HomeMy Public PortalAboutTBM 2012-09-05FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, September 5, 2012
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Peggy Smith; Mayor Pro -Tem Steve Sumrall; Trustees; Philip Nail!,
Eileen Waldow, Vesta Shapiro, Cheri Sanders and Adam Cwiklin
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Allen Nordin; Town Planner, Catherine
Trotter; Police Officer, Matt Harmon, Plant Supervisor Joe Fuqua, Town
Attorney Rod McGowan
Others: See attached list
Mayor Smith called the meeting to order at 7:03 p.m.
1. Workshop: Zoning Board of Adjustment/Planning Commission Organizational
Amendments
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Trustee Sumrall moved, and Trustee Shapiro seconded the motion to approve the
Agenda. Motion carried: 7 -0.
4. Consent Agenda:
a) Minutes — August 1, 2012
Trustee Shapiro moved, and Trustee Cwiklin seconded the motion to approve the
consent agenda. Motion carried: 7 -0.
5. Open Forum:
6. Updates:
7. Public Hearings:
a) Bottle Pass Change of Location Hearing - CANCELLED
b) Serene Wellness Medical Marijuana Center
Trustee Sumrall moved, and Trustee Naill seconded the motion to open the public
hearing on Motion carried: 7 -0.
Page 2 of 4
The Board of Trustees, sitting as the Fraser Local Medical Marijuana Licensing
Authority, conducted the following proceedings concerning the application of Serene
Wellness, LLC for a medical marijuana center license.
TA McGowan briefed the Board and the audience on the purpose and procedure for
tonight's meeting.
TA McGowan offered as Exhibits 1 -3 copies of the medical marijuana license
application, proof of publication of the notice of the hearing and the Clerk's Finding of
Facts regarding the application.
Trustee Shapiro moved, and Trustee Waldow seconded the motion to enter in exhibits
1 -3 into evidence. Motion carried: 7 -0.
Dan Volpe president of Serene Wellness, addressed the Board.
Three people in the audience were sworn and gave an affirmative response.
Public comment was taken from:
Andy Miller
Carla Ramirez
Katie McCoy
Jay Clough
Trustee Shapiro moved, and Trustee Cwiklin seconded the motion to close the public
hearing on Motion carried: 7 -0.
8. Executive Session - For a conference with the Town's Attorney for the purpose of
receiving legal advice on specific legal questions under C.R.S. Section 24- 6- 402(4)(b)
for licensing request and to include, TM Durbin, TC Berger and TP Trotter. The Board
elected not to move into executive session.
9. Discussion and Possible Action Regarding:
a) Bottle Pass Change of Location Hearing - CANCELLED
b) Serene Wellness Medical Marijuana Center
Trustee Sumrall moved, and Trustee Cwiklin seconded the motion to approve
Resolution 2012 -09 -01 Approving the Application of Serene Wellness Fraser LIC,
ForA Medical Marijuana Center License For The Premises At 255 Mill Avenue,
Fraser, Colorado. Motion carried: 6 -0 -1.
Sumrall — Aye
Smith — Abstained
Cwiklin — Aye
Waldow - Aye
TA McGowan left the meeting.
c) Public Works Facility Programming
Shapiro - Aye
Sanders - Aye
Naill — Aye
Page 3 of 4
Scott Munn briefed the Board on facility programming in regards to the needs of the
Town of Fraser's Public Works Department. PW has outgrown their current facility so
Munn Architecture was brought on to help develop a concept for a future PW facility.
d) Resolution 2012 -09 -02 Authorizing Expenditures For Water System Improvement
Projects
PD Nordin briefed the Board on the need for generators at the Blue and Yellow zone
water treatment plants and a radio transmitting unit project at the Blue zone.
Trustee Cwiklin moved, and Trustee Sumrall seconded the motion to approve
Resolution 2012 -09 -02 Authorizing Expenditures For Water System Improvement
Projects And Authorizing The Town Manager To Enter Into Contracts For The Work.
Motion carried: 7 -0.
Sumrall — Aye
Smith — Aye
Cwiklin — Aye
Waldow - Aye
e) Historic Fraser
Shapiro - Aye
Sanders - Aye
Nail! - Aye
The group, Historic Fraser, represented by Dave Lively had requested $3,000 and a
Resolution in support of their mission statement from the Town of Fraser. The Board
declined the request, expressing their concern with the mission statement being too
limited.
f) Park Planning
TP Trotter outlined the proposed RFP procedure regarding planning for parks and open
space within the town of Fraser.
This will be brought back to the Board.
g) Colorado Mountain College
TM Durbin wrote a draft letter and included it in the packet. The Board directed TM
Durbin to send the letter as written.
h) The Women and War Project Special Event Fee Waiver Request.
TC Berger outlined the requests from The Women and War Project and Grand Kids
regarding the waiver of Special Event Fees for their annual events.
Trustee Cwiklin moved, and Trustee Sanders seconded the motion to approve The
Women and War Project Special Event Fee Waiver Request. Motion carried: 6 -0
i) Grand Kids Special Event Fee Waiver Request
Trustee Cwiklin moved, and Trustee Sanders seconded the motion to approve Grand
Beginnings Special Event Fee Waiver Request. Motion carried: 5 -0 -1.
10. Community Reports:
11. Other Business:
Page 4 of 4
Trustee Sanders moved, and Trustee Sumrall seconded the motion to adjourn. Motion
carried: 5 -0. Meeting adjourned at 10:38 p.m.
Lu Berger, own Ierk
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