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Minutes for the March 9, 2006 Water/Sewer Committee meeting
Eddie Crone, Chairman, called the March 9th Water/Sewer Committee meeting to order at 7pm. Present were committee members Wanda Doyle and Paul Wolff. Also attending were Bill Lovett,
Jennifer Oetgen, Inman Beasley from Hussey Gay Bell & DeYoung; Greg Harris, CJ Cahoy, David Cronister from Garney Construction; Dee Anderson, Mark Williams, Shirley Sessions, Jason
Buelterman and several concerned citizens.
Paul Wolff moved to approve the minutes of the February 9th meeting, Eddie Crone seconded, unanimous approval.
Mark Williams gave a progress report on the Butler Avenue Water Line clean up. The final side streets, 6th & 7th are being tied in. We have found a couple of areas we are tapping.
Final inspections are due but not scheduled. The plan is for completion this week. Everything looks good. We need to get the DOT in for final inspection on the paving.
Thermal Striping is not an option. The DOT is requiring that the white edge line be put back as it was, which is the thermal strip. The parking lanes are paint. Greg Harris explained
that the expense issue is whether the DOT wants the old line milled off before the new one is installed. Bill Lovett said that they have asked that the DOT put all their concerns
to the city in writing. He continued that if one of the DOT’s concerns is the thermal plastic striping then Hussey Gay Bell and DeYoung want to fight that battle in light of the fact
that that asphalt is coming out in three months to three years and that is why the lines were specified to be painted in the bid. Paul Wolff asked if there was a schedule for the repaving
of Hwy 80 and Bill Lovett responded that they had been told from three months to three years. Dee Anderson said that they (he and Mark Williams) had met with the DOT yesterday and
they stated that the repaving of Hwy 80 was not in this year’s budget.
Greg Harris of Garney Companies said that they were within 10 days of being gone and that we need everything to them so that they can schedule. Dee and Mark are calling the DOT for
the answers and the concerns need to be in writing.
Bill Lovett from Hussey Gay Bell and DeYoung spoke on the change order requests made by the Garney Companies and provided the following recommendations:
The recommendation for the pay item Graded Aggregate Base (GAB) is that Garney be paid for $46,073.33. This is line #26 on the exhibit passed out and made a part of these minutes.
The contractor’s request is based on 13,300 ft x 7 ft = 10,368 sq yards for an amount of $14.70 / sq yard $162,000.
Bill Lovett passed out a summary sheet encompassing the engineering company’s recommendations and they are attached and made a part of these minutes. He reminded the committee that
this is a unit price contract and that Garney is to be paid on the quantities used. Mr. Lovett reminded the committee that Garney still used the graded aggregate sub-base on the side
streets and that they were being paid on that line item as bid.
The recommendation for grinding concrete is for $17,710 or the cost of subcontractors and Vermeer Mill and a 10% contractor mark-up. This was the concrete they ran into and it was not
expected. The contractors’ request was $31,021.36. Garney said they had to have people on standby to accommodate the subcontractor and that was the additional cost. Bill Lovett said
that the job was too well run for Garney to have lost time on this item and that the crew time on the proposed change order was out of line.
The recommendation on the contractors additional cost due to unmarked service laterals was to pay Garney nothing. HGBD believe that the service lateral location and tapping were covered
in the contract and should have been anticipated by the contractor. Bill Lovett said that they had
gone back to the specifications and the specifications state that this is not a pay item. We went out and counted the number of units on the side streets and on Butler and there were
182 units and if there were a water and sewer lateral running to each unit that would be 360 laterals they would have had to encounter. They encountered 35 that they did not know where
they were. HGBD thinks this is a reasonable number and they recommend no payment on this item.
This item is for unknown mainline utilities found. The contractor has already had a change order on this item for $28,970 and that is included in the $34,220 requested. That balance
of $5,250 is for 5.25 hours that the contractor claims is due on the cost associated with this item. Bill Lovett stated that HGBD believed that the additional time to the contractor
should be 1 ¼ hours because the rest of the hours claimed by the contractor should have been anticipated. The engineers’ recommendation for this item was for 1.25 hours or $1,250.
Mark Williams agrees with the recommendations made by the HGBD construction representative. He thinks that Larry Hughes from Hussey Gay Bell & DeYoung was on site and knows how many
man hours these delays would have cost.
Paul Wolff stated he agrees to HGBD’s recommendations and wants fair price for good work. He believes we should go with the recommendation of the people employed by the city.
Wanda Doyle asked for clarification of the costing by Hussey Gay Bell & DeYoung. Bill Lovette believes that the crew was not idol during the time the contractor was waiting for the
subcontractor.
The graded aggregate base was still an issue after the recommendations of the engineers. The difference is still between whether the deletion of the item changed the cost structure.
Wanda Doyle asked Garney to respond to the engineers’ recommendation. Garney states that the deletion of the item only should be credited the amount of the stone not purchased and
transported. The engineers believe the deletion of that specification calls for the pay item to be deleted in total. The difference is 162,000.
After much heated discussion and negotiation, including a discussion regarding the legality of breaking the existing utilities without cost to the contractor, the following change order
was approved by the Water Sewer Committee:
Item #1
GAB
101,000
Item #2
Concrete
22,000
Item #3
Service Laterals
8,000
Item #4
Unknown utilities
2,000
A $133,000 compromise proposed by Wanda Doyle, seconded by Paul Wolff, unanimously passed.
Motion to adjourneby Wanda Doyle, seconded by Paul Wolff, unanimously passed.
As there was no time remaining, Chairman Crone adjourned the meeting.
___________________________
Eddie Crone, Chairman
Respectfully submitted,
___________
Jan Fox
Four (4) Schedules Attached