HomeMy Public PortalAboutTBP 2012-09-19
FRASER BOARD OF TRUSTEES
MINUTES
DATE:
Wednesday,September 5, 2012
MEETING
:
Board of Trustees Regular Meeting
PLACE:
Fraser Town Hall Board Room
PRESENT
Board:
Mayor Peggy Smith; Mayor Pro-Tem Steve Sumrall; Trustees; Philip Naill,
Eileen Waldow, Vesta Shapiro, Cheri Sandersand Adam Cwiklin
Staff:
Town Manager Jeff Durbin;Town Clerk, Lu Berger; Finance Manager Nat
Havens;Public Works Director Allen Nordin; Town Planner, Catherine
Trotter; Police Officer, Matt Harmon, Plant Supervisor Joe Fuqua, Town
Attorney Rod McGowan
Others:
See attached list
Mayor Smithcalled the meeting to order at 7:03p.m.
1.Workshop:
Zoning Board of Adjustment/Planning Commission Organizational
Amendments
2.Regular Meeting:
Roll Call
3.Approval of Agenda:
motion
Trustee Sumrallmoved, and Trustee Shapiroseconded the to approve the
Motion carried: 7-0.
Agenda.
4.Consent Agenda
:
a)Minutes –August 1, 2012
motion
Trustee Shapiro moved, and Trustee Cwiklin seconded the to approve the
Motion carried: 7-0.
consent agenda.
5.Open Forum
:
6.Updates:
7.Public Hearings:
CANCELLED
a)Bottle Pass Change of Location Hearing-
b)Serene Wellness Medical Marijuana Center
motion
Trustee Sumrall moved, and Trustee Naill seconded the to open the public
Motion carried: 7-0.
hearing on
Page 2of 4
The Board of Trustees, sitting as the Fraser Local Medical MarijuanaLicensing
Authority, conducted the following proceedings concerning the application of Serene
Wellness, LLC fora medical marijuana center license.
TA McGowan briefed the Board and the audience on the purpose and procedure for
tonight’s meeting.
TA McGowan offered as Exhibits 1-3 copies of the medical marijuana license
application, proof of publication of the notice of the hearing and the Clerk's Finding of
Facts regarding the application.
motion
Trustee Shapiro moved, and Trustee Waldow seconded the to enter in exhibits
Motion carried: 7-0.
1-3 into evidence.
Dan Volpe president of Serene Wellness, addressed the Board.
Three people in the audience were sworn andgave an affirmative response.
Public comment was taken from:
Andy Miller
Carla Ramirez
KatieMcCoy
Jay Clough
motion
Trustee Shapiromoved, and Trustee Cwiklin seconded the to close the public
Motion carried: 7-0.
hearing on
8.Executive Session -
For a conference with the Town’s Attorney for the purpose of
receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b)
for licensing requestand to include, TM Durbin, TC Berger and TP Trotter.The Board
elected not to move into executive session.
9.Discussion and Possible Action Regarding:
CANCELLED
a)BottlePass Change of Location Hearing-
b)Serene Wellness MedicalMarijuana Center
motion
Trustee Sumrall moved, and Trustee Cwiklin seconded the toapprove
Resolution 2012-09-01
255 Mill Avenue,
Fraser, Colorado
Motion carried: 6-0-1.
Sumrall–AyeShapiro -Aye
Smith –AbstainedSanders -Aye
Cwiklin –AyeNaill –Aye
Waldow -Aye
TA McGowan left the meeting.
c)Public Works Facility Programming
Page 3of 4
Scott Munn briefed the Board on facility programming in regards to the needs of the
Town of Fraser’s Public Works Department. PW has outgrown their current facility so
Munn Architecture was brought on to help develop a concept for a future PW facility.
d)Resolution 2012-09-02 Authorizing Expenditures For Water System Improvement
Projects
PD Nordinbriefed the Board on the need for generators at the Blue and Yellow zone
water treatment plantsand a radio transmitting unit project at the Blue zone.
motion
Trustee moved, and Trustee seconded the to approveResolution 2012-09-02
Authorizing Expenditures For Water System Improvement Projects And Authorizing The
Motion carried: 7-0.
Town Manager To Enter Into Contracts For The Work.
Sumrall–AyeShapiro -Aye
Smith –AyeSanders -Aye
Cwiklin –AyeNaill -Aye
Waldow -Aye
e)Historic Fraser
The group, Historic Fraser, represented by DaveLively had requested $3,000 and a
Resolution in support of their mission statement from the Town of Fraser. The Board
declined the request,expressing their concern with the missionstatement being too
limited.
f)Park Planning
TP Trotter outlined the proposed RFP procedure regarding planning forparks and open
space within the town of Fraser.
This will be brought back to the Board.
g)Colorado Mountain College
TM Durbin wrote a draft letter and included it in the packet. The Board directed TM
Durbin to send the letter as written.
h)The Women and War Project Special Event Fee Waiver Request.
TC Berger outlined the requests from TheWomen and War ProjectandGrand Kids
regarding the waiver of Special Event Fees for their annual events.
motion
Trustee Cwiklin moved, and Trustee Sanders seconded the to approveThe
Motion carried: 6-0
Women and War Project Special Event Fee Waiver Request.
i)Grand KidsSpecial Event Fee Waiver Request
motion
Trustee Cwiklin moved, and Trustee Sanders seconded the to approveGrand
Motion carried: 6-0-1
Beginnings Special Event Fee Waiver Request..
10.
CommunityReports:
Page 4of 4
11.Other Business:
motionMotion
Trustee Sanders moved, and Trustee Sumrall seconded the to adjourn.
carried: 5-0.
Meeting adjourned at 10:38p.m.
Lu Berger, Town Clerk
TOWN OF FRASER
RESOLUTION NO.2012-09-03
A RESOLUTION APPROVING FINAL ACCEPTANCE OF ALL IMPROVEMENTS
ASSOCIATED WITH THE SUBDIVISION IMPROVEMENT AGREEMENT FOR COZENS
POINTE AT GRAND PARKAND RELEASE OF SURETY.
WHEREAS,the Subdivision Improvement Agreement (SIA) and subsequent
amendments to the SIA for Cozens Pointe at Grand Park (Reception #’s 2006-009842, 2009-
000674, 2009-009226, 2010-008658 and 2011-009331)providefor a schedule for completion of
Improvements;
WHEREAS, Town staff has inspected all Improvements and has determined that all
such Improvements have been completed and meet the requirements for final acceptance by
the Town and any remaining surety given to ensure the completion of such Improvements
should be released.
NOW THEREFORE, BEIT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF
FRASER, COLORADO THAT:
1.The Fraser Town Board hereby finds and determines that: a) All Improvements have
been satisfactorily completed in accordance with the approved plans and specifications
for such Improvements; b) all warranty periods provided in the SIA and Fraser’s
regulations have ended or are waived; and c) all other applicable requirements for
acceptance of the Improvements have been satisfied or are hereby waived by the Board.
2.The Fraser Town Board hereby authorizes final acceptance of said Improvements and
the release of the remaining surety (Letter of Credit # 539 in the amount of $11,410.25).
DULY MOVED, SECONDED AND ADOPTED THIS 19thDAY OFSEPTEMBER, 2012.
TOWN OF FRASER
ATTEST:
Peggy Smith, Mayor
_____________________________
Lu Berger, Town Clerk
MEMORANDUM
TO:
Catherine Trotter
Town of Fraser
L A
/Ai
FROM: Clark Lipsc
CC: Shelley Tyler
DATE: September 13, 2012
RE: Unused Water and Sewer Tap Relocation Request
Please accept this memo as a request from Grand Park to relocate its unused and not connected water and
sewer taps to the new homes it plans to start in Cozens Meadow neighborhood on lots 9, 10, and 11.
The unused water and sewer taps are as follows:
55 Old Victory Road one water and one sewer tap to Cozens Meadow Lot 9
64 Market Street one water tap to Cozens Meadow Lot 10
12 Cozens Way one water and one sewer tap to Cozens Meadow Lot 11
Thank you for your assistance with moving the unused taps to the new home sites planned for construction.
Feel free to call or e -mail me with any questions.
MAIN OFFICE: 970 726 -8600 FAX: 970 726 -8833
REAL ESTATE OFFICE: 970 726 -8700 CONSTRUCTION OFFICE: 970 726 -3103
POST OFFICE BOX 30 WINTER PARK COLORADO 80482
TOWN OF FRASER
RESOLUTION NO. 2012-09-04
A RESOLUTION APPROVING TRANSFERS OF SEVERAL WATER AND SEWER PLANT
INVESTMENT FEES WITHINGRAND PARK.
WHEREAS, Grand Park purchased Plant Investment Fees for facilities that are no longer in use
(i.e. Sales Trailers), and has requested that these unused Plant Investment Fees be transferred
to other properties currently under its ownership such that said Plant Investment Fees can be
put into productive use.
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER,
COLORADO THAT:
1.One water and one sewer Single Family Equivalentthat was originally purchased for Lot
14 Cozens Meadow (12 Cozens Way) shallbetransferred to Lot 11 Cozens Meadow
(88 Meadow Trail).
2.One water and one sewer Single Family Equivalentthat was originally purchased for 55
Old Victory Road shall be transferred to Lot 9 Cozens Meadow (72 Meadow Trail).
3.One water Single Family Equivalentthat was originally purchased for 64 Market Street
shall be transferred to Lot 10 Cozens Meadow (80 Meadow Trail).
READ, PASSED ON ROLL CALL VOTE, AND ADOPTED BY THE BOARD OF TRUSTEES
th
THIS 19
DAY OF SEPTEMBER,2012.
Votes in favor: ___BOARD OF TRUSTEES OF THE
Votes opposed: ___TOWN OF FRASER, COLORADO
Absent:___
Abstained: ___BY:
Mayor
ATTEST:
( S E A L )
Town Clerk
Clerks Update
Sept. 19, 2012
Not much to report this week;
I have received an Art Gallery Permit Application renewal from Elizabeth Kurtak, she hosts 15
events per year where she serves alcohol. These permits are approved administratively so if
you have any concerns or objections please let me know.
If you have any questions feel free to give me a call.
Lu
Finance Update:09/19/2012
Prepared:09/12/2012
Transmitted in this week’s packetare the Town’s August Financial Statements along with July’s
Sales Tax Report. The JFF Financials are yet to come, we have not received all of our bank
statements as of yet.
The Sales Tax report needs a little explaining….one of our large vendors is on a thirteen period
submittal basis with the Town (every four weeks) so each year we receive our “extra” thirteenth
submittal –this year it is for August but is submitted with July receipts. Adjustments will be made
in the following months to get this revenue into the appropriate month/months.
On the bright side if we look at just year to date collections (benefit of the skew!) we are up
almost $96k YTD over the same time-period from last year, when I back the extra submittal out,
we are still running 3% up for the year, so that's good in and of itself! Trying to get additional data
on the "13th submittal", for surely some of the revenue can be attributed to July -otherwise if it
does not, then July dropped 1% from last year, and I don't believe that to be the case.
In summary, things are looking good.....we will just need to make some further adjustments in the
months to come to get our "Adjusted Collections" chart to reflect the actual collections per
appropriate month.
Otherwise I have budget brain, or budget on the brain!
th
The Town’s 2012 Audit has been scheduled for the week of February 11, 2013 –my guess is
th
the fun will begin on Tuesday February 12and end on Thursday afternoon –I know you will all
rush to get this on your calendars, for the audit is nearly as exciting as the budget process!!
As always please contact me with any questions or concerns you might have: 726-5491 X206 or
nhavens@town.fraser.co.us.
at
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518
www.frasercolorado.com
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COMBINED CASH ACCOUNTS
01 -10200 GENERAL CHECKING #878 - 000884
01 -10220 GENERAL CO -01- 0160 -8001
TOTAL COMBINED CASH
01 -10100 CASH ALLOCATED TO OTHER FUNDS
TOWN OF FRASER
COMBINED CASH INVESTMENT
AUGUST 31, 2012
13,885.06
6,898,365.78
6,912,250.84
( 6,912,250.84)
TOTAL UNALLOCATED CASH .00
CASH ALLOCATION RECONCILIATION
10 ALLOCATION TO GENERAL FUND
20 ALLOCATION TO CONSERVATION TRUST FUND
30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND
32 ALLOCATION TO CAPITAL ASSET FUND
40 ALLOCATION TO DEBT SERVICE FUND
50 ALLOCATION TO WATER FUND
55 ALLOCATION TO WASTEWATER FUND
70 ALLOCATION TO PETERSEN TRUST
TOTAL ALLOCATIONS TO OTHER FUNDS
ALLOCATION FROM COMBINED CASH FUND - 01 -10100
2,522,955.96
28,312.08
553,677.17
309,373.25
638,943.28
671,043.02
2,184,938.67
3,007.41
6,912,250.84
( 6,912,250.84)
ZERO PROOF IF ALLOCATIONS BALANCE .00
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:55PM PAGE: 1
TOWN OF FRASER
BALANCE SHEET
AUGUST 31, 2012
GENERAL FUND
ASSETS
10 -10100 CASH - COMBINED FUND 2,522,955.96
10 -11100 PROPERTY TAXES RECEIVABLE 216,520.00
10 -11550 ACCTS REC - BILLINGS 41,755.52
10 -12000 ALLOWANCE FOR DOUBTFUL ACCTS. ( 20,409.55)
10 -12500 FORFETURES DUE TOF FROM CCOERA ( 2,675.59)
TOTAL ASSETS 2,758,146.34
LIABILITIES AND EQUITY
LIABILITIES
10 -21000 ACCRUED WAGES 27,794.81
10 -21710 FWT /FICA PAYABLE 9,116.31
10 -21730 STATE WITHHOLDING PAYABLE 3,993.00
10 -21740 UNEMPLOYMENT TAXES PAYABLE 539.13
10 -21750 RETIREMENT PLAN PAYABLE 2,621.64
10 -21755 457 DEFERRED COMP PAYABLE 1,999.60
10 -21760 HEALTH INSURANCE PAYABLE 875.36
10 -21773 DEPENDENT CARE PAYABLE ( 1,486.70)
10 -21775 FLEX HEALTH PLAN PAYABLE 6,490.54
10 -22210 DEFERRED TAXES 216,520.35
10 -22920 SUBDIVISION IMP SECURITY DEP 18,238.20
10 -22930 DRIVEWAY PERMIT SURETY 4,000.00
10 -22940 PRE - ANNEXATION DEPOSIT - BPR 10,000.00
10 -22950 RENTAL PROPERTY DEPOSITS HELD 750.00
TOTAL LIABILITIES 301,452.24
FUND EQUITY
10 -27000 RESFUND BAL - SAVINGS 750,000.00
10 -27100 RESTRICTED FUND BALANCE 223,805.00
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES -YTD 1,482,889.10
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
1,482,889.10
2,456,694.10
2,758,146.34
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:55PM PAGE: 2
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
TAXES
10 -31 -100 GENERAL FUND PROPERTY TAX 3,015.04 209,709.31 216,500.00 6,790.69 96.9
10 -31 -200 SPECIFIC OWNERSHIP TAX 724.86 4,963.21 8,000.00 3,036.79 62.0
10 -31 -300 MOTOR VEHICLE TAX 315.50 2,346.50 4,000.00 1,653.50 58.7
10 -31 -400 TOWN SALES TAX 131,358.76 763,448.30 1,550,000.00 786,551.70 49.3
10 -31 -410 USE TAX - BUILDING MATERIALS 1,696.07 5,952.21 30,000.00 24,047.79 19.8
10 -31 -420 USE TAX - MOTOR VEHICLE SALES 7,098.67 31,580.87 25,000.00 ( 6,580.87) 126.3
10 -31 -430 STATE CIGARETTE TAX 504.58 2,583.96 5,000.00 2,416.04 51.7
10 -31 -800 FRANCHISE FEES .00 26,427.95 40,000.00 13,572.05 66.1
TOTAL TAXES
LICENSES & PERMITS
10 -32 -100 BUSINESS LICENSE FEES
10 -32 -110 LIQUOR LICENSE FEES
144,713.48 1,047,012.31 1,878,500.00 831,487.69 55.7
100.00
100.00
10,500.00
1,976.25
9,000.00
1,500.00
TOTAL LICENSES & PERMITS 200.00
CHARGES FOR SERVICES
12,476.25 10,500.00
1,500.00) 116.7
476.25) 131.8
1,976.25) 118.8
10 -34 -100 ANNEXATION FEES .00 50.00 1,000.00 950.00 5.0
10 -34 -110 ZONING FEES .00 700.00 1,500.00 800.00 46.7
10 -34 -120 SUBDIVISION FEES .00 2,350.00 1,500.00 ( 850.00) 156.7
10 -34 -130 MISCELLANEOUS PLANNING FEES 127.00 1,117.00 1,000.00 ( 117.00) 111.7
TOTAL CHARGES FOR SERVICES 127.00 4,217.00 5,000.00 783.00 84.3
MISCELLANEOUS REVENUE
10 -36 -100 INTEREST EARNINGS
10 -36 -300 RENTAL INCOME
10 -36 -610 REIMBURSABLE - PROF SERVICES
10 -36 -900 MISCELLANEOUS REVENUE
TOTAL MISCELLANEOUS REVENUE
OTHER SOURCES & TRANSFERS
10 -39 -999 CARRYOVER BALANCE
TOTAL OTHER SOURCES & TRANSFERS
TOTAL FUND REVENUE
551.28
300.00
3,344.52
5,050.00
4,192.01
5,895.00
45,131.61
31, 796.25
4,000.00 ( 192.01) 104.8
9,000.00 3,105.00 65.5
55,000.00 9,868.39 82.1
35,000.00 3,203.75 90.9
9,245.80 87,014.87
103,000.00 15,985.13 84.5
.00 2,139,298.83 2,055,383.00 ( 83,915.83) 104.1
.00 2,139,298.83 2,055,383.00 ( 83,915.83) 104.1
154,286.28 3,290,019.26
4,052,383.00 762,363.74 81.2
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:55PM PAGE: 3
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
TOWN BOARD
10 -41 -110 SALARIES .00 8,360.00 26,000.00 17,640.00 32.2
10 -41 -220 FICA TAX .00 639.54 1,989.00 1,349.46 32.2
10 -41 -280 TRAINING PROGRAMS .00 838.79 2,000.00 1,161.21 41.9
10 -41 -290 TRAVEL, MEALS AND LODGING 82.35 570.21 3,000.00 2,429.79 19.0
10 -41 -295 MEALS AND ENTERTAINMENT 550.04 3,045.97 6,000.00 2,954.03 50.8
10 -41 -690 MISCELLANEOUS EXPENSE .00 585.93 2,500.00 1,914.07 23.4
10 -41 -860 GRANTS AND AID TO AGENCIES .00 .00 2,500.00 2,500.00 .0
10 -41 -861 INTERGOVERNMENTAL AGREEMENTS .00 9,000.00 25,000.00 16,000.00 36.0
10 -41 -862 FRASER/WINTER PARK POLICE DEPT 31,005.00 248,040.00 395,000.00 146,960.00 62.8
10 -41 -863 STREET LIGHTING AND SIGNALS 1,051.42 7,861.02 18,000.00 10,138.98 43.7
10 -41 -864 SPECIAL EVENTS .00 10,000.00 10,000.00 .00 100.0
10 -41 -866 WOOD STOVE REBATES .00 .00 1,000.00 1,000.00 .0
10 -41 -867 CHAMBER OF COMMERCE -IGA 7,376.16 72,922.83 111,615.00 38,692.17 65.3
10 -41 -868 WINTER SHUTTLE - IGA .00 50,000.00 52,000.00 2,000.00 96.2
10 -41 -870 BUSINESS DISTSTREETSCAPE 324.03 1,093.03 .00 ( 1,093.03) .0
10 -41 -871 BUSINESS ENHANCEMENT PROGRAMS .00 3,930.00 15,000.00 11,070.00 26.2
TOTAL TOWN BOARD
40,389.00 416,887.32 671,604.00 254,716.68 62.1
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:55PM PAGE: 4
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
ADMINISTRATION
10 -45 -110 SALARIES 19,069.87 146,540.15 215,250.00 68,709.85 68.1
10 -45 -210 HEALTH INSURANCE 4,748.58 26,883.64 45,340.00 18,456.36 59.3
10 -45 -220 FICA TAX 1,355.52 10,470.68 16,467.00 5,996.32 63.6
10 -45 -230 RETIREMENT 749.85 5,751.75 8,610.00 2,858.25 66.8
10 -45 -250 UNEMPLOYMENT TAX 57.18 439.68 646.00 206.32 68.1
10 -45 -280 TRAINING PROGRAMS 730.00 1,086.00 4,000.00 2,914.00 27.2
10 -45 -290 TRAVEL, MEALS AND LODGING 790.59 1,821.09 4,000.00 2,178.91 45.5
10 -45 -295 MEALS AND ENTERTAINMENT .00 1,144.94 3,000.00 1,855.06 38.2
10 -45 -310 LEGAL FEES 13,217.59 58,768.25 50,000.00 ( 8,768.25) 117.5
10 -45 -320 AUDIT FEES .00 14,900.00 18,720.00 3,820.00 79.6
10 -45 -330 ENGINEERING FEES 535.25 5,076.26 5,000.00 ( 76.26) 101.5
10 -45 -360 COMPUTERS - NETWORKS AND SUPPORT 2,711.95 15,372.94 35,000.00 19,627.06 43.9
10 -45 -370 OTHER PROFESSIONAL SERVICES .00 15,715.99 40,000.00 24,284.01 39.3
10 -45 -375 REIMBURSABLE PROF SERVICES 2,302.18 8,939.56 55,000.00 46,060.44 16.3
10 -45 -380 JANITORIAL SERVICES 775.00 4,987.59 15,000.00 10,012.41 33.3
10 -45 -385 TREASURERS FEES 60.30 4,194.19 6,495.00 2,300.81 64.6
10 -45 -395 RECORDING FEES .00 .00 1,000.00 1,000.00 .0
10 -45 -410 BANK CHARGES 36.40 427.80 800.00 372.20 53.5
10 -45 -420 ELECTIONS .00 1,093.94 2,500.00 1,406.06 43.8
10 -45 -430 INSURANCE - ALL DEPARTMENTS .00 62,967.85 56,000.00 ( 6,967.85) 112.4
10 -45 -440 ADVERTISING 842.08 1,589.11 1,500.00 ( 89.11) 105.9
10 -45 -490 PROFESSIONAL MEMBERSHIPS .00 5,481.31 7,000.00 1,518.69 78.3
10 -45 -500 OPERATING SUPPLIES 1,132.84 4,953.05 16,000.00 11,046.95 31.0
10 -45 -510 EQUIPMENT PURCHASE AND REPAIR 1,409.39 5,526.03 20,000.00 14,473.97 27.6
10 -45 -550 POSTAGE .00 934.38 3,000.00 2,065.62 31.2
10 -45 -560 UTILITIES - TELEPHONE 469.98 3,713.03 8,000.00 4,286.97 46.4
10 -45 -561 UTILITIES - NATURAL GAS 91.97 2,343.42 6,000.00 3,656.58 39.1
10 -45 -562 UTILITIES - ELECTRICITY 406.13 3,460.70 7,000.00 3,539.30 49.4
10 -45 -569 UTILITIES - TRASH REMOVAL 188.06 835.56 2,000.00 1,164.44 41.8
10 -45 -670 PROP MGMT - 117 EISENHOWER DR 546.13 6,045.84 20,000.00 13,954.16 30.2
10 -45 -671 PROP MGMT - 105 FRASER AVE .00 22.47 1,000.00 977.53 2.3
10 -45 -673 PROP MGMT - 153 FRASER AVE 168.17 6,151.04 12,000.00 5,848.96 51.3
10 -45 -674 PROP MGMT - 200 EISENHOWER DR .00 .00 2,000.00 2,000.00 .0
10 -45 -676 PROP MGMT - 400 DOC SUSIE AVE 65.67 922.07 1,000.00 77.93 92.2
10 -45 -690 MISCELLANEOUS EXPENSE .00 7,480.91 8,000.00 519.09 93.5
10 -45 -810 LEASE /PURCHASE - PRINCIPAL .00 8,631.96 17,476.00 8,844.04 49.4
10 -45 -820 LEASE /PURCHASE - INTEREST .00 10,554.92 20,899.00 10,344.08 50.5
TOTAL ADMINISTRATION
52,460.68 455,228.10 735,703.00 280,474.90 61.9
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:55PM PAGE: 5
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
PUBLIC WORKS
10 -60 -110 SALARIES 44,250.02 241,416.63 410,000.00 168,583.37 58.9
10 -60 -210 HEALTH INSURANCE 10,919.18 47,498.02 63,000.00 15,501.98 75.4
10 -60 -220 FICA TAX 3,226.49 17,384.18 31,365.00 13,980.82 55.4
10 -60 -230 RETIREMENT 1,186.67 7,420.42 16,400.00 8,979.58 45.3
10 -60 -250 UNEMPLOYMENT TAX 132.77 724.25 1,230.00 505.75 58.9
10 -60 -280 TRAINING PROGRAMS .00 940.72 2,000.00 1,059.28 47.0
10 -60 -290 TRAVEL, MEALS AND LODGING .00 100.97 2,000.00 1,899.03 5.1
10 -60 -295 MEALS AND ENTERTAINMENT 276.39 451.12 500.00 48.88 90.2
10 -60 -330 ENGINEERING FEES 1,248.00 21,629.05 20,000.00 ( 1,629.05) 108.2
10 -60 -360 COMPUTER NETWORK SUPPORT .00 634.13 .00 ( 634.13) .0
10 -60 -370 OTHER PROFESSIONAL SERVICES 395.00 14,849.96 2,500.00 ( 12,349.96) 594.0
10 -60 -480 EQUIPMENT RENTAL 195.00 2,195.00 5,000.00 2,805.00 43.9
10 -60 -490 PROFESSIONAL MEMBERSHIPS .00 100.00 500.00 400.00 20.0
10 -60 -500 OPERATING SUPPLIES 7,219.71 42,467.56 65,000.00 22,532.44 65.3
10 -60 -506 PLANTS /PLANTER SUPPLIES 1,585.10 11,339.63 10,000.00 ( 1,339.63) 113.4
10 -60 -510 EQUIPMENT PURCHASE AND REPAIR 7,432.05 14,455.09 40,000.00 25,544.91 36.1
10 -60 -560 UTILITIES - TELEPHONE 141.53 1,110.57 3,000.00 1,889.43 37.0
10 -60 -561 UTILITIES - NATURAL GAS 43.55 2,598.41 7,000.00 4,401.59 37.1
10 -60 -562 UTILITIES - ELECTRICITY 128.95 1,098.67 3,500.00 2,401.33 31.4
10 -60 -569 UTILITIES - TRASH REMOVAL 90.00 569.76 2,500.00 1,930.24 22.8
10 -60 -670 PROP MGMT - 125 FRASER AVE .00 850.45 5,000.00 4,149.55 17.0
10 -60 -673 PROP MGMT - FRASER RIVER TRAIL 62.62 24,576.21 35,000.00 10,423.79 70.2
10 -60 -674 PROP MGMT - HWY 40 PEDESTRIAN .00 .00 5,000.00 5,000.00 .0
10 -60 -676 PROP MGMT - OLD SCHLHOUSE PK 45.00 163.81 500.00 336.19 32.8
10 -60 -679 PROP MGMT - SCHOOL BUS GARAGE 80.95 2,009.06 8,000.00 5,990.94 25.1
10 -60 -681 PROP MGMT - COZENS RANCH PARK 260.00 2,486.90 10,000.00 7,513.10 24.9
10 -60 -682 PROP MGMT - AMTRAK STATION .00 12.59 1,500.00 1,487.41 .8
10 -60 -683 PROP MGMT - PTARMIGAN OS .00 .00 1,500.00 1,500.00 .0
10 -60 -684 PROP MGMT - FRODO .00 .00 3,500.00 3,500.00 .0
10 -60 -685 MOUNTAIN MAN PARK .00 .00 1,000.00 1,000.00 .0
10 -60 -690 MISCELLANEOUS EXPENSE .00 122.22 5,000.00 4,877.78 2.4
10 -60 -725 STREET IMPROVEMENTS 29,868.61 43,251.28 150,000.00 106,748.72 28.8
TOTAL PUBLIC WORKS
120 ZEREX AVENUE
108,787.59 502,456.66 911,495.00 409,038.34 55.1
10 -65 -370 OTHER PROFESSIONAL SERVICES .00 75.00 1,500.00 1,425.00 5.0
10 -65 -380 JANITORIAL SERVICES 450.00 3,132.94 5,000.00 1,867.06 62.7
10 -65 -500 OPERATING SUPPLIES .00 .00 1,000.00 1,000.00 .0
10 -65 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,000.00 5,000.00 .0
10 -65 -560 UTILITIES - TELEPHONE 42.63 326.15 1,000.00 673.85 32.6
10 -65 -561 UTILITIES - NATURAL GAS 36.39 826.91 1,200.00 373.09 68.9
10 -65 -562 UTILITIES - ELECTRICITY 75.69 518.72 1,000.00 481.28 51.9
10 -65 -665 WTHP EXPENSES .00 .00 1,000.00 1,000.00 .0
10 -65 -670 PROP MGMT - 120 ZEREX 388.36 540.88 2,000.00 1,459.12 27.0
10 -65 -690 MISCELLANEOUS EXPENSE .00 25.00 5,000.00 4,975.00 .5
TOTAL 120 ZEREX AVENUE
993.07 5,445.60 23,700.00 18,254.40 23.0
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 6
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
GENERAL FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
TRANSFERS
10 -90 -920 TRANSFER TO CERF - POLICE DEPT .00 45,000.00 45,000.00 .00 100.0
10 -90 -930 TRANSFER TO CERF - PUBLICWORKS .00 50,000.00 50,000.00 .00 100.0
10 -90 -935 TRANSFER TO CAF .00 75,000.00 75,000.00 .00 100.0
10 -90 -940 TRANSFER TO DEBT SERVICE FUND .00 247,250.00 247,250.00 .00 100.0
TOTAL TRANSFERS .00 417,250.00 417,250.00 .00 100.0
FISCAL AGENT
10 -95 -110 SALARIES
10 -95 -210 HEALTH INSURANCE
10 -95 -220 FICA TAX
10 -95 -230 RETI REMENT
10 -95 -250 UNEMPLOYMENT TAX
TOTAL FISCAL AGENT
TOTAL FUND EXPENDITURES
NET REVENUE OVER EXPENDITURES
6,269.55 6,269.55 .00 ( 6,269.55) .0
2,943.30 2,943.30 .00 ( 2,943.30) .0
441.64 441.64 .00 ( 441.64) .0
189.18 189.18 .00 ( 189.18) .0
18.81 18.81 .00 ( 18.81) .0
9,862.48 9,862.48 .00 ( 9,862.48) .0
212,492.82 1,807,130.16 2,759,752.00 952,621.84 65.5
(
58,206.54) 1,482,889.10 1,292,631.00 ( 190,258.10) 114.7
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 7
TOWN OF FRASER
BALANCE SHEET
AUGUST 31, 2012
CONSERVATION TRUST FUND
ASSETS
20 -10100 CASH - COMBINED FUND 28,312.08
TOTAL ASSETS 28,312.08
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES -YTD 28,312.08
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
28,312.08
28,312.08
28,312.08
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 8
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
CONSERVATION TRUST FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
20 -30 -100 CONS TRUST (LOTTERY) PROCEEDS .00 3,226.40 5,900.00 2,673.60 54.7
20 -30 -800 INTEREST EARNINGS 6.01 39.73 60.00 20.27 66.2
20 -30 -999 CARRYOVER BALANCE .00 25,045.95 26,723.00 1,677.05 93.7
TOTAL REVENUE 6.01 28,312.08 32,683.00 4,370.92 86.6
TOTAL FUND REVENUE 6.01 28,312.08 32,683.00 4,370.92 86.6
NET REVENUE OVER EXPENDITURES 6.01 28,312.08 32,683.00 4,370.92 86.6
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 9
TOWN OF FRASER
BALANCE SHEET
AUGUST 31, 2012
CAPITAL EQUIP REPLACEMENT FUND
ASSETS
30 -10100 CASH - COMBINED FUND 553,677.17
TOTAL ASSETS 553,677.17
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES -YTD 553,677.17
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
553,677.17
553,677.17
553,677.17
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 10
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
30 -30 -100 HWY USE TAX PROCEEDS 3,992.44 26,270.84 42,844.00
30 -30 -800 INTEREST EARNINGS 118.60 654.02 300.00
30 -30 -900 TRANSFER FROM G/F - POLICEDEPT .00 45,000.00 45,000.00
30 -30 -910 TRANSFER FROM G/F - PUBLICWORK .00 50,000.00 50,000.00
30 -30 -920 TRANSFER FROM UTILITY FUNDS .00 20,000.00 20,000.00
30 -30 -999 CARRYOVER BALANCE .00 411,752.31 408,619.00
TOTAL REVENUE
TOTAL FUND REVENUE
16,573.16 61.3
354.02) 218.0
.00 100.0
.00 100.0
.00 100.0
3,133.31) 100.8
4,111.04 553,677.17
566,763.00 13,085.83 97.7
4,111.04 553,677.17
566,763.00 13,085.83 97.7
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 11
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
CAPITAL EQUIP REPLACEMENT FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
30 -40 -745 PUBLIC SAFETY FLEET PURCHASE .00 .00 45,000.00 45,000.00 .0
30 -40 -755 HEAVY EQUIPMENT PURCHASE .00 .00 200,000.00 200,000.00 .0
TOTAL EXPENDITURES .00 .00 245,000.00 245,000.00 .0
TOTAL FUND EXPENDITURES .00 .00 245,000.00 245,000.00 .0
NET REVENUE OVER EXPENDITURES 4,111.04 553,677.17 321,763.00 ( 231,914.17) 172.1
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 12
TOWN OF FRASER
BALANCE SHEET
AUGUST 31, 2012
CAPITAL ASSET FUND
ASSETS
32 -10100 CASH - COMBINED FUND 309,373.25
TOTAL ASSETS 309,373.25
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES -YTD 309,373.25
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
309,373.25
309,373.25
309,373.25
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 13
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
CAPITAL ASSET REVENUE
32 -30 -800 INTEREST EARNINGS 66.06 193.66 50.00 ( 143.66) 387.3
32 -30 -910 TRANSFER IN FROM GENERAL FUND .00 75,000.00 75,000.00 .00 100.0
32 -30 -940 TRANSFER IN FROM DSF .00 175,000.00 175,000.00 .00 100.0
32 -30 -999 CARRYOVER FUND BALANCE .00 59,299.59 61,761.00 2,461.41 96.0
TOTAL CAPITAL ASSET REVENUE 66.06 309,493.25 311,811.00 2,317.75 99.3
TOTAL FUND REVENUE
66.06 309,493.25
311,811.00 2,317.75 99.3
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 14
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
CAPITAL ASSET EXPENDITURES
32 -40 -810 CAPITAL PROJ- STREETS EXISTING
TOTAL CAPITAL ASSET EXPENDITURES
TOTAL FUND EXPENDITURES
CAPITAL ASSET FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
.00
.00
120.00 250,000.00 249,880.00 .1
120.00 250,000.00 249,880.00 .1
.00 120.00 250,000.00 249,880.00 .1
NET REVENUE OVER EXPENDITURES 66.06
309,373.25 61,811.00 ( 247,562.25) 500.5
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 15
TOWN OF FRASER
BALANCE SHEET
AUGUST 31, 2012
DEBT SERVICE FUND
ASSETS
40 -10100 CASH - COMBINED FUND 638,943.28
40 -11100 PROPERTY TAXES RECEIVABLE 80,000.00
TOTAL ASSETS 718,943.28
LIABILITIES AND EQUITY
LIABILITIES
40 -22210 DEFERRED PROPERTY TAXES
TOTAL LIABILITIES
FUND EQUITY
80,000.00
40 -27000 RESFUND BAL -1 YEARS PAYMENT 300,000.00
40 -27100 RESTRICTED FUND BALANCE 204,358.00
UNAPPROPRIATED FUND BALANCE:
40 -29800 FUND BALANCE - BEGINNING OF YR
REVENUE OVER EXPENDITURES -YTD
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
29,779.88
104,805.40
134,585.28
80,000.00
638,943.28
718,943.28
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 16
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
DEBT SERVICE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
REVENUE
40 -30 -100 PROPERTY TAX 1,112.29 77,364.30 80,000.00 2,635.70 96.7
40 -30 -200 SPECIFIC OWNERSHIP TAX 267.41 1,830.98 3,000.00 1,169.02 61.0
40 -30 -800 INTEREST EARNINGS 136.62 962.90 400.00 ( 562.90) 240.7
40 -30 -910 TRANSFER IN FROM GENERAL FUND .00 247,250.00 247,250.00 .00 100.0
TOTAL REVENUE 1,516.32 327,408.18 330,650.00 3,241.82 99.0
TOTAL FUND REVENUE 1,516.32 327,408.18 330,650.00 3,241.82 99.0
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 17
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
DEBT SERVICE FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
40 -40 -385 TREASURERS FEES GO BOND 22.25 1,547.28 2,000.00 452.72 77.4
40 -40 -810 BOND PRINCIPAL - 02 S &U ISSUE .00 20,000.00 20,000.00 .00 100.0
40 -40 -811 BOND PRINCIPAL - 98 GO ISSUE .00 .00 40,000.00 40,000.00 .0
40 -40 -812 BOND PRINCIPAL - 98 S &U ISSUE .00 155,000.00 155,000.00 .00 100.0
40 -40 -820 BOND INTEREST - 02 S &U ISSUE .00 4,988.00 9,476.00 4,488.00 52.6
40 -40 -821 BOND INTEREST - 98 GO ISSUE .00 6,987.50 13,976.00 6,988.50 50.0
40 -40 -822 BOND INTEREST - 98 S &U ISSUE .00 33,480.00 62,775.00 29,295.00 53.3
40 -40 -850 BOND AGENT FEES .00 600.00 2,500.00 1,900.00 24.0
40 -40 -910 TRANSFER TO DSF RESERVES .00 .00 24,923.00 24,923.00 .0
TOTAL EXPENDITURES 22.25 222,602.78 330,650.00 108,047.22 67.3
TOTAL FUND EXPENDITURES 22.25 222,602.78 330,650.00 108,047.22 67.3
NET REVENUE OVER EXPENDITURES 1,494.07 104,805.40 .00 ( 104,805.40) .0
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 18
TOWN OF FRASER
BALANCE SHEET
AUGUST 31, 2012
WATER FUND
ASSETS
50 -10100 CASH - COMBINED FUND 671,043.02
50 -11500 NR CUSTOMER SERVICE CHARGES 9,841.14
50 -16100 LAND 100,000.00
50 -16200 BUILDINGS 2,915,858.49
50 -16203 WELLS SYSTEM 768,371.74
50 -16212 WATER DISTRIBUTION /STORAGE 9,845,211.82
50 -16213 WELLS 1,063,119.43
50 -16400 EQUIPMENT 239,923.02
50 -16500 WATER RIGHTS 19,775.86
50 -17900 ACCUMULATED DEPRECIATION ( 3,120,670.67)
TOTAL ASSETS 12,512,473.85
LIABILITIES AND EQUITY
LIABILITIES
50 -21100 ACCRUED PTO AND BENEFITS
TOTAL LIABILITIES
FUND EQUITY
7,820.91
50 -27000 RESFUND BAL - O & M 260,000.00
UNAPPROPRIATED FUND BALANCE:
50 -29800 RETAINED EARNINGS 12,246,833.40
REVENUE OVER EXPENDITURES -YTD ( 2,180.46)
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
12,244,652.94
7,820.91
12,504,652.94
12,512,473.85
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 19
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
LICENSES & PERMITS
50 -32 -100 EXCAVATION PERMIT FEES .00 .00 200.00 200.00 .0
TOTAL LICENSES & PERMITS .00 .00 200.00 200.00 .0
CHARGES FOR SERVICES
50 -34 -100 CUSTOMER SERVICE CHARGES .00 305,255.50 605,000.00 299,744.50 50.5
50 -34 -150 PENALTIES & INTEREST ( 279.65) 4,763.90 1,000.00 ( 3,763.90) 476.4
50 -34 -200 PLANT INVESTMENT FEES .00 .00 8,000.00 8,000.00 .0
50 -34 -300 WATER METER SALES .00 260.00 1,000.00 740.00 26.0
TOTAL CHARGES FOR SERVICES ( 279.65) 310,279.40 615,000.00 304,720.60 50.5
MISCELLANEOUS REVENUE
50 -36 -100 INTEREST EARNINGS
50 -36 -900 MISCELLANEOUS REVENUE
TOTAL MISCELLANEOUS REVENUE
OTHER SOURCES & TRANSFERS
148.64 831.39 300.00 ( 531.39) 277.1
100.00 1,217.00 5,000.00 3,783.00 24.3
248.64 2,048.39
5,300.00 3,251.61 38.7
50 -39 -999 CARRYOVER BALANCE .00 .00 393,020.00 393,020.00 .0
TOTAL OTHER SOURCES & TRANSFERS .00 .00 393,020.00 393,020.00 .0
TOTAL FUND REVENUE
(
31.01) 312,327.79
1,013,520.00 701,192.21 30.8
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 20
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
WATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
50 -40 -110 SALARIES 19,350.63 108,808.99 170,000.00 61,191.01 64.0
50 -40 -210 HEALTH INSURANCE 4,707.35 21,438.78 32,000.00 10,561.22 67.0
50 -40 -220 FICA TAX 1,374.80 7,634.80 13,005.00 5,370.20 58.7
50 -40 -230 RETIREMENT 649.25 3,922.13 6,800.00 2,877.87 57.7
50 -40 -250 UNEMPLOYMENT TAX 58.15 324.37 510.00 185.63 63.6
50 -40 -280 TRAINING PROGRAMS .00 575.96 3,500.00 2,924.04 16.5
50 -40 -290 TRAVEL, MEALS AND LODGING .00 30.00 3,500.00 3,470.00 .9
50 -40 -295 MEALS AND ENTERTAINMENT 68.00 68.00 2,000.00 1,932.00 3.4
50 -40 -310 LEGAL FEES 4,030.00 34,907.99 35,000.00 92.01 99.7
50 -40 -330 ENGINEERING FEES .00 1,349.00 40,000.00 38,651.00 3.4
50 -40 -360 COMPUTERS - NETWORKS AND SUPPORT 1,722.04 2,977.23 10,000.00 7,022.77 29.8
50 -40 -370 OTHER PROFESSIONAL SERVICES 56.35 780.01 15,000.00 14,219.99 5.2
50 -40 -430 INSURANCE .00 .00 20,000.00 20,000.00 .0
50 -40 -440 ADVERTISING .00 .00 500.00 500.00 .0
50 -40 -460 SYSTEM REPAIR AND MAINT - PROD 1,016.20 4,017.63 30,000.00 25,982.37 13.4
50 -40 -465 SYSTEM REPAIR AND MAINT - DIST 2,915.15 10,772.70 30,000.00 19,227.30 35.9
50 -40 -490 PROFESSIONAL MEMBERSHIPS .00 4,760.00 8,000.00 3,240.00 59.5
50 -40 -500 OPERATING SUPPLIES - PRODUCTION 2,368.35 7,299.49 30,000.00 22,700.51 24.3
50 -40 -505 OPERATING SUPPLIES - DISTRIB .00 1,818.61 25,000.00 23,181.39 7.3
50 -40 -510 EQUIPMENT PURCHASE AND REPAIR 442.00 442.00 5,000.00 4,558.00 8.8
50 -40 -520 TESTING 170.00 475.79 5,000.00 4,524.21 9.5
50 -40 -550 POSTAGE & BILLING SUPPLIES .00 830.06 3,500.00 2,669.94 23.7
50 -40 -560 UTILITIES - TELEPHONE 234.16 1,800.94 5,500.00 3,699.06 32.7
50 -40 -562 UTILITIES - ELECTRICITY 2,605.85 20,270.97 45,000.00 24,729.03 45.1
50 -40 -670 PROP MGMT - FRASER WTP .00 .00 6,000.00 6,000.00 .0
50 -40 -680 PROP MGMT - MARYVALE WTP 104.35 443.21 6,000.00 5,556.79 7.4
50 -40 -685 PROP MGMT - ST. LOUIS HEADGATE .00 7,135.45 .00 ( 7,135.45) .0
50 -40 -690 MISCELLANEOUS EXPENSE .00 .00 2,000.00 2,000.00 .0
50 -40 -715 WATER RIGHTS - DIVERSION & DEV 1,624.14 1,624.14 235,000.00 233,375.86 .7
50 -40 -730 CAPITAL PROJECTS .00 .00 150,000.00 150,000.00 .0
50 -40 -930 TRANSFER TO CERF .00 10,000.00 10,000.00 .00 100.0
50 -40 -970 TRANSFER TO O &M RESERVES .00 60,000.00 60,000.00 .00 100.0
TOTAL EXPENDITURES 43,496.77 314,508.25 1,007,815.00 693,306.75 31.2
TOTAL FUND EXPENDITURES 43,496.77 314,508.25 1,007,815.00 693,306.75 31.2
NET REVENUE OVER EXPENDITURES ( 43,527.78) ( 2,180.46) 5,705.00 7,885.46 ( 38.2)
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 21
TOWN OF FRASER
BALANCE SHEET
AUGUST 31, 2012
WASTEWATER FUND
ASSETS
55 -10100 CASH - COMBINED FUND 2,184,938.67
55 -11500 NR CUSTOMER SERVICE CHARGES 14,834.82
55 -11900 MISCELLANEOUS RECEIVABLES ( .17)
55 -15950 CAP REPL RES HELD W /JFOC 839,294.00
55 -15955 O &M RESERVE HELD W /JFOC 52,364.00
55 -16100 LAND 144,320.40
55 -16200 SEWER TREATMENT PLANT 3,219,129.79
55 -16210 METER BUILDING & IMPROVEMENTS 8,056.39
55 -16220 SEWER COLLECTION SYSTEM 10,768,408.30
55 -16250 CONSOLIDATED COLLECTION SYSTEM 279,069.00
55 -16400 EQUIPMENT 35,489.17
55 -17900 ACCUMULATED DEPRECIATION ( 637,212.97)
55 -17905 ACCUM DEPR - PLANT /JFOC ( 38,370.80)
55 -17910 ACCUM DEPR - SEWER COLLECT -FSD ( 2,591,354.35)
55 -17915 ACCUM DEPR- EQUIPMENT ( 35,489.48)
TOTAL ASSETS 14,243,476.77
LIABILITIES AND EQUITY
LIABILITIES
55 -20210 ACCRUED NP - AUDIT 12,600.00
55 -21100 ACCRUED PTO AND BENEFITS 7,689.72
TOTAL LIABILITIES 20,289.72
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
55 -29800 RETAINED EARNINGS 13,599,201.01
55 -29810 RETAINED EARNINGS - UNRESTRICT ( 53,572.01)
55 -29820 RETAINED EARNINGS - RESTRICTED 654,109.00
REVENUE OVER EXPENDITURES -YTD 23,449.05
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
14,223,187.05
14,223,187.05
14,243,476.77
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 22
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
CHARGES FOR SERVICES
55 -34 -100 CUSTOMER SERVICE CHARGES .00 302,840.40 604,000.00 301,159.60 50.1
55 -34 -150 PENALTIES & INTEREST ( 301.37) 2,347.39 1,000.00 ( 1,347.39) 234.7
55 -34 -200 PLANT INVESTMENT FEES .00 700.00 7,500.00 6,800.00 9.3
TOTAL CHARGES FOR SERVICES ( 301.37) 305,887.79 612,500.00 306,612.21 49.9
MISCELLANEOUS REVENUE
55 -36 -100 INTEREST EARNINGS
55 -36 -500 JFF MANAGEMENT FEE
474.43 3,078.36 2,000.00 ( 1,078.36) 153.9
.00 14,211.00 28,420.00 14,209.00 50.0
TOTAL MISCELLANEOUS REVENUE 474.43
OTHER SOURCES & TRANSFERS
17,289.36 30,420.00 13,130.64 56.8
55 -39 -999 CARRYOVER BALANCE .00 .00 2,077,233.00 2,077,233.00 .0
TOTAL OTHER SOURCES & TRANSFERS .00 .00 2,077,233.00 2,077,233.00 .0
TOTAL FUND REVENUE
173.06 323,177.15
2,720,153.00 2,396,975.85 11.9
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 23
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
WASTEWATER FUND
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
EXPENDITURES
55 -40 -110 SALARIES 23,069.30 98,860.21 180,000.00 81,139.79 54.9
55 -40 -210 HEALTH INSURANCE 4,847.07 16,823.65 30,000.00 13,176.35 56.1
55 -40 -220 FICA TAX 1,688.36 7,173.42 13,770.00 6,596.58 52.1
55 -40 -230 RETIREMENT 788.35 3,498.48 7,200.00 3,701.52 48.6
55 -40 -250 UNEMPLOYMENT TAX 69.13 293.42 540.00 246.58 54.3
55 -40 -280 TRAINING PROGRAMS .00 .00 2,000.00 2,000.00 .0
55 -40 -290 TRAVEL, MEALS AND LODGING .00 22.32 2,000.00 1,977.68 1.1
55 -40 -295 MEALS AND ENTERTAINMENT 9.28 34.86 500.00 465.14 7.0
55 -40 -310 LEGAL FEES .00 .00 5,000.00 5,000.00 .0
55 -40 -330 ENGINEERING FEES .00 .00 20,000.00 20,000.00 .0
55 -40 -360 COMPUTERS - NETWORKS AND SUPPORT 197.44 1,355.42 6,000.00 4,644.58 22.6
55 -40 -370 OTHER PROFESSIONAL SERVICES 56.35 3,858.53 10,000.00 6,141.47 38.6
55 -40 -410 BANK CHARGES .00 .00 100.00 100.00 .0
55 -40 -430 INSURANCE .00 .00 5,500.00 5,500.00 .0
55 -40 -460 SYSTEM REPAIR AND MAINT - COLLEC 3,400.00 30,368.05 50,000.00 19,631.95 60.7
55 -40 -490 PROFESSIONAL MEMBERSHIPS .00 5,410.00 6,000.00 590.00 90.2
55 -40 -500 OPERATING SUPPLIES - COLLECTIONS 51.60 234.55 5,000.00 4,765.45 4.7
55 -40 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,500.00 5,500.00 .0
55 -40 -520 TESTING .00 259.78 1,000.00 740.22 26.0
55 -40 -550 POSTAGE & BILLING SUPPLIES .00 623.50 2,500.00 1,876.50 24.9
55 -40 -560 UTILITIES - TELEPHONE 22.37 180.00 1,500.00 1,320.00 12.0
55 -40 -650 WW TREATMENT CHARGES /JFOC 9,162.12 69,948.91 185,310.00 115,361.09 37.8
55 -40 -660 JFF CAPREPL RESERVE .00 50,783.00 .00 ( 50,783.00) .0
55 -40 -690 MISCELLANEOUS EXPENSE .00 .00 3,000.00 3,000.00 .0
55 -40 -730 CAPITAL PROJECTS .00 .00 75,000.00 75,000.00 .0
55 -40 -930 TRANSFER TO CERF .00 10,000.00 10,000.00 .00 100.0
TOTAL EXPENDITURES 43,361.37 299,728.10 627,420.00 327,691.90 47.8
TOTAL FUND EXPENDITURES 43,361.37 299,728.10 627,420.00 327,691.90 47.8
NET REVENUE OVER EXPENDITURES ( 43,188.31) 23,449.05 2,092,733.00 2,069,283.95 1.1
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 24
TOWN OF FRASER
BALANCE SHEET
AUGUST 31, 2012
PETERSEN TRUST
ASSETS
70 -10100 CASH - COMBINED FUND 3,007.41
TOTAL ASSETS 3,007.41
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
REVENUE OVER EXPENDITURES -YTD 3,007.41
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
3,007.41
3,007.41
3,007.41
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 25
REVENUE
70 -30 -800 INTEREST EARNINGS
70 -30 -999 CARRYOVER BALANCE
TOTAL REVENUE
TOTAL FUND REVENUE
TOWN OF FRASER
REVENUES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
PETERSEN TRUST
PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT
3.00 18.78 10.00 ( 8.78) 187.8
.00 11,582.35 12,272.00 689.65 94.4
3.00 11,601.13 12,282.00 680.87 94.5
3.00 11,601.13 12,282.00 680.87 94.5
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 26
EXPENDITURES
70 -40 -670 PETERSEN TRUST EXP - TRAIL
TOTAL EXPENDITURES
TOTAL FUND EXPENDITURES
NET REVENUE OVER EXPENDITURES
TOWN OF FRASER
EXPENDITURES WITH COMPARISON TO BUDGET
FOR THE 8 MONTHS ENDING AUGUST 31, 2012
PETERSEN TRUST
PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT
8,557.72
8,593.72 12,282.00
8,557.72
8,593.72 12,282.00
3,688.28 70.0
3,688.28 70.0
8,557.72 8,593.72
12,282.00 3,688.28 70.0
(
8,554.72) 3,007.41
.00 ( 3,007.41) .0
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 27
TOWN OF FRASER
BALANCE SHEET
AUGUST 31, 2012
GENERAL FIXED ASSETS
ASSETS
91 -16100 LAND 730,630.35
91 -16200 ADMINISTRATION BUILDING 208,379.39
91 -16203 MAINTENANCE BUILDING 57,722.51
91 -16208 HOUSE - 400 DOC SUSIE AVE 54,839.27
91 -16209 VISITOR CENTER 183,895.00
91 -16211 BUSBARN & 105 FRASER AVE HOUSE 100,000.00
91 -16250 CHURCH 267,000.00
91 -16306 PARKS 367,800.08
91 -16311 STREET IMPROVEMENTS 3,439,840.00
91 -16312 HIGHWAY 40 PATH 8,872.00
91 -16490 EQUIPMENT - OTHER 872,015.00
91 -16500 OFFICE EQUIPMENT 57,261.75
91 -17900 ACCUMULATED DEPRECIATION ( 2,260,048.61)
TOTAL ASSETS 4,088,206.74
LIABILITIES AND EQUITY
FUND EQUITY
UNAPPROPRIATED FUND BALANCE:
91 -29800 INVESTMENT IN FIXED ASSETS 4,088,206.74
BALANCE - CURRENT DATE
TOTAL FUND EQUITY
TOTAL LIABILITIES AND EQUITY
4,088,206.74
4,088,206.74
4,088,206.74
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 28
TOWN OF FRASER
BALANCE SHEET
AUGUST 31, 2012
GENERAL LONG -TERM DEBT
ASSETS
95 -18100 AMOUNT TO BE PROVIDED 3,131,161.31
TOTAL ASSETS 3,131,161.31
LIABILITIES AND EQUITY
LIABILITIES
95 -25050 2002 SERIAL BONDS
95 -25060 1998 REVENUE REFUNDING BONDS
95 -25070 1998 GENERAL OBLIGATION BONDS
95 -25200 ACCRUED COMPENSATED ABSENCES
95 -25500 CAPITAL LEASES KOMATSU LOADER
360,000.00
2,035,000.00
475,000.00
15,677.17
245,484.14
TOTAL LIABILITIES 3,131,161.31
TOTAL LIABILITIES AND EQUITY 3,131,161.31
FOR ADMINISTRATION USE ONLY
67 % OF THE FISCAL YEAR HAS ELAPSED 09/05/2012 03:56PM PAGE: 29
PUBLIC WORKS BRIEFING
(As of 9/13/2012 for 9/19 meeting)
WATER~
Staff is working on finishing up fire hydrant repairs.
Making progress on valve exercising program starting in old town and moving to
the south.
Preparing bid documents and RFP for the Emergency Power, Controls and
Instrumentation projects.
SANITARY SEWER~
Working with Tim Gagnon providing maps and videos of our sewer system to
assist him in designing an alternative for the Babey Redline upgrade project w/
WPR W&S.
STREETS~
Continue with maintenance of shoulders throughout Rendezvous.
Will start cleaning drainage swales in upper Ptarmigan area and other places in
old town.
Lane striping has been completed throughout Town.
Staff completed the revegetation of the Leonard Lane drainage swale that we
enhanced last fall.
GARDENER~
Cathleen continues with the second application of noxious weed management.
Have hired a replacement seasonal gardener.
OTHER~
Questions? anordin@town.fraser.co.us or 970-531-1844.
Town of Fraser
PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518
www.frasercolorado.com