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HomeMy Public PortalAbout01/29/85 CCM190 The Council of the City of Medina met in Special Session on Tuesday, January 29, 1985 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Anne Heideman, Wilfred Scherer, Robert Mitchell, William Reiser; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoE11en Hurr; Public Works Director, James Dillman; Police Chief, Michael Sankey; Attorney, Ron Batty; Engineer, Glenn Cook; Financial Consultant, Jeanne Frederick 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discuss the following items: City Logo Groundwater Seminar Hwy. 55/Co. Rd. 116 Signals, Letter from MnDOT Motion declared carried 2. MINUTES OF JANUARY 15, 1985 Moved by Heideman, seconded by Mitchell to approve the minutes of January 15, 1985, as presented. Motion declared carried 3. DEVELOPMENT DISTRICT/TAX INCREMENT DISTRICTS, PUBLIC HEARING, 7:35 P.M. Jeanne Frederick of Ehlers and Associates explained the tax increment financing plan for the Development District along the Highway 55 corridor. She stated that tax monies gen- erated from the districts must be used for improvements within three years or they would be lost; also, that the Economic District could be enlarged and that additional Tax In- crement Districts could be created as development occurs. Glenn Cook explained the water line extension along Hwy. 55 from Tower Dr. west to Willow Dr. He stated that bids4dould be tak=ue for both a 16" and a 12" water line to determine the difference in cost. He suggested assessments at $1000 per acre, only within the district and as other buildings are built a trunk charge will be paid, the $1000 charge per acre being about one-half of the price that other communities charge. He explained that there would be about 20 fire hydrants installed along the line. Frank Hetman asked what the difference in elevation was, between the water tower in Hamel and the Anderson building. Mr. Cook stated that the elevation at the tower was 1013 ft. and 1001 ft. at the Anderson property. Cole Graham asked why the Dickey property was to be assessed, as they had a water system. Mr. Cook stated that they would receive additional fire protection. Mr. Graham explained that they had not projected their financing to include assessments, and that he had a difficult time justifying the benefit to the Dickey property. Mr. Hetman asked if the water system on the Dickey property could be used as an auxiliary system. Mr. Cook staed that they had considered that possibility. JoEllen Hurr explained that some problems exist when connecting a private system to a municipal system. Robert Mealman asked if consideration had been given to the possibility of Highway 55 becoming a four lane highway. Mr. Cook stated that they would like to construct the line on private property on the north side of lthe highway. Mr. Mealman suggested that the water line be constructed adjacent to the railroad tracks for the entire distance, because any widening of the highway would take place on the north side of Highway 55. Jeanne Frederick explained the financial aspect of the plan and the schedule for construct ion of the water line in 1985 and the water tower in 1987. Thomas Crosby asked if bonds for both projects could be sold at one time and both the water line and water tower constructed. By doing so both the Anderson Co. and the City would save money on insurance and other costs. Thomas Anderson asked the Engineer and Financial Consultant to provide information at 191 the February 5th meeting on a combined bond issue. Robert Mitchell stated that there now were some alternatives to consider; construction of both the water line and tower in 1985; construction of a water system on the Anderson property. Moved by Heideman, seconded by Reiser to adopt Resolution 85-4, establishing an Economic Development District and TAx Increment Districts No. 1 and 2. Motion declared carried Moved by Heideman, seconded by Scherer to authorize Engineer to begin field work for trunk water line along Hwy. 55. Motion declared carried JoEllen Hurr stated that the Anderson Co. assumes that the City will proceed under the terms of the agreement that she had worked on regarding the water system and to which each of the Councilmembers had agreed to when she had contacted them individually. Thomas Anderson asked if the Anderson Co. would agree to other terms if the City com- pletes the water tower prior to November 15, 1987. He explained that there might be a shortfall of funds if all work was completed immediately and development was slow. Moved by Mitchell, seconded by Heideman to approve the concept of providing water to the Anderson Co. building as per prepared agreement and ask the Attorney to prepare amendments according to two alternatives; either return of the insurance premium to the City by the Anderson Co. if a water tower is built sooner than 1987 or if a water system is constructed on their property. Motion declared carried 4. INDEPENDENCE - GREENFIELD SEWER CONNECTION Glenn Cook reviewed letter regarding connection of 99 units in Independence and 58 units in Greenfield, to the Independence Beach sewer system. Discussion of the total number of units Medina has available and the need to reserve a sufficient amount for future growth. Council discussed the amount that should be charged for use of the trunk sewer, either a percentage of the original cost or an increased amount due to the fact that the project was completed in 1975. Tom Loucks, Independence Planner, stated that the agreement addresses a number of items including repairs to the system. He stated that connection charges are not grant elig- ible, but pump replacement costs for lift station pumps would be eligible. He asked if Medina hadareceived approval from Metro on the number of units allowed for the area and he reported that In..endence and Greenfield were working on that approval. Thomas Anderson suggested asking Metro Waste Control to take over the sewer line. He also asked if it would be possible to sell capacity to Independence and Greenfield and if some other line were built in the future that capacity could be sold back to Medina. He requested that the issue of the number of units for the city be researched. Donna Roehl asked if the assessments would need to be respread if an amount of money for trunk lines was received. Ron Batty stated that he did not believe it would be necessary but that he would research the question. Moved by Heideman, seconded by Mitchell to authorize preparation of a resolution to enter into an agreement with Independence for connection to the Indpendence BEach sewer system by the cities of Greenfield and Independence, with a cost of $35,000 for connection to the trunk line, which amount to be refunded, interest free, at a future date if some other means if found for a line; that pumps be installed by Independence, if deemed necessary by the city engineer; that the agreement allow connection of 81 and 18 lots by Independence and 49 and 9 lots by Greenfield, leaving a total of 183 units for Medina's use, with 120 being presently used by Medina for a total number of units amounting to 340. Motion declared carried Tom Loucks stated that they would pay Medina's Engineer to write a letter to Hennepin Co. Park Reserve Distriact telling them they have 101 total units available. Peter Bishop, Greenfield engineer, stated that they need a letter from the City of Medina agreeing to the plans so that they can secure a Comprehensive Plan amendment from the Metropolitan Council. 192 Moved by Heideman, seconded by Mitchell to provide the City of Greenfield with a letter allowing them to connect to the Independence Beach sewer system along with the City of Independence. Motion declared carried 5. HAMEL - CORCORAN FIRE PROTECTION AGREEMENT Thomas Anderson stated that the Hamel Fire Department does not wish to become involved in transferring monies, as is included in the draft agreement. Ron Batty stated that two documents are needed one between the two cities and a second for the City and the Hamel Fire Department. Mayor Anderson stated that Corcoran believes that equipment should be evaluated according to needs of a city and that he had told Corcoran that costs should be divided according to assessed valuation. Anne Heideman suggested that the mayor and Attorney prepare a contract, present it to Cor- coran and let them make suggestions as to the contents. 6. FIRE TRUCK SPECIFICATIONS Moved by Heideman, seconded by Scherer to adopt Resolution 85-5, authorizing that bids be taken on February 26, 1985 at.4:00 P.M. for pumper and other necessary equipment to be mounted on cab and chassis�purcas�d from Lakeland Ford. Motion declared carried 7. WEIGHT RESTRICTIONS Thomas Anderson stated that vehicles that cause spring road problems are garbage trucks and school buses. Jim Dillman stated that the Hanus School Bus Co. had said that they would need to give advance notice to the schools if they were not allowed to use the roads. Mayor Anderson asked if consideration should be given to licensing one garbage hauler. Robert Mitchell stated that he would find out what experience Wayzata had, as they had gotten bids and had one hauler. 8. HEALTH AND LIFE INSURANCE Robert Mitchell stated that he believed that the city would need to comply -with the terms of the contract and if the city did not like them they could choose not to participate and take bids for city employee coverage. He explained that the city could define what an eligible employee was, and that it would be in the cities best interest to keep the number of hours, that must be worked, to a maximum. Moved by Mitchell, seconded by Heideman to conform to the Hennepin County contract for health Insurance and to define eligible employees, for benefits, as one working 40 hours per week. Motion declared carried 9. ELM CREEK WATERSHED JOINT POWERS AGREEMENT Moved by Reiser, seconded by Scherer to table action on the agreement until February 5, 1985. Motion declared carried 10. HIGHWAY 55 WATER TRUNK LINE Glenn Cook reviewed the feasibility report to determine whether or not a trunk water line should be constructed from the existing Hamel water line westerly to Willow Dr. Council discussed cost and funding through assessments and Tax Increment Financing. Moved by Heideman, seconded by Scherer to adopt Resolution 85-6, ordering pIap- a speeifi- or the Highway 55 trunk water systema-- Ryadvertise for Bids on March 1, 1985 at 10:00 A.M Motion declared carried 11. PLANNING AND ZONING ADMINISTRATOR AND ASSISTANT JOB STATUS JoEllen Hurr and Sylvia Rudolph asked what the status of their jobs was in view of the fact that their part time posistions had been terminated and replaced by full time posistions as of February 1st, and they had not heard anything from the Council. Anne Heideman stated that the November 20th Council minutes indicate that present 193 posistion holders were to continue and that she had not heard that either part time employee did not want to continue after February lst. JoE11en Hurr stated that the motion stated that efforts would be made to have present posistion holder continue and she had not been contacted. She asked if she was now a full time or part time employee. Anne Heideman stated that they would be interviewing some applicants on Monday, February 4th. Robert Mitchell stated that the Office Assistants posistion should be filled by the week follwoing and that the Zoning Administrators posistion filled by the end os �iFeb �uarr h am; a�,eexs Mr. Mitchell asked if both employees were willing to stay on as part time;and°bhat they would be receiving letters regarding interviews. William Rudolph asked why some part time people were appointed full time without having to go through the advertizing procedure. Anne Heideman stated that the jobs being filled require new responsibilities whereas the City Clerks posistion has no new requirements. 12. PITNEY BOWES POSTAGE METER CONTRACT Donna Roehl presented contract from Pitney -Bowes for rental of a postage meter. She stated that the cost would be $13.75 per month. She also explained that a scale could be leased for about the same amount per month or purchased directly. Mavell by Heiiemaln, seconded by Mitchell to enter into a lease with Pitney -Bowes for 1 year5at a�cost�or $13.75 per month. Motion declared carried 13. CITY LOGO Anne Heideman presented samples of a city logo completed by Larry White. Donna Roehl reported that Don Klitzka of Alpana Aluminum had told her that he was working on some examples. 14. GROUNDWATER SEMINAR Moved by Scherer, seconded by Mitchell to authorize JoEllen Hurr to attend a Groundwater Seminar on February 6, 1985, at a cost of $20.00. Motion declared carried 15. HWY. 55/CO. RD. 116 SIGNALS Council discussed the letter received from the State and asked that Glenn Cook review various portion of the letter. 16. SMALL CITIES ORGANIZATION Donna Roehl presented a letter from the Small Cities Organization regarding Local Govern- ment Aid and the issue regarding the League of Municipalities not supporting the system of appropriating gas tax directly to cities under 5000 population. Moved by Anderson, seconded by Mitchell to research the accuracy of the statement and if correct to send a letter to the League of Cities objecting to their posistion regarding the distribution of gas tax funds. Motion declared carried 17. MINUTES OF JANUARY 2, 1985 Moved by Scherer, seconded by Heideman to amend Item 10, Page 183 to include fact that wages of Karen Dahlberg shall be retroactive to January 1, 1985. Motion declared carried Moved by Scherer, seconded by Heideman to adjourn. 0 Motion declared carried Meeting adjourned at 11:20 P.M. Z62-6-11_,L) Clerk -Treasurer January 29, 1985 Mayor