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HomeMy Public PortalAbout2021.07.29 Special Meeting Minutes MINUTES McCall City Council Special Meeting McCall City Hall-- Legion Hall VIA TEAMS Virtual July 29, 2021 Call to Order and Roll Call Work Session Adjournment CALL TO ORDER AND ROLL CALL Mayor Giles called the special meeting of the McCall City Council to order at 5:30 p.m. Mayor Giles, Council Member Callan, Council Member Holmes, Council Member Maciaszek, and all answered roll call. Council Member Nielsen was absent. City staff members present were Anette Spickard, City Manager; BessieJo Wagner, City Clerk; Erin Greaves, Communications Manager; Linda Stokes, City Treasurer; Michelle Groenevelt, Community Development Director; Kurt Wolf, Parks and Recreation Director; Eric McCormick, Golf Course Superintendent; Meg Lojek, Library Director; Traci Malvich, Human Resources Manager; Nathan Stewart, Public Works Director; Vlatko Jovanov,Network Administrator Also, in attendance was David Simmonds WORK SESSION Continued discussion and direction regarding FY22 Budget Development City Manager Spickard thanked City Treasurer Linda Stokes with her work during challenging times with the changes that occurred at the State level regarding levies and the amount cities may take. Property Tax Allocation City Treasurer Linda Stokes stated she and the City Manager met with each Department Head to make sure each department was sufficiently funded to meet needs and adjusted the budget appropriately. She took the Council through the 2021 L-2 Worksheet changes and covered the amount of monies that the City is allowed to increase their tax amount. City Manager Spickard shared that the HB389 Property Tax Relief bill will permanently reduce the amount of taxes the City can collect by approximately$150,000. Personnel Costs Human Resource Manager Traci Malvich presented the personnel costs and shared the changes that have come in since the last discussion. III-A will have a 5.9% increase in Medical premiums; Willamette Dental went up 5% and the deductible changed from$20 to $25 per visit; Delta Dental MCCALL CITY COUNCIL Page 1 of 3 July 29, 2021 Special Meeting had a 6% decrease, changed from PPO providers so employees can go to any network provider they choose, and the annual benefit increased $250 per year. The only other changes were to account for staff vacancies/filled vacancies and considering the 2%Market increase 3%merit pool. Salary and cost of living increases are based on the CPI which was 1.6%when first presented this budget season that has gone up to 6%by June 2021. She felt the increases built into the budget are appropriate. Council Member Callan asked about the reserve for health care line item no longer in the budget. City Treasurer Linda Stokes explained that due to the budget constraints those funds were needed to help balance the budget. It can be brought back if next year is a better season. Property Tax Allocation- continued City Treasurer Stokes explained the foregone calculations and preliminary levy rates and clarified data for the Council. She went over the Estimated Levy Tax Rates and homeowner's exemptions showing the breakout of the three tax options being presented for decision. Draft Capital Improvement Projects (CIP) City Treasurer Stokes presented the draft Capital Improvement Projects and shared she is still working on the Park Department facility's move numbers. The Council felt comfortable with what was presented and did not have any questions. Draft FY22 Operation &Maintenance Budget Worksheet Staff explained the draft budget spreadsheets and answered questions. Mayor Giles asked staff to explain the housing piece. City Manager Anette Spickard shared the breakdown of the funds for housing as follows: for staff time, legal services, and partnerships $98,000; Housing Advisory Committee, Strategic Plan, and code updates $40,000; deed restrictions incentive program $390,000 which is spread out between local option tax, carry over from the general fund, and line items; and monies set aside for future land banking$197,000 which is 5% of excess fund balance of the last two years. The total comes to roughly $725,000 for housing. Community & Economic Development Director Michelle Groenevelt stated that she had shared these number with the Housing Advisory Committee as they are ready to start on a few projects. City Manager Anette Spickard stated a memo for how the Housing dollars are budgeted will be available for the Public Hearing. Council Member Callan asked for clarification on the amount listed for the Rapid computer hardware and staff stated the program is not completely set up so there are some behind the scenes items that still needed to finish implementation of the fiber installation. In addition, there were some grant funds not awarded which would have helped offset these costs that the City had to absorb. Staff also clarified auditor fees outside the audit and Airport Fund CIP amounts. City Council Deliberation The Council discussed the following items and gave direction: New Construction & Annexation (90%) Plus Setting Revenue Allocation Area (80%) — $220,071 3% Increase—$194,018 MCCALL CITY COUNCIL Page 2 of 3 July 29,2021 Special Meeting Forgone Amount (not included in budget request)— $591,064 The City is eligible to take up to $68,814 for O & M (can be added to base). Council Member Callan would like to consider taking the eligible foregone amount. Each of the Council Members were in favor of the budget as presented and of taking the additional $68,814 of foregone to spend on the Operations &Maintenance. The Council discussed the final Local Option Tax allocations. There was some discussion regarding the Payette Land Trust application. Council Member Callan would like to see it moved to the bottom and move all the other applications up. This will give staff time to work through the contract. The Council were all in agreement. Council Member Callan moved to set the FY22 Local Option Tax funding with the amendment of moving priority #1 22-27 Payette Land Trust for $75,000 to priority #27 contingent on upon acceptable contract negotiations. Council Member Holmes seconded the motion. In a roll call vote Council Member Callan, Council Member Holmes, Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. City Treasurer Stokes gave a recap on all the presented budget changes. The total of all additions is $334,214 with a tentative budget of$35,615,364. Council Member Callan moved to set the Tentative Budget at$35,615,364. Council Member Holmes seconded the motion. In a roll call vote Council Member Callan, Council Member Holmes,Mayor Giles, and Council Member Maciaszek all voted aye, and the motion carried. FY22 Budget Next Steps FY22 Budget Public Hearing on August 12, 5:30PM FY22 Foregone Public Hearing on August 12, 05:30PM FY22 Budget Adoption on August 12 There were no questions on the above schedule. ADJOURNMENT Without further business, Mayor Giles adjourned the meeting at 6:45 p.m. 11AA 9;�k4- * = ATTEST: � s C s' Robert S. Gi es, Mayor t BessieJo Wa r, City Clc rk MCCALL CITY COUNCIL Page 3 of 3 July 29, 2021 Special Meeting