HomeMy Public PortalAbout16) 9A Amend Fee ScheduleCity Council Meeting
May 1, 2012
Page 2
3. On June 28, 2011, the City Council adopted a resolution establishing the Temple
City Master Fee Schedule for parking fines, community development services,
general engineering services and some parks and recreation services. The City
Council was advised that the second phase of the fee study (mainly additional
park and recreation programs) would be completed within the next six to eight
months .
4. On July 20 , 2011, the Parks and Recreation Commission approved the formation
of a Fee Schedule Assessment Ad Hoc Committee to review the remaining park
and recreation programs in regards to fee increases . Commissioners Fish and
Vigil were appointed to the committee .
5. On August 17, 2011 and September 29, 2011, the Parks and Recreation Ad Hoc
Committee met to discuss the various fees and charges for the City's recreation
programs as well as facility rental fees .
6 . On October 19, 2011 , the Parks and Recreation Commission considered various
recommendations for fee increases from the Fee Schedule Assessment Ad Hoc
Committee . After discussion, the Commission continued this item to their next
regularly scheduled meeting .
7. On November 16, 2011 , only three members of the Parks and Recreation
Commission were present. Vice Chair Fish was absent and there was one
vacancy on the Parks and Recreation Commission at the time . As a result, the
Commission tabled the item to their next regularly scheduled meeting to allow the
full Commission to discuss the fee increase recommendations .
8 . On January 18, 2012, all five members of the Parks and Recreation Commission
reviewed and approved : a) a revised schedule for various recreation programs
and facility rentals; b) a payment policy for fee based recreation programs ; and c)
a refund policy fo r parks and recreation programs and facility rentals.
ANALYSIS:
1. New Cost of Services Study
In February 2010, the City entered into a professional serv ices agreement with
Revenue Cost Specialists (RCS) to prepare a comprehensive Cost Services
Study. After several months of meeting with staff and reviewing the City's budget,
RCS completed their study and presented the findings to the City Council Budget
Ad Hoc Committee (i.e ., then Mayor Chavez and Mayor Pro Tern Yu). The Budget
Ad Hoc Committee recommended the City implement the recommended fees at
th e full cost of recovery, except for those fees associated with the Parks and
Recreation Department. Consideration of increases in the fees for the Parks and
City Council Meeting
May 1, 2012
Page 3
Recreation Department were to be part of a second phase and they would be
considered in six to eight months.
The Parks and Recreation Commission, at their regular meeting of July 21, 2011,
established an Ad Hoc Committee, comprised of Commissioners Fish and Vigil, to
work with staff in reviewing existing fees for various recreation programs and
facility rentals and to recommend increases as deemed appropriate. The Parks and
Recreation Ad Hoc Committee met twice and recommended fee increases for
several programs , as well as for reserved use of the Live Oak Park Community
Center. Fees that were not reviewed include those recently adopted by the City
Council (i.e ., Live Oak Park picnic shelter reservation fees and tennis court
reservation fees). In forming their recommendations the Ad Hoc Committee not only
considered the information contained in the Cost Services Study, but also reviewed
comparable fees from surrounding cities.
At the Commission's regular meeting of October 19, 2011, the Commission began
a review of the fees that were proposed by the Ad Hoc Committee . Overall the
Commission was supportive of the recommendations but expressed concern over
some of the proposed increases. After further review and discussion, staff
recommended some changes to the proposed fee schedule for parks and
recreation programs. Following is a brief summary of the changes:
• Administrative Fee-Original recommendation was $15 for fee and charge
classes and excursions and $10 for all other programs. Staffs
recommendation is $10 for all programs;
• Teen Zone School Year with Transportation -Original recommendation was
$200 per year. Members of the Commission expressed concern with the
significant increase. Staffs recommendation is $150 per year; and
• Teen Dances-Original recommendation was $8 pre-sale and $12 at the door.
Staff is now recommending $10 pre-sale and $15 at the door.
In regards to the facility rental fees, staff is not recommending any changes to the
proposed fees. Staff has, however, provided a definition of local non-profit
organization that would qualify for the meeting fee rate of $25 per use. Staffs
recommended definition is: "Local non-profit organization is defined as a 501
that has a permanent mailing address in Temple City, a permanent meeting
location in Temple City (other than a City-owned facility), or has 51% or more
members that are Temple City residents." Based on this definition, staff will asses
and determine if the organization meets the criteria for local non-profit organization.
Any organization that staff determines does not meet the criteria can appeal the
decision to the Parks and Recreation Commission .
City Council Meeting
May 1, 2012
Page 4
2 . Payment and Refund Policies
The City Council is also being asked to consider and approve a payment policy
(Attachment "C") that would allow payment plans for fee based recreation programs
in extreme hardship. In some cases individuals that may not qualify for the youth
scholarship program, or even those that do qualify, cannot afford to make the full
payment at time of registration. Staff is recommending the following payment policy
be adopted.
Further, staff has developed a refund policy that the City Council is requested to
review and approve. Currently refunds are processed (normally at 100% of the fees
paid) for almost any reason . Staff is requesting Council adopt a refund policy that
specifies when a refund will be given and what, if any, fees will be held by the City.
The Proposed Refund Policy, for both facility rentals and recreation programs is
attached (Attachment "0"). All proposed actions articulated in this report were
approved by the Parks and Recreation Commission on January 18, 2012.
CONCLUSION:
The approval of the attached Resolution amending the fees and charges would allow the
Parks and Recreation Department to defray costs for general recreation programs and
facility rentals. The proposed rates are recommended to take effect with the summer
program registration process for recreation activities and July 1, 2012 for facility rentals.
FISCAL IMPACT:
Staff has completed an analysis of possible new revenue based on these proposed
fees. If all the fees were approved as proposed by staff, assuming a slight reduction in
the number of attendees due to increases in fees, staff projects the following additional
revenue would be generated:
Teen Zone
STARS Club/Drill Team
Fee & Charge Classes
Youth & Adult Excursions
Holiday Camp
Special Events
Youth Sports
$ 9,500
46,700
12,000
11,000
3,000
1,000
15,000
$98,200
Based on past experience, staff estimates a minimum of $25,000 to $35,000 per year
for facility rentals. If the proposed fees are adopted, the City could realize an increase
City Council Meeting
May 1, 2012
Page 5
in revenues in the range from $123,200 to $133,200 annually.
ATTACHMENTS:
A. Fee Resolution
B. Summary Schedule to Cost Allocation Plan and Comprehensive User Fee Study
-Dated June 23, 2011.
C. Proposed Payment Policy
D. Proposed Refund Policy
ATTACHMENT "A"
RESOLUTION NO. 12-4814
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMPLE
CITY CALIFORNIA ESTABLISHING FEES AND CHARGES TO
DEFRAY COSTS FOR GENERAL AND PARKS AND RECREATION
SERVICES.
WHEREAS, the City Council of the City of Temple City desires to defray the costs for providing
certain services; and
WHEREAS, the City Council has received and considered a cost allocation plan and
comprehensive user fee study based on the Fiscal Year 2011-2012 personal, operating, equipment and
material usage costs, and costs charged by other cities; and
WHEREAS, the various departments provided to the City Council a list of recommended fees and
charges; and
WHEREAS, on June 26 , 2011, the City Council adopted a resolution establishing the Temple City
Master Fee Schedule for parking fines, community development services, general engineering services
and some parks and recreation services .
WHEREAS, on June 28, 2011, the City Council was advised that a 2nd phase of the fee study,
mainly additional park and recreation programs , would be completed at a later date.
WHEREAS, on January 16, 2012, the Parks and Recreation Commission reviewed and approved
the proposed fees; and
WHEREAS, there was a duly noticed public hearing for May 1, 2012 in the Temple City Tribune
on April19, 2012 and April26, 2012.
NOW, THEREFORE, the City Council of the City of Temple City, does hereby resolve , find,
determine, and other as follows:
SECTION 1. City Council City Council Resolution No. 08-4553 , adopted June 17, 2006 to
establish fees for Vehicle Impound Cost Recovery, City Council Resolution No . 08-4554, adopted June
17, 2008 to establish Community Development Fees for Planning, Zoning, and Subdivision, City Council
Resolution No 11-4757 adopted June 28, 2012 to establish fees and charges to defray costs for General
Financial Services, General Community Development Services (including Planning, Business Regulation,
Building and Safety, Community Preservation, Animal Control) General Engineering Services and Parks
and Recreation Services. City Council Resolution No. 11-4750, adopted May 3, 2011 to establish fees for
Animal Control License, City Council Resolution No . 10-4679, adopted June 29, 2010 to establish fees for
Overnight Parking Permits, City Council Resolution No. 09-4632, adopted October 6, 2009 to establish
fees for Vehicle Parking Violations, City Council Resolution No. 05-4368, adopted March 16, 2005 to
establish fees for Use of Concession Stand and Deposit for Use of Athletic Fields, and City Council
Resolution No . 03-4168, adopted May 6, 2003 to establish a Hourly Fee for the Use of Field Lights are
hereby rescinded.
SECTION 2. The City Council hereby finds and determines, based upon the analysis set forth in the
staff report dated May 1, 2012 , that fees and charges set forth, as noted in Exhibit "1", attached hereto and
incorporated by reference, are in an amount reasonably necessary to recover costs of providing the service,
review, and documentation for with such fee or charge is levied or authorized to be levied .
SECTION 3. The fees and charges set forth above and incorporated herein by reference shall be
reviewed on an annual basis and adjusted if necessary. The amount of such fee and charge shall be
adjusted as follows: Calculate the percentage movement between April of the previous year and March of
the current year of the fee review in the Consumer Price Index (CPI) for all urban consumers in the Los
Angeles , Anaheim, and Riverside areas, as published by the United States Government Bureau of Labor
Statistics, adjust each fee or charge by said percentage amount and round off to the nearest one dollar.
Provided, however, that no adjustment shall decrease any fee or charge and no fee or charge shall exceed
the reasonable cost of providing services. When it is determined that the amount reasonably necessary to
recover the cost of providing services is in excess of this adjustment, the City Manager may present a fee
Resolution No. 12-4814
Page 2
proposal to the City Council for approval.
Section 4. These fee increases shall take effect with the 2012 Summer Program registration
process for recreation activities and July 1, 2012 for facility rentals.
SECTION 5. The City Clerk shall certify to the passage and adoption of this Resolution and it shall
thereupon take effect.
PASSED, APPROVED AND ADOPTED on this 1st day of May, 2012.
AITEST:
Mary Flandrick, City Clerk
APPROVED AS TO FORM:
Eric S. Vail, City Attorney
STATE OF CALIFORNIA)
COUNTY OF LOS ANGELES) ss
CITY OF TEMPLE CITY)
Mayor Vincent Yu
I hereby certify that the foregoing resolution, Resolution No. 12-4814, was duly passed, approved and
adopted by the City Council of the City of Temple City at a regular meeting held on the 1st day of May, 2012,
by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Councilmember-
Councilmember-
Councilmember-
Councilmember-
City Clerk
PARKS & RECREATION DEPARTMENT
Recommended Fees for Recreation Programs and Facilty Rentals
AD HOC
SERVICE/PROGRAM EXISTING FEE PROPOSED FEE
Special Events-Camp-A-Palooza sso sso
Performing Arts Pavilion Rental $40/hr $40/hr
Community Center Rental
Meetings/ Assembly under 50 no fee see attached
$20 1st hour
Meetings/Assembly 50-100 $12 each add. see attached
$40 1st hour
Meetings/ Assembly 101-250 $24 each add. see attached
$60 1st hour
Meetings/Assembly 251-400 $37 each add. see attached
$20 1st hour
Dining/Banquet under 50 $12 each add. see attached
$40 1st hou r
Dining/Banquet 50-125 $24 each add. see attached
$60 1st hou r
Dining/Banquet 125-300 $37 ea ch add . see at ta ch ed
Kitchen $25 per use $50 per use
Stage $25 p er use $50 per use
PA system $0 $25 per use
Staff (groups over 300) so $40/hour
Staff (if staff is not already assigned) $25/hour $40/hour
COMMISSION
APPROVED FEE
$50
$40/hr
see attach ed
see attached
see attached
see attached
see attach ed
see attach ed
see attached
$50 pe r use
$50 per use
$25 pe r use
$40/h o u r
$40/ho ur
PARKS & RECREATION DEPARTMENT
Recommended Fees for Recreation Programs and Facilty Rentals
AD HOC
SERVICE/PROGRAM EXISTING FEE PROPOSED FEE
Performing Arts Pavilion Rental $40/hr $40/hr
Community Center Rental
Meetings/Assembly under SO no fee see attached
$20 1st hour
Meetings/Assembly 50-100 $12 each add . see attached
$40 1st hour
Meetings/ Assembly 101-250 $24 each add. see attached
$60 1st hour
Meetings/ Assembly 251-400 $37 each add. see attached
$20 1st hour
Dining/Banquet under 50 $12 each add. see attached
$40 1st hour
Dining/Banquet 50-125 $24 each add. see attached
$60 1st hour
Dining/Banquet 125-300 $37 each add. see attached
Kitchen $25 per use $50 per use
Stage $25 per use $50 per use
PA system $0 $25 per use
Staff (groups over 300) $0 $40/hour
Staff (if staff is not already assigned) $25/hour $40/hour
COMMISSION
APPROVED FEE
$40/hr
see attached
see attached
see attached
see attached
see attached
see attached
see attached
$50 per use
$50 per use
$25 per use
$40/hour
$40/hour
Use
Meeting*
Meeting
Meeting
Meeting/
Assembly
Meeting/
Assembly
Dining
Dining
PARKS & RECREATION DEPARTMENT
Recommended Fees for Recreation Programs and Facilty Rentals
Live Oak Park Community Center
Room Attendance Proposed Fee
Camellia,
Acorn 1 or 2 under 20 $25/use
Camellia, Acorn, $25 1st hr.
Live Oak 2 under 50 $12 ea add.
Live Oak 2, $35 1st hr.
Acorn 1 & 2 51-75 $18 ea add.
1/2 Auditorium $70 1st hr.
Live Oak 1, 1 & 2, 2 & 3, or 3 75-200 $35 ea add.
Full Auditorium $125 1st hr.
Live Oak 1, 2, & 3 201-300 $50 ea add.
1/2 Auditorium $70 1st hr.
Live Oak 1, 1 & 2, 2 & 3, or 3 under125 $35 ea add .
Full Auditorium $125 1st hr.
Live Oak 1, 2, & 3 125-240 $50 ea add.
Deposit
$100
$200
$200
$200
$200
$500
$500
* local non-profit organization only {4 hour max) -defined as a 501 that has a permanent mailing
address in Temple City, or a permanent meeting location in Temple City, or has 51% or more
members that are Temple City residents as verified by staff.
Use/Locaton Fee Deposit
Reserved use of outside/gras s areas at Live Oak
Park or Temple City Park
(not covered under other poli des(fees ) $40/hr. $100
ATTACHMENT "B"
REVENUE & COST SPECIALISTS, L.L.C.
2545 Chapman Avenue, Suite 103
Fullerton, California 92831
June 23, 2011
Jose Pulido, City Manager
City of Temple City
9701 Las Tunas Drive
Temple City, CA 91781
Dear Mr. Pulido ,
(714) 992 .. 9020
This letter transmits the revised Summary Schedule for the Cost of Services Study that
RCS has prepared for the City. This Summary Schedule has been revised to coordinate
with Phase I of the Master Fee Resolution prepared by staff.
Sincerely,
"~>I /} .. I
I __--:_ J y-
1 L-<..c:..(C, ~~\-·v-.-(
'-----I I ''-
RICK KERMER
President
REAl
5..()10
5-025
S-030
S -099
S-100
S-101
S-102
5·103
S·1Q.ol
5 ·105
S -107
5·109
5·112
S-114
S-116
S-118
S-120
S-121
S-123
5·125
S-126
S-127
5·128
S-129
S-130
5-135
S -141
S-143
S -144
S-145
S-147
S -150
S-152
5·154
5 ·158
S-157
S-158
5-160
5-164
S-168
S -170
S-202
S-203
S-204
S-206
S-207
S-208
5·209
S-210
S-212
CITY OF TEMPLE CITY, CALIFORNIA
SCHEDULE OF SERVICE REVENUES, COSTS & PROFIT/SUBSIDY
FISCAL YEAR 2010-11
SERVICE 1\1\.E
BUILDING PLAN CK & INSPECTION
GENERAL PLAN MAINTENANCE
MUNI.CODE COMP LIANCE PIJII CK & INSP .
TEMPORARY USE PERMIT
CONDITIONAL USE PERMIT : R-1 ZONE
CONDITIONAL USE PERMIT: ALL OTHER
CUP MODIFICATION: R-1 ZONE
CUP MODIFICATION: ALL OTHER
CUP CONDITION MONITORING
ZONE VARIANCE : R-1 ZONE
ZONE VARIANCE: ALL OTHER ZONES
ZONE VAR.MOOIFICATION : R·1 ZONE
ZONE VAR.MODIFICATJON: OTHER ZONES
ZONE VAR .MODIFJCATJON: MINOR
APPEALS
GENERAL PLAN AMENDMENT
ZONE CHANGE
GEN .PL.AH AMEND. & ZONE CHANGE
RES'L PLND DEV: PROVISIONAl PLAN
RES'L PLND DEV: PRECISE PLAN
TEMPORARY SIGN/BANNER REVIEW
SIGN REVIEW
SIGN PROGRAM REVIEW
SITE PLAN REVIEW-MINOR
SITE PLAN REVIEW-MAJOR
SITE PLAN REVIEW-APPEAL
T ENTATIVE PARCEL MAP
TENTATIVE TRACT M.I\P
TENTATIVE MAP MODIFICATION
FINAL MAP
TIME EXTENSION
SUBDIVISION MAP AMENDMENT
LOT COMBINATION
LOT LINE ADJUSTMENT-MINOR
CATEGORICAL EXEMPTION FROM CEQA
NEGATIVE (ENVIRON.} DECLARATION
EIR/MrTIGATED NEGATIVE DEC . REVIEW
PUBLIC CONVENIENCE & NECESSITY
PLANNING COMMISSION INTERPRETATION
DEVELOPMENT AGREEMENT
ZONING LETTER
BUS.REGULATORY PMT.ANNUAL RENEWAL
NEWIMOVEDICHANGED BUSINESS PROC'G
NEW HOME BUSINESS PROCESSING
RESIDENTIAL RENTAL PROCESSING
RESIDENTIAL RENTAL INSPECTION
GARAGE SALE REGULATION
VEHICLE IMPOUND/RELEASE CHARGE
ANIMAL CONTRO L
REPLACEMENT DOG LICENSE
TOTAL
Rev!IIUE
$564,000
so
$0
$43
$7,299
$7,299
$405
$2 .025
so
$1,300
$1,956
$244
$405
$162
$162
$975
$81 1
$1,625
$1,622
$1,426
SD
$1 ,890
$0
$2,050
$1 2,300
so
$5.176
$3,554
$24-ll
$986
$732
so
$244
$325
$&15
$1,350
$0
so
so
$0
so
$22,810
13,500
$0
so
so
$0
$115
$62 ,000
so
TOTAL
COST
$518,611
$100,000
$18,962
$8,062
$12,597
$15,200
$696
S5,B26
$9,093
$6,756
$6,756
$1,185
$1,185
$268
$933
$5 ,426
$5,426
$6,685
$7,533
$7,533
$44,700
$5,666
$495
$1,574
$56,660
$3,500
$14,418
$8.792
$1,233
$2,595
$1,297
$972
$847
$847
$1.133
$3,400
so
$1,500
$3,500
$0
$1,182
$27,168
$31,734
$13,139
$6,570
$72,800
$3,594
$140
$336,172
$96
PROF01 PCT.RE.COV.ERY
(SUBSIDY) CURRf:;NT SUGGESifD
$66,389 112.8% 100.~-'
($100,000) 0.0% 100.0%
($18 ,962}
($8,019)
($5,2118 }
($7,901}
($491)
($3.901 )
($9,093}
($5,456)
($4,800}
($941)
($780)
($106}
($771 )
(SM51}
($1,615)
($5,060}
($5,911)
($6,107}
($4<1,700}
($3,776)
($495)
$476
($44,360)
($3,500)
($9.242)
($5.238)
($989)
(51 ,62.9}
(5565)
($972)
($603)
($522)
($458)
($2.,050)
so
($1,500)
($3,500)
so
($1 ,162)
($4 ,558)
($28,234)
($13,139)
($6.570)
($72.800)
($3,594)
($45)
($27-4 ,172)
($96}
0 .0%
0 .5%
57.9%
48.0%
45.2%
34.2%
0.0%
19.2%
21l.CI%
20.6%
34.2%
60.4%
17.4%
18.0%
14.9%
24 .3%
21.5%
18.9%
0.0%
33.4%
0.0%
130.2%
21 .7%
0.0%
35.9%
<10.4%
1e.B%
37.2%
56.4%
0.0%
28.8%
38.4%
59.8%
39.7%
100.o--'
0.0%
0.0%
100.0%
0.0%
83.2%
11 .0%
0.0%
0.0%
0 .0%
0.0%
67.9%
184'14
0.0%
100.0%
100.0%
100.0%
100.0%
100.0"-'
100.0%
100.0'14
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0'14
100.0%
100.0""'
100.0'14
100.0'14
100.0%
100.0%
100.0"-'
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0'14
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
25.0%
100.0'14
I' OS SIBLE
NEW
REVfNU£
$0 (1)
$0 (1)
$19,000
$4,000 ••
$3.500 ~
$5,300 ••
$0 ,
$2,300 -
$9,100
$4,100 -
$3,600 -
so '
so '
$0 #
$0 fl
$0 1J
so f.
$0 '
$5,900
$6,100
$33 ,500 ••
$3,800
$0 '
($500)
$44,400
$2,100 ••
$9.2.00
$5,200
so f.
S1 ,600
$800
$0 ,
$0 t
$0#
$500
$2,100
so •
$1 ,500
$2.100 ...
$0 •
$700 -
$4,600
$28,200
$11,800 ..
so (1)
so (1)
$3,000 ••
so
$22.(>43
$100
CITY OF TEMPLE CITY, CALIFORNIA
SCHEDULE OF SERVICE REVENUES, COSTS & PROFIT/SUBSIDY
FISCAL YEAR 2010-11
POa&IBii
TOTAL lOTAL PROfTTI PCT.RcCOVERY NEW
REF I IIEJMCE 11Tl.E R~NUE COST (SUBSIDY) CURREN1 SUGGESTED REVENUE
S-214 DEAD PET PICK-UP $0 $2,336 ($2.,336) 0.0% 100.0% $1,700 ••
S-216 HOME QUARANTINE INSPECT ION $0 $1 ,335 ($1,336) 0.0% 100.0% $1 ,300
s-222 OVERNIGHT PARKING PERMIT-ANNUAL $65,852 $70,855 ($5,003) 92.9% 100.0% $5,000
5-223 OVERNIGHT PARKING PERMIT-MONTHLY $2,<400 $5,592 ($3,192) <42.9% 100.0% $3,200
5-224 OVERNIGHT PARKING PERMIT-DAJL Y $54,840 $74,034 ($18,194) 74.1"" 100,0% $19.200
S-225 OVERNIGHT PARKING PERMIT APPEAL so $12,323 ($12,323) 0.0% 100.0% $12.300
S-226 ANNUAL PARKING PMT-TSFR & REPLCMNT S300 $619 ($319) 48.5% 100.0% $300
S-230 CITATIONS FOR IU.EGAL PARKING $523.125 $303,800 $219,325 172.2% 100.0"" $0 (2)
S-235 INSPECTION FOR CODE COMPLIANCE $40 $46,129 {$46,089) 0.1% 100.0% $4,500 (3)
5·237 SUBSTD.RECORDATION PLCMNT & REMOVAL so $62,319 ($52,319) 0.0% 100.0% $62,300
5·239 VACANT PROPERTY MONITORING so $8,542 ($8,5-42) 0.0% 100.0% $8,500
5-240 PARKING DISTRICT OPERATIONS so $176,651 ($176,651) 0.0% 100.0% $0 (1)
5-301 PICNIC SHELTER RESERVAT ION $0 $7,123 (S7 ,123) 0.0% 100.0% S7 .1 00
5-331 RECREATION: TEENS $26 ,250 $171 ,990 ($1.5,740) 15.3% 100.0% $0 (1)
S-334 RECREATION: PLAYGROUND $170,250 $571,965 (S-401 ,715) 29.8% 100.0% $0 (1)
S-337 RECREATION : CLASSES $183,225 $215,280 ($52,055) 75.8% 100.0% so (1)
S-342 RECREATION: SENIORS $35,645 $167,803 ($132,158) 21.2% 100.0% $0 (1)
S-3-46 RECREATION : YOUTH SPORTS $86,325 $311 ,904 ($225,S78) 27 .7% 100.0% so (1)
S-3<49 RECREATION: DA.Y CAMP $7,000 $&4,520 ($57,520) 10.8% 100.0% so (1)
S-351 SPECIAL EVENTS: CAMELLIA FESTIVAL so $41,821 l$41,821) 0.0% 100.0% so (1)
S-355 SPECIAL EVENTS: LIGHTS ON so $44,564 ($44.564) 0.0% 100.0% $0 (1)
S-358 SPECIAL EVENTS: SUMMER CONCERTS $0 $3.2,554 ($32,554} 0.0% 100.0% so (1}
S-360 SPECIAL EVEHTS: OTHER $8,150 $89,619 ($61,469) 11 .7% 100.0% $0 (1}
5-370 COMMUNITY CENTER ROOM RENTAL $10,000 $81,840 ($71,840) 12.2% 100.0% $0 (1)
S-410 GENERAL FUND SVCS TO THE LLD $11,800 $1&.4,269 ($172,469) 6.4% 100.0% so {1}
s-411 l.L.D-LIGHTING OPERATIONS $736,000 $48&,255 SZ.49 ,7-45 151 .4% 100.0% so (1)
5~13 LLD-lANDSCAPlNG SERVICES 5315,000 $557,837 ($242 ,837) 56.5% 100.0% so (1)
5-422 STREET SWEEPING so $139 ,921 ($139,921) 0.0% 100.0% $0 (1)
S-451 SPECIAL CURB PAINTING so $12,3-42 ($12,342) 0.0% 100.0% $7 ,400 -
S-703 AGENDA SUBSCRIPTION $0 so so 0.0% 0.0% so &
5-705 FILMING PERMIT $435 $976 ($5-41) 44 .6% 100.0% $500
S-710 FIREWORKS STAND REVIEW $588 $1,128 (S540) 52.1% 100.0% $500
S-712 BINGO REGULATION $100 $81 $19 123.5% 100.0% $0
5-71 4 STREET BANNER so $615 ($815) 0.0% 100 .0% S390 ..
5-716 PHOTOCOPY/REPRODUCT ION CHARGE $0 $0 $0 100.0% 100.0% so
S-725 RCTURNED CHECK CHARGE $500 $1,019 {$519! 49.1% 100.0% $500
TOTALS $2.947.295 $5 .314,898 !,!2.367 ,803l 55 .5% 62.5% $374 ,133
Key to Symbols:
• • City char~tes aclual CCIBt. .. Demand will decline as user is required lo pay full cost . ,_ lnaulit;;ent demand to predlcl additional mvenue although aome might occur In the fiscal year.
&-Staff recommends deleUng lhis seNice ali ills no longer provided.
(1). Sli1ff will be further reviewing these 5aNices fo r a subsequent Pha.e II or lhe fee adaplion process.
(2)-Presented here to show lhallhe cost of issuing lhe cllaUons Isles& \han the revenue l'eCI!ived.
(3)-Low r1!COI/ery as flrsl two inspec(ions are without charge lo encourage compliance .
Attachment "C"
City of Temple City
Parks & Recreation Department
PROPOSED PAYMENT POLICY
Fees for all recreation programs are required to be paid in full prior to participation
in any fee based City-sponsored program . In cases of extreme hardship,
payment plans may be approved by the Director on a case-by-case basis . In
cases where payment plans are authorized, full payment must be received by the
mid-point of the program or participant will be dropped from the program and all
fees paid will be retained by the City. Extreme hardship cases will only be
considered to meet an immediate need. Family must provide a request in writing
clearly stating the need for both the desired program and reasons why all fees
cannot be paid prior to the start of the program . Requests for payment plans that
are denied by staff can be appealed to the Parks & Recreation Commission who
will consider the request at their next regularly scheduled meeting .
Attachment "D"
City of Temple City
Parks & Recreation Department
Proposed Refund Policy-5-1-12
It is the goal of the Temple City Parks & Recreation Department to provide quality programs and
services to the community. Staffing and program decisions are made based on registrations and
anticipated revenues to cover program costs. Cancellations adversely impact the Department's ability
to retain qualified staff and offer the high level of services patrons have come to expect. Therefore
the Parks & Recreation Commission and City Council have set the following policy on cancellations
and refunds:
Cancellation Policy for Facility Rentals
Reservations may be cancelled by applicant and all fees and deposit returned up to 30 calendar days
prior to the event less a $10 cancellation fee. One half of the rental fees will be retained if reservations
are cancelled 29-7 calendar days prior to the event. All fees and deposit will be retained if reservations
are cancelled less than 7 calendar days prior to the event.
Cancellation Policy for Adult Excursions
There will be a $10 service charge for cancellation of one-day trips. Refunds will not be issued within 10
calendar days prior to one-day trips, unless there is a replacement on our waiting list. A $10 service
charge will be deducted for cancellation of overnight trips of 5 days or less if cancellation is received 20
calendar days in advance, unless otherwise noted. Extended tours of longer length are subject to more
stringent cancellation policies. For tours over 5 days or cruise or air tours, the date specified as the
"Balance Due Date" is the last date to cancel for a full refund, less the $10 service charge. There will be
no refunds issued for any program that is $10 or less .
Cancellation Policy for Fee & Charge Classes
A $10 cancellation fee will be charged for cancellations made before the commencement of the second
week of the program. There will be no make-ups or refunds for missed classes. The Department will not
prorate class registration fees for patrons who register after the first day of class. There will be no
refunds issued for any program that is $10 or less .
Cancellation Policy for Youth Sports Programs
For Flag Football and Basketball, full refunds less a $10 cancellation fee will be issued as long as the
Department is notified before the first scheduled league game. If a team jersey has been issued to the
participant, a $15 jersey fee will also be kept by the Department. For all Mini Sports programs full
refunds less a $10 cancellation fee will be issued as long as the Department is notified before the start of
the second week of the program. If at-shirt has been issued to the participant, a $5 t -shirt fee will also
be kept by the Department. There will be no refunds issued for any program that is $10 or less . Late
registrations will be accepted for any youth sports program provided there are openings and jerseys or
t-shirts available. Fees will not be prorated. If an outdoor game or practice is cancelled due to
inclement weather, it will be made up at the Department's discretion. There will be no refunds issued
for any program that is $10 or less.
Cancellation Policy for Stars Club and Teen Zone Programs
Full refunds less a $10 cancellation fee will be issued as long as the Department is notified before the
beginning of the second week of the session. There will be a $10 service charge for cancellation of one-
day field trips. Refunds will not be issued within 10 calendar days prior to one-day field trips, unless
there is a replacement on our waiting list . There will be no refunds issued for any program that is $10 or
less ..
Additional Cancellation Policies for All Programs
Cancellation by City: Full refunds will be issued for any class, program, excursion or rental cancelled by
the City in the form of a credit to the patron's account with the Department, or a refund by check or
back to the credit card the patron used as payment when registering .
Medically Excused Absences: A full refund for days missed, less a $10 cancellation fee, will be issued for
any class, program, or excursion which a patron cannot attend for medical reasons, provided a doctor's
note is provided to the Department. The refund will be by check or back to the credit card the patron
used as payment when registering. The written request must be made within 10 calendar days of the
date of the event which the patron could not attend for medical reasons.
Exceptions to these policies and for any program or event that does not fall under the above policies
may be granted on a case by case basis by the Parks & Recreation Director.