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Home My Public Portal About15) 7L Fourth Quarter Budget AmendmentsCity Council June 19, 2012 Page 2 870-38-3823 and $11,810 for Program Income Account 27-870-38-3824 are requested to account for the principal and interest that was received. A budget amendment in the amount of $49,510 is also requested for the CDBG Repayment Account 27-930-55-4950. The City is required to remit to the Community Development Commission for any loan repayments and accrued interest. 5. Due to the retirement of the City Clerk on May 31, 2012, the vacation accrued hours need to be pay out. A budget amendment in the amount of $5,700 is requested for the City Clerk Account 01-910-45-4108. 6. The Parks & Recreation Department's fee and charge class program is expected to exceed anticipated attendance during (FY) 2011-12. Because the instructors (Recreation Specialists) are paid 70% of the fees collected, this account is expected to exceed the estimated amount by approximately $14,000. The revenue for the fee and charge class program is also expected to exceed the estimated amount by $20,000. A budget amendment in the amount of $14,000 is requested for the Recreation Specialists Account 01-940-57-4272 R12-05 . 7. Several unanticipated repairs were needed for the Live Oak Park which included the repairs to the Live Oak Park playground surfacing, the irrigation pump, and the movable wall partitions in the Live Oak Park Community Center. In addition, several tennis court lights needed to be replaced. Additional lighting was also required on the baseball field. A total budget amendment in the amount of $7,000 is requested for the Maintenance & Repair Account 01-940-59-4510. 8. Due to an unanticipated repair to a lawnmower, a budget amendment in the amount of $1 ,400 is requested for the Special Equipment Maintenance Account 01- 940-59-4530. 9. The Fiscal Year 2011-12 City Budget includes the $40,000 for the purchase of one pickup truck for the Parks and Recreation Department funded by General Fund. After researching various pickup trucks that qualified as low emission through the Air Quality Management District (AQMD), staff recommended to use AQMD funding for this purchase instead of General Fund. Reallocation of budget in the amount of $40,000 is requested for the Vehicle Account 29-940-59-4820 . 10 . A budget amendment in the amount of $9,820 funded by the State Recycling/Litter Fund is requested for the Special Equipment Account 43-940-59-4840 to purchase recycle stations and waste containers. 11. Repairs to the City 's vehicle used by the tree crew has exceeded budget amount. Unexpected items included repairs to the tractor and dump truck, as well as new tires for Unit #106 and Unit #107. A total budget amendment in the amount of $4,000 is requested for the Vehicle Operation Account 47-970-83-4415. City Council June 19, 2012 Page 3 12. A budget amendment in the amount of $1,700 is requested from the Lighting Landscape/District Fund for the Special Equipment Account 4 7-970-83-4840 to reflect the cost of three handheld radios for the Trees & Parkways Program. 13. A budget amendment in the amount of $3,000 is requested for the Camellia Trust Fund Education Expense Account 62-940-57-4695. 14. The City applied for the State resources to recover eligible costs for reimbursement of the windstorm damages occurred on November 30, 2011. However, the City is not guaranteed to receive reimbursement as the State currently has a $140 million obligation deficit from previous disasters. To date, $274,075 has been incurred for this disaster. The City Council is requested to authorize the use of general fund one-time expenditure for this disaster if no reimbursement is received from the State. FISCAL IMPACT This item has an impact on the Fiscal Year (FY) 2011-12 City Budget and a budget amendment is requested. CONCLUSION: The City Council is requested to approve the various fourth quarter budget amendments and amend the adopted budget accordingly. ATTACHMENT: A. Recap of Fiscal Year Impact Attachment A Recap of Fiscal Year Impact Proposed Funding Source General Fund (01) COPS Law Enforcement Block Grant (13) Used Oil (17) Gas Tax (2 1) Proposition 1 B (24) Justice Assistance Grant (26) CDBG (27) AQMD (29) Measure R (30) State Recycling/Litter Fund (43) Lighting/Landscape District (47) Camellia Trust Fund (62) Revenue Impact Account Number 13-860-37-3701 $ 200 Account Number 17-830-34-3428 $ 4 ,750 Account Number 21-860-37-3701 $ 2,50 0 Account Number 24-860-37-3701 $ 2,700 Account Number 26-830-34-3440 $ 33,030 Account Number 27-870-38-3823 $ 37 ,700 Account Number 27-870-38-3824 $ 11 ,810 Account Number 29-860-37-3701 $ 250 Account Number 30-860-37-3701 $ 2,000 Expenditu re Impact Account Number 01-910-45-4108 $ 5 ,700 Account Number 0 1-940-57-4272 R12-05 $ 14 ,000 Account Number 01-940-59-4510 $ 7 ,000 Account Number 01-940-59-4530 $ 1,400 Account Number 27-930-55-4950 $ 49,5 10 Account Number 29-940-59-4820 $40 ,000 Account Number 01-940-59-4820 ($40,000) Account Number 43-940-59-4840 $ 9,820 Account Number 4 7-970-83-4415 $ 4,000 Account Number 47-970-83-4840 $ 1,700 Account Number 62-940-57-4695 $ 3,000 Net Impact General Fund $ 11 ,900 COPS Law Enforcement Block Grant $ 200 Used Oil $ 4,750 Gas Tax $ 2,500 Proposition 1 B $ 2,700 Justice Assistance Gra nt $ 33,030 CDBG $ 0 AQMD ($ 39,750) MeasureR $ 2 ,000 State Recycling/Litter Fund ($ 9,820) Lighting/Landscape District ($ 5,700) CamelliaTrust Fund ($ 3,000)