HomeMy Public PortalAbout03-18-2013 Village Board Minutes
VILLAGE OF PLAINFIELD MEETING MINUTES MARCH 18, 2013 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, M.BONUCHI, P.FAY, B.LAMB, G.PECK (7:07 P.M.), J.RACICH, AND D.RIPPY. OTHERS PRESENT: B.MURPHY,
ADMINSTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.AMANN, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT; M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING SUPERVISOR;
T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken,
all Trustees were present. Mayor Collins led the pledge to the flag. There were approximately 20 persons in the audience. PRESIDENTIAL COMMENTS Mayor Collins: • Thanked the Police, PEMA,
and Street Department for their efforts with the 11th Annual St. Patrick’s Day Parade. • Stated that St. Baldrick’s far exceeded their goal of $40,000. • Encouraged everyone to attend
the CMAP Transportation Meeting to be held at the Village Hall on March 20, 2013 from 6-8 8 p.m. TRUSTEES COMMENTS Trustee Fay thanked the Village Preservation Association and all the
volunteers for the St. Patrick’s Day Parade. Trustee Bonuchi commented on Plainfield North High School St. Baldrick’s participation. PUBLIC COMMENTS on items not on the Agenda (3-5 minutes
per topic) None. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Seconded by Trustee Lamb. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck,
absent; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: a) Minutes of the Board Meeting
held on March 4, 2013. b) Bills Paid and Bills Payable Reports for March 18, 2013. c) Cash & Investment, Revenue, and Expenditure Report for February, 2013. d) Ordinance No. 3096, approving
a Special Use for a recycling facility at 13543 South US Highway 30. Seconded by Trustee Bonuchi. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, absent; Racich, yes; Rippy,
yes. 5 yes, 0 no, 1 absent. Motion carried.
Village of Plainfield Meeting Minutes – March 18, 2013 Page 2 of 6 3) 2013-2014 FISCAL YEAR BUDGET PUBLIC HEARING Trustee Fay moved to open a Public Hearing on the 2013-2014 Fiscal Year
Budget. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. At 7:07 p.m. Trustee Peck arrived. Trustee Fay moved to adopt Ordinance No. 3097, adopting the
Annual Budget for the Village of Plainfield for the 2013-2014 Fiscal Year. Seconded by Trustee Peck. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy,
yes. 6 yes, 0 no. Motion carried. 4) 2013 WOUNDED WARRIOR 5K RUN Trustee Fay moved to authorize the road closures as identified in the staff report for the 2013 Wounded Warrior 5K Run
to be held on Saturday, May 25, 2013 at 8:00 a.m. Seconded by Trustee Rippy. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion
carried. 5) 2013 BENGAL EASTSIDE SHUFFLE 5K RUN Trustee Fay moved to authorize the amended road closures as identified in the staff report for the 2013 Bengal Eastside Shuffle 5K Run
to be held on Sunday, April 21, 2013 at 9:00 a.m. Seconded by Trustee Rippy. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion
carried. 6) 2013 NEW THING 5K RUN Trustee Fay moved to authorize the road closures as identified in the staff report for the 2013 New Thing 5K Run to be held on Saturday, June 29, 2013
at 7:30 a.m. Seconded by Trustee Rippy. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried. 7) COMCAST FRANCHISE AGREEMENT
Trustee Fay moved to adopt Ordinance No. 3103, authorizing the Village President to execute a franchise agreement with Comcast of Illinois, VI. Seconded by Trustee Rippy. Trustee Lamb
suggested upgrading the Cable Access Channel. Trustee Peck inquired as to whether or not the Village’s Cable Access Channel would have to be a Public Access Channel. Mr. Murphy stated
that the cable channel is for the Village’s use. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried. 8) STRATEGIC PLANNING
PROPOSAL Trustee Fay moved to approve the proposal from Dr. Lewis Bender to facilitate the Village of Plainfield Strategic Planning process as outlined in the attached proposal and related
addendum. Seconded by Trustee Rippy. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield Meeting Minutes – March 18, 2013 Page 3 of 6 9) CAREY DEMOLITION (14927 S. ROUTE 59) Trustee Fay moved to approve a demolition for 14927 S. Division Street; or
to direct the applicant to complete a Community Impact Study for 14927 S. Division Street. Seconded by Trustee Rippy. Trustee Peck expressed concern regarding consistency and requiring
Fazio to submit a plan prior to demolition. Trustee Lamb stated that Vision for Division study shows this property as BTD. Trustee Lamb stated that putting in an alley behind the houses
will help with access. The Vision Study is important, we are establishing ground rules. Trustee Fay stated that he supports BTD, but there needs to be options in place to restore, replace,
etc. Trustee Rippy stated property owners should have the right to do what they want with their property. The Carey property may be better being demolished and rebuilt. Trustee Bonuchi
expressed concern with allowing buildings to get so bad that they have to be demolished. We do not want vacant lots. Mayor Collins stated that the Vision for Division Study renovated
the entire area, he supports demolishing this house. Vote by roll call. Bonuchi, no; Fay, yes; Lamb, no; Peck, no; Racich, yes; Rippy, yes; Collins, yes. 4 yes, 3 no. Motion carried.
10) COMPREHENSIVE PLAN UPDATE Trustee Fay moved to direct the Village Attorney to draft an ordinance updating the Comprehensive Plan for the village subject to any proposed modifications
outlined by the Village Board. Seconded by Trustee Rippy. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried. 11) HBK
TENNIS CLUB (PC CASE # 1603-121912.A/Z/SU/SPR) Trustee Fay moved to adopt Ordinance No. 3098, approving annexation of an annexation corridor. Seconded by Trustee Rippy. Vote by roll
call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 3099, authorizing the execution of
an annexation agreement for HBK Tennis Club on Normantown Road and south of 119th Street. Seconded by Trustee Rippy. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes;
Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to adopt Ordinance No. 3100, annexing the subject property. Seconded by Trustee Lamb. Vote by roll call. Bonuchi,
yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried. Trustee Bonuchi moved to adopt Ordinance No. 3101, rezoning the subject parcel to B-1 (Neighborhood
Convenience). Seconded by Trustee Peck. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried. Trustee Peck moved to adopt
Ordinance No. 3102, approving the Special Use for a Recreational Facility at the subject site. Seconded by Trustee Fay. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes;
Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield Meeting Minutes – March 18, 2013 Page 4 of 6 12) VILLAS AT FOX RUN RESUBDIVISION CONCEPT PLAN (PC CASE# 1605-122112.CP) Mr. Garrigan stated that the applicant is
seeking Board input on a proposed concept plan to resubdivide a portion of the Villas at Fox Run to reconfigure the detention pond and convert eight (8) approved townhome units to nine
(9) detached homes. Mr. Steve Amann, Engineer, stated that he is comfortable that the detention pond will cover the necessary water volume. Trustee Fay stated that he does not support
this concept plan. Water issues are critical and sensitive. Trustee Lamb stated that the engineer supports and we need to trust the people we hire. Trustee Bonuchi expressed concern
regarding accountability if we move forward. Trustee Racich stated that he does not support and that there are water issues in the neighboring subdivision. Trustee Peck moved to NOT
approve the concept plan to resubdivide a portion of the Villas at Fox Run to reconfigure the detention pond and convert eight (8) approved townhome units to nine (9) detached homes.
Seconded by Trustee Fay. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, no; Peck, yes; Racich, yes; Rippy, yes. 5 yes, 1 no. Motion carried. At 8:03 p.m. Trustee Fay left the meeting.
ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER’S REPORT No Report. PLANNING DEPARTMENT REPORT Trustee Lamb moved to approve the 2013 Zoning Map for
the Village of Plainfield. Seconded by Trustee Rippy. Vote by roll call. Bonuchi, yes; Fay, absent; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 5 yes, 0 no, 1 absent. Motion carried.
BUILDING DEPARTMENT REPORT Mr. Dean Marquez presented the Operations Report for February, 2013. At 8:07 p.m. Trustee Fay returned to the meeting. PUBLIC WORKS REPORT Trustee Fay moved
to approve a professional service agreement with Baxter and Woodman Consulting Engineers for the Route 30 Sanitary pumping station, force main and water main improvements in an amount
not to exceed $79,300.00. Seconded by Trustee Lamb. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried.
Village of Plainfield Meeting Minutes – March 18, 2013 Page 5 of 6 POLICE CHIEF’S REPORT Trustee Fay moved to approve the purchase of a 2013 Ford Explorer XL to replace an Investigations
Unit vehicle, from Rod Baker Ford for the total State Bid price of $25,862.00. Operations Report for February, 2013. Seconded by Trustee Bonuchi. Trustee Rippy suggested using one model
of vehicle. Vote by roll call. Bonuchi, yes; Fay, yes; Lamb, yes; Peck, yes; Racich, yes; Rippy, yes. 6 yes, 0 no. Motion carried. ATTORNEY’S REPORT Mayor Collins read the reminders.
Trustee Fay moved to adjourn. Seconded by Trustee Lamb. Voice Vote. All in favor, 0 opposed. Motion carried. The meeting adjourned at 8:23 p.m. Michelle Gibas, Village Clerk
Village of Plainfield Meeting Minutes – March 18, 2013 Page 6 of 6 VILLAGE OF PLAINFIELD PUBLIC HEARING MARCH 18, 2013 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, M.BONUCHI, P.FAY, B.LAMB,
G.PECK (7:07 P.M.), J.RACICH, AND D.RIPPY. OTHERS PRESENT: B.MURPHY, ADMINSTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.AMANN, ENGINEER; R.JESSEN, PUBLIC IMPROVEMENTS SUPERINTENDENT;
M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. 2013-2014 FISCAL YEAR BUDGET Mayor Collins
called the meeting to order at 7:06 p.m. Trustee Peck was absent. All other Trustees were present. Mrs. Traci Pleckhman stated the proposed Budget has been discussed in a series of public
Budget Workshops dating back to October 2012. The Budget has been available for public inspection and is balanced. Mrs. Pleckham pointed out that the proposed budget does not reflect
any fee increases. There were no public comments. Trustee Fay moved to close the public hearing and return to the regular business meeting. Seconded by Trustee Lamb. Voice Vote. All
in favor, 0 opposed. Motion carried. The meeting adjourned at 7:07 p.m. Michelle Gibas, Village Clerk