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HomeMy Public PortalAbout16) 7J Relay for LifeCity Council June 5, 2012 Page 2 5. On May 15, 2012, Relay for Life Community Representatives gave a presentation at the City Council meeting regarding the work and mission of the American Cancer Society and requested Council to consider co-sponsorship of their upcoming Relay for Life of Temple City at the Temple City High School on July 28- 29, 2012, from 10:00 a.m. to 1 0:00 a.m., a 24 hour event. ANALYSIS: The American Cancer Society is a nationwide, community-based, voluntary health organization dedicated to eliminating cancer as a major health problem through research, education, advocacy, and service . Relay for Life is an overnight event designed to celebrate survivorship and raise money for research and programs for the American Cancer Society Over the past three years , the City has developed a strong relationship with the American Cancer Society by co-sponsoring the first three Relays for Life in the City of Temple City. {i.e ., The Southern California Chinese Relay for Life at Temple City High School on June 26-27, 2010, The Relay for Life of the Chinese Community South at Live Oak Park on April 16-17, 2011 and again on April 14-15, 20 12) The American Cancer Society is once again requesting the City to co -sponsor the Relay for Life of Temple City by providing the following assistance: • Use of the City's stage The event organizer is requesting to use the stage from Live Oak Park. This request would require the stage to be transported from Live Oak Park to the high school in separate pieces as we currently do not have a trailer large enough to transport the entire unit and would require set up by at least two Parks & Recreation staff. Setting up the stage on grass may be difficult as the stage is not on wheels or rollers. There is also the issue of storage of the stage at Temple City High School during Friday and Sunday night. Due to these reasons, Staff is recommending the event organizer rent a stage, as they did in the past Relay for Life events at Live Oak Park . • Tables at City Concerts in the Park The event organizer is requesting two tables at the City's Concerts in the Park prior to the event to promote the relay and for Cancer Survivor appreciation . • Meeting Room Space The event organizer is asking the City to use the City Hall Community Room to City Council June 5, 2012 Page 3 conduct organizational meetings on June 28, July 12 and July 26 from 6-9 p.m. The Community Room is available pending the City Council's decision . Applicable room reservation fees and deposits would be waived by the City. • City's Cable TV Channel to Promote the Relay for Life . The American Cancer Society is asking the City to run public service announcements promoting the Relay for Life on the Temple City Government Information Channel , which is allowed for local non-profit organizations. • Temple City Youth Committee Involvement The event organizer is asking for possible involvement by the City 's Youth Committee. This may be difficult as the current committee members terms end before the Relay for Life event on July 28-29, 2012 . • Mayor and City Council Involvement The event organizer would like the Mayor and City Council to speak at the opening ceremony on July 28 , 2012, as their schedules may permit. CONCLUSION: The American Cancer Society has requested the City to consider co-sponsoring for the Relay for Life of Temple City at Temple City High School on July 28-29, 2012 , from 10 a .m. to 10 a .m., a 24 hour event. Council's approval is required to waive any and all fees and deposits for use of the City Hall Community Room and for assistance in publicizing the event. FISCAL IMPACT: Approval of this item would have a minimal impact on the Fiscal Year (FY) 2011-12 or the FY2012-13 City Budget. If the stage needs to be transported during the weekend , the City would incur overtime cost for a minimum of two Parks & Recreation staff. If the fees and deposit were wa ived by the City Council for the Relay for Life , the City would not have a deposit on file if the City Hall Community Room was damaged which could result in an adverse impact to the budget. ATTACHMENTS: A. Correspondence from American Cancer Society, Melodi Ramquist (May 1, 2012) May 1, 2012, 2012 ""iil "' RELAY FOR LIFE " tl~.--·-· "t ~ ' • ~ Dear Honorable Vincent Yu, City Council and City Manager, On behalf of the American Cancer Society, California Division, I want to thank you for this opportunity to share with you information about a new upcoming Relay For Life of Temple City . As you know Relay is not new to Temple City as the Chinese Relay For Life has been held at Live Oak Park for the past several years. This is a new, community Relay for your residents and youth of Temple City, CA. This event will be held at Temple City High School on July 28-29, 2012. For those that do not know about this unique event, Relay For life is a 24-hour event that represents the hope that those lost to cancer will never be forgotten, those who face cancer will be supported, and that one day cancer will be eliminated. Day and night teams of families, friends, co- workers and businesses come together to raise awareness and fundraise for cancer research and programs . Survivors triumphantly walk the first lap and the Relay continues! In the evening a memorable Luminaria Ceremony honors those Survivors and lets us remember loved ones lost. We have a volunteer committee working to provide entertainment and educational activities to engage participants throughout the night. This disease has touched many of us in some way and I seem to meet residents of Temple City during every visit who have been personally affected and want to be involved in the fight against cancer. Three Survivors currently sit on the committee rallying to find a cure! Relay For Life brings people together to raise money to help prevent cancer, save lives and diminish suffering from the disease. For me, it was the loss of my father in 1997 followed by a breast cancer diagnosis of my best friend in 2007. Her early detection, supported by initiatives of the American Cancer Society, led to successful treatment. The Society is a volunteer-based organization and we are very conscious of how the constituent's dollars are spent. For every dollar donated $.94 goes to fund ground-breaking research and free patient services right in your community. With that, we are asking that the City of Temple City Co - Sponsor the Relay For Life of Temple City. With the support of the City we know we can make greater strides in engaging residents and local businesses to get involved in the fight against cancer and raising awareness of healthy living and early cancer screenings. By doing so, you would be investing your time in the only voluntary cancer control organization that fights cancer nationally, statewide and locally, that has a comprehensive cancer control plan in place . Vision 2015 is the American Cancer Society's pledge to reduce cancer mortality by SO%, to reduce cancer incidence by 25%, and to achieve measurable improvement in the quality of life for cancer patients and their families by the year 2015. Your support moves us another step closer to achieving these goals. I believe the City is truly the core of the community of Temple City and know that our partnership can only bring the residents and youth together for a successful Relay For life event. Please feel free to contact me at 213-364-6160 with any questions or to request further information. Warmest Regards, Melodi Ramquist Relay For Life Corp-Community Representative Los Angeles Regional Office 213-364-6160 Melodi. Ramquist@cancer.org I . --' ( ·-' . ~ cefebrate. · ·R·e~·emb -er.. . . I -' I -' __ -··.· ; I/ . Fight Back. .. ', I \ '• I \ ,I ~ ..... ~ RELAY FOR LIFE " For your consideration, ~1t . . . ·--r.c.: . 'lf ... 1M. The request for Co-Sponsorship from Temple City to the Relay For Life of Temple City at Temple City High School on July 28-29, 2012 may include, but is not limited to include, the following: Use of the City's stage Use of community rooms at City Hall with reservation fees and deposits waived by the City. Temple City Youth Commission participation or volunteer hours. Table or Booth reservations at the City Concerts in the Park. Specifically one for event promotion and one for cancer Survivor appreciation! Promotion of the Relay For Life on the City's Cable lV Channel. Involvement by the Mayor and Council to speak at the opening ceremony on July 28th, 2012, as their schedules permit. Use of City's movie megatron '-I '. ."' ' -~ ...... · Celebr'ate. ,I - . j \ / . ' Rememb.er. ·/. __ · I . . · . _Fight a ·ac~. I I / 1.,..-. ·-' ' . .. .