HomeMy Public PortalAbout2016.072 (03-15-16)RESOLUTION NO. 2016.072
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING AN AMENDMENT TO THE CONTRACT WITH URBAN
ASSOCIATES, INC. INTERIM DIRECTOR OF THE DEPARTMENT OF
DEVELOPMENT, COMPLIANCE AND ENFORCEMENT AND FOR PLANNING,
BUILDING & SAFETY, ENFORCEMENT, HOUSING, AND GRANT RELATED
ACTIVITIES, AND FOR THE MAYOR TO EXECUTE THE CONTRACT AMENDMENT
IN A FORM APPROVED BY THE CITY ATTORNEY
WHEREAS, currently, the City has a contract with Urban Associates, Inc. ( "UK)
to provide the Interim Director for the Department of Development, Compliance and
Enforcement including services for Planning, Building & Safety enforcement, housing
and grant related activities; and
WHEREAS, the contract with UA is scheduled to expire on April 30, 2016; and
WHEREAS, the executed contract includes an average of 31 hours per week for
Development Services Management Oversight Services; and
WHEREAS, the Interim Director provides an average of 40 hours of service per
week, which includes approximately 10 hours per week providing counter support
services to residents and direct supervision over staff. This amounts to an average of 9
additional hours per week; and
WHEREAS, on December 14, 2015, under the City Manager's authority, the City
hired temporary staff to fill the Planning Manager position. The Planning Manager
position enhances the overall department operations by working in a supervisory
capacity and ensures the efficient operation of the Planning and Building & Safety
Divisions. The Planning Manager provides counter support services to residents and
direct supervision over a portion of the department's staff; and
WHEREAS, to fully staff and to maintain the existing level, of support for
planning, building and safety, enforcement, housing, and grant related services, the
Department, as well as the restructuring of all enforcement personnel (code
enforcement, animal control and parking enforcement) the Department requires a full
time Director; and
WHEREAS, in order to maintain the current support level for the newly
reorganized department to secure the efficient and impactful performance from staff in
their respective functional areas, staff recommends extension of the current agreement
with UA until December 31, 2016 subject to a 90 day termination provision to allow for a
transition under the leadership of a new Department director once a recruitment and
selection process is completed; and
WHEREAS, the current contract has a total approved amount for the twelve-
month period of $396,000 (the total includes a $10,500 monthly allocation for HOME
and other housing related activities including support for grant administration). Thus of
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the contract amount only $270,000 are presently committed to the Department director
function; and
WHEREAS, the integration of the additional code enforcement officers and the
parking and animal control officers, and the training accompanying the introduction of
new procedures /protocols will require closer supervision and an increase in time
commitment from the Interim Director; and
WHEREAS, staff recommends the extension of the current contract be at a
reduction in the cost for services of ten percent (10 %) from the current total cost — an
amount of, $243,000. By managing a more proactive scheduling process staff believes
that full coverage for the Department director position (including hours needed to cover
council meetings and planning commission meetings) can be accomplished within the
proposed funding. Billing will remain at the $135 per hour rate; all amounts in excess of
the prorated monthly totals will be absorbed by UA.
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY FIND, DETERMINE, ORDER AND RESOLVE AS FOLLOWS:
Section 1. The City Council authorizes the City Manager to negotiate a contract
amendment with Urban Associates, Inc., to provide Development Services Management
Oversight Services and Housing and Grant Services.
Section 2. The City Council further directs that the total budget for the
negotiated contract does not exceed the sum of $369,000 ($243,000 for the Interim
Director and $126,000 for HOME, housing and grant administration services) for both
Development Services Management Oversight Services and Housing and Grant
Services, prorated to an eight month extension (rather than the full twelve months) — or
a total of $246,000 for the eight months with $84,000 to HOME, housing and grant
administration services and the balance of $162,000 for the Interim director services,
with not less than 2,000 hours of service devoted to Development Services
Management Oversight Services.
Section 3. Except as provided above, terms and conditions of agreement shall
be negotiated by the City Manager.
Section 4. The City Council authorizes the Mayor to execute the
aforementioned contract amendment in a form approved by the City Attorney.
Section 5. This resolution shall become effective immediately upon its
adoption.
Section 6. The City Clerk shall certify as to the adoption of this City Council
resolution.
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PASSED, APPROVED.and ADOPTED this 15th day of March 2016.
ATTEST:
Maria Quit)onez,
City Clerk
APPROVED AS TO FORM:
DAvid A. Garcia,
City Attorney
Edwin Hernandez ayor
City of Lynwoo
J. Arnoldo Beltran,
City Manager
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby certify
that the foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the 15th day of March, 2016, and passed by the
following vote:
AYES: COUNCIL MEMBERS SANTILLAN -BEGS, SOLACHE, CASTRO AND
MAYOR HERNANDEZ
NOES: ALATORRE
ABSENT: NONE
ABSTAIN: NONE
r
Maria Quinonez, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby certify
that the above foregoing is a full, true and correct copy of Resolution No. 2016.072 and
is on file in my office and that said Resolution was adopted on the date and by the vote
therein stated. Dated this 15th day of March, 2016.
IVA
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