-installed and licensed. If this option is selected, then the license could be removed from the RS2 access control proposal. Removing about $800.00 from that proposal. Equipment List: Quantity Description 1 RS2 Razberi Server Configuration #1a - Pre-Installed and Pre-Licensed for Access It! Universal.NET Summary of Charges for: RS2 Server with License Equipment & Installation Price*$3,118.00 *Plus applicable sales tax Proposal pricing is valid for 30 days Cooper Charter Township – PROPOSAL SUMMARY August 1, 2023 Site Information: 1590 WEST D AVENUE, KALAMAZOO, MI 49009 SA891555132 Video Surveillance $8,085.00 RS2 Access Control $20,080.00 OPTIONAL - RS2 Server with License $3,118.00 GRAND TOTAL EQUIPMENT & INSTALLATION* $31,283.00 *Plus applicable tax Proposal pricing is valid for 30 days If ADT and Customer are parties to a mutually signed, written agreement, then the terms of that agreement control. If ADT and Customer are not parties to a signed contract, then the scope of work and prices set forth above are based upon and subject to the ADT Commercial Terms and Conditions ("Terms") available at https://www.adt.com/commercial/terms-and- conditions. Any modifications to the Terms may result in pricing changes. Any other terms and conditions are rejected by ADT Commercial LLC unless in a document signed by an authorized representative of ADT Commercial LLC. © 2023 ADT Commercial LLC. All rights reserved. The product/service names listed in this document are marks and/or registered marks of their respective owners and used under license. Unauthorized use strictly prohibited. License information available at www.adt.com/commercial/licenses. Cooper Tow nshi p Hal l 1 590 West D Ave. Kalamazoo MI 490 09 RE: A C C ESS CONTR OL S YSTEM 7/23 The proposed EPS access co ntrol system will be p rogrammed and man aged by EPS you or your sta ff on site. This system e nables EPS you to ma nage a nd record the activity of all card holders within the specified are as. The p rogrammab ility of this systems allows control not only w ho has access b ut at what time a nd to which area. Access Control Equipment to be Installed 1 DMP Verizon Cell w/18 " Coax Cab le 1 DMP 1 42zones Network 360-G Enclosur 1 AC LINE SURGE SU PPR ESSOR 1 DMP Indoor Siren 1 12V 10.5 a Battery 1 DMP Keypad - Thinline - White 10 HID Pro ximity Keyfob 5 DMP Access Co ntrol Module 3 HID Card or Keypad Reader 2 Honeywell Standa rd Reade r 7 Door L ocking Hardw are Package 700 Wire Structured Cable Wi ndy City 1 Altro nix Powe r Supply 6Amp 8 Out 1 9' Pow er Supply C ord 1 AC Plug Strip 2 Battery 12v 7ah 1 Under-Desk Door Rele ase Bu tto n 25 WIre 22/2 Stranded One-Time Instill ation Charge Inclu des: -Equipment -Labor -Tra vel -Syste m Demo Month ly Services Inclu de: -DMP Virtu al Keypad For C ard Chan ges & Re mote System Access -Cellular C ommunication -Cellular Protection Plan (CPP) -Comple te System Service Agre ement Covering 100% of all Parts, Travel, & Lab or. Access Control System Investment One Tim e Insta llation Charge $10,7 13.98 Plus Tax Tax Exempt (If chec ked, Plus Tax above is void) Monthly Servic es $120.00 Service Agreement A dministration R eports Preventative Maintenance Pho to ID Bad ging System: Badging Softwa re Printer C amera, Lighting Kit & Tripod C olor Ribbon & Cleaning Kit Installation and Proposal Terms The in stallation charges in this proposal include all design, wiring, mounting of control equipment programming , final system testing an d user trainin g. The system desi gn is based upon our best e stimate of the system you are requesting. Ad ditional e quipment may be added by yo u at add itional costs. The service agreement covers repai r and replacement of any and all equipme nt that fault du e to normal causes. Pricing is vali d for a period of 90 days from date of prop osal. Sales tax is n ot included in the pricin g and, if applicable, will be added at the time of invoicing. C ustom er acknowledge s and agrees permit fees will be billed direct to customer as a pa ssthrough cost on the final invoice. Additional N otes and Exclusions 7/31/2 3 REVISION C ustomer to provide power and wall space for pan el. C ustomer to provide IP netwo rk drop & port forwarding. All doors to b e simple strike reade r combo's with no a dvanced programming. The assumed dou ble doors have a cen ter mullio n with crash bar egress. Existing Equipment: If EPS is con necti ng to e xisting equipment, the existing equipment will be tested and inspected by an EPS technicia n. If equ ipment is discovered to not be in good working order or is not compatible with the new EPS equipme nt EPS is installing , it w ill be th e responsi bility of the customer for the repa ir or replacement of the equipme nt. Skyler LaPlante Security Consultant (269) 210-8809 ext. sl aplante@epssecurity.com 07/31/2023 Cooper Tow nshi p Hal l 1 590 West D Ave. Kalamazoo MI 490 09 RE: VID EO SURVEILLA N C E S YSTEM 7/23 The proposed EPS Video Surve illance System will utilize a digital video recording system provi ding convenient vide o management. This system w ill provide to you a flexible solution wi th re mote access at all times when connecte d to the inte rnet. EPS is provid ing peace of mind that should anything happe n; you ha ve the capa bil ity to identify quickly what you would like to see. Some o f the high lig hts to the digital video system inclu de the following: even tag ging for e asy retrie va l, automa tic record ing only when security even ts are detected and a utomatic alert features. Video S urveillance Equipment to be Installed 1 DWD NVR DESKTOP DX5 4TBHD D 2 DWD Camera 5MP Turret Varifoca l L ens w/ IR 2 DWD Back Box for D WC-MT95WIATW 1 Trendnet 10-Port PoE Switch 1 Middle Atla ntic Un iversal Shelf 1 Uninte rrupted Power Supply/Surge Suppression D evice for Digital Video Recorder 400 Wire Cat5e 1 22" LED Monitor with HDMI/VGA 1 HDMI Cable 3 Feet 4K @ 60 Hertz One-Time Instill ation Charge Inclu des: -Equipment -Labor -Tra vel -Softw are & Mobile App De mo Month ly Services Inclu de: -Comple te System Service Agre ement Covering 100% of all Parts & La bor. -Semi-Annua l Video Inspections Includ ing Software/Firmw are Upda tes, Ca mera L ens Cleaning, C amera Re-Focusin g, and Adjustme nts. Video S urveillance System Investment One Tim e Insta llation Charge $6,68 8.72 Plus Tax Tax Exempt (If selected, Plus Tax above is void) Monthly Servic es $65.00 Service Agreement Inspection Installation and Proposal Terms The in stallation charges in this proposal all design, wiring , mountin g of video e quipment, programming, final system testing and user training. If required, a dditional co sts for conduit, wire mold, trenchi ng and man lifts for ceiling heigh ts over 25 feet, will be your responsib ility. The vide o surveillan ce equ ipment listed herein is based on our best estimate of pro tection re quired. This proposal includ es all design, parts, labor and w ire for a compl ete installation, programmin g, testing and train ing of the system. Additional equipment to meet insurance requirements or special hig h risk needs may be ad ded by th e subscribe r at addition al costs. The service agre ement co ve rs repa ir and repla ce ment of a ny and all equ ipment that fault due to normal causes. The service agre ement also includes (2) preventative maintena nce checks to mainta in prop er and continuo us ope ration of the equipment. This is also a time w hen an EPS technician can assist in ma king adju stments to the system if necessary. Pricing is vali d for a period of 90 days from date of prop osal. Sales tax is n ot included in the pricin g and, if applicable, will be added at the time of invoicing. EPS recommends that all surv eillanc e systems be inspected re gularly; ple ase speak with your Sec urity C onsultant for additional information. C ustom er acknowledge s and agrees permit fees will be billed direct to customer as a pa ssthrough cost on the final invoice. Additional N otes and Exclusions 7/31/2 3 REVISION C ustomer to provide power and space for switch & N VR Sol ution. Customer to provide IP, netw ork port & port forwardin g as needed. Existing Equipment: If EPS is con necti ng to e xisting equipment, the existing equipment will be tested and inspected by an EPS technicia n. If equ ipment is discovered to not be in good working order or is not compatible with the new EPS equipme nt EPS is installing , it w ill be th e responsi bility of the customer for the repa ir or replacement of the equipme nt. Skyler LaPlante Security Consultant (269) 210-8809 ext. sl aplante@epssecurity.com 07/31/2023 Cooper Township Card Access Quote Rev 2 7/03/2023 Eric Wojtas Project Manager / System Integrator ewojtas@hi-techelectric.net 7/03/2023 Design The first step in your project is planning. After looking at your facility, asking questions, and listening to the answers, we have carefully considered the various possibilities available to provide a complete security focused video recording system that will be user friendly and intuitive to use on a daily basis. Engineering Your access systems was carefully chosen to provide an excellent solution to the security needs for the project. Software and hardware requirements are calculated to provide a complete system that will serve the current needs, while allowing room for expansion of the system at a later time. Equipment Your equipment has been chosen from a field of thousands of potential components. Only the most reliable, professional level, industry tested and proven pieces have been selected. Our strategic partnerships with various manufacturers ensures that if a warranty issue does arise, it will be handled promptly. Programming Before any equipment is installed, it is tested and configured to take full advantage of the features it provides. Hi-Tech Electric Co. will collaborate with you, the owner to explain the options and determine the optimal settings for your system. Installation Our technicians are fully trained to install and maintain integrated building control and security systems. In addition to state licensing, and safety certifications, our people are passionate about what they do and take great pride in their craftsmanship. Support We pride ourselves on taking care of your system, today and in the future. As a full service Information Technology and Integration company, you can rely on our world class service. Our reputation means everything to us. When you need our assistance, we will be there. Scope of work: Provide cameras, cabling, installation, setup and configuration of card access system system.. Door Details: Door 100 – 2 Door Contacts, 1 Request to Exit Sensor, 1 Card Reader Door 101 – 2 Door Contacts, 1 Request to Exit Sensor, 1 Card Reader Door 101A – 2 Door Contacts, 1 Request to Exit Sensor, 1 Card Reader Door 102 – 1 Door Contacts, 1 Electric Strike, 1 Card Reader Door 103 – 1 Door Contacts, 1 Electric Strike, 1 Card Rea der Door 104 – 1 Door Contacts, 1 Electric Strike, 1 Card Reader Door 107 – 1 Door Contacts, 1 Electric Strike, 1 Card Reader Access Control Management: -S2 Netbox System Controller, 16 Door Max -3 S2 Blades, system capable of 8 Doors -25 I Class Keyfobs -Power Supply Panel -Batterys for short term power loss Labor and materials ………………………. $23,200.00 Including: setup, configuration, programming, 1 hour training session ** Assuming that door manufacture is supplying Electric Crash Bar Hardware and Power Transfer Hinges** Stock levels are fluctuating constantly - some of the quoted materials are either currently in stock or available within 16 weeks. TERMS OF ACCEPTANCE Your satisfaction is important to us, and we plan to exceed yo ur expectations! This proposal is a complete package, including design, wiring, equipment, Installation, and coordination of installation with facility management. All work will be performed in a safe and workmanlike manner meeting or exceeding the Nat ional Electric Code. Hi-Tech Electric is assuming that this customer will work to allow us access to the areas of the building so we can safely install network cabling and equipment. Every effort will be made to avoid any impact to daily operations. Terms: 30 day terms upon completion of the project. 07/03/2023 Quote valid for 30 days Respectfully submitted, Eric Wojtas Hi-Tech Electric Company ewojtas@hi-techelectric.net _______________________________ __________ Cooper Township Video Surveillance Quote Rev 2 7/03/2023 Eric Wojtas Project Manager / System Integrator ewojtas@hi-techelectric.net 7/03/2023 Design The first step in your project is planning. After looking at your facility, asking questions, and listening to the answers, we have carefully considered the various possibilities available to provide a complete security focused video recording system that will be user friendly and intuitive to use on a daily basis. Engineering Your access systems was carefully chosen to provide an excellent solution to the security needs for the project. Software and hardware requirements are calculated to provide a complete system that will serve the current needs, while allowing roo m for expansion of the system at a later time. Equipment Your equipment has been chosen from a field of thousands of potential components. Only the most reliable, professional level, industry tested and proven pieces have been selected. Our strategic partnerships with various manufacturers ensures that if a warranty issue does arise, it will be handled promptly. Programming Before any equipment is installed, it is tested and configured to take full advantage of the features it provides. Hi-Tech Electric Co. will collaborate with you, the owner to explain the options and determine the optimal settings for your system. Installation Our technicians are fully trained to install and maintain integrated building control and security systems. In addition to state licensing, and safety certifications, our people are passionate about what they do and take great pride in their craftsmanship. Support We pride ourselves on taking care of your system, today and in the future. As a full service Information Technology and Integration company, you can rely on our world class service. Our reputation means everything to us. When you need our assistance, we will be there. Scope of work: Provide cameras, cabling, installation, setup and configuration of new video surveillance system.. Camera Details: -1 Hanwha PNM-9085RQZ1 5MP x 4 Lens Multi-Directional cameras -1 Hanwha QND-8010R 5MP Single lens cameras Video Management: -Dell Workstation – Windows 10 Professional based Server hardware with 8tb storage -Estimated 45 days of video retention. -Milestone Xprotect Express + base software license 48 camera limit -2 Milestone Xprotect Express + device license -5 year Care Plus software update coverage Labor and materials ………………………. $7,500.00 Including: setup, configuration, programming, 1 hour training session ** Assuming that the existing PC’s will be capable of running the Milestone Xprotect client software - we can provide minimum requirements for these PC’s if requested ** ** Assuming that the existing Network switches will be used and available ports and bandwidth - we can provide minimum requirements for these networks if requested ** Stock levels are fluctuating constantly - the quoted cameras are either currently in stock or available within 1-2 weeks. TERMS OF ACCEPTANCE Your satisfaction is important to us, and we plan to exceed your expectations! This proposal is a complete package, including design, wiring, equipment, Installation, and coordination of installation with facility management. All work will be performed in a safe and workmanlike manner meeting or exceeding the National Electric Code. Hi-Tech Electric is assuming that this customer will work to allow us access to the areas of the building so we can safely install network cabling and equipment. Every effort will be made to avoid any impact to daily operations. Terms: 30 day terms upon completion of the project. 07/03/2023 Quote valid for 30 days Respectfully submitted, Eric Wojtas Hi-Tech Electric Company ewojtas@hi-techelectric.net _______________________________ __________ Nightwatch - didn’t return a quote to us Daves Security - didn’t interview well ADT Solutions Video Surveillance System One Time Installation=$8,085.00 Yearly Service Agreement=$0 Access Control One Time Installation=$20,800.00 Yearly Service Agreement=$0 RS2 Server with License One Time Installation=$3,118.00 Yearly Service Agreement=$0 $31,283.00 EPS Video Surveillance System One Time Installation =$6,688.72 Yearly Service Agreement=$780.00 Access Control System One Time Installation =$10,713.98 Yearly Service Agreement=$1,440.00 $17,402.00 plus $2220 yearly Hi-Tech Electric Co Video Surveillance System One Time Installation=$7,500 Yearly Service Agreement=$0 Card Reader System One Time Installation=$23,200 Yearly Service Agreement=$0 $30,700.00 Worksheet to Compare Security Companies for the New Township Offices COOPER CHARTER TOWNSHIP KALAMAZOO COUNTY, MICHIGAN ORDINANCE NO. ADOPTED: EFFECTIVE: An Ordinance to establish fees for certain Township emergency services; to provide methods for the collection of such fees; to provide for exemptions therefrom; and to repeal all ordinances or parts of ordinances in conflict herewith. THE CHARTER TOWNSHIP OF COOPER KALAMAZOO COUNTY, MICHIGAN ORDAINS: SECTIONI PURPOSE This Ordinance is adopted for the purpose of providing financial assistance to Cooper Charter Township to help defray the costs of providing certain specified types of fire protection and other emergency services from those receiving direct benefits from those services. SECTION II CHARGES IMPOSED UPON A RESPONSIBLE PARTY OR PARTIES A recipient or beneficiary of any of the enumerated fire emergency services set forth in Section III of this Ordinance rendered in Cooper Township by or on behalf of the Cooper Charter Township Fire Department, its successor, or any other fire department serving Cooper Township shall be responsible for payment to Cooper Township of charges for the actual cost of providing such services in accordance with the provisions of this Ordinance, including but not limited to costs incurred for incident abatement, mitigation, clean-up, mutual aid, and stand-by service for the scene or incident. Such costs shall include, but are not limited to: A. All personnel related costs and fees incurred by the Township as a result of responding to the incident. Such costs include, but are not limited to, the responding persons' wages, salaries and fringe benefits; overtime and pay -related fringe benefit costs for hourly employees; and fire run fees paid to on -call emergency services personnel. Individual salaries shall be apportioned to the length of time in attendance, calculated commencing one (1) hour after receipt of the signal to respond and continuing for each personnel until that person has concluded his or her incident -related responsibilities. B. The equipment costs of all equipment attending as established by an itemized resolution of the Township Board setting forth the costs attributable to each piece of fire department equipment which might be involved in such a response. The resolution may be amended from time to time to reflect changes in equipment, inflation factors, and accounting records of past occurrences. C. Other expenses incurred by the Township including but not limited to, rental or purchase of additional machinery or equipment, retention of consultants, medical and hospitalization costs, replacement costs related to disposable personal protective equipment required to be disposed of, extinguishing chemicals, supplies' and water purchased from water systems, and meals and refreshments for emergency personnel while responding to the incident. Additional charges imposed by any other local, state or federal government entities related to the incident. Administrative costs incurred in accounting for all expenditures and for billing and collection of such expenditures; which shall not exceed 25% of the total amount of foregoing costs. D. SECTION III SERVICES FOR WHICH CHARGES ARE IMPOSED The fire and emergency services fee calculated in accordance with Section II of this Ordinance shall be imposed for Fire Department and other Township services rendered in the following types of emergency incidents causing attendance of Fire Department personnel and/or equ ipment: A. Incident involving spills onto a public or private road by a vehicle or trailer of hazardous materials [i.e., materials that are not "hazardous materials" as defined under the Cooper Charter Township Hazardous Materials Cost Recovery Ordinance if of such quantity as to require Fire Department assistance in either removing the material from the road or in limiting access to the road until the material is removed. B. Fires caused by the illegal presence at the site of (1) methamphetamine or any other controlled substance as defined under MCL 333.7104(2) or (2) chemicals and/or equipment being used for the illegal production of such a controlled substance. C. Emergency Fire Department stand-by requested by the Kalamazoo County Sheriff's Department or other law enforcement agency at a site where methamphetamine or any other controlled substance as defined under MCL 333.7104(2) is being illegally kept or produced. D. A grass, brush or debris fire or bonfire not authorized or permitted by Township ordinance or by any required permit from the Fire Department. E. A fire or potential fire caused by a fireworks display not authorized or permitted by Township ordinance or state statute. F. A fire caused by proven or admitted arson by the owner of the premises or item subject to the fire. G. Incident involving a downed power line or gas leak. Emergency services personnel -related charges for responses to these types of incidents shall commence after the first hour the fire department has responded to the incident and shall continue until all Township personnel have concluded personnel -related responsibilities. H. Incident involving spills onto a public or private road by a vehicle or trailer of non -hazardous materials of such quantity as to require fire department assistance in either removing the material from the road or in limiting access to the road until the material is removed. J. ; A vehicle accidentinvolving a vehicle owned by a party who neither resides in the Township nor owns real property within the Township. Notwithstanding Section VII, the imposition of a fire emergency services fee for response to this type of incidentshall be limited to those beneficiaries that neither own real property within the Township nor reside within the Township. K. Structural fires. L. False alarm (i.e., an emergency services call to a site when no actual emergency exists), if there have been three (3) or more prior false alarm calls to the same property within the past year. SECTION IV EXEMPTION All federal, state, county, municipal and other public bodies shall be exempt from the foregoing charges. SECTION V NON-EXCLUSIVE CHARGE The foregoing charges shall not be exclusive of other charges that may be made by the Township for the costs and expense of maintaining a fire department and/or for contracting for fire protection service, but shall only be supplemental thereto. SECTION VI BILLING PROCEDURES Following the conclusion of the incident for which charges may be imposed, the chief of the responding fire department or his designee shall submit a detailed listing of all known expenses to the Township Clerk, who shall prepare an invoice to the responsible party(ies) for payment. The Clerk's' invoice shall demand full payment within forty-five (45) days of the receipt of the bill. Any additional expenses that become known to the chief of the responding fire department following the transmittal of the bill to the responsible party(ies) shall be billed in the same manner on a subsequent bill to the responsible party(ies). For any amounts due that remain unpaid after forty-five (45) days, the Township shall impose a late charge of one percent (1%) per month or fraction thereof. SECTION VII MULTIPLE BENEFICIARIES When a particularemergency service of the type enumerated in Section 111 above benefits more than one person or property, the owner of each property so benefited and each person so benefited shall be liable for the payment of the full charge for such service hereinbefore outlined. A "beneficiary" shall be defined for purposes of this Ordinance as any individual, corporation, association, partnership, joint venture or other legal entity that (1) caused the incident requiring services of one or both of the Township's fire service providers; (2) is an owner and/or occupant of or party in control of property for which services were provided; (3) is the owner or lessee of the vehicle or trailer from which the materials involved in the incident were released or spilled; (4) in the case of an incident involving a false alarm call, the owner and/or lessee of the property which was the subject of the call. SECTION VIII SEVERABILITY Should any provision or part of the within Ordinance be declared by any court of competent jurisdiction to be invalid or unenforceable, the same shall not affect the enforceability of the balance of this Ordin ance which shall remain in full force and effect. SECTION IX EFFECTIVE DATE AND REPEAL OF CONFLICTING ORDINANCES This Ordinance shall take effect the day after publication of a summary hereof, after adoption. All ordinances or parts of ordinances in conflict herewith and specifically Cooper Charter Township Ordinance No. are repealed. DeAnna Janssen, Clerk Cooper Township 1590 W. D Avenue Kalamazoo, MI 49009 www.coopertwp.org 29-382-0223 clerk ancoopertpw.orq U.S. Department of Homeland Security FEMA Region 5 536 S. Clark St., 6th Floor Chicago, IL 60605 www.fema.gov July 5, 2023 Mr. Matt Schnepp State Hazard Mitigation Officer Michigan State Police Emergency Management and Homeland Security Division P.O. Box 30634 Lansing, MI 48909 Dear Mr. Schnepp: Thank you for submitting adoption documentation for the 2022 Kalamazoo County Hazard Mitigation Plan Update. The plan was reviewed based on the local plan criteria contained in 44 CFR Part 201, as authorized by the Disaster Mitigation Act of 2000. The plan met the required criteria for a multi-jurisdictional hazard mitigation plan and the plan is now approved for Kalamazoo County. Please submit adoption resolutions for any remaining jurisdictions who participated in the planning process. The approval of this plan ensures continued availability of the full complement of Hazard Mitigation Assistance (HMA) Grants. All requests for funding, however, will be evaluated individually according to the specific eligibility and other requirements of the particular program under which the application is submitted. We encourage the communities to follow the plan’s schedule for monitoring and updating the plan and to continue their efforts to implement the mitigation measures. The expiration date of the 2022 Kalamazoo County Hazard Mitigation Plan Update is five years from the date of this letter. The plan must be reviewed, revised as appropriate, resubmitted, and approved no later than the plan expiration date. Please pass on our congratulations to these communities for completing this significant action. If you or the communities have any questions, please contact Meghan Cuneo at (202) 615-5294 or meghan.cuneo@fema.dhs.gov. Sincerely, John Wethington Chief, Risk Analysis Branch Mitigation Division LOCAL JURISDICTION RESOLUTION OF ADOPTION OF THE 2022 KALAMAZOO COUNTY HAZARD MITIGATION PLAN RESOLUTION NO. A RESOLUTION OF (ADOPTING THE 2022 KALAMAZOO COUNTY HAZARD MITIGATION PLAN) WHEREAS recognizes that all hazards pose a potential threat to people and property within our community; and... WHEREAS Kalamazoo County Emergency Management has prepared a multi-hazard mitigation plan, hereby known as the 2022 Kalamazoo County Hazard Mitigation Plan, in accordance with federal laws, including the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended; the National Flood Insurance Act of 1968, as amended; and the National Dam Safety Program Act, as amended; and... WHEREAS the 2022 Kalamazoo County Hazard Mitigation Plan identifies mitigation goals and actions to reduce or eliminate long-term risk to people and property in Kalamazoo County, Michigan from the impacts of future hazards and disasters; and... WHEREAS adoption by demonstrates its commitment to hazard mitigation and achieving the goals outlined in the 2022 Kalamazoo County Hazard Mitigation Plan, NOW THEREFORE, BE IT RESOLVED BY THE , THAT: Section 1. hereby adopts the 2022 Kalamazoo County Hazard Mitigation Plan. While content related to Kalamazoo County may require revisions to meet the plan approval requirements, changes occurring after adoption will not require sub-jurisdictions to re-adopt any further iterations of the plan. Subsequent plan updates following the approval period for this plan will require separate adoption resolutions. ADOPTED by a vote of ____ in favor and ____ against, and ____ abstaining, this _____ day of ___________, ______. By: _________________________________ (print name) _______________________________________ (signature) ATTEST: By: _________________________________ (print name) _________________________________ (signature) APPROVED AS TO FORM: By: _________________________________ (print name) (Jurisdiction Name) (Governing Body) 1590 West D Avenue Kalamazoo, MI 49009-6321 (269) 382-0223 STAFF MEMO Meeting Date: August 14, 2023 ______________________________________________________________________________ Date: August 2, 2023 To: Township Board From: Julie Johnston, AICP Planner/Zoning Administrator Regarding: Resolution No. 23-248 to Adopt Ordinance No. 265 _____________________________________________________________________________________ Dear Township Board, The Township Board reviewed and accepted public comments on the reorganization of the Zoning Ordinance, including minor amendments, on July 10, 2023. At that meeting, the Township Board approved the introduction of the amended Ordinance and set the meeting for adoption. Currently, the Township Zoning Ordinance has some organizational challenges that make understanding the regulations of all special exception uses difficult to achieve. For example, some special exception use regulations are found in the use district in which it is located, and some regulations are found in Section 120.420: Special Exception Uses. Users must go to separate subsections of the Ordinance to find all the development regulations of the use. To make the Zoning Ordinance more user friendly, the Planning Commission has recommended moving the specific special exception use developmental regulations to each individual use district, allowing for all development regulations in one location. As part of the reorganization of the Zoning Ordinance, a few additional changes are recommended by the Planning Commission and were approved by the Board at the introduction of Ordinance 265. These changes will improve the individual districts by ensuring the impact of use types is appropriate within the individual district. The following general changes are recommended: • The Zoning Ordinance will be reorganized so all special exception use standards found in Section 120.420: Special Exceptions are incorporated into each Use District section. • Use Districts will include a subsection called Conditional Uses for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. • Remove the development regulations for mining and excavation from the Agricultural District and create its own section under Section 120.490. Township Board Adopt Ord. 265 August 14, 2023 2 • Section 120.110: Agricultural District o Allow an accessory building to be constructed prior to a principal building as a conditional use if a building permit for the primary building is pulled and construction is to commence within 60 days. o Eliminate other accessory building requirements as they are already regulated under 120.410. o Eliminate allowing single-family homes to convert into duplexes in permitted use. o Eliminate duplexes as a special exception use. • Section 120.120: R-1 District o Eliminate duplexes as a special exception use. o Allow an accessory building to be constructed prior to a principal building as a conditional use if a building permit for the primary building is pulled and construction is to commence within 60 days. o Eliminate other accessory building requirements as they are already regulated under 120.410. • Section 120.130: R-2 District o Allow an accessory building to be constructed prior to a principal building as a conditional use if a building permit for the primary building is pulled and construction is to commence within 60 days. o Eliminate other accessory building requirements as they are already regulated under 120.410. o Permit adult foster care facilities as a special exception use. • Section 120.140: R-3 District o Move duplexes to a special exception use. o Allow an accessory building to be constructed prior to a principal building as a conditional use if a building permit for the primary building is pulled and construction is to commence within 60 days. o Eliminate other accessory building requirements as they are already regulated under 120.410. o Add language to the requirements for private clubs to include no goods to be sold except to other members, cannot be a nuisance to neighbors, and buildings must be compatible with surrounding neighborhood. • Section 120.150: R-4 District o Move planned apartment developments to a special exception use. Township Board Adopt Ord. 265 August 14, 2023 3 o Change the required parking for the development based on unit size. o Require multiple family buildings to be reduced to a four-plex when within 100 feet of single- family (used to be 132 feet). o Allow all R-3 special exception uses as a special exception use in R-4. o Allow an accessory building to be constructed prior to a principal building as a conditional use if a building permit for the primary building is pulled and construction is to commence within 60 days. • Section 120.160: R-5 District, allows all conditional and special exception uses of the R-3 and R-4 Districts. • Section 120.170: R-6 District, no ordinance changes just reorganization. • Section 120.180: RD District, no ordinance changes just reorganization. • Section 120.190: CBD District o Add retail sales, personal service establishments, fitness centers, and restaurants without drive- thru facilities as permitted uses. o Add restaurants with drive-thru facilities, and indoor commercial recreation as special exception uses. o Changed from allowing C-2 uses to allowing C-1 uses. Added information related to the continue allowance of nonconforming uses. o Indoor commercial recreation enterprises such as dance halls, skating rinks, bowling alleys, or similar uses added to special exception uses. o Add some additional design criteria for development, like a “build-to” line and setbacks that would provide a more consistent building offset from the road, and architectural relief to new buildings. o Require sidewalks unless waived by the Planning Commission with a deed restriction requiring the construction of sidewalks at such time as required by the Township. o Add language related to uses in existence at the time of the ordinance amendment that do not conform to the new regulations may be permitted to repair or reconstruct to their original size, shape, and design if damaged or destroyed and a building permit is obtained within twelve (12) months from the date of the damage. • Section 120.200: C-1 District, remove hospitals but allow urgent care facilities and walk-in clinics as permitted use. Township Board Adopt Ord. 265 August 14, 2023 4 • Section 120.210: C-2 District, allow private commercial clubs as a special exception use. • Section 120.220: C-3 District o Allow commercial clubs as a special exception use. o Add development criteria to mini storage related to distance between buildings, fencing, and restrictions on storing industrial or commercial materials. • Section 120.230: I-1 District, no ordinance changes, just reorganization. • Section 120.240: 1-2 District, allows any permitted use or special exception use from the I-1 District. • Section 120.250: 1-3 District, allows any permitted use or special exception use from the I-2 District. To see the full specifics of the recommended changes, please look at Ordinance No. 265, which is attached. After Township Board review, staff recommends approval of Resolution No. 23-248 to adopt Ordinance No. 265 and permit the publication of the notice of adoption. Thank You, Julie Johnston, AICP Planner/Zoning Administrator Attachments: Resolution No. 23-248 Ordinance No. 265 Public Notice Ordinance Changes shown Redlined CHARTER TOWNSHIP OF COOPER RESOLUTION NO. 23-248 RESOLUTION ADOPTING ORDINANCE NO. 265, AN ORDINANCE TO ADOPT AMENDMENTS TO THE TOWNSHIP ZONING ORDINANCE A resolution made and adopted at a meeting of the Township Board of the Charter Township of Cooper, Kalamazoo County, State of Michigan, held on August 14, 2023, at 7:00 P.M. PRESENT: ________________________________________________________ ABSENT: _______________________________________________________ The following Resolution was offered by________________________________ and seconded by________________________________. WHEREAS, pursuant to the Michigan Zoning Enabling Act, Act 110 of 2006, MCL 125.3101 et seq. ("MZEA"), the Charter Township of Cooper ("Township") has authority to adopt and amend zoning ordinances regulating the use of land in the Township; and WHEREAS, the Township desires to amend its Zoning Ordinance that reorganizes special exception use regulations into the individual zoning districts, creates a conditional uses subsection for uses that have regulations attached but do not require a Planning Commission public hearing, and minor amendments to the Agricultural, R-1, R-2, R-3, R-4, R-5, CBD, C-1, C-2, C-3, I-2, and I-3 Districts; and WHEREAS, upon giving notice in accordance with the MZEA, the Township Planning Commission ("Planning Commission") held a public hearing on June 21, 2023 regarding the proposed zoning ordinance amendments; and WHEREAS, following the public hearing, the Planning Commission recommended that the proposed zoning ordinance amendments be approved; and WHEREAS, on July 10, 2023, the Township Board introduced an Ordinance to adopt amendments to the Township Zoning ordinance (the “Ordinance”); and WHEREAS, the Township wishes to adopt the proposed zoning ordinance amendments. NOW, THEREFORE, the Township Board of the Charter Township of Cooper resolves as follows: 1. The Township hereby adopts Ordinance No. 265, An Ordinance to Adopt Amendments to the Township Zoning Ordinance (the "Ordinance," attached as Exhibit A). 2. The Ordinance will be filed with the Township Clerk. 3. The Township Clerk shall publish a notice of adoption of the Ordinance in a newspaper of general circulation in the Township within seven (7) days. 4. Any and all resolutions that are in conflict with this Resolution are hereby repealed to the extent necessary to give this Resolution full force and effect. YEAS: NAYS: STATE OF MICHIGAN ) ) COUNTY OF KALAMAZOO ) I, the undersigned, the duly qualified and acting Clerk of the Charter Township of Cooper, Kalamazoo County, Michigan, DO HEREBY CERTIFY that the foregoing is a true and complete copy of certain proceedings taken by the Township Board at a regular meeting held pursuant to the Open Meetings Act on the 10th day of July, 2023. ______________________________________ DeAnna Janssen Clerk, Cooper Charter Township Exhibit A COOPER CHARTER TOWNSHIP ORDINANCE NO. 265 AN ORDINANCE TO ADOPT AMENDMENTS TO THE TOWNSHIP ZONING ORDINANCE The Charter Township of Cooper ordains: SECTION 1. AMENDMENT OF SECTION 120.110 Sec. 120.110 of the Township’s Zoning Ordinance entitled “Agricultural District” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Agricultural service business, Rural service enterprise, Home occupations, Accessory uses, State licensed residential facilities, Family day care, and Private solar energy. 2. Move the regulations for mining, excavation, and/or the removal of earth or earth minerals to new Section 120.490. 3. Allow an accessory building to be constructed prior to a principal building as a conditional use subject to the following: a. The building permit for the principal building must be issued and the foundation for the principal building must be inspected and approved before the issuance of the permit for the accessory building. b. Construction of the principal building must commence within 60 days after the permit for the accessory building is issued. c. The accessory building and its uses are subject to all other provisions of Section 120.410. 4. Eliminate other accessory building requirements as they are already regulated under 120.410: Accessory Uses or Buildings. 5. Eliminate allowing single-family homes to convert into duplexes in permitted use. 6. Eliminate duplexes as a special exception use. SECTION 2. AMENDMENT OF SECTION 120.120 Sec. 120.120 of the Township’s Zoning Ordinance entitled “R-1 Rural Residential District” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Home occupations, Accessory uses, State licensed residential facilities, Family day care, Private solar energy, and an Accessory building prior to the construction of a primary building. 2. Eliminate other accessory building requirements as they are already regulated under 120.410: Accessory Uses or Buildings. 3. Eliminate duplexes as a special exception use. SECTION 3. AMENDMENT OF SECTION 120.130 Sec. 120.130 of the Township’s Zoning Ordinance entitled “R-2 Residence District Single Family” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Home occupations, Accessory uses, State licensed residential facilities, Family day care, Private solar energy, and an Accessory building prior to the construction of a primary building. 2. Remove Signs from Permitted Uses as they are regulated under Section 120.320. 3. Eliminate other accessory building requirements as they are already regulated under 120.410: Accessory Uses and Buildings. 4. Add adult foster care facilities as a special exception use, with the following requirements: a. The use shall have off-street parking facilities to satisfy average parking needs. b. Buildings and activities (including, but not limited to, parking, drive aisles, etc.) shall not be closer than 50 feet to any adjacent residentially zoned property. SECTION 4. AMENDMENT OF SECTION 120.140 Sec. 120.140 of the Township’s Zoning Ordinance entitled “R-3 Residence District Single Family and Two Family” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Home occupations, Accessory uses, State licensed residential facilities, Family day care, Private solar energy, and an Accessory building prior to the construction of a primary building. 2. Eliminate other accessory building requirements as they are already regulated under 120.410: Accessory Uses and Buildings. 3. Move duplexes to from Permitted Uses with regulatory conditions to Special Exception Uses to require Planning Commission review. 4. Add the following subsections to Private clubs, fraternities, lodges, excepting those the chief activity of which is a service customarily carried on as a business under Special Exception Uses: c. No goods may be sold on the premises except for incidental transfers between members. d. No activities may be conducted upon the premises which would constitute a nuisance to adjoining residences by reason of noise, smoke, odor, electrical disturbance, night lighting or the creation of a heavy volume of vehicular traffic to the premises. Noise, smoke, odor, electrical disturbances, or night lighting shall not be discernible beyond the boundaries of the property upon which the private club is located. f. All buildings constructed as part of the private club facilities must be of a design which will be compatible with the buildings in the adjoining neighborhood. SECTION 5. AMENDMENT OF SECTION 120.150 Sec. 120.150 of the Township’s Zoning Ordinance entitled “R-4 Residence District Medium Density Multi Family” is hereby amended as follows: 1. Allow a single multiple family building on a parcel with no more than four dwelling units as a permitted use. 2. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Home occupations, Accessory uses, State licensed residential facilities, Family day care, Private solar energy, Multiple family dwellings in a development, and an Accessory building prior to the construction of a primary building. 3. Change Multiple Family Dwellings under a. General Regulations under Conditional Uses as follows: (1) Building height to a maximum of 24 feet. (2) Each dwelling unit containing 0 to 1 bedroom must provide 1 1/2 parking spaces. Each dwelling unit containing 2 bedrooms must provide at least 2½ parking spaces. Each dwelling unit with more than 2 bedrooms must have at least 1 additional parking space for each additional bedroom. (8) When located within 100 feet of land zoned “R-1,” “R-2” or “R-3,” multiple-family dwelling buildings shall not contain more than 4 units. No more than 4 units shall be allowed at the first-floor level. (10) Relationship to adjoining property: If any building or structure, including swimming pools, is proposed to be located within 100 feet of a single-family residentially zoned property, they shall be placed and the adjoining area screened and landscaped so that the neighboring single-family residential property will not be adversely affected. The Planning Commission will review during site plan evaluation to ensure impacts are mitigated. 4. Move Planned Apartment Developments to Special Exception Uses. 5. Allow all R-3 Special Exception Uses as a Special Exception Use in the R-4 District. SECTION 6. AMENDMENT OF SECTION 120.160 Sec. 120.160 of the Township’s Zoning Ordinance entitled “R-5 Residence District High Density Multi Family” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. All the Conditional Uses from the R-3 and R-4 Districts in the R-5 District. 2. Allow all Special Exception Uses from the R-3 and R-4 Districts in the R-5 District. 3. Remove Subsection G. Prohibited Uses, which relate to the keeping of animals as they are regulated under Section 120.480: Noncommercial Keeling of Livestock and Honeybees. SECTION 7. AMENDMENT OF SECTION 120.170 Sec. 120.170 of the Township’s Zoning Ordinance entitled “R-6 Mobile Home Park District” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Home occupations, Accessory uses, State licensed residential facilities, Family day care, Private solar energy, Mobile home parks, and Accessory buildings prior to a principal building. SECTION 8. AMENDMENT OF SECTION 120.180 Sec. 120.180 of the Township’s Zoning Ordinance entitled “RD Recreation District” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Private solar energy, Accessory buildings, Public utility buildings, Golf courses, Parks, playgrounds, and recreation areas, Tent, travel trailer, and recreational vehicle campgrounds, Waterfront marinas, boat launch, and livery facilities, and Keeping of animals incidental to a park. 2. Add the following to Private clubs, fraternities, and lodges: a. No goods may be sold on the premises except for incidental transfers between members. b. No activities may be conducted upon the premises which would constitute a nuisance to adjoining residences by reason of noise, smoke, odor, electrical disturbance, night lighting or the creation of a heavy volume of vehicular traffic to the premises. Noise, smoke, odor, electrical disturbances, or night lighting shall not be discernible beyond the boundaries of the property upon which the private club is located. c. Adequate off-street parking must be provided to ensure sufficient parking space to meet the reasonably foreseeable demands upon the private club facilities. d. All buildings constructed as part of the private club facilities must be of a design which will be compatible with the buildings in the adjoining neighborhood. SECTION 9. AMENDMENT OF SECTION 120.190 Sec. 120.190 of the Township’s Zoning Ordinance entitled “CBD Cooper Business District” is hereby amended as follows: 1. Remove “All retail uses permitted in the “C-1” Local Commercial District, excluding package liquor sales, restaurants or similar businesses with hours of operation extending beyond 11:00 p.m.” and Add: • Retail sales such as bakeries, clothing and dry goods, florist and garden supplies, furniture and household furnishings, groceries and food stuffs, hardware, hobby supplies, household appliances, pharmacies, variety stores, and antiques gifts. • Personal service establishments such as financial institutions, barber and beauty salons, laundromats, laundry and dry-cleaning pick-up businesses, music and dancing schools of instruction, photography studio, design studios, and tailoring. • Indoor health and fitness centers. • Funeral homes. • Restaurants without drive-in or drive-through facilities. 2. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Single family dwellings, Accessory uses, and Private solar energy. 3. Under Special Exception Uses, remove the allowance for uses in the C-2 District and change to permitted and special exception uses in the C-1 District, except for motor vehicle sales, outdoor storage, and sexually oriented businesses. 4. Add restaurants with drive-in or drive-through facilities as a Special Exception Use. 5. Add indoor commercial recreation enterprises such as dance halls, skating rinks, bowling alleys, or similar uses to Special Exception Uses. 6. Add the following to Design Criteria: 3. Front yard build-to lines and setbacks. a. The build-to line shall be a minimum of 10 feet from the preserved right-of-way, which is an additional 17-feet of width on each side of a 66-foot-wide County primary road, creating a total 100-foot right-of-way. This "build-to" line is intended to provide a more consistent setback of buildings. b. The maximum building setback from the preserved right-of-way shall be 33 feet. 4. Sidewalks are required unless waived by the Planning Commission with a deed restriction requiring the construction of sidewalks at such time as required by the Township. 5. Visual appearance. For nonresidential buildings, the visual appearance shall include glass for eye-level display and shall include porches, awnings, canopies, or other architectural relief such as window bays, alcoves, variations in building depth, or vertical relief such as columns or pilasters to provide façade articulation and cover for pedestrians. 7. Add the following Subsection: G. Existing Uses: Uses existing within the Cooper Business District on the date of (Insert Date) when Ordinance (Insert Number) became effective, but which do not conform to the present allowable uses, shall be permitted to repair, or reconstruct existing structures to their original size, shape, and design if damaged or destroyed. A building permit must be obtained within twelve (12) months from the date of the damage and construction must be completed within eighteen (18) months from the date of permit issuance. SECTION 10. AMENDMENT OF SECTION 120.200 Sec. 120.200 of the Township’s Zoning Ordinance entitled “C-1 Commercial District, Local” is hereby amended as follows: 1. Remove hospitals as a permitted use and add urgent care and walk-in clinics. 2. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Warehouses with commercial uses, Accessory uses, and Private solar energy. SECTION 11. AMENDMENT OF SECTION 120.210 Sec. 120.210 of the Township’s Zoning Ordinance entitled “C-2 Commercial District, General” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Automobile and truck repair garage, Automobile and truck sales, Private solar energy, Machinery and heavy equipment sales, Accessory uses, Public utility buildings, and Mini- warehouse business. 2. Add the following to Special Exception Uses: 2. Private commercial clubs. a. The use shall have frontage on a paved primary road. b. The use shall have off-street parking facilities to satisfy peak parking needs. c. Building and activities (including, but not limited to, parking, drive aisles, etc.) shall not be closer than 50 feet to adjacent residentially zoned properties. SECTION 12. AMENDMENT OF SECTION 120.220 Sec. 120.220 of the Township’s Zoning Ordinance entitled “C-3 Commercial District, Shopping Center” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Private solar energy, Accessory uses, and Public utility buildings. 3. Add the following to Special Exception Uses: 7. Private commercial clubs. a. The use shall have frontage on a paved primary road. b. The use shall have off-street parking facilities to satisfy peak parking needs. c. Building and activities (including, but not limited to, parking, drive aisles, etc.) shall not be closer than 50 feet to adjacent residentially zoned properties. 4. Add the following to Special Exception Use Mini-warehouse business: a. The distance between buildings shall be not less than 30 feet. b. The perimeter of the site shall be fenced with a privacy fence or chain-link or metal mesh fence with openings that do not exceed two- and-one-fourth (2¼) inches. Such fencing to be a minimum of 6 feet in height. c. No storage of industrial or commercial goods or materials. Residential or office storage is permitted. SECTION 13. AMENDMENT OF SECTION 120.230 Sec. 120.230 of the Township’s Zoning Ordinance entitled “I-1 Industrial District, Restricted” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Fully enclosed warehouses, Accessory uses, and Private solar energy. SECTION 14. AMENDMENT OF SECTION 120.240 Sec. 120.240 of the Township’s Zoning Ordinance entitled “I-2 Industrial District, Manufacturing and Service” is hereby amended as follows: 1. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Manufacturing, compounding, assembling of articles, Accessory uses, Private solar energy, and any Conditional Use in the I-1 District. SECTION 15. AMENDMENT OF SECTION 120.240 Sec. 120.240 of the Township’s Zoning Ordinance entitled “I-2 Industrial District, Manufacturing and Service” is hereby amended as follows: 1. Add any permitted use in the I-2 District under Permitted Uses. 2. Create a Conditional Use subsection for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. The following uses will be moved to Conditional Uses: Accessory uses, Public buildings, Private solar energy, and any Conditional Use in the I-2 District. 3. Add any Special Exception Use listed in the I-2 District under Special Exception Uses. SECTION 16. AMENDMENT OF SECTION 120.240 Sec. 120.420 of the Township’s Zoning Ordinance entitled “Special Exceptions” is hereby amended as follows: 1. Remove Subsection E. Minimum Standards Required of Special Exception Uses as they have all been moved to the Use Districts. SECTION 17. AMENDMENT OF SECTION 120.240 Add a new Sec. 120.490 of the Township’s Zoning Ordinance entitled “Mining, Excavation, and/or Removal of Earth Minerals” is hereby amended as follows: SECTION 18. VALIDITY AND SEVERABILITY. Should any portion of this Ordinance be found invalid for any reason, such holding shall not be construed as affecting the validity of the remaining portions of this Ordinance. SECTION 19. REPEALER. All other ordinances inconsistent with the provisions of this Ordinance are hereby repealed but only to the extent necessary to give this Ordinance full force and effect. SECTION 20. EFFECTIVE DATE. This Ordinance shall be published and take effect seven days after publication as provided by law. Approved this _____ day of _____________, 2023. Exhibit B CHARTER TOWNSHIP OF COOPER NOTICE OF ORDINANCE ADOPTION AN ORDINANCE TO ADOPT AMENDMENTS TO THE TOWNSHIP ZONING ORDINANCE To the residents and property owners of the Charter Township of Cooper, Kalamazoo County, Michigan, and all other interested persons: On August 14, 2023, the Charter Township of Cooper (the “Township”) adopted Ordinance No. 265, Ordinance to Adopt Amendments to the Township’s Zoning Ordinance (the “Ordinance). The following is a summary of the Ordinance. A true copy of the Ordinance, including any exhibits, is available for inspection at the Township Hall, 1590 West D Avenue, Kalamazoo, Michigan 49009, and is posted on the website at www.coopertwp.org. Ordinance Amendments. • The Zoning Ordinance will be reorganized so all special exception use standards found in Section 120.420: Special Exceptions are incorporated into each Use District section. • Use Districts will include a subsection called Conditional Uses for uses that have regulatory conditions but do not require a public hearing and approval by the Planning Commission. • Remove regulations for mining and excavation from the Agricultural District and create its own section under Section 120.490. • Allow an accessory building to be constructed prior to a principal building as a conditional use in all residential district if a building permit for the primary building is pulled and construction is to commence within 60 days. • Eliminate other accessory building requirements in all residential districts as they are already regulated under 120.410. • Section 120.110: Agricultural District o Eliminate allowing single-family homes to convert into duplexes in permitted use. o Eliminate duplexes as a special exception use. o Section 120.120: R-1 District - Eliminate duplexes as a special exception use. o Section 120.130: R-2 District - Permit adult foster care facilities as a special exception use. • Section 120.140: R-3 District o Move duplexes to a special exception use. o Add language to the requirements for private clubs to include no goods to be sold except to other members, cannot be a nuisance to neighbors, and buildings must be compatible with surrounding neighborhood. • Section 120.150: R-4 District o Move planned apartment developments to a special exception use. o Change the required parking for the development based on unit size. o Require multiple family buildings to be reduced to a four-plex when within 100 feet of single- family (used to be 132 feet). o Allow all R-3 special exception uses as a special exception use in R-4. • Section 120.160: R-5 District, allows all conditional and special exception uses of the R-3 and R-4 Districts. • Section 120.190: CBD District o Add retail sales, personal service establishments, fitness centers, and restaurants without drive- thru facilities as permitted uses. o Add restaurants with drive-thru facilities, and indoor commercial recreation as special exception uses. o Changed from allowing C-2 uses to allowing C-1 uses. Added information related to the continue allowance of nonconforming uses. o Indoor commercial recreation enterprises such as dance halls, skating rinks, bowling alleys, or similar uses added to special exception uses. o Add some additional design criteria for development, like a “build-to” line and setbacks that would provide a more consistent building offset from the road, and architectural relief to new buildings. o Require sidewalks unless waived by the Planning Commission as part of new site plan approval. o Allow uses in existence at the time of the ordinance amendment that do not conform to the new regulations to repair or reconstruct to their original size, shape, and design if damaged or destroyed. • Section 120.200: C-1 District, remove hospitals but allow urgent care facilities and walk-in clinics as permitted use. • Section 120.210: C-2 District, allow private commercial clubs as a special exception use. • Section 120.220: C-3 District o Allow commercial clubs as a special exception use. o Add development criteria to mini storage related to distance between buildings, fencing, and restrictions on storing industrial or commercial materials. • Section 120.240: 1-2 District and 120.250: 1-3 District - Allow any permitted use or special exception use from the previous Industrial District. Validity and Severability. Should any portion of this Ordinance be found invalid for any reason, such holding shall not be construed as affecting the validity of the remaining portions of this Ordinance. Repealer. All other ordinances inconsistent with the provisions of this Ordinance are hereby repealed but only to the extent necessary to give this Ordinance full force and effect. Effective Date. This Ordinance shall be published and take effect seven (7) days after publication as provided by law. DEANNA JANSSEN, Clerk Cooper Charter Township Hall 1590 West D Avenue Kalamazoo, MI 49009 (269) 382-0223