HomeMy Public PortalAbout11) 7J Petty Cash & Visa RptDATE: May 15, 2012
AGENDA
ITEM 7.J.
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
TO: The Honorable City Council
FROM: Jose E. Pulido, City Manador
Via: Tracey L. Hause, Administrative Services Director
By: Lee Ma, Accountant
SUBJECT: PETTY CASH AND VISA CARD REPORT
RECOMMENDATION:
The City Council is requested to review, receive and file the Petty Cash and Visa Card
Report.
BACKGROUND:
1. On August 6, 1991, staff began submitting the Petty Cash Report to the City Council
on a regular basis.
2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on
an as needed basis.
ANALYSIS:
In the interest of full transparency, the City Council is being requested to review the
Petty Cash Report from April 19, 2012 to April 26, 2012. The total of petty cash
expenditures were $438.00, and the petty cash fund will be reimbursed after the City
Council approves the May 15, 2012 Warrant Register. Further, the City Council is being
requested to review the Visa Card Report from March 9, 2012 to April 5, 2012. The total
of the Visa card expenditures were $3,733.55, and was paid as a special check that is
reflected on the May 15, 2012 Warrant Register.
CONCLUSION:
As has been our past practice, the attached Petty Cash and Visa Card Reports are
being presented for Council review and for staff to answer any questions that they may
have with regards to these expenditures. This practice seeks to avoid any potential
City Council
May 15, 2012
Page 2
misuse of public funds.
FISCAL IMPACT:
This item does not have an impact on the Fiscal Year (FY) 2011-12 City Budget.
ATTACHMENTS:
A. Petty Cash Detail
B. Visa Card Charge
01-970-81-4505 $7.70 Supplies - City Property 5928-5934 Primrose Avenue
$7.70 Total
Grand Total $438.00 Receipt # 12-5125 to 12-5137
Attachment "A"
Account No.
Description
01-910-41-4410
$13.00
Sandwiches - Local Clergy Outreach Meeting
$21.56
Water bottles - City Council
$50.00
Registration -LA County Sheriffs Dept Volunteer Award Banquet - CM Chavez & CM Vizcarra 4126/12
$84.56
Total
01-910-41-4231
$23.09
Refreshment - Strategic Planning Training 4-21-12
$49.56
Refreshment - Strategic Planning Training 4-21-12
$49.72
Refreshment- Strategic Planning Training 4-21-12
$122.37
Total
01-910-42-4410
$30.00
Sandwiches- Budget Review Staff Mtg 4-20-12
$44.47
Sandwiche & Cookies- Budget Review Staff Mlg 4-20-12
$74.47
Total
01-91045-4410
$34.75
Pizza -Free the Files Day
$34.75
Total
01-940-574465
$39.15
Special Dept Supplies - T-shirt embroidery
(R12-01)
$39.15
Total
01-940-574630
$25.00
Gift Certificates - Volunteer Luncheon Recognition
(R12-10)
$50.00
Gift Certificates - Volunteer Luncheon Recognition
$75.00
Total
01-970-81-4505 $7.70 Supplies - City Property 5928-5934 Primrose Avenue
$7.70 Total
Grand Total $438.00 Receipt # 12-5125 to 12-5137
VISA CARD CHARGES Attachment "B"
319112 - 415112
3/9112
RALPHS
41.72
Beverages for Check Point Event
319112
PIZZA CART
61.00
Food for Check Point Event
3110112
WINDY CITY NOVELTIES
41.75
Supplies for Volunteer Luncheon
3/12112
PAYPAL-MISS PICKLES
166.95
Supplies for Volunteer Luncheon
3113/12
OFFICE DEPOT
65.20
Tape for label maker and two USB drives
3/13112
FACTORY DIRECT CRAFT
64.62
Supplies for Volunteer Luncheon
3113112
PIZZA CART
34.00
Dinner for Special Council Study Session
3115112
SHINDIGS DECORATION
308.77
Supplies for Volunteer Luncheon
3115112
WESTERN CHAPTER
85.00
Training for Tree Trimmer Lead Worker Cruse
3115/12
TACOS EL CHAPARRITO
400.00
Food for Neighborhood Watch Meeting
3/16112
OFFICE DEPOT
45.11
Office supplies for Live Oak Park Annex Staff
3116/12
HIRSCH PIPE & SUPPLY
211.74
Repair City Hall Restroom
3119112
NANO CAF12 TWO
332.87
Breakfast and Lunch for Council Goal Setting Workshop
3120112
CLARO'S ARCADIA
356.89
Refreshments for City Council Reorganization Reception
3120112
CITY OF TEMPLE CITY
3.00
Test Parking Permit Machine due to jamming
3/20/12
SUPER A FOOD
89.99
Cake of Counci Reorganzation
3122112
CALIFORNIA CONTRACT CITIES ASSOCATION
960.00
Registration for Parks and Recreation Commissioner
3123/12
PARTY CITY
119.58
Supplies for Easter Egg Hunt
3126/12
TARGET
9.67
Supplies for Volunteer Luncheon
3129112
RALPHS
79.42
Refreshments for Traffic Calming Workshop
Page 1 of 2
VISA CARD CHARGES
319112 - 415112
3131112 99 CENTS ONLY
TOTAL
Page 2 of 2
Attachment "B"
101.16
60.33
33.75
(59.96)
14,14
24.85
102.00
3,733.55
Supplies for Easter Egg Hunt
412112
WALGREENS
Supplies for Easter Egg Hunt
412112
DOLRTREE
Supplies for Easter Egg Hunt
4/3/12
SHINDIGS DECORATION
Refund for Volunteer Luncheon Supplies
413112
99 CENTS ONLY
Supplies for Easter Egg Hunt
413112
JOANN FABRIC
Supplies for Easter Egg Hunt
415112
GOLF N STUFF
Teen Zone Field Trip
TOTAL
Page 2 of 2
Attachment "B"
101.16
60.33
33.75
(59.96)
14,14
24.85
102.00
3,733.55