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Home My Public Portal AboutCPC packet 122822Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA Brewster Town Hall 2198 Main Street December 28, 2022 at 4:00 PM Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Members of the public who wish to access the meeting may do so in the following manner: 1.Phone: Call (929) 436-2866 or (301) 715-8592.Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. 2.Zoom Webinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Community Preservation Committee Faythe Ellis Chair Sarah Robinson Vice Chair Sharon Marotti Treasurer Elizabeth Taylor Clerk Roland Bassett Jr. Christine Boucher Bruce Evans Peggy Jablonski Paul Ruchinskas CPC Assistant Beth Devine 1.Call to order 2.Meeting participation statement 3.Declaration of a quorum 4.Public Announcements and Comment – Members of the public can address the Community Preservation Committee on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the CPC is unable to reply, but may add items presented to a future agenda. 5.Discussion and possible vote on completeness, timeliness, and CPA eligibility for each of the funding applications submitted for Spring Town Meeting. 6.Planning for joint meeting with Brewster Affordable Housing Trust - 1/11/23 7.Project updates 8.Items the Chair could not reasonably anticipate 9.Announcements 10.Next meeting – January 11, 2023 at 4 PM, joint meeting with Brewster Affordable Housing Trust 11.Motion to adjourn Date Posted: Date Revised: 12/21/22 From: Shirin Everett Sent: Wednesday, December 21, 2022 5:10 PM To: Faythe Ellis Cc: Sarah E. Robinson; Beth Devine; Peter Lombardi Subject: RE: Request for Opinions regarding CPA eligibility - new applications Hello Faythe, I reviewed the applications materials and, in my opinion, each one of the applications discussed below is eligible for funding under the CPA. I assume that the Town will obtain affordable housing restrictions on the various housing developments. If you would like me to address each project in greater detail, or you have any questions, please let me know. Wishing you and everyone on this email a wonderful holiday season and best wishes for 2023! Shirin Everett, Esq. KP |LAW 101 Arch Street, 12th Floor Boston, MA 02110 O: (617) 654 1731 F: (617) 654 1735 severett@k-plaw.com www.k-plaw.com This message and the documents attached to it, if any, are intended only for the use of the addressee and may contain information that is PRIVILEGED and CONFIDENTIAL and/or may contain ATTORNEY WORK PRODUCT. If you are not the intended recipient, you are hereby notified that any dissemination of this communication is strictly prohibited. If you have received this communication in error, please delete all electronic copies of this message and attachments thereto, if any, and destroy any hard copies you may have created and notify me immediately. From: Faythe Ellis <Faythe.Ellis@outlook.com> Sent: Thursday, December 15, 2022 2:18 PM To: Shirin Everett <SEverett@k-plaw.com> Cc: Sarah E. Robinson <Robinsonfinancialsolutions@comcast.net>; Beth Devine <bdevine@brewster- ma.gov>; Peter Lombardi <plombardi@brewster-ma.gov> Subject: Request for Opinions regarding CPA eligibility - new applications Hello Shirin – This is to request your opinion regarding CPA eligibility for each of the following funding application requests which can be accessed via this link: : CPA Funding Applications 12.1.22 (laserfiche.com) 1.Housing: 107 Main Street, Orleans – Affordable Rental Housing. Application begins on page 1. Applicant (Housing Assistance Corp.) proposes to develop a 1.25 acre parcel in Orleans as 14 affordable rental units. The units will be a mix of 9 one-bedroom, 4 two-bedroom, and 1 three bedroom unit. All units will be deed restricted for households at or below 80% AMI. Request is $50,000. 2.Recreation: Accessible Outdoor Furniture for Freemans Fields. Application begins on page 66. Applicant (Brewster Council on Aging) proposes to purchase and install accessible picnic tables and benches along walkways adjacent to the town’s complex of athletic fields. The addition of this furniture will encourage and facilitate use of these town facilities for exercise and opportunities for social engagement among residents of all ages and accommodate people with mobility limitations. Request is $9,670 3.Housing: Juniper Hill, Wellfleet. Application begins on page 112. Applicants (Preservation of Affordable Housing/Community Development Partnership) propose to develop 46 affordable housing units in Wellfleet. The property will be divided into 2 parts: An Upper Village of 22 two bedroom and three bedroom town homes oriented for family housing and a Lower Village with 24 one and two bedroom flats. 35 of the 46 apartments will be targeted for families earning at or below 80% AMI with 11 apartments intended as workforce housing for households earning up to 120% AMI. Request is $100,000. 4.Housing: Forward at the Rock, Phase II in Dennis. Application begins on page 164. Applicant (FORWARD) proposes to construct 8 affordable and supportive one bedroom apartments for Cape Codders with autism and related disabilities. The project is in Dennis. Tenant selection will be handled by MA Department of Developmental Services. The units are targeted to adults with developmental disabilities who earn <30% of AMI. As you recall, Brewster did contribute $75,000 in CPA funding for Phase 1 of this project a couple of years ago. Thank you! Faythe Town of Brewster Affordable Housing Trust Fund 2198 Main St., Brewster, MA 02631 (508) 896-3701 Joint Meeting with the Brewster Affordable Housing Trust (BAHT) & Community Preservation Committee (CPC) DRAFT MEETING AGENDA 2198 Main Street January 11, 2023 at 4PM Pursuant to Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. Members of the public who wish to access the meeting may do so in the following manner: Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID: XXX XXXX XXXX Passcode: XXXXXX To request to speak: Press *9 and wait to be recognized. ZoomWebinar: https://us02web.zoom.us/j/89092910526?pwd=WHM2V3hrVklhSTloWWhVU09kanUzQT09 Passcode: XXXXX To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Affordable Housing Trust Fund Timothy Hackert Chair Maggie Spade-Aguilar Vice Chair Madalyn Hillis-Dineen Clerk Ned Chatelain Vanessa Greene Donna Kalinick Paul Ruchinskas Housing Coordinator Jill Scalise 1.Call to Order 2.Declaration of a Quorum 3.Meeting Participation Statement 4.Recording Statement 5.Discussion of proposed Housing Trust Financial Plan 6.Discussion of Brewster Affordable Housing Trust (BAHT) Guidelines 7.Discussion of projected BAHT funding requests to the CPC 8.Consideration of annual funding for BAHT from CPC 9.Potential funding and administration of the affordable home buy-down program 10.Additional items as requested by CPC 11.Adjournment Date Posted:Date Revised:Received by Town Clerk: Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Policy no. 45 Date adopted:12/16/13 Amended: 06/10/22 REMOTE PARTICIPATION POLICY Minimum Requirements for Remote Participation (a) Members of a public body who participate remotely and all persons present at the meeting location shall be clearly audible to each other; (b) A quorum of the body, including the chair or, in the chair's absence, the person authorized to chair the meeting, shall be physically present at the meeting location, as required by M.G.L. c. 30A, sec 20(d); (c) Members of public bodies who participate remotely may vote and shall not be deemed absent for the purposes of M.G.L. c. 39, sec. 23D. The All Citizens Access Committee shall be exempt from these provisions. Since Brewster has adopted the provisions of 940 CMR 29.10(2), a member of a public body shall be permitted to participate remotely in a meeting, in accordance with the procedures described in 940 CMR 29.10(7), if the chair or, in the chair's absence, the person chairing the meeting, determines that the member's physical attendance would be unreasonably difficult. The chair shall be responsible for ensuring that a quorum is physically present at the meeting location. Members should not select a chair that regularly expects to participate remotely. Frequency of Remote Participation (a) Individual members of any public body shall be permitted to participate remotely in meetings but must be physically present for at least 50% of meetings of that public body in a given fiscal year . Members of regulatory boards (Planning Zoning Board of Appeals, Board of Health, Conservation Commission, Historic District Committee, and Select Board) must be physically present for at least 75% of meetings of that public body in a given fiscal year. Doc ID: 8d6e77f7e9c5f3df25eac3daa6e019629c4a0e96 (b) The Town will strive to provide opportunities for both in -person and remote participation at Board and Committee meetings to the greatest extent practicable. (c) All board and committee meetings will be broadcast on BGTV Channel 18 and/or livestreamed on th e Town website to the greatest extent practicable. Technology (a) Remote participants shall use video conferencing media (ie. Zoom). (b) When video technology is in use, the remote participant shall be clearly visible to all persons present in the meeting location. (c) The chair or, in the chair's absence, the person chairing the meeting, may decide how to address technical difficulties that arise as a result of utilizing remote participation, but is encouraged, wherever possible, to suspend discuss ion while reasonable efforts are made to correct any problem that interferes with a remote participant's ability to hear or be heard clearly by all persons present at the meeting location. If technical difficulties result in a remote participant being disconnected from the meeting, that fact and the time at which the disconnection occurred shall be noted in the meeting minutes. Procedures for Remote Participation (a) Any member of a public body who wishes to participate remotely shall, as soon as reasonably possible prior to a meeting, notify the chair or, in the chair's absence, the person chairing the meeting, of his or her desire to do so and the reason for and facts supporting his or her request. (b) At the start of the meeting, the chair shall announce the name of any member who will be participating remotely. This information shall also be recorded in the meeting minutes. (c) All votes taken during any meeting in which a member participates remotely shall be by roll call vote. (d) A member participating remotely may participate in an executive session, but shall state at the start of any such session that no other person is present and/or able to hear the discussion at the remote location, unless presence of that person is approved by a simple majority vote of the public body. (e) When feasible, the chair or, in the chair's absence, the person chairing the meeting, shall distribute to remote participants, in advance of the meeting, copies of any documents or exhibits that he or she reasonably anticipates will be used during the meet ing. If used during the meeting, such documents shall Doc ID: 8d6e77f7e9c5f3df25eac3daa6e019629c4a0e96 be part of the official record of the meeting, and shall be listed in the meeting minutes and retained in accordance with M.G.L. c. 30A, sec. 22. Approved by the Brewster Select Board on _______________________ ___________________________ ___________________________ David Whitney, Chair Ned Chatelain, Vice Chair ___________________________ ___________________________ Kari Hoffmann, Clerk Mary Chaffee ___________________________ Cindy Bingham June 13, 2022 Doc ID: 8d6e77f7e9c5f3df25eac3daa6e019629c4a0e96