HomeMy Public PortalAbout02) 7A-1 CCM-S 1203131. CALL TO ORDER
CITY COUNCIL
TEMPLE CITY, CALIFORNIA
SPECIAL MEETING MINUTES
MARCH 13,2012
AGENDA
ITEM ?.A-1.
Mayor Chavez called the City Council Special Meeting to order at 7:07 p.m . in the
City Hall Community Room located at 9701 Las Tunas Drive, Temple City.
2. ROLL CALL
PRESENT : Councilmember-Bium, Sternquist, Vizcarra, Yu, Chavez
ABSENT : Councilmember-None
ALSO PRESENT: City Manager Pulido, Parks & Recreation Director
Burroughs, City Clerk Flandrick, Assistant to the City
Manager Haworth, Community Development Director
Masura, Community Preservation Supervisor Sahagun
3. PUBLIC COMMENTS -None
4. NEW BUSINESS ITEMS
ORDER OF AGENDA CHANGED
B. BID ADDITIVES AND ALTERNATES-ROSEMEAD BOULEVARD
SAFETY ENHANCEMENTS AND BEAUTIFICATION PROJECT
The City Council was requested to review and select bid additives and
alternates for the Rosemead Boulevard Safety Enhancements and
Beautification Project to allow flexibility in the project's design phase and
bidding process.
Sha Jarrahi, Rosemead Boulevard Project Director and Kristi L. Twilley,
Project Manager, Vanir Construction Management, Inc. presented a power
point presentation showing a spread sheet of the project base items and
alternates with estimated costs that could be added to the base bid. Jill
Wagner, Principal Associate, and Steve Smith, Landscape Architect, from
Gruen Associates, design architect, provided information on the
additive/alternate options.
The Council was asked to review the spread sheet showing alternates
listed by priority as recommended by the Rosemead Boulevard Project Ad
Hoc Committee (Mayor Pro Tern Yu and Councilmember Blum), and to
determine whether to keep that priority or to change it -higher or lower.
City Council Minutes
March 13, 2012
Page 2
Mayor Pro T em Yu stated the contractor will be asked to bid the entire job
but also to bid out alternates, looking at the entire menu to see what the
City can afford. It is important to rank alternates because the contract will
be awarded based on the lowest base bid plus alternates by priority up to
the limit of the budget.
Councilmember Blum added that the goal this evening was for Council to
choose what they wanted as alternates up to the maximum amount of
funds available for the base bid plus alternates.
The Council reviewed and discussed the alternate options with
consultants and staff providing information and addressing questions.
Council considered each item and concurred in establishing a priority for
each alternate, or re·listing the alternate into the base bid.
Mr. Jarrahi confirmed that a revised table would be distributed to the
Council.
RECESS/RECONVENE
The City Council Special Meeting recessed at 8 :20 p .m . and reconvened
at 8:26p.m. with all Councilmembers present.
A. AMENDMENT TO CONSULTANT SERVICES AGREEMENT-GRUEN
ASSOCIATES
City Manager Pulido presented the Seventh Amendment to the Consultant
Services Agreement with Gruen Associates , in the amount of $41,752, to
provide the City with additional design and survey services associated
with the Rosemead Boulevard Safety Enhancements and Beautification
Project.
Councilmember Blum moved to:
1. Approve the Seventh Amendment to the Consultant Services
Agreement with Gruen Associates, in the amount of $41,752, to
provide the City with additional design and survey services associated
with the Rosemead Boulevard Safety Enhancements and
Beautification Project; and
2. Authorize the City Manager to execute the Amendment No. 7 to the
Consultant Services Agreement with Gruen Associates,
City Council Minutes
March 13, 2012
Page 3
seconded by Councilmember Vizcarra and unanimously carried by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
5. ADJOURNMENT
Councilmember-Bium, Sternquist, Vizcarra, Yu, Chavez
Councilmember-None
Councilmember-None
Councilmember-None
The City Council Special Meeting was adjourned at 9:00 p.m.
Mayor
ATTEST:
City Clerk