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HomeMy Public PortalAbout16) 9A Amend Fee ScheduleCity Council Meeting May 1, 2012 Page 2 3. On June 28, 2011, the City Council adopted a resolution establishing the Temple City Master Fee Schedule for parking fines, community development services, general engineering services and some parks and recreation services. The City Council was advised that the second phase of the fee study (mainly additional park and recreation programs) would be completed within the next six to eight months . 4. On July 20 , 2011, the Parks and Recreation Commission approved the formation of a Fee Schedule Assessment Ad Hoc Committee to review the remaining park and recreation programs in regards to fee increases . Commissioners Fish and Vigil were appointed to the committee . 5. On August 17, 2011 and September 29, 2011, the Parks and Recreation Ad Hoc Committee met to discuss the various fees and charges for the City's recreation programs as well as facility rental fees . 6 . On October 19, 2011 , the Parks and Recreation Commission considered various recommendations for fee increases from the Fee Schedule Assessment Ad Hoc Committee . After discussion, the Commission continued this item to their next regularly scheduled meeting . 7. On November 16, 2011 , only three members of the Parks and Recreation Commission were present. Vice Chair Fish was absent and there was one vacancy on the Parks and Recreation Commission at the time . As a result, the Commission tabled the item to their next regularly scheduled meeting to allow the full Commission to discuss the fee increase recommendations . 8 . On January 18, 2012, all five members of the Parks and Recreation Commission reviewed and approved : a) a revised schedule for various recreation programs and facility rentals; b) a payment policy for fee based recreation programs ; and c) a refund policy fo r parks and recreation programs and facility rentals. ANALYSIS: 1. New Cost of Services Study In February 2010, the City entered into a professional serv ices agreement with Revenue Cost Specialists (RCS) to prepare a comprehensive Cost Services Study. After several months of meeting with staff and reviewing the City's budget, RCS completed their study and presented the findings to the City Council Budget Ad Hoc Committee (i.e ., then Mayor Chavez and Mayor Pro Tern Yu). The Budget Ad Hoc Committee recommended the City implement the recommended fees at th e full cost of recovery, except for those fees associated with the Parks and Recreation Department. Consideration of increases in the fees for the Parks and City Council Meeting May 1, 2012 Page 3 Recreation Department were to be part of a second phase and they would be considered in six to eight months. The Parks and Recreation Commission, at their regular meeting of July 21, 2011, established an Ad Hoc Committee, comprised of Commissioners Fish and Vigil, to work with staff in reviewing existing fees for various recreation programs and facility rentals and to recommend increases as deemed appropriate. The Parks and Recreation Ad Hoc Committee met twice and recommended fee increases for several programs , as well as for reserved use of the Live Oak Park Community Center. Fees that were not reviewed include those recently adopted by the City Council (i.e ., Live Oak Park picnic shelter reservation fees and tennis court reservation fees). In forming their recommendations the Ad Hoc Committee not only considered the information contained in the Cost Services Study, but also reviewed comparable fees from surrounding cities. At the Commission's regular meeting of October 19, 2011, the Commission began a review of the fees that were proposed by the Ad Hoc Committee . Overall the Commission was supportive of the recommendations but expressed concern over some of the proposed increases. After further review and discussion, staff recommended some changes to the proposed fee schedule for parks and recreation programs. Following is a brief summary of the changes: • Administrative Fee-Original recommendation was $15 for fee and charge classes and excursions and $10 for all other programs. Staffs recommendation is $10 for all programs; • Teen Zone School Year with Transportation -Original recommendation was $200 per year. Members of the Commission expressed concern with the significant increase. Staffs recommendation is $150 per year; and • Teen Dances-Original recommendation was $8 pre-sale and $12 at the door. Staff is now recommending $10 pre-sale and $15 at the door. In regards to the facility rental fees, staff is not recommending any changes to the proposed fees. Staff has, however, provided a definition of local non-profit organization that would qualify for the meeting fee rate of $25 per use. Staffs recommended definition is: "Local non-profit organization is defined as a 501 that has a permanent mailing address in Temple City, a permanent meeting location in Temple City (other than a City-owned facility), or has 51% or more members that are Temple City residents." Based on this definition, staff will asses and determine if the organization meets the criteria for local non-profit organization. Any organization that staff determines does not meet the criteria can appeal the decision to the Parks and Recreation Commission . City Council Meeting May 1, 2012 Page 4 2 . Payment and Refund Policies The City Council is also being asked to consider and approve a payment policy (Attachment "C") that would allow payment plans for fee based recreation programs in extreme hardship. In some cases individuals that may not qualify for the youth scholarship program, or even those that do qualify, cannot afford to make the full payment at time of registration. Staff is recommending the following payment policy be adopted. Further, staff has developed a refund policy that the City Council is requested to review and approve. Currently refunds are processed (normally at 100% of the fees paid) for almost any reason . Staff is requesting Council adopt a refund policy that specifies when a refund will be given and what, if any, fees will be held by the City. The Proposed Refund Policy, for both facility rentals and recreation programs is attached (Attachment "0"). All proposed actions articulated in this report were approved by the Parks and Recreation Commission on January 18, 2012. CONCLUSION: The approval of the attached Resolution amending the fees and charges would allow the Parks and Recreation Department to defray costs for general recreation programs and facility rentals. The proposed rates are recommended to take effect with the summer program registration process for recreation activities and July 1, 2012 for facility rentals. FISCAL IMPACT: Staff has completed an analysis of possible new revenue based on these proposed fees. If all the fees were approved as proposed by staff, assuming a slight reduction in the number of attendees due to increases in fees, staff projects the following additional revenue would be generated: Teen Zone STARS Club/Drill Team Fee & Charge Classes Youth & Adult Excursions Holiday Camp Special Events Youth Sports $ 9,500 46,700 12,000 11,000 3,000 1,000 15,000 $98,200 Based on past experience, staff estimates a minimum of $25,000 to $35,000 per year for facility rentals. If the proposed fees are adopted, the City could realize an increase City Council Meeting May 1, 2012 Page 5 in revenues in the range from $123,200 to $133,200 annually. ATTACHMENTS: A. Fee Resolution B. Summary Schedule to Cost Allocation Plan and Comprehensive User Fee Study -Dated June 23, 2011. C. Proposed Payment Policy D. Proposed Refund Policy ATTACHMENT "A" RESOLUTION NO. 12-4814 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE CITY CALIFORNIA ESTABLISHING FEES AND CHARGES TO DEFRAY COSTS FOR GENERAL AND PARKS AND RECREATION SERVICES. WHEREAS, the City Council of the City of Temple City desires to defray the costs for providing certain services; and WHEREAS, the City Council has received and considered a cost allocation plan and comprehensive user fee study based on the Fiscal Year 2011-2012 personal, operating, equipment and material usage costs, and costs charged by other cities; and WHEREAS, the various departments provided to the City Council a list of recommended fees and charges; and WHEREAS, on June 26 , 2011, the City Council adopted a resolution establishing the Temple City Master Fee Schedule for parking fines, community development services, general engineering services and some parks and recreation services . WHEREAS, on June 28, 2011, the City Council was advised that a 2nd phase of the fee study, mainly additional park and recreation programs , would be completed at a later date. WHEREAS, on January 16, 2012, the Parks and Recreation Commission reviewed and approved the proposed fees; and WHEREAS, there was a duly noticed public hearing for May 1, 2012 in the Temple City Tribune on April19, 2012 and April26, 2012. NOW, THEREFORE, the City Council of the City of Temple City, does hereby resolve , find, determine, and other as follows: SECTION 1. City Council City Council Resolution No. 08-4553 , adopted June 17, 2006 to establish fees for Vehicle Impound Cost Recovery, City Council Resolution No . 08-4554, adopted June 17, 2008 to establish Community Development Fees for Planning, Zoning, and Subdivision, City Council Resolution No 11-4757 adopted June 28, 2012 to establish fees and charges to defray costs for General Financial Services, General Community Development Services (including Planning, Business Regulation, Building and Safety, Community Preservation, Animal Control) General Engineering Services and Parks and Recreation Services. City Council Resolution No. 11-4750, adopted May 3, 2011 to establish fees for Animal Control License, City Council Resolution No . 10-4679, adopted June 29, 2010 to establish fees for Overnight Parking Permits, City Council Resolution No. 09-4632, adopted October 6, 2009 to establish fees for Vehicle Parking Violations, City Council Resolution No. 05-4368, adopted March 16, 2005 to establish fees for Use of Concession Stand and Deposit for Use of Athletic Fields, and City Council Resolution No . 03-4168, adopted May 6, 2003 to establish a Hourly Fee for the Use of Field Lights are hereby rescinded. SECTION 2. The City Council hereby finds and determines, based upon the analysis set forth in the staff report dated May 1, 2012 , that fees and charges set forth, as noted in Exhibit "1", attached hereto and incorporated by reference, are in an amount reasonably necessary to recover costs of providing the service, review, and documentation for with such fee or charge is levied or authorized to be levied . SECTION 3. The fees and charges set forth above and incorporated herein by reference shall be reviewed on an annual basis and adjusted if necessary. The amount of such fee and charge shall be adjusted as follows: Calculate the percentage movement between April of the previous year and March of the current year of the fee review in the Consumer Price Index (CPI) for all urban consumers in the Los Angeles , Anaheim, and Riverside areas, as published by the United States Government Bureau of Labor Statistics, adjust each fee or charge by said percentage amount and round off to the nearest one dollar. Provided, however, that no adjustment shall decrease any fee or charge and no fee or charge shall exceed the reasonable cost of providing services. When it is determined that the amount reasonably necessary to recover the cost of providing services is in excess of this adjustment, the City Manager may present a fee Resolution No. 12-4814 Page 2 proposal to the City Council for approval. Section 4. These fee increases shall take effect with the 2012 Summer Program registration process for recreation activities and July 1, 2012 for facility rentals. SECTION 5. The City Clerk shall certify to the passage and adoption of this Resolution and it shall thereupon take effect. PASSED, APPROVED AND ADOPTED on this 1st day of May, 2012. AITEST: Mary Flandrick, City Clerk APPROVED AS TO FORM: Eric S. Vail, City Attorney STATE OF CALIFORNIA) COUNTY OF LOS ANGELES) ss CITY OF TEMPLE CITY) Mayor Vincent Yu I hereby certify that the foregoing resolution, Resolution No. 12-4814, was duly passed, approved and adopted by the City Council of the City of Temple City at a regular meeting held on the 1st day of May, 2012, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Councilmember- Councilmember- Councilmember- Councilmember- City Clerk PARKS & RECREATION DEPARTMENT Recommended Fees for Recreation Programs and Facilty Rentals AD HOC SERVICE/PROGRAM EXISTING FEE PROPOSED FEE Special Events-Camp-A-Palooza sso sso Performing Arts Pavilion Rental $40/hr $40/hr Community Center Rental Meetings/ Assembly under 50 no fee see attached $20 1st hour Meetings/Assembly 50-100 $12 each add. see attached $40 1st hour Meetings/ Assembly 101-250 $24 each add. see attached $60 1st hour Meetings/Assembly 251-400 $37 each add. see attached $20 1st hour Dining/Banquet under 50 $12 each add. see attached $40 1st hou r Dining/Banquet 50-125 $24 each add. see attached $60 1st hou r Dining/Banquet 125-300 $37 ea ch add . see at ta ch ed Kitchen $25 per use $50 per use Stage $25 p er use $50 per use PA system $0 $25 per use Staff (groups over 300) so $40/hour Staff (if staff is not already assigned) $25/hour $40/hour COMMISSION APPROVED FEE $50 $40/hr see attach ed see attached see attached see attached see attach ed see attach ed see attached $50 pe r use $50 per use $25 pe r use $40/h o u r $40/ho ur PARKS & RECREATION DEPARTMENT Recommended Fees for Recreation Programs and Facilty Rentals AD HOC SERVICE/PROGRAM EXISTING FEE PROPOSED FEE Performing Arts Pavilion Rental $40/hr $40/hr Community Center Rental Meetings/Assembly under SO no fee see attached $20 1st hour Meetings/Assembly 50-100 $12 each add . see attached $40 1st hour Meetings/ Assembly 101-250 $24 each add. see attached $60 1st hour Meetings/ Assembly 251-400 $37 each add. see attached $20 1st hour Dining/Banquet under 50 $12 each add. see attached $40 1st hour Dining/Banquet 50-125 $24 each add. see attached $60 1st hour Dining/Banquet 125-300 $37 each add. see attached Kitchen $25 per use $50 per use Stage $25 per use $50 per use PA system $0 $25 per use Staff (groups over 300) $0 $40/hour Staff (if staff is not already assigned) $25/hour $40/hour COMMISSION APPROVED FEE $40/hr see attached see attached see attached see attached see attached see attached see attached $50 per use $50 per use $25 per use $40/hour $40/hour Use Meeting* Meeting Meeting Meeting/ Assembly Meeting/ Assembly Dining Dining PARKS & RECREATION DEPARTMENT Recommended Fees for Recreation Programs and Facilty Rentals Live Oak Park Community Center Room Attendance Proposed Fee Camellia, Acorn 1 or 2 under 20 $25/use Camellia, Acorn, $25 1st hr. Live Oak 2 under 50 $12 ea add. Live Oak 2, $35 1st hr. Acorn 1 & 2 51-75 $18 ea add. 1/2 Auditorium $70 1st hr. Live Oak 1, 1 & 2, 2 & 3, or 3 75-200 $35 ea add. Full Auditorium $125 1st hr. Live Oak 1, 2, & 3 201-300 $50 ea add. 1/2 Auditorium $70 1st hr. Live Oak 1, 1 & 2, 2 & 3, or 3 under125 $35 ea add . Full Auditorium $125 1st hr. Live Oak 1, 2, & 3 125-240 $50 ea add. Deposit $100 $200 $200 $200 $200 $500 $500 * local non-profit organization only {4 hour max) -defined as a 501 that has a permanent mailing address in Temple City, or a permanent meeting location in Temple City, or has 51% or more members that are Temple City residents as verified by staff. Use/Locaton Fee Deposit Reserved use of outside/gras s areas at Live Oak Park or Temple City Park (not covered under other poli des(fees ) $40/hr. $100 ATTACHMENT "B" REVENUE & COST SPECIALISTS, L.L.C. 2545 Chapman Avenue, Suite 103 Fullerton, California 92831 June 23, 2011 Jose Pulido, City Manager City of Temple City 9701 Las Tunas Drive Temple City, CA 91781 Dear Mr. Pulido , (714) 992 .. 9020 This letter transmits the revised Summary Schedule for the Cost of Services Study that RCS has prepared for the City. This Summary Schedule has been revised to coordinate with Phase I of the Master Fee Resolution prepared by staff. Sincerely, "~>I /} .. I I __--:_ J y- 1 L-<..c:..(C, ~~\-·v-.-( '-----I I ''- RICK KERMER President REAl 5..()10 5-025 S-030 S -099 S-100 S-101 S-102 5·103 S·1Q.ol 5 ·105 S -107 5·109 5·112 S-114 S-116 S-118 S-120 S-121 S-123 5·125 S-126 S-127 5·128 S-129 S-130 5-135 S -141 S-143 S -144 S-145 S-147 S -150 S-152 5·154 5 ·158 S-157 S-158 5-160 5-164 S-168 S -170 S-202 S-203 S-204 S-206 S-207 S-208 5·209 S-210 S-212 CITY OF TEMPLE CITY, CALIFORNIA SCHEDULE OF SERVICE REVENUES, COSTS & PROFIT/SUBSIDY FISCAL YEAR 2010-11 SERVICE 1\1\.E BUILDING PLAN CK & INSPECTION GENERAL PLAN MAINTENANCE MUNI.CODE COMP LIANCE PIJII CK & INSP . TEMPORARY USE PERMIT CONDITIONAL USE PERMIT : R-1 ZONE CONDITIONAL USE PERMIT: ALL OTHER CUP MODIFICATION: R-1 ZONE CUP MODIFICATION: ALL OTHER CUP CONDITION MONITORING ZONE VARIANCE : R-1 ZONE ZONE VARIANCE: ALL OTHER ZONES ZONE VAR.MOOIFICATION : R·1 ZONE ZONE VAR.MODIFICATJON: OTHER ZONES ZONE VAR .MODIFJCATJON: MINOR APPEALS GENERAL PLAN AMENDMENT ZONE CHANGE GEN .PL.AH AMEND. & ZONE CHANGE RES'L PLND DEV: PROVISIONAl PLAN RES'L PLND DEV: PRECISE PLAN TEMPORARY SIGN/BANNER REVIEW SIGN REVIEW SIGN PROGRAM REVIEW SITE PLAN REVIEW-MINOR SITE PLAN REVIEW-MAJOR SITE PLAN REVIEW-APPEAL T ENTATIVE PARCEL MAP TENTATIVE TRACT M.I\P TENTATIVE MAP MODIFICATION FINAL MAP TIME EXTENSION SUBDIVISION MAP AMENDMENT LOT COMBINATION LOT LINE ADJUSTMENT-MINOR CATEGORICAL EXEMPTION FROM CEQA NEGATIVE (ENVIRON.} DECLARATION EIR/MrTIGATED NEGATIVE DEC . REVIEW PUBLIC CONVENIENCE & NECESSITY PLANNING COMMISSION INTERPRETATION DEVELOPMENT AGREEMENT ZONING LETTER BUS.REGULATORY PMT.ANNUAL RENEWAL NEWIMOVEDICHANGED BUSINESS PROC'G NEW HOME BUSINESS PROCESSING RESIDENTIAL RENTAL PROCESSING RESIDENTIAL RENTAL INSPECTION GARAGE SALE REGULATION VEHICLE IMPOUND/RELEASE CHARGE ANIMAL CONTRO L REPLACEMENT DOG LICENSE TOTAL Rev!IIUE $564,000 so $0 $43 $7,299 $7,299 $405 $2 .025 so $1,300 $1,956 $244 $405 $162 $162 $975 $81 1 $1,625 $1,622 $1,426 SD $1 ,890 $0 $2,050 $1 2,300 so $5.176 $3,554 $24-ll $986 $732 so $244 $325 $&15 $1,350 $0 so so $0 so $22,810 13,500 $0 so so $0 $115 $62 ,000 so TOTAL COST $518,611 $100,000 $18,962 $8,062 $12,597 $15,200 $696 S5,B26 $9,093 $6,756 $6,756 $1,185 $1,185 $268 $933 $5 ,426 $5,426 $6,685 $7,533 $7,533 $44,700 $5,666 $495 $1,574 $56,660 $3,500 $14,418 $8.792 $1,233 $2,595 $1,297 $972 $847 $847 $1.133 $3,400 so $1,500 $3,500 $0 $1,182 $27,168 $31,734 $13,139 $6,570 $72,800 $3,594 $140 $336,172 $96 PROF01 PCT.RE.COV.ERY (SUBSIDY) CURRf:;NT SUGGESifD $66,389 112.8% 100.~-' ($100,000) 0.0% 100.0% ($18 ,962} ($8,019) ($5,2118 } ($7,901} ($491) ($3.901 ) ($9,093} ($5,456) ($4,800} ($941) ($780) ($106} ($771 ) (SM51} ($1,615) ($5,060} ($5,911) ($6,107} ($4<1,700} ($3,776) ($495) $476 ($44,360) ($3,500) ($9.242) ($5.238) ($989) (51 ,62.9} (5565) ($972) ($603) ($522) ($458) ($2.,050) so ($1,500) ($3,500) so ($1 ,162) ($4 ,558) ($28,234) ($13,139) ($6.570) ($72.800) ($3,594) ($45) ($27-4 ,172) ($96} 0 .0% 0 .5% 57.9% 48.0% 45.2% 34.2% 0.0% 19.2% 21l.CI% 20.6% 34.2% 60.4% 17.4% 18.0% 14.9% 24 .3% 21.5% 18.9% 0.0% 33.4% 0.0% 130.2% 21 .7% 0.0% 35.9% <10.4% 1e.B% 37.2% 56.4% 0.0% 28.8% 38.4% 59.8% 39.7% 100.o--' 0.0% 0.0% 100.0% 0.0% 83.2% 11 .0% 0.0% 0.0% 0 .0% 0.0% 67.9% 184'14 0.0% 100.0% 100.0% 100.0% 100.0% 100.0"-' 100.0% 100.0'14 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0'14 100.0% 100.0""' 100.0'14 100.0'14 100.0% 100.0% 100.0"-' 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0'14 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 25.0% 100.0'14 I' OS SIBLE NEW REVfNU£ $0 (1) $0 (1) $19,000 $4,000 •• $3.500 ~ $5,300 •• $0 , $2,300 - $9,100 $4,100 - $3,600 - so ' so ' $0 # $0 fl $0 1J so f. $0 ' $5,900 $6,100 $33 ,500 •• $3,800 $0 ' ($500) $44,400 $2,100 •• $9.2.00 $5,200 so f. S1 ,600 $800 $0 , $0 t $0# $500 $2,100 so • $1 ,500 $2.100 ... $0 • $700 - $4,600 $28,200 $11,800 .. so (1) so (1) $3,000 •• so $22.(>43 $100 CITY OF TEMPLE CITY, CALIFORNIA SCHEDULE OF SERVICE REVENUES, COSTS & PROFIT/SUBSIDY FISCAL YEAR 2010-11 POa&IBii TOTAL lOTAL PROfTTI PCT.RcCOVERY NEW REF I IIEJMCE 11Tl.E R~NUE COST (SUBSIDY) CURREN1 SUGGESTED REVENUE S-214 DEAD PET PICK-UP $0 $2,336 ($2.,336) 0.0% 100.0% $1,700 •• S-216 HOME QUARANTINE INSPECT ION $0 $1 ,335 ($1,336) 0.0% 100.0% $1 ,300 s-222 OVERNIGHT PARKING PERMIT-ANNUAL $65,852 $70,855 ($5,003) 92.9% 100.0% $5,000 5-223 OVERNIGHT PARKING PERMIT-MONTHLY $2,<400 $5,592 ($3,192) <42.9% 100.0% $3,200 5-224 OVERNIGHT PARKING PERMIT-DAJL Y $54,840 $74,034 ($18,194) 74.1"" 100,0% $19.200 S-225 OVERNIGHT PARKING PERMIT APPEAL so $12,323 ($12,323) 0.0% 100.0% $12.300 S-226 ANNUAL PARKING PMT-TSFR & REPLCMNT S300 $619 ($319) 48.5% 100.0% $300 S-230 CITATIONS FOR IU.EGAL PARKING $523.125 $303,800 $219,325 172.2% 100.0"" $0 (2) S-235 INSPECTION FOR CODE COMPLIANCE $40 $46,129 {$46,089) 0.1% 100.0% $4,500 (3) 5·237 SUBSTD.RECORDATION PLCMNT & REMOVAL so $62,319 ($52,319) 0.0% 100.0% $62,300 5·239 VACANT PROPERTY MONITORING so $8,542 ($8,5-42) 0.0% 100.0% $8,500 5-240 PARKING DISTRICT OPERATIONS so $176,651 ($176,651) 0.0% 100.0% $0 (1) 5-301 PICNIC SHELTER RESERVAT ION $0 $7,123 (S7 ,123) 0.0% 100.0% S7 .1 00 5-331 RECREATION: TEENS $26 ,250 $171 ,990 ($1.5,740) 15.3% 100.0% $0 (1) S-334 RECREATION: PLAYGROUND $170,250 $571,965 (S-401 ,715) 29.8% 100.0% $0 (1) S-337 RECREATION : CLASSES $183,225 $215,280 ($52,055) 75.8% 100.0% so (1) S-342 RECREATION: SENIORS $35,645 $167,803 ($132,158) 21.2% 100.0% $0 (1) S-3-46 RECREATION : YOUTH SPORTS $86,325 $311 ,904 ($225,S78) 27 .7% 100.0% so (1) S-3<49 RECREATION: DA.Y CAMP $7,000 $&4,520 ($57,520) 10.8% 100.0% so (1) S-351 SPECIAL EVENTS: CAMELLIA FESTIVAL so $41,821 l$41,821) 0.0% 100.0% so (1) S-355 SPECIAL EVENTS: LIGHTS ON so $44,564 ($44.564) 0.0% 100.0% $0 (1) S-358 SPECIAL EVENTS: SUMMER CONCERTS $0 $3.2,554 ($32,554} 0.0% 100.0% so (1} S-360 SPECIAL EVEHTS: OTHER $8,150 $89,619 ($61,469) 11 .7% 100.0% $0 (1} 5-370 COMMUNITY CENTER ROOM RENTAL $10,000 $81,840 ($71,840) 12.2% 100.0% $0 (1) S-410 GENERAL FUND SVCS TO THE LLD $11,800 $1&.4,269 ($172,469) 6.4% 100.0% so {1} s-411 l.L.D-LIGHTING OPERATIONS $736,000 $48&,255 SZ.49 ,7-45 151 .4% 100.0% so (1) 5~13 LLD-lANDSCAPlNG SERVICES 5315,000 $557,837 ($242 ,837) 56.5% 100.0% so (1) 5-422 STREET SWEEPING so $139 ,921 ($139,921) 0.0% 100.0% $0 (1) S-451 SPECIAL CURB PAINTING so $12,3-42 ($12,342) 0.0% 100.0% $7 ,400 - S-703 AGENDA SUBSCRIPTION $0 so so 0.0% 0.0% so & 5-705 FILMING PERMIT $435 $976 ($5-41) 44 .6% 100.0% $500 S-710 FIREWORKS STAND REVIEW $588 $1,128 (S540) 52.1% 100.0% $500 S-712 BINGO REGULATION $100 $81 $19 123.5% 100.0% $0 5-71 4 STREET BANNER so $615 ($815) 0.0% 100 .0% S390 .. 5-716 PHOTOCOPY/REPRODUCT ION CHARGE $0 $0 $0 100.0% 100.0% so S-725 RCTURNED CHECK CHARGE $500 $1,019 {$519! 49.1% 100.0% $500 TOTALS $2.947.295 $5 .314,898 !,!2.367 ,803l 55 .5% 62.5% $374 ,133 Key to Symbols: • • City char~tes aclual CCIBt. .. Demand will decline as user is required lo pay full cost . ,_ lnaulit;;ent demand to predlcl additional mvenue although aome might occur In the fiscal year. &-Staff recommends deleUng lhis seNice ali ills no longer provided. (1). Sli1ff will be further reviewing these 5aNices fo r a subsequent Pha.e II or lhe fee adaplion process. (2)-Presented here to show lhallhe cost of issuing lhe cllaUons Isles& \han the revenue l'eCI!ived. (3)-Low r1!COI/ery as flrsl two inspec(ions are without charge lo encourage compliance . Attachment "C" City of Temple City Parks & Recreation Department PROPOSED PAYMENT POLICY Fees for all recreation programs are required to be paid in full prior to participation in any fee based City-sponsored program . In cases of extreme hardship, payment plans may be approved by the Director on a case-by-case basis . In cases where payment plans are authorized, full payment must be received by the mid-point of the program or participant will be dropped from the program and all fees paid will be retained by the City. Extreme hardship cases will only be considered to meet an immediate need. Family must provide a request in writing clearly stating the need for both the desired program and reasons why all fees cannot be paid prior to the start of the program . Requests for payment plans that are denied by staff can be appealed to the Parks & Recreation Commission who will consider the request at their next regularly scheduled meeting . Attachment "D" City of Temple City Parks & Recreation Department Proposed Refund Policy-5-1-12 It is the goal of the Temple City Parks & Recreation Department to provide quality programs and services to the community. Staffing and program decisions are made based on registrations and anticipated revenues to cover program costs. Cancellations adversely impact the Department's ability to retain qualified staff and offer the high level of services patrons have come to expect. Therefore the Parks & Recreation Commission and City Council have set the following policy on cancellations and refunds: Cancellation Policy for Facility Rentals Reservations may be cancelled by applicant and all fees and deposit returned up to 30 calendar days prior to the event less a $10 cancellation fee. One half of the rental fees will be retained if reservations are cancelled 29-7 calendar days prior to the event. All fees and deposit will be retained if reservations are cancelled less than 7 calendar days prior to the event. Cancellation Policy for Adult Excursions There will be a $10 service charge for cancellation of one-day trips. Refunds will not be issued within 10 calendar days prior to one-day trips, unless there is a replacement on our waiting list. A $10 service charge will be deducted for cancellation of overnight trips of 5 days or less if cancellation is received 20 calendar days in advance, unless otherwise noted. Extended tours of longer length are subject to more stringent cancellation policies. For tours over 5 days or cruise or air tours, the date specified as the "Balance Due Date" is the last date to cancel for a full refund, less the $10 service charge. There will be no refunds issued for any program that is $10 or less . Cancellation Policy for Fee & Charge Classes A $10 cancellation fee will be charged for cancellations made before the commencement of the second week of the program. There will be no make-ups or refunds for missed classes. The Department will not prorate class registration fees for patrons who register after the first day of class. There will be no refunds issued for any program that is $10 or less . Cancellation Policy for Youth Sports Programs For Flag Football and Basketball, full refunds less a $10 cancellation fee will be issued as long as the Department is notified before the first scheduled league game. If a team jersey has been issued to the participant, a $15 jersey fee will also be kept by the Department. For all Mini Sports programs full refunds less a $10 cancellation fee will be issued as long as the Department is notified before the start of the second week of the program. If at-shirt has been issued to the participant, a $5 t -shirt fee will also be kept by the Department. There will be no refunds issued for any program that is $10 or less . Late registrations will be accepted for any youth sports program provided there are openings and jerseys or t-shirts available. Fees will not be prorated. If an outdoor game or practice is cancelled due to inclement weather, it will be made up at the Department's discretion. There will be no refunds issued for any program that is $10 or less. Cancellation Policy for Stars Club and Teen Zone Programs Full refunds less a $10 cancellation fee will be issued as long as the Department is notified before the beginning of the second week of the session. There will be a $10 service charge for cancellation of one- day field trips. Refunds will not be issued within 10 calendar days prior to one-day field trips, unless there is a replacement on our waiting list . There will be no refunds issued for any program that is $10 or less .. Additional Cancellation Policies for All Programs Cancellation by City: Full refunds will be issued for any class, program, excursion or rental cancelled by the City in the form of a credit to the patron's account with the Department, or a refund by check or back to the credit card the patron used as payment when registering . Medically Excused Absences: A full refund for days missed, less a $10 cancellation fee, will be issued for any class, program, or excursion which a patron cannot attend for medical reasons, provided a doctor's note is provided to the Department. The refund will be by check or back to the credit card the patron used as payment when registering. The written request must be made within 10 calendar days of the date of the event which the patron could not attend for medical reasons. Exceptions to these policies and for any program or event that does not fall under the above policies may be granted on a case by case basis by the Parks & Recreation Director.