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Minutes for the March 9, 2006 Water/Sewer Committee meeting
Eddie Crone, Chairman, called the March 9th Water/Sewer Committee meeting to order at 7pm. Present
were committee members Wanda Doyle and Paul Wolff. Also attending were Bill Lovett, Jennifer Oetgen,
Inman Beasley from Hussey Gay Bell & DeYoung; Greg Harris, CJ Cahoy, David Cronister from Garney
Construction; Dee Anderson, Mark Williams, Shirley Sessions, Jason Buelterman and several concerned
citizens.
Paul Wolff moved to approve the minutes of the February 9th meeting, Eddie Crone seconded, unanimous
approval.
Mark Williams gave a progress report on the Butler Avenue Water Line clean up. The final side streets,
6th & 7th are being tied in. We have found a couple of areas we are tapping. Final inspections are due
but not scheduled. The plan is for completion this week. Everything looks good. We need to get the DOT
in for final inspection on the paving.
Thermal Striping is not an option. The DOT is requiring that the white edge line be put back as it was,
which is the thermal strip. The parking lanes are paint. Greg Harris explained that the expense issue is
whether the DOT wants the old line milled off before the new one is installed. Bill Lovett said that they
have asked that the DOT put all their concerns to the city in writing. He continued that if one of the
DOT’s concerns is the thermal plastic striping then Hussey Gay Bell and DeYoung want to fight that battle
in light of the fact that that asphalt is coming out in three months to three years and that is why the lines
were specified to be painted in the bid. Paul Wolff asked if there was a schedule for the repaving of Hwy
80 and Bill Lovett responded that they had been told from three months to three years. Dee Anderson
said that they (he and Mark Williams) had met with the DOT yesterday and they stated that the repaving
of Hwy 80 was not in this year’s budget.
Greg Harris of Garney Companies said that they were within 10 days of being gone and that we need
everything to them so that they can schedule. Dee and Mark are calling the DOT for the answers and the
concerns need to be in writing.
Bill Lovett from Hussey Gay Bell and DeYoung spoke on the change order requests made by the Garney
Companies and provided the following recommendations:
1.) The recommendation for the pay item Graded Aggregate Base (GAB) is that Garney be paid for
$46,073.33. This is line #26 on the exhibit passed out and made a part of these minutes. The
contractor’s request is based on 13,300 ft x 7 ft = 10,368 sq yards for an amount of $14.70 / sq
yard $162,000.
Bill Lovett passed out a summary sheet encompassing the engineering company’s recommendations and
they are attached and made a part of these minutes. He reminded the committee that this is a unit price
contract and that Garney is to be paid on the quantities used. Mr. Lovett reminded the committee that
Garney still used the graded aggregate sub-base on the side streets and that they were being paid on
that line item as bid.
2.) The recommendation for grinding concrete is for $17,710 or the cost of subcontractors and
Vermeer Mill and a 10% contractor mark-up. This was the concrete they ran into and it was not
expected. The contractors’ request was $31,021.36. Garney said they had to have people on
standby to accommodate the subcontractor and that was the additional cost. Bill Lovett said that
the job was too well run for Garney to have lost time on this item and that the crew time on the
proposed change order was out of line.
3.) The recommendation on the contractors additional cost due to unmarked service laterals was to
pay Garney nothing. HGBD believe that the service lateral location and tapping were covered in
the contract and should have been anticipated by the contractor. Bill Lovett said that they had
gone back to the specifications and the specifications state that this is not a pay item. We went
out and counted the number of units on the side streets and on Butler and there were 182 units
and if there were a water and sewer lateral running to each unit that would be 360 laterals they
would have had to encounter. They encountered 35 that they did not know where they were.
HGBD thinks this is a reasonable number and they recommend no payment on this item.
4.) This item is for unknown mainline utilities found. The contractor has already had a change order
on this item for $28,970 and that is included in the $34,220 requested. That balance of $5,250 is
for 5.25 hours that the contractor claims is due on the cost associated with this item. Bill Lovett
stated that HGBD believed that the additional time to the contractor should be 1 ¼ hours
because the rest of the hours claimed by the contractor should have been anticipated. The
engineers’ recommendation for this item was for 1.25 hours or $1,250.
Mark Williams agrees with the recommendations made by the HGBD construction representative. He
thinks that Larry Hughes from Hussey Gay Bell & DeYoung was on site and knows how many man hours
these delays would have cost.
Paul Wolff stated he agrees to HGBD’s recommendations and wants fair price for good work. He believes
we should go with the recommendation of the people employed by the city.
Wanda Doyle asked for clarification of the costing by Hussey Gay Bell & DeYoung. Bill Lovette believes
that the crew was not idol during the time the contractor was waiting for the subcontractor.
The graded aggregate base was still an issue after the recommendations of the engineers. The
difference is still between whether the deletion of the item changed the cost structure. Wanda Doyle
asked Garney to respond to the engineers’ recommendation. Garney states that the deletion of the item
only should be credited the amount of the stone not purchased and transported. The engineers believe
the deletion of that specification calls for the pay item to be deleted in total. The difference is 162,000.
After much heated discussion and negotiation, including a discussion regarding the legality of breaking
the existing utilities without cost to the contractor, the following change order was approved by the
Water Sewer Committee:
Item #1 GAB 101,000
Item #2 Concrete 22,000
Item #3 Service Laterals 8,000
Item #4 Unknown utilities 2,000
A $133,000 compromise proposed by Wanda Doyle, seconded by Paul Wolff, unanimously passed.
Motion to adjourneby Wanda Doyle, seconded by Paul Wolff, unanimously passed.
As there was no time remaining, Chairman Crone adjourned the meeting.
___________________________
Eddie Crone, Chairman
Respectfully submitted,
___________
Jan Fox
Four (4) Schedules Attached