HomeMy Public PortalAbout2016.080 (04-05-16)RESOLUTION NO. 2016.080
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD
AUTHORIZING THE CITY MANAGER TO ORDER SERVICES AND SIGN
AGREEMENTS WITH AT &T TO CONTINUE TO PROVIDE PHONE AND DATA
LINE SERVICES TO THE CITY OF LYNWOOD THROUGH THE STATE OF
CALIFORNIA - NEGOTIATED CONTRACT CALNET 3
WHEREAS, - the City Council authorized staff to purchase
telecommunication services through CALNET 2 on July 21, 2009, which offered
prices up to 30% less than tariff rates; and
WHEREAS, the State of California CALNET 2 contract is set to expire on
January 29, 2018 and the State went out to bid to establish a new contract called
CALNET 3 to replace the expiring contract and awarded AT &T, among others,
with a two year contract with the option by the State of California to extend it for
an additional two years; and
WHEREAS, if the City does not participate in the cooperative agreement,
the phone and data line services will be charged at the tariff rate, which will be
25 -30% higher than the CALNET 3 rate structure; and
WHEREAS, an alternative option to using CALNET 3 to maintain
competitive rates is for the City to develop an RFP and bid for these services;
and
WHEREAS, it is unlikely these plans would realize the cost savings the
CALNET 3 agreement offers; and
WHEREAS, the State completed the RFP process at no cost to the City
and the City will realize saving up to 25 -30% of tariff rates.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD
DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS:
Section 1. That the City Council of the City of Lynwood approves and
authorizes the City Manager to order services and sign agreements with AT &T to
provide phone and data lines services to the City of Lynwood through the State
of California- Negotiated contract CALNET 3.
Section 2. This resolution shall go into effect immediately upon its
adoption.
Section 3. The City Clerk shall certify as to the adoption of this City
Council Resolution.
1
PASSED, APPROVED and ADOPTED this 51h day of April, 2016.
ATTEST:
Maria QuinonezCity Clerk
APPROVED AS TO FORM:
JA UA
David A. Garcia,
City Attorney
2
Edwin Hernandez, or
City of Lynwood
J. Arnoldo Beltran, City Manager
APPROVED AS TO CONTENT:
Peter Han, Interim Director of
Technology and Media Support
Services
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby
certify that the foregoing Resolution was passed and adopted by the City Council
of the City of Lynwood at a regular meeting held on the 5th day of April, 2016,
and passed by the following vote:
AYES: COUNCIL MEMBERS ALATORRE,
SOLACHE AND MAYOR HERNANDEZ
NOES: NONE
ABSENT: MAYOR PRO TEM CASTRO
ABSTAIN: -NONE
Maria Quinones; City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
SANTILLAN-BEAS,
I, Maria Quinonez, the undersigned, City Clerk of the City of Lynwood, do hereby
certify that the above foregoing is a full, true and correct copy of Resolution No.
2016.080 and is on file in my office and that said Resolution was adopted on the
date and by the vote therein stated. Dated this 5th day of April, 2016.
Maria Quiftnez, City ?,'lerk
ATTACHMENT 4 — AUTHORIZATION TO ORDER (ATO) Page 1 of 4
AUTHORIZATION TO ORDER UNDER STATE CONTRACT
AT &T and the State of California ( "State ") have entered into a Contract for CALNET 3 Statewide
Contract A (SWC -A), C3- A- 12- 10- TS -01, for the following Subcategories and terms. The State
may, at its sole option, elect to extend the Contract term for up to the number of additional
periods of one (1) year each as indicated below.
Subcategory
1.1 Dedicated Transport
1.2 MPLS, VPN and Converged
VOW
1.3 Standalone VolP
1.4 Long Distance Calling
1.5 Toll -Free Calling
1.6 Legacy Telecommunications
Contract Award
Contract End
November 15, 2013
June 30, 2018
November 15, 2013
June 30, 2018
November 15, 2013
June 30, 2018
November 15, 2013
June 30, 2018
November 15, 2013
June 30, 2018
November 15, 2013
June 30, 2017
1 year
Optional
Pursuant to the Contract, which is incorporated herein by reference, any public agency, as
defined in Government Code section 11541, is allowed to order services and products
( "Services ") solely as set forth in the Contract.
A non -State public Entity (herein "Non -State Entity ") shall also be required to complete and
submit this Authorization to Order (ATO) Under State Contract prior to ordering Services. A
description of the Service(s), applicable rates and charges and the specific terms and conditions
under which the Service(s) will be provided to a Non -State Entity are fully set forth in the
Contract. Access to the Contract is available at htto: / /www.otech.ca.gov /stnd /calnet3 /.
City of Lynwood ( "Non -State Entity ") desires to order Service(s), and
Contractor agrees to provide such Service(s), as identified in the State of California,
Telecommunications Service Request (Form. 20), pursuant to the terms and conditions and rates
contained in the Contract.
E -Rate Customers
Only complete if applying for E -Rate funding:
Insert Non -State Entity Name here intends to seek Universal Service Funding (E -Rate) for
eligible services provided under this ATO.
The Service(s) ordered under this ATO shall commence I Insert month, da ear ( "Service
Date "). Upon the Service Date, this ATO supersedes and replaces any applicable serving
arrangements between Contractor and Non -State Agency for the Service(s) being ordered under
this ATO.
ATTACHMENT 4 — AUTHORIZATION TO ORDER (ATO) Page 2 of 4
This ATO shall become effective upon execution by Non -State Entity, Contractor, and the Office
of Technology Services, Statewide Telecommunications and Network Division (OTech /STND).
No Service(s) shall be ordered by Non -State Entity or provided by Contractor until this ATO has
been executed by both parties and approved by OTech /STND.
By executing this ATO, Non -State Entity agrees to subscribe to the selected services, and
Contractor agrees to provide selected services, in accordance with the terms and conditions of this
ATO and the Contract. Upon execution of this ATO by Non -State Entity and Contractor,
Contractor shall deliver this ATO to OTech /STND for review and approval. The State may, at its
sole discretion, revoke any applicable previously approved ATO.
The OTech /STND will provide Contract management and oversight, and upon request by the Non -
State Entity or Contractor, will advocate resolving any Contract service issues. The ATO, and
any resulting Form 20, is a Contract between the Non -State Entity and the Contractor. The State
will not represent the Non -State Entity in resolution of litigated disputes between the parties.
Non -State Entity may terminate this ATO, for specific Service(s) or in total, prior to termination of
the Contract, by providing the Contractor with thirty (30) calendar days' of written notice of
cancellation. This ATO shall not exceed the term of the CALNET 3 Contract.
Non -State Entity, upon execution of this ATO, certifies that Non -State Entity understands that
Contractor and the State may, from time to time and without Non -State Entity's consent, amend
the terms and conditions of the Contract thereby affecting the terms of service Non -State Entity
receives from Contractor.
Non -State Entity, upon execution of this ATO, certifies that it has reviewed the terms and
conditions, including the rates and charges, of the Contract.
Non -State Entity, upon execution of this ATO, certifies the Non -State Entity understands that
billing invoices for Service(s) subscribed to under the Contract are subject to review and /or audit
by the State, pursuant to provisions of the Contract.
All Service(s) ordered under this ATO will be submitted using the Form 20, signed by the Non -
State Entity's authorized signatory. Any additions or deletions to Service(s) shall likewise be
accomplished by submission of a Form 20, noting changes. The Non -State Entity understands
that Form 20s are subject to review by the CALNET 3 CMO to ensure contract compliance.
Non -State Entity, upon execution of this ATO, certifies the Non -State Entity understands that the
Contractor shall provide CALNET 3 CMO all data, reports, and access to trouble tickets for
Service(s) subscribed to under the Contract, pursuant to provisions of the Contract.
Non -State Entity may, by placing Service orders issued by its duly authorized representative with
Contractor, order any of the Service(s) listed in the Contract and selected below. Contractor shall
bill Non -State Entity, and Non -State Entity shall pay Contractor according to the terms and
conditions and rates set forth in the Contract for such Service(s).
ATTACHMENT 4 — AUTHORIZATION TO ORDER (ATO) Page 3 of 4
Whenever any notice or demand is given under this Contract to Contractor or Non -State
Entity, the notice shall be in writing and addressed to the following:
Non -State Entity:
City of Lynwood
11330 Bullis Rd
Lynwood, CA, 90262
Attn: Peter Han
310 - 603 -0220
han I nwood.ca.us
Contractor:
AT &T
2700 Watt Avenue, Room 1213
Sacramento, CA 95821
Attn: Contract Program Manager
Notices delivered by overnight courier service shall be deemed delivered on the day
following mailing. Notices mailed by U.S. Mail, postage prepaid, registered or certified with
return receipt requested, shall be deemed delivered five (5) State business days after
mailing. Notices delivered by any other method shall be deemed given upon receipt.
IN WITNESS WHEREOF, the parties hereto have caused this ATO to be executed on the date
shown below by their respective duly authorized representatives:
NON -STATE ENTITY
CONTRACTOR
By: Authorized Signature
By: Authorized Signature
Printed Name and Title of Person Signing
Printed Name and Title of Person Signing
Date Signed:
Date Signed:
Approved By:
State of California
Department of Technology,
Statewide Telecommunications and Network Division
By: Authorized Signature:
Printed Name and Title of Person Signing:
Date Signed:
ATTACHMENT 4 — AUTHORIZATION TO ORDER (ATO) Page 4 of 4
City of Lynwood
Select services for
Selected Services
AT &T C3- A- 12- 10 -TS -01
Customer Initials
IF]
Dedicated Transport
Subcategory 1.1
0
Multi- Protocol Label Switching (MPLS)
Subcategory 1.2
El
Standalone Voice over Internet Protocol (VOIP)
Subcategory 1.3
Long Distance Calling
Subcategory 1.4
El
Toll Free Calling
Subcategory 1.5
0
Legacy Telecommunications
Subcategory 1.6
ATTACHMENT 4 — AUTHORIZATION TO ORDER (ATO) Page 1 of 4
AUTHORIZATION TO ORDER UNDER STATE CONTRACT
AT &T and the State of California ( "State ") have entered into a Contract for CALNET 3 Statewide
Contract B (SWC -B), C3- B- 12- 10- TS -01, for the following Category/Subcategories and terms.
The State may, at its sole option, elect to extend the Contract term for up to the number of
additional periods of one (1) year each as indicated below.
4.2 SONET — Point -to -Point
1 year
June 30, 2018 2
Optional
Category /Subcategory
Contract Award Contract End Extensions
2 Network Based Web
March 26, 2014 June 30, 2018 2
Conferencing
March 26, 2014 June 30, 2018 2
3 Metropolitan Area Network
June 30, 2018 2
(MAN) Ethernet
March 26, 2014
4.2 SONET — Point -to -Point
March 26, 2014
June 30, 2018 2
Connectivity
5 Managed Internet Services
March 26, 2014
June 30, 2018 2
6.1 Hosted IVR/ACD Services
March 26, 2014
June 30, 2018 2
7 Network Based Managed
March 26, 2014
June 30, 2018 2
Security
Pursuant to the Contract, which is incorporated herein by reference, any public agency, as
defined in Government Code section 11541, is allowed to order services and products
( "Services ") solely as set forth in the Contract.
A non -State public Entity (herein "Non -State Entity ") shall also be required to complete and
submit this Authorization to Order (ATO) Under State Contract prior to ordering Services. A
description of the Service(s), applicable rates and charges and the specific terms and conditions
under which the Service(s) will be provided to a Non -State Entity are fully set forth in the
Contract. Access to the Contract is available at htta: / /www.otech.ca.gov /stnd /calnet3/ .
City of Lynwood 1 ( "Non -State Entity ") desires to order Service(s), and
Contractor agrees to provide such Service(s), as identified in the State of California,
Telecommunications Service Request (Form. 20), pursuant to the terms and conditions and
rates contained in the Contract.
ustomers
Only complete if applying for E -Rate funding:
NIA intends to seek Universal Service Funding (E -Rate) for
eligible services provided under this ATO.
The Service(s) ordered under this ATO shall commence on I N/A ( "Service
Date "). Upon the Service Date, this ATO supersedes and replaces any applicable serving
arrangements between Contractor and Non -State Agency for the Service(s) being ordered
under this ATO.
ATTACHMENT 4 —AUTHORIZATION TO ORDER (ATO) Page 2 of 4
This ATO shall become effective upon execution by Non -State Entity, Contractor, and the Office
of Technology Services, Statewide Telecommunications and Network Division (OTech /STND).
No Service(s) shall be ordered by Non -State Entity or provided by Contractor until this ATO has
been executed by both parties and approved by OTech /STND.
By executing this ATO, Non -State Entity agrees to subscribe to the selected services, and
Contractor agrees to provide selected services, in accordance with the terms and conditions of
this ATO and the Contract. Upon execution of this ATO by Non -State Entity and Contractor,
Contractor shall deliver this ATO to OTech /STND for review and approval. The State may, at its
sole discretion, revoke any applicable previously approved ATO.
The OTech /STND will provide Contract management and oversight, and upon request by the
Non -State Entity or Contractor, will advocate resolving any Contract service issues. The ATO,
and any resulting Form 20, is a Contract between the Non -State Entity and the Contractor. The
State will not represent the Non -State Entity in resolution of litigated disputes between the
parties.
Non -State Entity may terminate this ATO, for specific Service(s) or in total, prior to termination of
the Contract, by providing the Contractor with thirty (30) calendar days' of written notice of
cancellation. This ATO shall not exceed the term of the CALNET 3 Contract.
Non -State Entity, upon execution of this ATO, certifies that Non -State Entity understands that
Contractor and the State may, from time to time and without Non -State Entity's consent, amend
the terms and conditions of the Contract thereby affecting the terms of service Non -State Entity
receives from Contractor.
Non -State Entity, upon execution of this ATO, certifies that it has reviewed the terms and
conditions, including the rates and charges, of the Contract.
Non -State Entity, upon execution of this ATO, certifies the Non -State Entity understands that
billing invoices for Service(s) subscribed to under the Contract are subject to review and /or audit
by the State, pursuant to provisions of the Contract.
All Service(s) ordered under this ATO will be submitted using the Form 20, signed by the Non -
State Entity's authorized signatory. Any additions or deletions to Service(s) shall likewise be
accomplished by submission of a Form 20, noting changes. The Non -State Entity understands
that Form 20s are subject to review by the CALNET 3 CMO to ensure contract compliance.
Non -State Entity, upon execution of this ATO, certifies the Non -State Entity understands that the
Contractor shall provide CALNET 3 CMO all data, reports, and access to trouble tickets for
Service(s) subscribed to under the Contract, pursuant to provisions of the Contract.
Non -State Entity may, by placing Service orders issued by its duly authorized representative with
Contractor, order any of the Service(s) listed in the Contract and selected below. Contractor shall
bill Non -State Entity, and Non -State Entity shall pay Contractor according to the terms and
conditions and rates set forth in the Contract for such Service(s).
ATTACHMENT 4 — AUTHORIZATION TO ORDER (ATO) Page 3 of 4
Whenever any notice or demand is given under this Contract to Contractor or Non -State Entity,
the notice shall be in writing and addressed to the following:
Non -State Entity:
City of Lynwood
11330 Bullis Rd
Lynwood, CA, 90262
Attn: jPeter Han
310 - 603 -0220
han I nwood.ca.us
Contractor:
AT &T
2700 Watt Avenue, Room 1213
Sacramento, CA 95821
Attn: Contract Program Manager
Notices delivered by overnight courier service shall be deemed delivered on the day following
mailing. Notices mailed by U.S. Mail, postage prepaid, registered or certified with return receipt
requested, shall be deemed delivered five (5) State business days after mailing. Notices
delivered by any other method shall be deemed given upon receipt.
IN WITNESS WHEREOF, the parties hereto have caused this ATO to be executed on the date
shown below by their respective duly authorized representatives:
NON -STATE ENTITY
CONTRACTOR
By: Authorized Signature
By: Authorized Signature
Printed Name and Title of Person Signing
Printed Name and Title of Person Signing
Date Signed:
Date Signed:
Approved By:
State of California
Department of Technology,
Statewide Telecommunications and Network Division
Printed Name and Title of Person Signing
Date Signed:
ATTACHMENT 4 — AUTHORIZATION TO ORDER (ATO) Page 4 of 4
City of Lynwood
Select services for
Selected Services
AT &T C3- 13- 12- 10 -TS -01
Customer Initials
❑
Network Based Web Conferencing
Category 2
Metropolitan Area Network (MAN) Ethernet
Category 3
El
SONET — Point -to -Point Connectivity
Subcategory 4.2
Fi
Managed Internet Services
Category 5
Hosted IVR/ACD Services
Subcategory 6.1
Network Based Managed Security
Category 7