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Golf Commission Packet 1.03.23
Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in -person attendance of members of the public will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream ( liestream.brewster-ma.go'. ), or Video recording (tv.brewster-ma.gov). When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our posted agenda. Meetings may be joined by: 1. Phone: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 881 4407 8985 Passcode: 049087 To request to speak: Press *9 and wait to be recognized. 2. Zoom Webinar: https:i us02web.zoom.us/j/88144078985?pwd=M05KQnNsRlRQT2FzZEpkSFZDWUVO Zz09 Passcode: 049087 To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized. AGENDA • Call to Order • Declaration of a Quorum • Public Comment • FY2024 Budget Draft (Jay Packett) • Meeting Format Changes 3/1/23 (Anne O'Connell) MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date: January 3, 2023 Time: 4:00 PM RRj ,r Jay Packett Director of Operations Colin Walsh Course Superintendent Golf Commission Anne O'Connell Chair Andrea Johnson Vice Chair Rob David John Kissida Wyn Morton Jeff Odell David Valcourt The Captains Golf Course 1000 Freemans Way Brewster, MA 02631 (508) 896-1716 www.CaptainsGolfCourse.com • Update On -Going Projects • Update FY23 HVAC Project (Jeff Odell) • Update Maintenance Facilities Study (Colin Walsh) • Other • Driving Range Instructional Building Renovation (Jeff Odell) • Maintenance Position; Responsibilities and Projects (Jay Packett) • Golf Course Questions and Concerns • Questions and Comments from Associations and Liaisons • Future Agenda Items and Meetings (1/24) • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: GOLF DEPARTMENT - DRAFT FY 2024 BUDGET Revised 12/29/22 EXPENDED FY2019 EXPENDED FY2020 EXPENDED FY2021 EXPENDED FY2022 I REQUESTED FY2023 REQUESTED FY2024 FY22JFY23 DIFFERENCE WAGES WAGES Full-time Maintenance $ 573.351 $ 588,859 $ 578,912.82 $ 873,876.90 Full -Time Wages $ 1,001,971.00 $ 1,111,572.00 $ 208,288.00 $ 341,277.00 $ 67,302.00 $ 12,796.00 $ 109,601 10.94% Part-time Maintenance $ 280,357 $ 221,794 $ 266,414.68 $ 523,288.77 Part -Time W..es $ 518,540.00 $ (310,252) -59.83% _ Full-time Administrative $ 245,278 $ 253,962 $ 264,596.17 $ - Part -Time Seasonal $ $ 341,277 _ Part-time Administrative $ 206,468 $ 161,572 $ 225,930.09 $ - Overtime S 61,184.00 $ 6,118 10.00% Overtime $ 44,033 $ 41,237 $ 59,763.88 $ 57,683.38 Longevity $ 15,197.00 $ (2,401) -15.80% Longevity $ 16,525 $ 17,299 $ 19,236.16 $ 14,610.00 Contractual Obligations $ - $ 54,000.00 $ 54,000 Contractual Obligations S $ - $ 22,351.99 $ 6,500.00 $ - $ - $ - SUBTOTAL $ 1,366,012 $ 1,284,724 $ 1,437,206 $ 1,475,959 $ 1,596,892 $ 1,795,235.00 $ 198,343 12.42% _ GENERAL EXPENSES GENERAL EXPENSES Clothing -Maintenance $ 10,357 $ 8,766 $ 7.780 $ 10,004 Oil/Grease $ 3,200.00 $ 3,500.00 $ 300.00 9.38% Clothing -Administrative $ - $ - $ 1,500 $ 3,100 Diesel Fuel $ 10,500.00 $ 12,500.00 $ 2,000.00 19.05% Oil/Grease-Maintenance $ 4,104 $ 2,628 $ 1,555 $ 2,819 Heating $ 14,000.00 $ 16,000.00 $ 2,000.00 14.29% Diesel Fuel $ 14,759 $ 12,493 $ 8,268 $ 12,299 Gasoline $ 9,000.00 $ 13,000.00 $ 4,000.00 44.44% Heating -Maintenance $ 2,909 $ 2,440 $ 2,419 $ 14,487 Electricity $ 48,760.00 $ 50,000.00 $ 1,240.00 2.54% Heating -Clubhouse $ 11,933 $ 9,048 $ 9,689 $ - Electricity -Irrigation Pump $ 23,320.00 $ 25,000.00 $ 1,680.00 7.20% Gasoline -Maintenance $ 12,245 $ 10,112 $ 5,793 $ 12.319 R&M Equipment $ 88,000 00 $ 95,000.00 $ 7,000.00 7.95% Electricity -Maintenance $ 5,291 $ 4,905 $ 5,186 $ 48,717 R&M Irrigation $ 37,000.00 $ 40,000.00 $ 3,000.00 8.11% Electricity -Clubhouse $ 36,191 $ 31,131 $ 32,493 $ - ProfessionaVTechnical $ 4,500.00 $ 8,500.00 $ 4,000.00 88.89% _ Electricity -Irrigation $ 20,661 $ 19,152 $ 23,086 $ 16,391 OSHA Training $ 2,500.00 $ 2,500.00 $ - 0.00% Electricity -Driving Range $ 3,669 $ 3,439 $ 2,943 $ - Phones $ 1,800.00 $ 1,600.00 S - 0.00% R & M Equipment $ 80,149 $ 71,672 $ 73,507 $ 81,363 Alarm $ 2,200.00 $ 2,200.00 $ - 0.00% R & M Irrigation $ 31,904 $ 19,388 $ 42,728 $ 31,956 Office Supplies $ 9,500.00 $ 10,000.00 $ 500.00 5.26% Professional/Technical $ 3,842 $ 5,083 $ 6,086 $ 13,004 Score Cards $ 5,000.00 $ 6,000.00 $ 1,000.00 20.00% Phone -Maintenance $ 628 $ 630 $ 628 $ 1,474 Maintenance Supplies $ 12,000.00 $ 15,000.00 $ 3,000.00 25.00% Phone -Clubhouse $ 912 $ 911 $ 910 $ - Range Supplies $ 13,000.00 $ 13,000.00 $ - 0.00% Alarm -Maintenance $ 1,454 $ 963 $ 963 $ 3,297 Computer Supplies $ 8,000.00 $ 8,500.00 $ 500.00 6.25% Alarm -Clubhouse $ 5,367 $ 672 $ 1.267 $ - Custodial Supplies $ 22,000.00 $ 25,000.00 $ 3,000.00 13.64% Office Supplies-Admin. $ 8,705 r$ 10,087 $ 1,610 $ 7,698 $ 6.292 $ 7.648 $ 693 $ 9,885 $ 9,382 Rubbish Removal/Sanitation $ 20,000.00 $ 35,000.00 $ 15,000.00 75.00% Score Cards $ 3,859 $ 3,518 $ 3,260 Seed & Sod $ 29,000.00 $ 35,000.00 $ 6,000.00 20.69% Maintenance SSu plies $ 12,206 $ 16,694 $ 15,221 Tee & Green $ 12,000.00 $ 13,000.00 ! 1 $ 1,000.00 8.33% Range Supplies $ 9,362 $ 6,303 $ 5,315 Landscaping $ 5,000.00 $ 8,000.00 $ 3,000.00 60.00% Computer Services $ 6,860 $ 6,681 $ 8,017 Topsoil & Sand $ 31,500 00 $ 40,000.00 $ 8,500.00 26.98% Office Supplies-Maint. $ 210 $ 1,625 $ - Fertilizer $ 96,000.00 $ 100,000.00 $ 4,000.00 4.17% Custodial Supplies/Services $ 19,320 $ 17,164 $ 27,685 $ 24.913 Fungicide $ 126,000 00 $ 135,000.00 I $ 9,000.00 7.14% Rubbish RemovaVSank. $ 23,613 $ 19.778 $ 25,690 $ 25,487 Insecticides $ 16,000 00 $ 20,000.00 $ 4,000.00 25.00% Seed & Sod $ 12,388 $ 17,618 $ 19,889 $ 20,966 Misc. Wetting Agents/Lime $ 58,000.00 $ 60,000.00 $ 2,000.00 3.45% Tee & Green $ 11,269 $ 2,292 $ 6,416 $ 11,003 Cart Lease $ 111,000.00 $ 111,000.00 $ - 0.00% Landscaping $ 4.407 $ 907 $ 315 $ 3,343 Buildings R&M $ 50,000.00 $ 51,000.00 $ 1,000.00 2.00% Topsoil & Sand $ 27,427 $ 25,064 $ 30,078 $ 43,884 Credit Card Expense $ 75,000.00 $ 85,000.00 $ 10,000.00 13.33% Fertilizer $ 77,784 $ 65,762 $ 72,840 $ 69,792 Environmental Monitoring $ 3,000.00 $ 3,500.00 $ 500.00 16.67% Fungicide $ 99,220 $ 21,640 $ 113,501 $ 126,177 Safety Clothing Allowance $ 9,000.00 $ 10,000.00 $ 1,000.00 11.11% Insecticides $ 14,857 $ 2,580 $ 14,420 $ 19,019 Mileage -Maintenance $ 450.00 $ 450.00 $ - 0.00% Misc. Wetting Agents/Lime $ 51,894 $ 62,709 $ 49,663 $ 48,090 Meetings/Travel $ 2,500.00 $ 2,500.00 S - 0.00% Riding Cart Lease $ 119,986 $ 118,271 $ 111,000 $ 111,000 Dues and Subscriptions $ 4,100.00 $ 4,100.00 $ - 0.00% Close Furnish/Repair $ 31,015 $ 30,979 $ 55.325 $ 23.463 Clothing Allowance -Adman $ 4,000.00 $ 4,000.00 $ - 0.00% _ Credit Card Expense $ 48.924 $ 56,231 $ 77,069 $ 75,458 Advertising/Promotions $ 50,000.00 $ 50,000.00 $ - 0.00% In State Travel-Maint. $ 677 $ 702 $ - $ - CVEC Administrative Fees $ 4,688.00 $ 4,688.00 $ - 0.00% Meetings/Travel-Main. $ 1,125 $ 252 $ - $ 130 $ • $ - $ - MeetlMeetings/Travel-Admin. $ 318 $ 124 $ - $ - $ - $ - $ - Dues Subscripts -Main. $ 740 $ 205 $ 1,295 $ 3,570 $ - $ - $ - Dues Subscripts-Admin. $ 2,270 $ 2,270 $ 2,270 $ - $ - $ - $ - Adverts/Markt/Promo $ 22,554 $ 19,554 $ 23,646 $ 28,307 $ - $ - $ - OSHA Training $ - $ 663 $ - $ $ - Environmental Monitoring $ 971 $ 3.410 $ - S $ - TOTAL OPERATING EXP. $ 857,361 $ 701,565 $ 903,558 $ 931,097 $ 1,021,318 $ 1,119,538 $ 98,220.00 9.62% PRO SHOP PURCHASES $ 189,018 $ 169,753 FRINGE BENEFITS OTHER EXPENSES Life Insurance $ 531 $ 542 Transfer to Trust $ 21,000.00 $ 21,000.00 $ 0.00% Unemployment $ - $ 37.592 Pro Shop Purchases $ 230,000.00 $ 240,000.00 $ 10,000 4.35% Health Insurance $ 225,288 $ 212,782 Transfer to Capital Fund $ 400,000.00 $ 400,000.00 Medicare Tax $ 18,212 $ 20,567 indirect Costs $ 205,356.00 $ 205,356.00 $ - 0.00% Retirement/Pension $ 240,553 $ 251,300 Life Insurance $ 671.00 $ 711.00 $ 40 5.96% TOTAL FRINGE BENEFITS $ 484,583 $ 522,784 1 Unemployment $ 55,080.00 $ 55,080.00 $ - 0.00% Health Insurance $ 343,608.00 $ 353,096.00 $ 9,488 2.76% CAPITAL $ 45,547 $ 123,954 Medicare $ 23,976.00 $ 23,976.00 $ - 0.00% WORKERS COMPENSATION $ 11,439 $ 9,646 Compensated Absences $ 20,000.00 $ 20,000.00 $ - 0.00% PROPERTY INSURANCE $ 71,827 $ 77,123 Workers Compensation $ 16,480.00 $ 16,000.00 $ (480) -2.91% OPEB $ 17,277 $ 21,000 General Liability Insurance $ 81,198.00 $ 82,000.00 $ 802 0.99% ENCUMBRANCES $ - $ 10.728 Retirement/Pension Exp. S 238,554.00 $ 296,705.00 $ 58,151 24.38% COMPENSATED ABSENCES , $ - $ 1.193 SUBTOTAL $ 1,635,923 $ 1,713,924.00 $ 78,001 4.77% INDIRECT COSTS $ 114,967 $ 129,324 $ 2,833,462.00 $ 4,628,697.00 $ 176,221 $ 374,564 EXPENSE BUDGET TOTAL $ 1,838,217 $ 1,996,803 $ 2,657,241 6.63% TOT. WAGE & EXP. BUDGET $ 3,275,422 1 $ 3,472,562 $ 4,254,133 8.80% STATE OF THE CAPTAINS 2022 WHAT WE ACCOMPLISHED IN 2022 ROUNDS PLAYED MEMBERSHIP ACCESS (TEE TIME RATIO SUCCESSFUL) NR WAITING LIST (IMPACT OF FREEZING NR MEMBERSHIPS) Course Conditions Attracting notable tournaments like the US Senior Men's Qualifier Kudos to Grounds and Maintenance Team End of FY22 Revenues HVAC Equipment Replacement Sink Hole Repair Capital Stabilization Purpose Future Major Projects (Maintenance Building/Irrigation System) LOOKING FORWARD TO 2023: END OF YEAR COMMISSION DECISIONS GOING FORWARD 5 Year Financial Forecast (link) MEMBERSHIP STATUS- ALLOCATED 25 SLOTS FOR NEW NON-RESIDENT MEMBERSHIPS 4% RATE INCREASE ACROSS BOARD, WITH THE EXCEPTION OF COLLEGIATE AND JUNIORS ...DETAILED CHART MAINTAIN MBR-DF PLAYER TEE TIME RATIO CAPITAL IMPROVEMENTS/PURCHASES FOR 2023 AUTHORIZED BY TOWN MEETINGS Windows and Doors Accessing important information via website (links)