HomeMy Public PortalAbout2021.07.29 Special Meeting Minutes MINUTES
McCall City Council
Special Meeting
McCall City Hall-- Legion Hall
VIA TEAMS Virtual
July 29, 2021
Call to Order and Roll Call
Work Session
Adjournment
CALL TO ORDER AND ROLL CALL
Mayor Giles called the special meeting of the McCall City Council to order at 5:30 p.m.
Mayor Giles, Council Member Callan, Council Member Holmes, Council Member
Maciaszek, and all answered roll call. Council Member Nielsen was absent.
City staff members present were Anette Spickard, City Manager; BessieJo Wagner, City Clerk;
Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt,
Community Development Director; Kurt Wolf, Parks and Recreation Director; Eric McCormick,
Golf Course Superintendent; Meg Lojek, Library Director; Traci Malvich, Human Resources
Manager; Nathan Stewart, Public Works Director; Vlatko Jovanov,Network Administrator
Also, in attendance was David Simmonds
WORK SESSION
Continued discussion and direction regarding FY22 Budget Development
City Manager Spickard thanked City Treasurer Linda Stokes with her work during challenging
times with the changes that occurred at the State level regarding levies and the amount cities may
take.
Property Tax Allocation
City Treasurer Linda Stokes stated she and the City Manager met with each Department Head to
make sure each department was sufficiently funded to meet needs and adjusted the budget
appropriately. She took the Council through the 2021 L-2 Worksheet changes and covered the
amount of monies that the City is allowed to increase their tax amount. City Manager Spickard
shared that the HB389 Property Tax Relief bill will permanently reduce the amount of taxes the
City can collect by approximately$150,000.
Personnel Costs
Human Resource Manager Traci Malvich presented the personnel costs and shared the changes
that have come in since the last discussion. III-A will have a 5.9% increase in Medical premiums;
Willamette Dental went up 5% and the deductible changed from$20 to $25 per visit; Delta Dental
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had a 6% decrease, changed from PPO providers so employees can go to any network provider
they choose, and the annual benefit increased $250 per year. The only other changes were to
account for staff vacancies/filled vacancies and considering the 2%Market increase 3%merit pool.
Salary and cost of living increases are based on the CPI which was 1.6%when first presented this
budget season that has gone up to 6%by June 2021. She felt the increases built into the budget are
appropriate.
Council Member Callan asked about the reserve for health care line item no longer in the budget.
City Treasurer Linda Stokes explained that due to the budget constraints those funds were needed
to help balance the budget. It can be brought back if next year is a better season.
Property Tax Allocation- continued
City Treasurer Stokes explained the foregone calculations and preliminary levy rates and clarified
data for the Council. She went over the Estimated Levy Tax Rates and homeowner's exemptions
showing the breakout of the three tax options being presented for decision.
Draft Capital Improvement Projects (CIP)
City Treasurer Stokes presented the draft Capital Improvement Projects and shared she is still
working on the Park Department facility's move numbers.
The Council felt comfortable with what was presented and did not have any questions.
Draft FY22 Operation &Maintenance Budget Worksheet
Staff explained the draft budget spreadsheets and answered questions. Mayor Giles asked staff to
explain the housing piece. City Manager Anette Spickard shared the breakdown of the funds for
housing as follows: for staff time, legal services, and partnerships $98,000; Housing Advisory
Committee, Strategic Plan, and code updates $40,000; deed restrictions incentive program
$390,000 which is spread out between local option tax, carry over from the general fund, and line
items; and monies set aside for future land banking$197,000 which is 5% of excess fund balance
of the last two years. The total comes to roughly $725,000 for housing. Community & Economic
Development Director Michelle Groenevelt stated that she had shared these number with the
Housing Advisory Committee as they are ready to start on a few projects. City Manager Anette
Spickard stated a memo for how the Housing dollars are budgeted will be available for the Public
Hearing.
Council Member Callan asked for clarification on the amount listed for the Rapid computer
hardware and staff stated the program is not completely set up so there are some behind the scenes
items that still needed to finish implementation of the fiber installation. In addition, there were
some grant funds not awarded which would have helped offset these costs that the City had to
absorb. Staff also clarified auditor fees outside the audit and Airport Fund CIP amounts.
City Council Deliberation
The Council discussed the following items and gave direction:
New Construction & Annexation (90%) Plus Setting Revenue Allocation Area (80%) —
$220,071
3% Increase—$194,018
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Forgone Amount (not included in budget request)— $591,064 The City is eligible to take
up to $68,814 for O & M (can be added to base).
Council Member Callan would like to consider taking the eligible foregone amount. Each of the
Council Members were in favor of the budget as presented and of taking the additional $68,814 of
foregone to spend on the Operations &Maintenance.
The Council discussed the final Local Option Tax allocations. There was some discussion
regarding the Payette Land Trust application. Council Member Callan would like to see it moved
to the bottom and move all the other applications up. This will give staff time to work through the
contract. The Council were all in agreement.
Council Member Callan moved to set the FY22 Local Option Tax funding with the
amendment of moving priority #1 22-27 Payette Land Trust for $75,000 to priority #27
contingent on upon acceptable contract negotiations. Council Member Holmes seconded the
motion. In a roll call vote Council Member Callan, Council Member Holmes, Mayor Giles,
and Council Member Maciaszek all voted aye, and the motion carried.
City Treasurer Stokes gave a recap on all the presented budget changes. The total of all additions
is $334,214 with a tentative budget of$35,615,364.
Council Member Callan moved to set the Tentative Budget at$35,615,364. Council Member
Holmes seconded the motion. In a roll call vote Council Member Callan, Council Member
Holmes,Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried.
FY22 Budget Next Steps
FY22 Budget Public Hearing on August 12, 5:30PM
FY22 Foregone Public Hearing on August 12, 05:30PM
FY22 Budget Adoption on August 12
There were no questions on the above schedule.
ADJOURNMENT
Without further business, Mayor Giles adjourned the meeting at 6:45 p.m.
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ATTEST: � s C s' Robert S. Gi es, Mayor
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BessieJo Wa r, City Clc rk
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